10 Best Document Management Systems In 2023

Revver is a comprehensive document management system that offers businesses an intuitive solution for organizing, securing, and sharing their vital documents. It allows users to upload files in various formats and categorize them according to their needs. Its advanced search function makes locating files quick and efficient. The software’s robust security protocols ensure that sensitive documents are kept safe and secure, using role-based access controls, encryption, and audit trails to ensure compliance with stringent industry regulations. Revver’s folder templates allow consistent folder structure across teams and departments, ensuring that all documents are housed uniformly. The feature enables annotators to add relevant information to folders, providing important context for future reference.

The platform has an intuitive workflow automation system that simplifies document management processes. Users can automate new document creation, routing, and approvals. They can also set triggers that start a particular workflow when specific criteria are met. This feature helps improve productivity, minimize errors, and eliminate time-consuming manual processes.

Revver’s powerful search functionality allows users to search for specific documents using various criteria like document type, date range, and keywords. Its collaboration features allow document sharing with internal and external team members for review, editing, and commenting without sending email attachments back and forth. Team members can work on a document simultaneously, with each change automatically saved, ensuring work is always up to date. Its automatic version control ensures that each change made to the file is meticulously tracked, making it easy to revert to previous versions if needed.

The software allows businesses to use e-signatures, increasing the speed of document approvals. This feature also boosts security by tracking associated metadata, such as the date and time of signing, providing increased accountability. Revver integrates with other business tools like Dropbox, Google Drive, and OneDrive

Pricing is available upon request, and a free demo is available.

PandaDoc is a document management tool that helps you simplify your workload with pre-made templates and workflow automation. The software enables you to automate boring and repetitive tasks, such as filling out information boxes or adding branding elements to your documents, allowing your team to focus on what’s important. 

PandaDoc creates a central storage location for all your digital documents and files, and its advanced search feature allows you to find everything you need, even if a document has been misfiled or misnamed. The tool finds the right information by searching for specific keywords and tags across your entire document database. 

PandaDoc integrates with dozens of tools, including Box, Google Workspace, Microsoft OneDrive, monday.com, and Slack. 

PandaDoc costs from $19/user/month. The software offers a 14-day free trial and a free-forever version with limited functionalities for one user. 

OneHub is an enterprise content management solution that offers secure document storage for businesses of all sizes. The platform offers granular control over your files, allowing you to set different permission levels when sharing files with internal or external collaborators. 

OneHub stands out thanks to its customizable client portal. You can personalize your client portals with brand logos and colors and create different document workflows for each portal to help your clients find the right information easily. 

OneHub integrates with several tools, including DocuSign, Dropbox Business, Google Drive, Microsoft 365, and Shift. 

OneHub costs from $20/user/month and offers a 14-day free trial.

VIENNA Advantage is a document management solution that helps you organize both your digital and your physical documents. The software enables you to create complex digital databases for your files and allows you to print stickers so you can keep track of your paper documents. 

VIENNA Advantage minimizes the risk of human error by allowing you to add keywords and descriptions to documents, making them easier to find. The solution can automatically produce a chronological collection of your documents, preparing them for an audit trail. 

VIENNA Advantage integrates with multiple tools, including Dropbox, Joomla, Mailchimp, SAP Business One, and Zapier. 

VIENNA Advantage offers custom pricing upon request as well as a free demo. The software also offers a free forever version called the Community Edition that includes basic features only. 

isoTracker is a document control software that enables you to store and share files. The software automatically tracks all the modifications your team makes to a document and archives old versions to ensure that all the information you share is up-to-date. 

isoTracker is mobile-friendly, allowing you to access your cloud storage from any device. The software encrypts all your files and enables you to control who can see and share them with ease. With isoTracker, you can assign tasks to different team members and receive notifications when a task is completed. 

isoTracker offers custom pricing upon request. The software offers a 60-day free trial. 

M-Files is a document management platform that simplifies your online file storing with metadata information. The solution allows you to add metadata to each file and folder so you can easily retrieve it at a later date. 

M-Files enables you to share documents with internal and external users via secure links. Its collaboration tool also allows multiple users to edit the same document simultaneously. The software creates an accurate record of each version, allowing you to compare the differences and keep track of who edited what. 

M-Files integrates with multiple apps, including Adobe Sign, DocuSign, Microsoft 365, Salesforce, and SharePoint.  

M-Files offers custom pricing upon request, and a 30-day free trial and a free demo.

AODocs for Google Workspace is the perfect document management software for businesses that work with Google Docs. The solution enables you to automate your content management process and build workflows to simplify your daily tasks. 

AODocs allows you to set individual permissions for each document and folder, allowing specific team members and collaborators to access it and edit the files. This adds a layer of security to your Google Workspace, ensuring that only approved users can access your documents database. The solution also helps you create metadata for your documents so your team members can quickly find information when they need it. 

AODocs for Google Workspace integrates with Google Drive and Workspace, Adobe Sign, Awesome Table, DocuSign, and Salesforce. 

AODocs for Google Workspace offers custom pricing upon request as well as a free demo.

Microsoft SharePoint is a document management system that’s ideal for businesses that rely on MS Office for their day-to-day tasks. The software offers native integrations with most of the tech giant’s existing tools, such as Microsoft Word or Excel, allowing you to share files, communicate, and collaborate online. 

Microsoft SharePoint enables you to organize your files and create workflows for your organization’s departments. This simplifies your processes, as all team members can access any document from a central location, without having to send it back and forth. With SharePoint, you can assign different permission levels to users, so you can protect your files when sharing them outside your organization. Another handy feature is the ability for multiple users to edit the same files simultaneously, to improve efficiency.

Microsoft SharePoint integrates with multiple solutions, including Microsoft Dynamics, Microsoft Office 365, MySQL, Sage, Salesforce, SAP, and Zoho CRM. 

Microsoft SharePoint costs from $5/user/month and offers a 30-day free trial. 

Ennov Document is a document management software that helps you organize your files and documents, regardless of their format. The solution ensures that you have an accurate history of document versions, and automatically converts them into PDFs on upload. The tool also converts your dossiers into eCTD, eCopy, or NeeS formats to guarantee their compliance with regulatory requirements. 

Ennov Document is web-based, so you and your team members can access it on any device. The software offers a drag-and-drop interface you can use to move files and create folders. You can also configure the tool to send you automatic email notifications when one of your collaborators edits a file too. 

Ennov Document integrates with all Ennov tools, plus Google Drive and Microsoft OneDrive. 

Ennov Document offers custom pricing upon request as well as a free demo. 

Zoho Workdrive is an electronic document management system that gives your team members a secure space where they can share files and ideas, and collaborate to complete projects. The solution protects your documents with a security system that exceeds industry-specific compliance standards, ensuring that your data is safe. 

You can access Zoho Workdrive through your browser, or you can download the desktop or mobile apps for a superior user experience. The solution makes file sharing easy, allowing you to assign different permissions to entire teams or individual contributors. The software also enables you to send custom links to your clients so they can upload their files without gaining access to your workspace. 

Zoho Workdrive offers native integrations for all Zoho apps plus Microsoft Office and Gmail. The platform also integrates with hundreds of third-party solutions through Zoho Flow or Zapier. 

Zoho Workdrive costs from $2.50/user/month and offers a 15-day free trial.