With so many different time tracking apps available, figuring out which is right for you is tough. You know you want to monitor work hours, manage productivity, and provide data for billing and time management, but need to figure out which tool is best. In this post, I'll help make your choice easy, sharing my personal experiences using dozens of different time tracking tools with teams of all sizes, with my picks of the best time tracking apps overall.
What are Time Tracking Apps?
Time tracking apps are digital tools designed to record and analyze the amount of time spent on tasks and projects. They help improve productivity, ensure efficient time use, and facilitate accurate billing for work done. These apps are useful for both individuals and teams to track work hours and analyze time allocation, whether in-person or remote.
Features include a timer for recording work hours, task and project tracking to allocate time effectively, reporting tools for analyzing time spent, and customizable settings to suit different work styles.
Insightful is a workforce analytics suite with separate modules for employee time-tracking, automatic time-mapping, and employee monitoring. It's user-friendly and has a broad set of features that can help organizations manage and monitor growing remote teams.
Why I picked Insightful: It's a great time-tracking solution for organizations with remote employees since it includes additional features to monitor employee activity, including time spent on specific projects and tasks, or on third-party websites or apps. It strikes a great balance between being easy to use and offering advanced features that make it great for scaling a remote business.
Insightful Standout Features & Integrations:
Features include project or task-specific time tracking, automatic or manual time entries, real-time monitoring, attendance tracking, productivity tracking, productivity labels for tasks, time & labor budgeting tools, and detailed reports to help organizations improve their productivity and optimize their workflows. There's also a set of features for remote monitoring—activity tracking, web usage tracking, and screenshot auto-grabs.
Integrations are available with various project management tools including Asana, Google Docs, Google Hangouts, Jira, Slack, Trello, and others.
Connecteam is an all-in-one solution for tracking and managing employee productivity. It has a task management feature to allocate and oversee tasks, ensuring that critical tasks get assigned to employees with the right skill sets. It has communication tools for getting in touch with individual employees, groups, and your entire organization, including chat messages, surveys, suggestion boxes, and polls.
Why I picked Connecteam: Their time tracker app is a good choice if you handle remote employees and want to limit where they can clock in or clock out because of its geofencing capabilities. You can use Connecteam to define worksites and associate them with customers, jobs, or projects to prevent employees from clocking in and getting paid for their time outside of their designated stations or projects. Connecteam's geofencing feature also allows you to approve or decline employee requests to clock out from non-fenced areas, ensuring that emergency work is accounted for.
Connecteam Standout Features & Integrations:
Features include advanced GPS time clocking, task management and scheduling tools, and digital forms and checklists that can be completed while in the field. Connecteam also lets users claim any available shifts, save past due tasks in a quick view, or save tasks as drafts for future completion.
Integrations include Google Calendar, Gusto, QuickBooks Payroll, and others.
Replicon's suite of products are all about tracking time, including on iOS and Android mobile devices. Their software is designed to work for remote or hybrid teams, making it a workable option for businesses that have employees scattered across different locations. It's not just a basic time tracker, though. Replicon is a full-blown intelligent time capture app that offers a lot more than just clocking in and out.
Why I picked Replicon: I included Replicon in this list because, in addition to their mobile time-tracking app, their platform can also help with project management, payroll, and even compliance. It's like a Swiss Army knife for time management. Plus, it's super user-friendly, meaning you won't have to spend hours figuring out how to use it either.
Replicon Standout Features & Integrations:
I really like Replicon's 'intelligent time capture' feature, which uses AI to automatically capture time data from different sources, including GPS tracking and geofencing data. Replicon also includes an AI-powered chatbot that can help enter, approve, and edit time entries without requiring employees, or managers, to enter the information manually.
Other advanced features in Replicon's time-tracking app including Face ID, Touch ID, and EMM (enterprise mobility management), which enable employees to quickly clock-in and out with ease, while keeping their data secure and protected.
Integrations include ADP, Asana, Atlassian Jira, Microsoft Project, Salesforce, SAP Concur, SAP ERP, Sage, Servicenow, Slack, Quickbooks, Xero, Workday, and others.
Productive.io is a complete work management system for agencies. It combines employee time tracking, project management, resource allocation, and budgeting under one roof.
Why I picked Productive: This software is a good choice for teams that want an all-in-one solution to work management. Designed specifically with the needs of agencies in mind, your team members can track their billable and non-billable hours, and you can sync that up directly with invoicing and billing. You can also leverage your time tracking data for project planning, capacity planning, and resource allocation.
The platform is relatively flexible and customizable. Several views are available for project management, including Gantt charts, boards, timelines, calendars, and more. You can assign work and tasks based not just on employee capacities, but also skill sets. It's a comprehensive tool that covers nearly all aspects of your agency's work management operations.
Productive Standout Features & Integrations
Features include multiple views (list, calendar, board, timeline, and table), resource and capacity planning, project budgeting, document management, time tracking, billing, and reporting tools.
Integrations include Dropbox, Exact, Google Workplace, Jira, Harvest Economic, Outlook, Microsoft Calendar, Slack, QuickBooks, and Xero. A Zapier integration is also available, which can unlock more integrations with a paid account.
Insperity's human capital management (HCM) software was designed to help small to midsize businesses streamline their HR processes, automate administrative tasks, and provide employee self-service functions through their mobile app.
Why I picked Insperity: I chose Insperity as one of the best time-tracking apps for remote and hybrid teams because of its easy-to-use interface, detailed reporting, and ability to handle complex time-tracking needs, all within their mobile app. Its customizable options, real-time visibility, mobile app, and detailed reporting make it stand out from other tools on the market.
Insperity Standout Features & Integrations:
Insperity offers a range of features that make it stand out from other time-tracking apps. First, it offers customizable time-tracking options, allowing teams to track time by project, task, or client. Second, it provides real-time visibility into team member activity, which is useful for project managers and team leads. Third, it has a user-friendly mobile app that allows team members to track time on the go. Finally, it offers detailed reporting features, including weekly summaries, payroll reports, and more.
Insperity integrates with a range of popular tools, including QuickBooks, ADP, and Sage, making it easy for businesses to streamline their HR and time-tracking processes.
TimeClock Plus is a time and attendance software designed to automate the time-keeping process so you can proactively manage your employees.
Why I picked TimeClock Plus: This software has so many configuration options. From having varied thresholds that can help you set different overtime rules for weekly, bi-weekly, daily, and other periods to receiving alerts when someone has exceeded their shift and break management.
TimeClock Plus Standout Features & Integrations
Features include the dynamic labor calculations and anomaly tracking. Dynamic labor calculations let you attach premiums and rate changes to shifts worked at specific times and set up floating pay periods so you can deal with different period schedules. Additionally, reporting within the tool will help you find anomalies such as people who missed to clock in on certain days, giving you the opportunity to correct them.
Integrations include over a hundred payroll solutions like ADP, BAI, Ascentis, Accra, Casamba, Cayenne, Ceridian, and Epicure. Also Quickbooks, Paychex, or even payroll modules from ERP systems like SAP, Sage, and NetSuite.
Justworks is an all-in-one HR and benefits solution that offers time tracking functionality to help businesses manage their workforce. It's best suited for small to mid-sized businesses with hourly and salaried employees who need an easy-to-use and affordable time tracking solution. Furthermore, the platform offers HR support, which includes a company directory, employee profiles, and document storage, and it also grants access to a network of HR experts who can offer guidance on a range of HR-related matters.
Why I picked Justworks: I chose Justworks as one of the best time-tracking software because of its intuitive interface, customizable settings, and automatic time-off tracking. Its time-tracking feature allows managers to track employee hours, monitor attendance, and generate reports for payroll. In addition to time tracking, Justworks provides an array of other essential features, such as employee benefits management, HR support, and compliance assistance. It allows businesses to offer various benefits, such as health insurance, 401(k) plans, and commuter benefits, while also ensuring compliance with taxes, payroll, and HR regulations.
Justworks Standout Features & Integrations
Features include its seamless integration with other HR tools, such as payroll and benefits administration. Justworks also provides a mobile app for employees to clock in and out, request time off, and view their time-off balances. It's a reliable and straightforward solution that can help businesses comply with labor laws and improve productivity.
Integrations include 15Five, Accurate Background, Bench, Checkr, Culture Amp, Expensify, Found, JazzHR, Lattice, Pilot, Remote, Teampay, Velocity Global, and Zip Recruiter.
Homebase is a time-tracking solution tailored for small and midsize businesses that work for remote and hybrid teams. It has an intuitive user interface (UI) with drag-and-drop functionality, which is a good option if you’re looking for a feature-rich employee scheduling and time-tracking platform that has a relatively short learning curve.
Why I picked Homebase: With Homebase’s scheduling and time tracking app, you can easily drag and drop shifts, make duplicates of employee schedules, and copy current shift schedules to other days with just a click. You can also easily group your employees into teams or departments and view their schedules at a glance, based on their roles. This is useful for businesses like restaurants or organizations with hourly employees, especially those that manage remote or hybrid teams.
Homebase Standout Features & Integrations:
Homebase allows you to create custom schedules, assign shifts, and approve or deny time-off requests. Managers gain real-time insights into the daily activities of their staff, allowing them to effortlessly track daily clock-ins, breaks, and clock-outs regardless of where their employees are working from. Homebase also allows them to keep track of their labor expenses and monitor their schedule to ensure adherence with labor compliance rules and regulations too.
Integrations are available with point-of-sale systems like Clover, Lightspeed, Shopify, Square, Toast, Upserve, and with numerous payroll systems such as ADP, Gusto, Heartland, Paychex, Rippling, SurePayroll, Square Payroll, and others.
Beebole provides powerful, reliable, and secure project time tracking to companies of all sizes and is currently used by well-known companies like Michelin, Investcloud, Maersk, and Hitachi.
Why I picked Beebole: Their user-friendly interface makes it easy for teams to track time worked for an unlimited number of clients, projects, and tasks. Users can track and manage overtime, time off, work schedules, budgets, costs, and billing, all in one place. In addition, Beebole allows users to configure rates and costs for team members, clients, projects, and tasks right into their app — a very useful feature for organizations that charge their billable hours to clients.
Beebole Standout Features & Integrations:
Features include streamlined client billing tools, unlimited projects and tasks, and configurable reports that help companies control costs, reduce burnout, enhance budgeting, and identify trends and opportunities. You can also easily export their reports, share them, and link real-time data through Excel and Google sheets using Beebole’s add-ons.
Their free mobile app is compatible with any device with a recent web browser, has optional geo-tracking, and works without an internet connection. Their time tracking system also includes flexible roles and permissions, unlimited data retention, single sign-on, automated reminders, audit trails, and multilingual live support. It's available in 11 languages and is compliant with GDPR, DCAA, and most labor regulations worldwide.
Integrations are available with third-party apps like Azure, Excel, Google Sheets, Google Workspace, Microsoft 365, and more.
actiTIME is a digital project management tool that focuses on time tracking and work management for businesses of various sizes. Its user-friendly interface and comprehensive time management features position it as a top choice for intuitive time tracking management.
Why I Picked actiTIME: actiTIME allows users to tailor the software to their specific needs. This means that businesses can choose which features they want to use and turn off the rest, simplifying the user experience and ensuring that the software aligns perfectly with their workflow and requirements.
actiTIME provides various deployment options, including cloud, on-premise, and hybrid models. This flexibility ensures that businesses of all types and sizes can choose a deployment method that best fits their IT infrastructure and data management policies. Having these options in a largely 'always online' world makes actiTIME stand out for customizability and flexibility.
actiTIME Standout Features & Integrations:
Features include a weekly timesheet format for logging hours, accommodating both billable and non-billable work, with options for tracking overtime and leave. The work scope management feature allows for the definition of projects and tasks, deadline setting, and time estimation, aiding in work organization. Team management tools enable task assignment and monitoring of team member performance and schedules. Billing and invoicing capabilities are included for creating customizable invoices based on tracked time. The software provides detailed reports for project progress and team productivity analysis.
Integrations include QuickBooks, Outlook, GitHub, Jira, and Trello.
Need expert help selecting the right Attendance Tracking & Time Clock Software?
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Best time tracking app with additional employee monitoring capabilities
7-day free trial
Best time tracking app with geofencing capabilities
14-day free trial + free plan available
|From $29/month for 30 users (paid annually)||Website|
Best time tracking app with an integrated AI-powered chatbot
14-day free trial
Best for time tracking within a complete agency management platform
14-day free trial
Best time-tracking app for companies of all sizes
|Pricing upon request||Website|
Best for its payroll integrations
Free demo available
|Pricing upon request||Website|
Best time tracking app with payroll, benefits, and compliance built-in
Free demo available
Best time tracking app for managing hourly workforces
Free plan available (unlimited employees)
|From $20/month (payroll add-on is $6/user/month + $39/month)||Website|
Best time tracking app for organizations that charge out billable hours
30-day free trial
Best time tracking app for customizability and flexibility
30 days free trial
Best time tracking app that allows unlimited users within their freemium plan
- QuickBooks Time
Best time tracking app that tracks mileage for field workers
Best time tracking app with a free forever plan for small teams
Best time tracking app with resource and project management tools
Best time tracking app for Mac OS and iOS users
- Toggl Track
Best time tracking app for monitoring personal website or app usage
Best time tracking app with an automatic invoicing feature
Best time tracking app for organizations with event-based staffing needs
Best time tracking app with additional productivity and team collaboration features
- Buddy Punch
Best time tracking app for hybrid teams with integrated payroll processing
Selection Criteria for the Best Time-Tracking Apps
Wondering how I selected the best time-tracking apps for this list? To start off, I scoured the web for recent market data, then checked out the websites of the time-tracking apps that had the most positive user ratings. Next, I narrowed down my long list by using the selection criteria below to see how each time tracking system compared to the next one.
I also drew on my years of HR administration experience checking and approving (or often correcting) timesheets, to help me pinpoint the features that add a lot of value for HR admin staff and employees alike.
As you’re trying to determine the best time tracking app for your organization, you’ll need to first consider any unique challenges your business or workforce is faced with. Beyond that, you want to ensure the system you choose covers all the basic time-tracking needs.
Each time I create a new top 10 software list, I always start off by determining the core functionalities that the software needs to cover first. That way, I can ensure nothing crucial is missing.
For a product to join this list of the best time-tracker apps, first and foremost, it had to actually be an app, not just time-tracking software in general! To verify this, I visited the Google and Apple app stores to confirm whether an app existed for both iPhones (iOS) and Android mobile devices. This may sound basic (and I agree that it is) but some systems out there only offer web apps, browser extensions, or desktop apps, so those were automatically disqualified to keep this list purely focused on apps.
I also assessed these additional key features when making my final selections for this list:
- Automatic time tracking: Tools that record and track the time employees spend on tasks or projects, either automatically (using geofencing or GPS tracking when they enter a designated work zone) or with a simple one-click start function.
- Timesheet management tools: These allow both employees and managers to edit and approve timesheets to ensure they’re accurate for payroll or billing purposes.
- Billing and invoicing tools: Linking your timesheet system to your billing and invoicing system will save your HR and accounting teams a lot of hassle. Instead of having to transfer data from one system to another, integrated billing and invoicing tools will allow you to create invoices for billable hours and request payment promptly from your clients.
- Offline mode: Since your employees might find themselves without internet connectivity at times, it’s important that your time tracking app can keep working in the meantime, and upload your employee’s work hours into the cloud once their connection is restored.
- Reporting tools: A set of flexible and customizable tools that allow you to prepare reports and analyze employee work hours into different types of time spent, including admin tasks, project-specific tasks, billable and non-billable hours, and anything that might be miscellaneous.
On top of these details, I also always dig into the following categories in fine detail too.
Since time tracking is a never-ending necessity, it's important to pick an app that creates a positive and engaging user experience (UX) for users of all types. To assess an app's usability, I look at the organization of its user interface (UI), including the way its menus are organized and how easy it is to navigate between features or modules.
Time-tracking apps are not just for office-based employees. In fact, they're even more valuable for remote teams, deskless, and front-line workers, or field-based employees since they can track their hours on the go.
As previously mentioned, all the apps in this list are accessible from mobile devices or tablets (in most cases both Android and iOS), with cloud-based desktop versions available too. In addition, since sometimes your staff might be off the grid completely, offline time tracking is available in many systems too, as well as more advanced GPS and geofencing capabilities.
Time-tracking data shouldn't live in a silo. It's a fundamental component of many internal accounting processes, including billing clients for billable hours worked, and paying your staff for their time. That's why it's important to take note of any system integrations, such as payroll systems or invoicing software. To save you time, I've noted key software integrations for each app in my list.
Value for Price
Sometimes it all comes down to cost. Depending on the nature of your business, you may be able to get away with a free plan with basic time-tracking features, especially if you're running a small team. In contrast, paid plans will include more features, and may give you a better return on your investment if you need something a little more advanced.
Before you commit to a contract, I recommend getting your hands on a free trial first. This will give you a first-hand experience of how the app functions before you roll it out to your entire workforce. To help you with this, I've included notes on free trials and freemium plans below.
Why should I track my team's time?
What are the main benefits of using time tracking software?
How do time tracking apps help productivity?
Are there any free time tracking apps?
What other resources can help me manage a hybrid team?
Other Software Reviews for Hybrid Teams
Looking for other types of software to get the best out of your remote or hybrid team? Here's a selection of my favorite employee management and productivity software to get you going:
- Task Management Software For Team Efficiency
- Productivity Tracking Software for Hybrid Teams
- Remote Employee Monitoring Software Systems
- Employee Monitoring Software
- Hot Desk Booking Software for Hybrid Teams
- Office Space Management Software Systems
- Attendance Tracking Software to Better Manage Your Team
- Goal Setting Software for Keeping Teams on Track
- Meeting Management Software for Remote Teams
- Workforce Management Software
Not sold on the options above? You might find what you're looking for in my list of the Best Time Tracking Software for Clocking Work Hours instead.
Tracking time apps simplify the time-tracking experience for employees and employers. They ensure that your employees are paid accurately for their work hours, and can help your company with billing clients for your services promptly. Even better, an automatic time tracking app will handle time management tasks for you, giving you more time back that you can devote to other important business concerns.
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