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With so many different electronic signature software available, figuring out which is the best fit for you is tough. You know you want software to help you digitally distribute and sign documents more efficiently, but you need to figure out which tool is best. In this post, I'll help you make this choice simpler by sharing my insights on the best electronic signature software to digitally execute documents based on my years of working in a document production department.

What is Electronic Signature Software?

Electronic signature software is a tool that allows users to digitally distribute and sign documents electronically within a secure environment. In addition to signing a document, this type of software also assists with document tracking including version numbers, and includes authentication methods to ensure digital signatures are legally valid and in compliance with legal standards.

Using electronic signature software saves users time by avoiding the pitfalls of physically handling documents for signature, removing the need to meet with signees in person, or the need to print, sign, scan, and return documents with ink signatures. They improve business workflows, enhance security around sensitive documents, and ensure legal compliance. They're also accessible from mobile devices, further speeding up the time it takes to get a signature on the dotted line.

Overviews of the 10 Best Electronic Signature Software

Here’s a brief description of each electronic signature software to showcase each tool’s best use case, highlight some noteworthy features, and explain their pros & cons. I’ve also included screenshots to give you a snapshot of the user interface too.

1

Jotform

Best enterprise electronic signature software to automate form building

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7
2968 reviews

Free plan available

From $39/user/month

Jotform Enterprise is a form-builder and e-signature software solution that utilizes automation to help its users create, share, and digitally sign documents. With Sign, you can create new e-sign documents from scratch or use one of our ready-made templates to get started. This software offers various e-sign templates across different industries and integrations, including Slack, Mailchimp, Google Calendar, Asana, and PayPal.

With powerful automation, users can leverage the software to automate the e-signing process from beginning to end by adding documents and signers to an approval flow. The software can automatically upload the signed documents to the cloud using online storage integrations. The document-sharing process can also be automated—you can send your document to the designated signers through email, by embedding an e-sign form, or by sharing it by copy-pasting a link so recipients can sign the document later. Create, customize, and send e-sign documents from your Enterprise account and automatically get notifications when users fill out and e-sign them.

You can create a new form from scratch or convert existing PDFs into legally binding e-sign documents. You can also create and customize forms once and send them multiple times to different recipients. When creating the form, you simply have to add their custom form fields, assign the signer roles, and gather the signatures. This build-and-send document structure can reduce the manual work required for form and contract building.

Additional features include workflow automations, conditional logic, e-sign documents with automated signing orders, webhooks, API, and helpful ways to integrate feedback into your workflow.

Jotform Enterprise integrates with Box, OneDrive, Airtable, Google Drive, PayPal Business, Google Sheets, Google Calendar, Slack, HubSpot, monday.com, and other apps.

Pricing details are available upon request.

2

SignNow

Best for integrations and API

Free trial available

From $8/user/month

SignNow is an online e-signature solution suitable for businesses of all sizes. Features include email notifications, two-factor authentication, and export options.

Setting up documents is easy, thanks to their built-in, customizable templates. The software maintains an audit log that displays the entire document creation and signing history. Viewers can examine details such as IP addresses, the date of signing, and the device used.

Other features include custom branding, bulk sending tools, a kiosk mode for mobile use, and the creation of signing links. Mobile apps are available for both Android and iOS devices too.

This tool integrates with software such as Google Apps, Google Drive, Office 365, and Salesforce.

SignNow costs from $8/user/month and offers a free trial.

3

DocHub

Best for fast online PDF editing & eSignatures

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.6
131 reviews

Free forever plan

From $10/month

DocHub is an online platform designed to facilitate quick PDF editing and the addition of eSignatures. Its capabilities in document editing, form creation, and secure document storage have established it as a preferred tool for users who need to manage PDFs efficiently.

I selected DocHub for electronic signature software because it allows users to edit, send, and sign PDF documents online at no cost. It differentiates itself with its straightforward approach to document signing, distribution, and form completion. I believe DocHub stands out as the best tool for fast online PDF editing and eSignatures due to its intuitive interface, robust document security features, and the simplicity with which users can create, import, edit, and fill out PDF forms on any computer.

DocHub offers a comprehensive suite of tools for document management and electronic signatures. Key features include the ability to edit PDFs by adding text, images, and custom drawings, as well as the functionality to electronically sign documents with saved signatures. The platform also supports the creation of reusable templates, form filling with various field types, document sharing with controlled permissions, annotations for added commentary, and version history for document tracking.

DocHub integrates with cloud storage services like Google Drive, Dropbox, OneDrive, and Box, enabling users to directly access and manage their documents. It also connects with Gmail, Google Classroom, and Google Contacts, which allows for efficient handling of PDF documents within these Google services.

4

pdfFiller

Best for secure PDF management

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.6
722 reviews

30-day free trial

$20/month

PdfFiller is an online document management platform that enables users to edit, sign, and share PDF files. The platform is designed to cater to the needs of individuals and businesses looking to digitize their document workflows, providing a solution for handling PDFs without the need for physical paper or manual processes. The service is accessible via a web browser, and it also offers mobile applications for editing PDFs on the go.

PdfFiller ensures the security and validity of electronic signatures, complying with the ESIGN Act and UETA Act, which makes these signatures legally recognized. This functionality is integrated into the broader set of pdfFiller's PDF editing and management features, allowing users to prepare and finalize documents entirely online.

Additionally, pdfFiller offers features for sending documents to be signed by others, storing documents securely in the cloud, and collaborating with colleagues by sharing documents and setting permission levels. Other key capabilities include creating and hosting fillable forms, converting PDFs to and from other formats, adding watermarks and branding, and merging, splitting, and rearranging PDF pages.

This tool includes integrations with Slack, WordPress, Zoho, Google Workspace, Confluence, Office365, Trello, Pipedrive, Sharepoint, and Salesforce.

PdfFiller costs from $20 per month for its basic plan. A 30-day free trial is also available.

5

HelloSign

Faster completion rates for documents and agreements

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7
2005 reviews

30-day free trial

From $15/user/month

HelloSign offers an intuitive way to sign and request signatures securely online. You can add legally valid signatures to any agreement, from new-hire offers to non-disclosure agreements. Features include robust admin controls, document tracking, and enterprise-grade security.

You can upload electronic documents from cloud storage or a local drive, then drag and drop the fields you need. Signers are notified with a link to sign the document on their device. The HelloSign dashboard tracks the progress of signature requests and sends automatic reminders to signers as necessary.

This tool integrates with applications such as Dropbox Business, HubSpot, Microsoft Word, Oracle, Slack, and Salesforce.

HelloSign costs from $15/user/month. A 30-day free trial is also available.

6

DocuWare

Digitally sign documents using multiple workflows or software integrations

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.5
221 reviews

30-day free trial + free demo

Pricing upon request

DocuWare is a document management and workflow automation platform that enables businesses of all sizes to transfer and optimize all digital and paper-based assets on a secure, unified system. DocuWare supports on-premise and cloud-based deployment, offering a wide range of tools and capabilities. One of these capabilities is electronic signatures, which give users the ability to sign documents with an electronic signature and ensure the legitimacy of vital corporate paperwork and information.

DocuWare offers the option to embed electronic signature providers, such as Validated ID or DocuSign, in order to sign documents in a DocuWare workflow. With Validated ID/VIDsigner, there are three options available as far as the e-signature procedure is concerned: remote, biometric, and centralized. The remote option is used when a document is sent over to Validated ID within the DocuWare workflow. The user will then receive a message and releases the e-signature from their smartphone using an SMS code, for instance.

The biometric option is very useful for digital sign-offs as it gives users the ability to let customers do it on a tablet or smartphone using biometric data. The centralized option, on the other hand, involves the user having to provide a one-time certificate to Validated ID to confirm their identity. This enables the user to authenticate and sign documents digitally from anywhere at any time.

The DocuWare Signature Service supports all security levels: simple, advanced, and qualified. It can be used for many use cases, including contracts, receiving packages, license agreements, and travel expenses. It is native to the cloud and mobile-ready.

DocuWare boasts over 500 available integrations, using a combination of native connectors, URL integrations, iPaaS Connectors, their API/SDK, or through their DocuWare Smart Connect service.

Pricing for DocuWare is only available upon request. They also offer a 30-day free trial as well as a free demo.


7

DocuSign

An e-signature solution that makes documents easy to sign and send

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.5
6512 reviews

30-day free trial

From $10/user/month

DocuSign helps organizations automate how they prepare, sign, act on, and manage agreements. Contracts are held in the DocuSign Agreement Cloud and can be signed using an e-signature on any device.

The software standardizes the agreement process and helps users send, sign, and track agreements. They can assemble documents, secure data, and authenticate users.

DocuSign adheres to rigorous security and compliance standards. As a result, it's a good match for every organization, from small startups to large enterprises.

This tool integrates readily with software such as Apple, Google, Microsoft, NetSuite, and Salesforce.

DocuSign costs from $10/user/month. A 30-day free trial is also available.

8

MSB Docs

Embeds an electronic signature solution directly into your applications

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.9
16 reviews

15-day free trial

From $25/user/month

MSB Docs helps organizations create documents, send these to signers for e-signatures, then archive the completed agreements. Every part of the signing process is recorded and time-stamped. In addition, the comprehensive audit trails provide data and transparency for regulatory compliance and legal evidence. Electronic signatures can be embedded directly into applications such as Sharepoint, OneDrive, and Microsoft Teams.

Their document signing software complies with both the Uniform Electronic Transactions Act (UETA) and the United States Electronic Signatures in Global and National Commerce Act (ESIGN). Data is subject to 256-bit SSL encryption both in transit and at rest. All agreements are stored at ISO 27001-certified data centers.

This tool integrates with business applications such as Box, Freshworks, Salesforce, and Sharepoint.

MSB Docs costs from $25/user/month. A 15-day free trial is also available.

9

Concord

A one-stop solution for all contract management processes

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.2
105 reviews

Free trial available

From $17/user/month

Concord is a contract management system that facilitates managing the lifecycle of contracts, from creating contracts to managing renewals. Users can draft a contract that deploys legally-binding electronic signatures. Signers can comment, redline, and chat as the agreement progresses.

Using the approval workflows, admins can enable multi-step and conditional approvals for any contract type. Other features include deadline and renewal alerts, bulk upload of legacy documents, automatic document versioning, and role-based permissions.

You can automatically route documents to the right person, depending on the value of any field. Plus, you can use automated email alerts and reporting to help you proactively manage upcoming terminations and renewals.

This tool integrates with cloud storage platforms such as Box, Dropbox, and Google Drive, as well as with business software such as Slack, Salesforce, and Typeform..

Concord costs from $17/user/month. A free trial is also available.

10

Adobe Acrobat Sign

Microsoft’s preferred e-signature solution

Free trial available

From $12.99/user/month

Adobe Acrobat Sign allows you to sign documents and collect signatures faster, on both mobile and desktop. The software combines the power of PDF documents with an advanced digital signature solution. You can scan and upload PDFs using the Adobe Scan mobile app, and recipients can sign quickly.

The software offers enterprise-level security and compliance. In addition, Acrobat Sign can be configured to meet industry-specific regulations such as HIPAA, FERPA, GLBA, and FDA 21 CFR part 11.

As Microsoft’s preferred e-signature solution, Adobe Acrobat Sign integrates with the full range of Microsoft Office apps. It also works easily with software such as Adobe products, Salesforce, and Workday.

Adobe Acrobat Sign (formerly called Adobe Sign) costs from $12.99/user/month. A free trial is also available.

The 10 Best Electronic Signature Software Summary

Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

Compare Software

Other Options

Here are a few more software options that didn’t make the best electronic signature software list:

  1. PandaDoc

    Best electronic signature software for building document templates

  2. Zoho Sign

    An electronic signature solution with a simple user interface

  3. airSlate

    e-signature software with automated routing

  4. OneSpan Sign

    Supports certificate-based IDs issued by trusted authorities and partners

  5. Formstack Sign

    An FDA-compliant e-signature solution

  6. BambooHR

    An e-signature system for onboarding new employees

  7. SignEasy

    Easy workflows for sending, signing, and managing electronic documents

  8. Revver

    Securely automates work across multiple departments

  9. KeepSolid Sign

    Collects signatures both online and offline

  10. FileInvite

    Requests documents, signatures, files, and data in a secure, integrated platform

Comparison Criteria

Wondering how I selected the best electronic signature software for this list? Here’s a summary of my evaluation criteria: 

  1. User Interface (UI): I look for intuitive tools so that people easily understand how to sign electronic documents.
  2. Usability: I’m seeking software that offers key features that are easy to use.
  3. Integrations: I expect electronic signature software to work natively with popular business platforms.
  4. Value for $: I prefer tools that are affordable on a per-user basis, regardless of the size of the organization.

Electronic Signature Software: Key Features

When evaluating tools in this niche, I look for software that offers the following core benefits:

  1. Capture of electronic signature: The software should record signatures from users wherever they may be located.
  2. Authentication: Good identity proofing ensures the correct signature is captured.
  3. Annotation: The best tools offer the ability to add notes and comments or make edits as required.
  4. Templates: There should be standard signatures in various styles and formats that signers can use.
  5. Workflow automation: The software should offer procedures facilitating submission, approval, and confirmation.
  6. Branding: I expect to find options to customize designs to match corporate branding.
  7. Archiving: Good software offers automatic storage of signed documents for future reference.
  8. Audit trails: There should be systems in place for tracing signatures and documents throughout their lifecycle.
  9. Digital pen support: The top tools allow users to sign with physical and digital signing tools.
  10. Encryption: I’m looking for high-level security that includes encryption of documents to keep data safe.

How Can Electronic Signatures Improve Organizational Efficiency? 

Electronic signatures remove the need to handle volumes of old-school paper documents when creating contracts. Employees, contractors, and partners worldwide can easily enter into agreements so that business gets done quickly and efficiently. 

For example, electronic signature tools can be used with onboarding software to speed up hiring or with board meeting software to finalize agreements. Overall, they help to make everyday business contracts easier to set up and manage. 

Are Electronic Signatures Legal?

In most industrialized nations, electronic signatures are granted the same legal status as handwritten signatures. They typically carry the same weight and legal efficiency as a signature on paper.

Please note that laws vary between jurisdictions, so you should always check before committing to using electronic signatures. In most cases, however, electronic signatures are both convenient and legally binding. 

The Modern Way to Sign Agreements

So there you have my top picks for the best electronic signature software on the market today.  I hope this article will help you select the e-signature software that works best for you. 

If you're handling a large volume of electronic documents, you may also want to take a look at our list of the best document management systems too.

While you’re here, take a moment to subscribe to our newsletter. Then we can keep you up to date with tools and tips for managing people better. 

Electronic signature software is just one example of how technology makes it easier to do business in a highly-connected world. By finalizing agreements faster, you can set yourself on the road to greater success.

By Kim Behnke

Kim Behnke is an HR Tool Expert & Writer for People Managing People. She draws on her 9 years of human resources experience and her keen eye for systematic processes to support her analyses of the top HR tools on the market. She is passionate about maximizing efficiencies and streamlining workflows to ensure internal systems run smoothly. Kim's HR experience includes recruitment, onboarding, performance management, training and development, policy development and enforcement, and HR analytics. She also has degrees in psychology, writing, publishing, and technical communication, and recently completed a Certified Digital HR Specialist program through the Academy to Innovate HR. When away from her desk, she can usually be found outside tending to her ever-expanding garden.