Work Permits and Visas in Singapore: A Quick Guide for Employers
Hiring or relocating non-citizen employees in Singapore requires navigating strict immigration and labor compliance regulations. Whether you’re transferring a key team member or hiring foreign talent locally, securing the right work permits, adhering to labor laws, and managing visa applications are critical steps to avoid delays, penalties, or compliance risks.
This is where partnering with a Singapore-based Employer of Record (EOR) service can make a significant difference. An EOR handles the complexities of work authorization on your behalf, ensuring your business stays compliant with Singapore’s labor laws. From streamlining the visa application process to minimizing risks tied to misclassification or non-compliance, EOR services empower companies to hire and relocate talent confidently, all while focusing on their core operations.
In this article, I’ll break down the types of work permits and visas available in Singapore, the steps involved in acquiring them, and the critical considerations employers need to keep in mind. By the end, you’ll have a clear understanding of how to manage this process effectively—or better yet, how to let an EOR handle it for you.
Why is Compliance with Singapore’s Immigration Rules Important?
Compliance with Singapore’s immigration rules isn’t just a legal requirement—it’s a cornerstone of maintaining trust and credibility as an employer. Non-compliance can lead to significant consequences, including hefty fines, legal penalties, and even bans on hiring foreign talent in the future.
Beyond these immediate risks, companies that fail to meet immigration standards often face ongoing scrutiny from regulatory authorities, which can disrupt operations and slow down business growth.
The damage extends beyond financial and operational setbacks. Non-compliance can tarnish your company’s reputation, both locally and internationally, making it harder to attract top talent or secure partnerships. Singapore’s strict enforcement of immigration laws ensures a fair and balanced labor market, and employers are expected to follow these regulations meticulously.
By staying compliant, your business avoids these risks and positions itself as a responsible and trustworthy employer in Singapore’s competitive talent market. Later in this guide, we’ll explore how working with an Employer of Record can help you navigate compliance challenges effectively, giving you peace of mind as you grow your global workforce.
Who Can Legally Work in Singapore?
In Singapore, the right to work is straightforward for its citizens and permanent residents—they’re automatically eligible to work without any additional documentation.
For everyone else, including foreign nationals, securing legal employment requires obtaining a Work Permit (WP), the official term for Singapore’s work visa.
Work Permits are issued by Singapore’s Ministry of Manpower (MOM) and are tailored to specific job roles, industries, and qualifications. Employers must ensure that their foreign hires meet the eligibility criteria and that the necessary permits are in place before work begins.
Without a valid Work Permit, non-citizen employees cannot legally work in Singapore, and non-compliance can lead to severe consequences for both the employer and employee.
Understanding Work Visas and Permits in Singapore
It’s important to note that not everyone is eligible for a Singapore Work Permit. Applicants may be disqualified if they have a criminal record, previous immigration-related offenses, or have violated the conditions of stay on any past visa issued by the Immigration and Checkpoints Authority. Ensuring all eligibility requirements are met before applying can save significant time and prevent unnecessary delays in securing the permit.
To obtain a work visa in Singapore, proof of employment is a key requirement. The application process is managed by the employer or an authorized employment agent working on their behalf. Applications are submitted through the MOM’s Employment Pass Online (EP) portal.
Types of Work Permits in Singapore
Singapore offers a variety of work permits tailored to different job roles, qualifications, and employment scenarios. Below are the main types of permits employers and employees should be familiar with.
Employment Pass (EP)
The Employment Pass (EP) is designed for foreign professionals, managers, and executives earning a monthly salary of at least SGD 5,000 per month. Applicants must hold relevant qualifications, such as a university degree, and have a job offer from a Singapore-based employer. The EP is one of the most commonly used permits for hiring skilled professionals.
Personalized Employment Pass (PEP)
The Personalized Employment Pass (PEP) is intended for high-earning professionals who want more flexibility in changing jobs without reapplying for a new pass. It’s granted to individuals earning a monthly salary of at least SGD 12,000 per month and is not tied to a specific employer. The PEP allows holders to stay in Singapore for up to six months while seeking new employment.
S Pass
The S Pass is issued to mid-skilled workers earning a monthly salary of at least SGD 3,000 per month, such as technicians and service staff. Applicants must meet specific educational qualifications, such as a diploma, and pass a points-based assessment evaluating their skills and experience. Employers are subject to a quota for S Pass holders based on their total workforce.
EntrePass
The EntrePass is for foreign entrepreneurs who want to start and operate a business in Singapore that contributes to the economy. Applicants must present a viable business plan and meet innovation-related criteria, such as securing funding or having intellectual property. This pass encourages foreign investment and entrepreneurship in Singapore.
Other Work Permits
Singapore provides several other work permits to accommodate various employment needs:
- Work Permit for Migrant Workers: Designed for semi-skilled workers in services sectors like construction, manufacturing, marine shipyard, process, or related services. Applicants must be from approved source countries and meet specific criteria set by the Ministry of Manpower.
- Training Employment Pass: For foreign professionals undergoing practical training in managerial, executive, or specialist roles. Candidates need to earn at least SGD 3,000 monthly and possess acceptable educational qualifications.
- Training Work Permit: Intended for semi-skilled foreign trainees or students undergoing practical training in Singapore for up to six months. Applicants must be full-time students or trainees from an acceptable institution.
- Work Permit for Migrant Domestic Workers: Allows foreign domestic helpers to work in Singapore. Employers must meet specific eligibility criteria and adhere to regulations regarding the employment of domestic workers.
- Work Permit for Confinement Nanny: Permits Malaysian confinement nannies to work in Singapore for up to 16 weeks, assisting new mothers post-delivery. Employers must ensure the nanny meets health and age requirements.
- Work Permit for Performing Artiste: For foreign performers working in public entertainment outlets such as bars, hotels, and nightclubs. Applicants must adhere to specific age and performance criteria.
- Work Holiday Pass (under Work Holiday Programme): Available to students and graduates aged 18 to 25 from eligible countries, allowing them to work and holiday in Singapore for up to six months. (For students from Australia or New Zealand (ages 18 to 30), this program allows students to work and holiday in Singapore for up to 12 months.)
Each permit caters to specific employment scenarios, with distinct eligibility criteria and application processes. Employers should carefully assess which permit aligns with their prospective employee's role and qualifications to ensure compliance with Singapore's regulations.
How to Apply for a Work Visa in Singapore
Applying for a Singaporean work visa involves several steps, which must be followed carefully to ensure compliance with the Ministry of Manpower’s regulations. Below is a simplified outline of the process:
- Confirm Eligibility: Verify that the candidate meets the specific criteria for the chosen work permit, including qualifications, salary requirements, and job role. Employers must also ensure they meet sector-specific quotas for certain permits, such as the S Pass.
- Gather Required Documents: Collect all necessary documentation, including the candidate’s passport details, proof of employment (e.g., job offer letter), academic qualifications, and other supporting documents outlined by MOM for the selected permit.
- Submit the Application: The employer or an authorized employment agency submits the application online through the Employment Pass portal on MOM’s website. Fees vary depending on the type of permit being applied for.
- Await Application Outcome: The processing time for work visa applications can range from a few days to several weeks, depending on the type of permit. Employers can track the application status online.
- Receive In-Principle Approval: If the application is successful, MOM will issue an In-Principle Approval (IPA) letter, which is valid for up to six months. The employee can use the IPA letter to enter Singapore if they are not already in the country.
- Complete Formalities Upon Arrival: Once in Singapore, the employee must complete formalities such as undergoing a medical examination (if required), submitting biometrics, and collecting their work pass card.
- Renew or Cancel When Necessary: Work passes must be renewed before their expiry date if the employee continues working in Singapore. If the employment ends, the pass must be canceled within a specified timeframe, and the employee is required to leave the country unless granted another visa.
By following these steps, employers can ensure a smooth application process and compliance with Singapore’s work visa requirements.
Use an EOR to Avoid Immigration Compliance Stress
Hiring foreign employees in Singapore can be a complex process, but partnering with an Employer of Record simplifies it significantly.
An EOR is a third-party service provider that acts as the legal employer for your overseas workforce. They handle crucial responsibilities like work permit and visa applications, ensuring compliance with Singapore’s strict immigration and labor laws, and managing global payroll processes.
By leveraging an EOR, businesses benefit from expert compliance monitoring, reducing the risk of penalties, fines, or misclassification issues. Many EORs also provide insurance coverage against worker misclassification, giving you peace of mind.
Other benefits of using an EOR include accelerated onboarding processes for international talent that removes typical barriers associated with complex immigration rules. From assisting with visa paperwork to navigating evolving labor laws, an EOR ensures your company can expand its global workforce efficiently and confidently while minimizing risks.
In short, their global hiring expertise helps streamline numerous HR processes, allowing you to focus on scaling your business without getting bogged down by administrative tasks.
Best Employer of Record Services in Singapore
If you’re ready to work with a Singapore EOR service, these are my top 10 recommendations:
Frequently Asked Questions
Below are answers to some common questions about work permits and visas in Singapore.
Who is eligible for a work permit in Singapore?
Eligibility for a work permit in Singapore depends on factors such as the applicant’s qualifications, job role, and salary, and their employer’s adherence to sector-specific quotas. Foreign workers must meet the criteria set by the Ministry of Manpower for the specific type of permit they are applying for.
Does Singapore offer a digital nomad visa?
No, Singapore does not offer a visa specifically designed for digital nomads. However, remote workers have alternative options to legally reside and work in the country:
- Work Passes: Singapore offers various work passes, such as the Employment Pass, EntrePass, and S Pass, each with specific eligibility criteria. These are suitable for professionals, entrepreneurs, and mid-skilled workers planning to work for Singapore-based companies.
- Work Holiday Pass: Available under the Work Holiday Programme, this pass allows eligible students and young graduates aged 18 to 25 to work and holiday in Singapore for up to six months. It’s ideal for those seeking short-term work experience while exploring the country.
It’s essential to choose the appropriate visa based on your intended activities to maintain compliance with Singapore‘s immigration regulations and ensure a lawful and hassle-free stay.
What is a Work Holiday Pass in Singapore?
Singapore’s Work Holiday Pass is a short-term visa that allows eligible students and recent graduates aged 18 to 25 to live and work in the country for up to six months. It is part of the Work Holiday Programme and is open to individuals from select countries, offering them an opportunity to gain international work experience while exploring Singapore.
Applicants must meet specific academic and nationality criteria to qualify. Currently, students from the following countries are eligible for this program: Australia, France, Germany, Hong Kong, Japan, the Netherlands, New Zealand, Switzerland, the United Kingdom, and the United States.
In addition, Singapore offers a supplemental Work Holiday Pass for Australian and New Zealander students which is valid for 12 months and available for students aged 18 to 30.
How long does it take to get a work permit in Singapore?
The processing time for a work permit in Singapore varies depending on the type of pass and the application method:
- Employment Pass (EP) and S Pass: Online applications are typically processed or receive an update within 10 business days.
- Dependant’s Pass (DP) and Long-Term Visit Pass (LTVP): Most cases are processed within 3 weeks.
- Work Permits for Foreign Workers: Online applications are usually processed within 1 week, while manual (hard copy) applications may take up to 3 weeks.
These work permit processing timelines can vary based on factors such as the completeness of the application and the current workload of the Ministry of Manpower.
What documents are required for a Singapore work permit application?
When applying for a Singapore work permit, the following documents are typically required:
- A clear copy of the candidate’s passport page displaying personal details
- Copies of relevant educational certificates and academic qualifications, such as degrees or diplomas
- A formal employment offer letter from a Singapore-based employer
- The employer’s latest business profile or instant information registered with the Accounting and Corporate Regulatory Authority (ACRA)
- If applicable, documentation verifying the authenticity of the candidate’s qualifications.
Additional documents may be required based on the specific work permit type and the applicant’s profession. It’s advisable to consult the Ministry of Manpower‘s guidelines or seek professional advice to ensure all necessary documentation is prepared accurately.
How much does it cost to get a work permit in Singapore?
The cost of obtaining a work permit in Singapore varies depending on the type of pass:
- Employment Pass (EP): Application fee of SGD 105 and an issuance fee of SGD 225
- S Pass: Application fee of SGD 75 and an issuance fee of SGD 100
- Work Permit for Foreign Workers: Application fee of SGD 35 and an issuance fee of SGD 35
Employers are typically responsible for these fees, which are subject to change. I recommend consulting the Ministry of Manpower’s official website for the most current information.
How do you renew a work permit in Singapore?
Renewing a Work Permit in Singapore involves several key steps to ensure compliance with the Ministry of Manpower (MOM) regulations:
- Determine Renewal Eligibility: Approximately 8 weeks before the Work Permit expires, MOM issues a renewal notice. Employers should verify the eligibility of their workers for renewal by checking the list available on the WP Online portal.
- Prepare Necessary Documentation:
- Worker’s Passport: Ensure the worker’s passport is valid for at least 25 months to secure a 2-year Work Permit.
- Security Bond: For non-Malaysian workers, obtain a new security bond. The bank or insurance company must send the new bond details to MOM before renewal.
- Medical Insurance: Extend the worker’s existing medical insurance or acquire a new policy.
- Primary Care Plan (PCP): For workers in the Construction, Marine Shipyard, and Process (CMP) sectors or those residing in dormitories, purchase the PCP and declare it on WP Online before renewal.
- Update Worker’s Residential Address: Register the worker’s current residential address and mobile number using the Online Foreign Workers Address Service (OFWAS) at least an hour before submitting the renewal application.
- Submit Renewal Application:
- Log in to WP Online to complete and submit the renewal application.
- Upload all required documents as specified.
- Pay the renewal fee of SGD 35 per Work Permit via GIRO, VISA, MasterCard, or eNETS debit.
- Post-Renewal Actions:
- After approval, print the notification letter, which serves as a temporary Work Permit valid for one month.
- If a new Work Permit card is issued, ensure it is delivered to the designated address.
- Verify the details on the new card and provide it to the worker.
You should initiate the renewal process 7 to 12 weeks before the Work Permit’s expiration to avoid any disruptions.
Late renewals may result in fines or penalties, and employers remain liable for any fines after the permit expires.
For detailed information, refer to MOM’s guidelines on renewing a Work Permit.
Are family members included in work visa applications in Singapore?
Family members are not automatically included in work visa applications in Singapore. However, certain work visa holders, such as those with an S Pass or Employment Pass holders, may apply for dependent passes for their immediate family members, such as spouses and children. Eligibility for these passes depends on the primary visa holder’s salary and the type of work visa they hold.
How much does an Employer of Record charge in Singapore?
The cost of using an EOR in Singapore varies based on factors such as the number of employees involved, the specific services required, and the chosen provider. In general, EOR service providers in Singapore charge between $200 to $2,000 per employee, per month.
Typically, EOR fees are structured as either a fixed monthly fee per employee, though some providers charge a percentage of the employee’s salary (usually ranging between 5% to 15% of the employee’s salary) instead, to cover payroll management, benefits, taxes, and compliance with employment laws.
Some EOR service providers, like ANSR, offer services starting at $199 USD per employee per month, whereas others, like Remote, charge between $599 to $699 USD per employee per month (paid monthly vs paid annually). Other EOR companies, such as Globalization Partners, don’t actually disclose their EOR prices publicly, requiring you to request a personalized quote instead.
I recommend consulting with several potential EOR providers to obtain detailed and transparent pricing tailored to your business needs.
What are the risks of using an Employer of Record service?
While EOR services simplify global hiring, there are some potential risks, including:
- Limited Control: Relying on an EOR for workforce management may reduce your direct oversight over employment practices, which could lead to misaligned company culture or expectations.
- Provider Reliability: Choosing an inexperienced or untrustworthy EOR could result in poor service, legal missteps, or delays in payroll and administrative tasks.
- Varying Service Quality: Not all EOR providers offer the same level of expertise, technology, or customer support, which could impact the employee experience.
- Data Security Concerns: Sharing sensitive employee information with a third-party provider may pose risks if robust data protection measures aren’t in place.
To mitigate these risks, it’s essential to thoroughly vet your EOR provider. Pay close attention to their proven expertise in your target country, their compliance track record, and the transparency of their business processes.
The Bottom Line
Navigating Singapore’s work permit and visa requirements can feel overwhelming, but with the right approach, it’s a manageable process. Whether you’re hiring foreign talent or relocating an employee, the key is to ensure full compliance with Singapore’s immigration and labor laws to avoid unnecessary risks and penalties.
Partnering with an EOR can streamline this journey, providing expert guidance, minimizing compliance stress, and enabling you to focus on your business’s growth.
As you consider your next steps, think about whether your business has the internal resources to manage immigration complexities or if outsourcing to an EOR could save time and reduce risks.
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This content is for informational purposes only, and should not be relied upon as legal advice. We recommend always following the advice of an employment lawyer or EOR partner before making any decisions to hire employees in Singapore
