According to a Forbes article, employees typically spend around five hours each week on their mobile phones on non-work-related activities. This translates into around 20 hours of non-productive paid time each month. With more companies opting for a work-from-home arrangement, the task of tracking the amount of time employees spend on unproductive activities became even more challenging. A time tracking app can help you monitor your employees’ productivity whether they’re working remotely or onsite.
What do I look for when I select the best time tracking solution? Here’s a summary of my evaluation criteria:
User Interface (UI): Time tracking apps need to be uncomplicated so I look for an app with a clean and uncluttered interface without unnecessary and confusing elements.
Usability: All employees, regardless of rank and position, will use the time tracking app so I look for an app that’s easy to use and master.
Integrations: Companies often use a time tracking app together with other software like accounting software and payroll software so I look for an app that will work great with other management and productivity apps.
Value for $: Companies want useful software with reasonable pricing so I look for an app with great features for its price range.
Compatibility: A time tracking app is not just for office-based employees but for remote and field-based employees too so I look for an app that works not just on desktops but on tablets and mobile phones too.
Time Tracking App Key Features
Automatic time tracking: records and tracks the time employees spend on tasks or projects
Timesheet management: allows users to edit and approve timesheets for accurate payroll
Billing and invoicing: allows you to create invoices for billable hours and request payment from clients
Geofencing: allows employees to clock in and out only on designated work zones
Offline mode: allows employees to record their time without internet connectivity
Reporting: generates reports to analyze time spent by employees on tasks and projects
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Overviews Of The 10 Best Time Tracking Software
Here’s a brief description of each time tracking app to showcase each tool’s best use case, some noteworthy features, and screenshots to give a snapshot of the user interface.
monday.com enables users to monitor time spent on specific tasks and the employees responsible for them.
monday.com is a work management software with task management, content management, and project management features. You can use the software to create detailed reports with a breakdown of time by tasks, projects, or clients so you can plan better for future projects. monday.com works on Windows, Mac OS, and Linux computers and has a mobile app version that works on iOS and Android mobile devices, giving users the freedom to use the software whatever their preferred device is. monday.com is the best time tracking app to know how much time specific tasks require to complete because it records exact time frames. This feature allows you to assess task complexity to allocate more resources and budget as needed. Users can also switch the timer on or off or enter manual time depending on their working projects. monday.com integrates with other work and team management tools like Zoom, Microsoft Teams, Excel, Zapier, Basecamp, and others. monday.com has a free plan for up to two seats, while the cost of paid plans starts at $16/seat/month.
You can install the Tyme app on your Mac OS pc or on any mobile device that runs on iOS.
Tyme is a time tracking app you can use to track not just your time but those of your team members. It has a dashboard that provides an overview of your recorded times, budgets, and deadlines, so you’re always aware of your and your team’s productivity. It has a calendar integration allowing you to view your recorded times as calendar entries that you can edit as needed.
Tyme is the best time tracking app for you if you prefer using Apple devices because it works on Mac OS computers, iPhones, iPads, and iWatches, so you can track time whatever your preferred Apple device. You can switch from one device to another so you can track time whether you’re at the office working on your desktop or in the field and working remotely. Tyme subscription also includes iCloud data synchronization to automatically backup your data ensuring that you capture all your data.
Tyme pricing starts at $3.99/user/month, and they offer a 14-day free trial.
Clockify has an informative dashboard to view where you spend your time and which projects your team is working on.
Clockify is a time tracking app with various features you can use to monitor and record employees’ productivity, like time tracking, scheduling, and invoicing. It has a time-off functionality enabling you to track and manage your team’s holiday and time-off requests so you can ensure adequate human resources to offset employees on paid time-offs. Clockify has a GPS tracking feature so you can track where employees are, and the amount of time they spend on off-site activities.
Clockify is the best time tracking app for you if your company has a large workforce because you can use it on unlimited projects and unlimited users. You can set different hourly rates per user, ensuring accurate timesheets and preventing payroll disputes. Clockify enables managers to assign roles with varying degrees of permissions according to their roles and responsibilities.
Clockify integrates with other productivity tools, including QuickBooks, Asana, Trello, and Jira.
Clockify is a free time tracking app, but it has a paid version that starts at $3.99/user/month.
Connecteam has geofencing capabilities, so you can limit the locations where employees can clock in.
Connecteam is an all-in-one solution for tracking and managing employee productivity. It has a task management feature to allocate and oversee tasks, ensuring that critical tasks get assigned to employees with the right skill sets. It has communication tools for getting in touch with individual employees, groups, and your entire organization, including chat messages, surveys, suggestion boxes, and polls.
Connecteam is the best time tracking app if you handle remote employees and want to limit where they can clock in or clock out because of its geofencing capabilities. You can use Connecteam to define worksites and associate them with customers, jobs, or projects to prevent employees from clocking in and getting paid for their time outside of their designated stations or projects. Connecteam’s geofencing feature also allows you to approve or decline employee requests to clock out from non-fenced areas, ensuring that emergency work is accounted for.
Connecteam pricing starts at $39/month for the first 50 users, and they offer a 14-day free trial.
BambooHR sends reminders to employees before submitting timesheets to give them time to review them.
BambooHR is a time tracking software that allows employees to clock in and out and edit their timesheets using their Android or iOS mobile devices. It has an overtime tracking feature ensuring compliance with your state’s overtime laws and preventing payroll disputes. BambooHR has reporting functionality to help you compile and analyze general work hours, PTO, and overtime hours without gathering data from multiple resources.
BambooHR is the best time tracking app to ensure that timesheets receive approval promptly because it automates time and attendance management. With BambooHR, there is no need for employees to chase down their managers to seek approval for timesheets because BambooHR automatically collects and sends them for approval. BambooHR also sends notifications to employees to review their timesheets and schedule periodically to make corrections and avoid payroll inaccuracies.
Harvest automates invoice management to ensure revenue generation.
Harvest is a time tracking software that works on desktops and mobile devices, making it ideal for both in-office and remote employees. You can use a reporting feature to assess timesheet and cost data to ensure that projects stay within budget and meet deadlines. You can use Harvest’s detailed reports to analyze which projects, tasks, or employees are driving up costs so you can implement corrective action plans.
Harvest is the best time tracking software to ensure that all projects receive payment because it automates invoice management. It automatically turns tracked time and expenses into invoices ensuring that you get paid for projects. Harvest makes paying projects convenient for your clients because it lets them pay online.
Harvest integrates with other productivity tools, including Asana, QuickBooks Online, Slack, Trello, PayPal, and browser extensions like Chrome and Firefox.
Harvest pricing starts at $12/seat/month and offers a 30-day free trial.
Toggl Track can help you monitor employee productivity with its background tracking feature.
Toggl Track is a time tracking tool with a web app, mobile app, and desktop app, ensuring automatic synching of time entries across multiple online and offline devices. It has a Pomodoro timer to help you manage time and work without distractions. Toggl Track allows users to import CSV files making it easy to upload project and client data to specific workspaces.
Toggl Track is an ideal time tracking app if you want to ensure that employees spend time on productive tasks because of its background tracking capability. The software automatically creates time entries whenever employees spend more than 10 seconds on an app or a website to deter access to personal or non-business-related websites during office hours. This employee monitoring feature also helps you bill clients only for work-related hours.
Toggl Track integrates with other productivity apps like Basecamp, Freshdesk, Google Docs, Zapier, etc.
Toggl Track has a free version for up to 5 users, while paid plans start at $10/user/month. Toggl Track offers a 30-day free trial.
7Shifts allows users to clock in using tablets, desktops, mobile phones, and POS machines.
7Shifts is a simple time tracking app that allows employees to track time and edit timesheets anywhere, making it ideal for freelancers and remote teams. It has an offline time tracking feature to record their time even when internet connectivity is unstable. 7Shifts has a health screening that screens employees and guests for Covid-19 symptoms and risk factors to protect your staff and business.
7Shifts is the best time tracking app to plan months ahead because it allows you to plot employee schedules weeks or months in advance for capacity planning. This employee scheduling feature allows employees to plan their vacations or paid time offs efficiently because they know how their work hours will look in advance. 7Shifts’ unlimited scheduling feature lets you allocate human resources for long-term projects to help you hit goals.
7Shifts integrates with task and project management apps like ADP Workforce Now, Paycor, Paychex and others.
7Shifts has a free plan for a single location, while paid versions start at $19.99/location/month, and they offer a 14-day free trial.
QuickBooks helps you track employee mileage while they’re on the field.
QuickBooks Time is a time tracking app that helps you control business expenses by automatically importing income and expenses data from your bank account, credit cards, POS machines, and others. Its dashboard can help you track your business’ profitability by helping you keep a tab of your income and expenses. This time tracking app works on iOS and Android mobile devices letting employees track work hours and submit them for approval.
QuickBooks Time is the best time tracking app if you have employees working on the field because of its mileage tracking functionality. It uses GPS tracking to monitor how far employees travel while they’re one the clock and on the field. QuickBooks Time’s mileage tracking feature provides employees with accurate mileage data for reimbursement and tax-filing purposes.
QuickBooks Time integrates with other apps like Microsoft Excel, FreshBooks, Tax Planner Pro, and others.
QuickBooks Time pricing starts at $12/user/month and offers a 30-day free trial.
Wrike allows you to lock timesheets to prevent future edits.
Wrike is a project management software with a time tracking feature to help you know how much time employees use assigned tasks and projects. It has a workflow automation feature to help you save time on repetitive tasks to devote more time to critical tasks. Wrike has a report builder feature to generate real-time reports you can share with team members, the leadership team, and stakeholders.
Wrike is the best time tracking app to retain full control of timesheets because it has a timesheet locking feature. With Wrike, you can prevent regular employees from editing their old times or adding new entries to past dates, ensuring accuracy and helping you prevent fraud. Wrike provides users the flexibility of locking timesheets weekly, monthly, or manually at specific times to comply with your company’s payroll needs.
Wrike integrates with other project management tools, including Microsoft OneDrive, Jira, Slack, Dropbox, GitHub, and others.
Wrike pricing starts at $24.80/user/month and offers a 14-day free trial.
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It would be best if you track your team’s time to bill clients accurately. Tracking time can also help you analyze how much time your team members spend on specific tasks for planning future projects.
What Do You Think About This List?
Tracking time is an excellent way to ensure that your employees get paid accurately for their work and can help your company ensure that clients get billed for your services. An automatic time tracking app will handle time management for you to devote more time to crucial business concerns.
If you want to learn more about the best time tracking apps and other fantastic business software that can help your company perform better, then subscribe to People Managing People today.