Os 10 melhores softwares gratuitos de reserva de secretárias partilhadas em 2026

Avaliações de softwares gratuitos de reserva de secretárias partilhadas

1. 

   1

   Floor Plan Mapper

   Best for per-floor-plan pricing with unlimited users

   • Free trial available
   • From $28/unlimited users/month

   Visit Website

   

   Floor Plan Mapper is hot desk booking software that converts CAD, PDF, and JPG floor plans into interactive maps for desk reservations, recurring bookings, booking rules, occupancy reports, and role-based administration across multiple buildings and floors.

   Who Is Floor Plan Mapper Best For?

   Office administrators managing multiple buildings should consider Floor Plan Mapper, best for per-floor-plan pricing with unlimited users.

   Why I Picked Floor Plan Mapper

   I picked Floor Plan Mapper as Best for per-floor-plan pricing with unlimited users because its model suits offices with changing headcounts and stable layouts. Its interactive CAD, PDF, and JPG maps support desk selection across buildings and floors, while booking rules, auto-release, and occupancy reports help with return-to-office planning. It offers a 7-day trial, not a free-forever plan.

   Floor Plan Mapper Key Features

   • Recurring bookings: Schedule reservations on repeating days.
   • Calendar integrations: Add bookings to Outlook or Google Calendar.
   • Identity provisioning: Connect Microsoft Entra ID, Okta, SAML, or SCIM.
   • Audit logs: Track bookings, cancellations, changes, and permission updates.

   Floor Plan Mapper Integrations

   Integrations include Outlook, Google Calendar, Microsoft Teams, Microsoft 365, SharePoint, Okta, and SAML. Floor Plan Mapper also supports SCIM provisioning, Excel imports, and an API for custom integrations.

   What’s Free?

   Floor Plan Mapper offers a 7-day free trial, not a free-forever plan. Paid plans start at $28 per month and use per-floor-plan pricing with unlimited users.

   Pros and Cons

   Pros:

   • Quick floor-plan setup earns praise
   • Interactive maps fit multi-floor offices
   • Unlimited users suit changing headcounts

   Cons:

   • Browser-first mobile access remains ambiguous
   • No free-forever plan for pilots
   Learn more about Floor Plan Mapper:

   • Check out Floor Plan Mapper on their website
2. 

   2

   Whatspot

   Best for quick QR code desk reservations

   • 14-day free trial
   • From $19/spot/month

   Visit Website

   Customer Rating:4.6/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   Whatspot is a desk and meeting room booking platform that lets you manage workspace reservations, generate QR codes for quick bookings, and set up approval workflows for resource requests.

   Who Is Whatspot Best For?

   Small businesses and coworking spaces that want a simple way to manage desk and meeting room reservations.

   Why I Picked Whatspot

   I picked Whatspot as one of the best because I can generate unique QR codes for each desk or meeting room, letting my team book spaces instantly with their phones. I like that I can set up approval workflows for resource requests, which helps manage shared spaces. The ability to display real-time availability on a tablet or screen outside each room is especially useful for busy offices.

   Whatspot Key Features

   • Booking calendar: View and manage all desk and room reservations in a single calendar interface.
   • User roles and permissions: Assign different access levels for admins, managers, and regular users.
   • Recurring bookings: Set up repeating reservations for desks or meeting rooms.
   • Email notifications: Receive automated booking confirmations and reminders via email.

   Whatspot Integrations

   Integrations include Microsoft Teams, Microsoft Calendar, Microsoft Entra ID, and Google Workspace, and an API is available.

   What's Free?

   Whatspot offers a free-forever plan for up to 10 users, 3 spots, and 40 bookings per month. The free plan includes mobile and web access, QR code booking, and basic booking features.

   Pros and Cons

   Pros:

   • Approval workflows for resource requests
   • iOS and Android apps available
   • QR code booking for instant desk access

   Cons:

   • Custom branding options are restricted
   • No built-in visitor management feature
   Learn more about Whatspot:

   • Check out Whatspot on their website
3. 

   3

   Joan

   Best for hardware display compatibility

   • 30-day free trial available
   • From $51/month

   Visit Website

   Customer Rating:4.5/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   Joan is a desk booking software platform that lets you manage hot desk reservations, room scheduling, and workspace availability with support for dedicated hardware displays and mobile access.

   Who Is Joan Best For?

   Facilities managers and IT teams in offices that want to pair desk booking software with physical display hardware.

   Why I Picked Joan

   I picked Joan as one of the best because I can pair its desk booking software with Joan’s e-paper hardware displays for real-time desk status right at each workspace. I like that my team can manage bookings from the web or mobile app and see instant updates reflected on physical devices. I also appreciate how Joan’s hardware integrates with the software to reduce double-bookings and confusion in shared office environments.

   Joan Key Features

   • Mobile booking app: Reserve desks and rooms from your phone.
   • Calendar sync: Connect bookings with Google and Outlook calendars.
   • QR code check-in: Scan to confirm desk usage on arrival.
   • Visitor management: Register and track office guests digitally.

   Joan Integrations

   Joan offers native integrations with Microsoft Active Directory, Google Calendar, Microsoft Teams, and Slack. An API is available for custom integrations.

   What's Free?

   Joan offers a 30-day free trial with access to all features. After the trial, continued use requires a paid subscription, and there is no free-forever plan.

   Pros and Cons

   Pros:

   • Custom booking rules for workspace management
   • Calendar sync with Google and Microsoft 365
   • Hardware displays show real-time desk status

   Cons:

   • Limited customization for booking rules
   • Hardware devices require separate purchase
   Learn more about Joan:

   • Check out Joan on their website
4. 

   4

   Dibsido

   Best for customizable booking rules

   • Free plan available; 14-day free trial; free demo available
   • From €1.7/user/month (billed annually)

   Visit Website

   Customer Rating:4.7/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   Dibsido is a free desk booking solution designed for hybrid teams that simplifies how workplaces manage shared desks, meeting rooms, and parking through an intuitive booking system. It allows users to reserve spaces in one click, book directly from interactive floor maps, and automatically release unused desks to keep office capacity optimized. 

   Who Is Dibsido Best For?

   Office managers and administrators who want to set detailed booking rules for shared desks and meeting spaces.

   Why I Picked Dibsido

   I picked Dibsido as one of the best because I can set up detailed booking rules for desks and meeting rooms, including restrictions by user group or time slot. I like that I can configure booking rules by user group, workspace, and booking window to match how different teams use the office. That gives me more control over who can reserve specific spaces and when, without creating unnecessary administrative work. In practice, that means I can tailor workspace access to fit our unique office policies.

   Dibsido Key Features

   • Interactive floor plans: Users can select desks directly from a visual map of the workspace.
   • Recurring reservations: Schedule repeating bookings for desks or rooms on a daily, weekly, or monthly basis.
   • Mobile booking app: Reserve and manage desk bookings from any mobile device.
   • Check-in and check-out tracking: Monitor workspace usage with built-in check-in and check-out functionality.

   Dibsido Integrations

   Integrations include Slack, Microsoft Teams, Google Calendar, Outlook, and Microsoft Entra ID. An API is available for custom integrations.

   What's Free?

   Dibsido offers a free-forever plan for 20 users. Some advanced features and integrations are only available on paid plans.

   Pros and Cons

   Pros:

   • Granular booking rules by user group
   • Unlimited desk bookings on the free plan
   • Custom booking rules for each workspace

   Cons:

   • No two-way Outlook or Google Calendar sync on the free plan
   • Free plan limited to one meeting room
   Learn more about Dibsido:

   • Check out Dibsido on their website
5. 

   5

   PULT

   Best for occupancy analytics dashboards

   • Free plan + free demo available
   • From $4.60/user/month

   Visit Website

   Customer Rating:4.7/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   PULT is a desk booking software platform for hybrid workplaces that combines workspace reservations, meeting room management, occupancy analytics, and visitor management in one system.

   Who Is PULT Best For?

   PULT is a good fit for workplace managers and operations teams at mid-sized and large organizations seeking detailed occupancy and space usage insights.

   Why I Picked PULT

   I picked PULT as one of the best because I can access detailed occupancy analytics dashboards that show real-time and historical workspace usage. I like that my team can visualize desk and room utilization trends, spot underused spaces, and export granular usage reports. The platform’s analytics tools help me make data-driven decisions about space allocation and hybrid work planning.

   PULT Key Features

   • Desk check-in via QR code: Users confirm their desk reservation by scanning a QR code at the workspace.
   • Recurring desk bookings: Employees can set up repeating reservations for their preferred desks.
   • Mobile booking app: Book, modify, or cancel desk reservations directly from a mobile device.
   • Team neighborhood assignment: Admins can assign specific desk areas to teams or departments.

   PULT Integrations

   PULT offers native integrations with Slack, Microsoft Teams, Google Calendar, Microsoft Outlook, Personio, HRworks, Workday, BambooHR, Okta, and Cisco Meraki. An API is available for custom integrations.

   What's Free?

   PULT offers free access to core desk booking features for up to 20 users. The free features include 1-click desk booking, desk tags and equipment filters, a floor plan editor, recurring bookings, booking rules and policies, QR-code check-in, hybrid work planning, and Help Centre access.

   Pros and Cons

   Pros:

   • Real-time desk availability updates
   • Native integrations with HR and IT systems
   • Occupancy analytics dashboards with export options

   Cons:

   • No built-in support for parking space booking
   • Limited customization for desk booking rules
   Learn more about PULT:

   • Check out PULT on their website
6. 

   6

   Officely

   Best for Slack-based desk booking

   • Free trial + free demo available
   • From $2.50/user/month (billed annually)

   Visit Website

   Customer Rating:5/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   Officely is a desk booking software built for hybrid teams that operates directly within Slack and Microsoft Teams, allowing employees to reserve desks, meeting rooms, and other resources without switching tools. It provides real-time visibility into who is in the office, supports check-ins, and offers interactive maps so teams can plan where to sit and collaborate more effectively. 

   Who Is Officely Best For?

   Officely is a good fit for small to midsize teams that already use Slack as their primary communication tool.

   Why I Picked Officely

   I picked Officely as one of the best because it lets my team book desks, manage office attendance, and coordinate hybrid schedules directly inside Slack. I like that I can set up recurring office days and see who else is coming in, all without leaving Slack. The integration with Slack channels means my team gets real-time updates and reminders about their bookings.

   Officely Key Features

   • Desk check-in: Users confirm their desk bookings upon arrival to the office.
   • Capacity management: Set and enforce limits on the number of people in the office each day.
   • Neighborhoods: Group desks into zones or neighborhoods for easier booking.
   • Health screening: Collect health declarations from users before they come into the office.

   Officely Integrations

   Officely offers native integrations with Google Calendar, Microsoft Outlook, and Slack, and provides an API for custom integrations.

   What's Free?

   Officely offers free access for up to 5 users. It includes all features for small teams, including desk booking, office attendance visibility, office check-ins, private neighbourhoods, capacity management, automated booking, Slack access, and office analytics.

   Pros and Cons

   Pros:

   • Real-time office attendance visibility
   • Quick setup for hybrid office environments
   • Fully integrated with Slack workspace

   Cons:

   • Cannot manage multiple office locations easily
   • Requires Slack for core functionality
   Learn more about Officely:

   • Check out Officely on their website
   • Read my in-depth review of Officely
7. 

   7

   anny

   Best for multi-location management

   • Free plan available
   • From $4/resource/month (billed annually)

   Visit Website

   

   anny is a desk booking app that lets you manage workspace reservations, meeting rooms, parking spaces, and resources across multiple locations from a single dashboard.

   Who Is anny Best For?

   anny is a good fit for organizations managing workspaces and resources across multiple office locations or campuses.

   Why I Picked anny

   I picked anny as one of the best because I can manage bookings for multiple locations from a single dashboard. I like that I can set up location-specific rules and permissions for each office or campus. My team uses anny to coordinate workspace, parking, and meeting room reservations across several sites.

   anny Key Features

   • Interactive floor plans: Users can select and book desks directly from a visual map.
   • Check-in and check-out system: Tracks actual desk usage with QR code or web check-in.
   • Resource booking: Lets you reserve equipment or parking along with desks.
   • Role-based access control: Admins can assign permissions for different user groups.

   anny Integrations

   anny offers native integrations with Personio, Google Workspace, Microsoft 365, Outlook, Zoom, Microsoft Teams, and Nuki, with additional support for smart locks, HRIS, payments, SSO, and calendar tools. An API is available for custom integrations.

   What's Free?

   anny offers a free-forever plan with limited features. The free plan restricts the number of locations, resources, and some advanced functionalities.

   Pros and Cons

   Pros:

   • Role-based access for different user groups
   • Multi-location management from a single dashboard
   • Supports booking for desks, rooms, and parking

   Cons:

   • No built-in visitor management feature
   • Free plan limits locations and resources
   Learn more about anny:

   • Check out anny on their website
8. 

   8

   Flexwhere

   Best for real-time desk availability maps

   • Free plan + free demo available
   • From €1.99/user/month (billed annually)

   Visit Website

   Customer Rating:5/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   Flexwhere is a desk booking software platform that lets you view real-time desk availability, manage workspace reservations, and monitor office space occupancy using interactive maps and web or mobile access.

   Who Is Flexwhere Best For?

   Facilities managers and office administrators in mid-sized and large organizations who need to monitor and manage flexible workspace usage.

   Why I Picked Flexwhere

   I picked Flexwhere as one of the best because I can see real-time desk availability on interactive office maps, which makes it easy to spot open workspaces at a glance. My team members uses the platform’s live occupancy data to manage flexible seating and avoid double bookings. I also like that we can access desk booking from both web and mobile devices, so everyone can reserve a spot no matter where they are.

   Flexwhere Key Features

   • Single sign-on integration: Users can log in with Microsoft or Google accounts.
   • Meeting room booking: Reserve meeting spaces alongside desks in one platform.
   • Visitor registration: Register and track office visitors directly in the system.
   • Occupancy analytics dashboard: View detailed reports on workspace usage and trends.

   Flexwhere Integrations

   Integrations include Outlook, Microsoft Teams, Google Calendar, and TopDesk.

   What's Free?

   Flexwhere offers free access for up to 25 users. It includes one floor plan at a single location, desk and ad hoc meeting room booking, bookings up to 1 week in advance, web and mobile app access, online support, quick bookings, custom bookings, booking edits, push notifications and reminders, SSO, and 5 custom resource labels.

   Pros and Cons

   Pros:

   • Real-time colleague location tracking
   • Support for 25 free users
   • Interactive visual floor plan maps

   Cons:

   • One floor plan limit
   • Eight-day booking limit
   Learn more about Flexwhere:

   • Check out Flexwhere on their website
9. 

   9

   Offision

   Best for visual floor plan selection

   • 30-day free trial available
   • Pricing upon request

   Visit Website

   

   Offision is a desk booking system that lets you manage workspace reservations, visualize office layouts, and coordinate shared resources through an interactive floor plan interface.

   Who Is Offision Best For?

   Offision is a good fit for office managers and facilities teams who need to coordinate desk bookings using a visual floor plan.

   Why I Picked Offision

   I picked Offision as one of the best because I can select desks directly from a visual floor plan, which makes booking feel intuitive and location-specific. My team uses the drag-and-drop interface to quickly reserve workspaces and see real-time desk availability. I also like that Offision lets us customize floor plans to match our actual office layout, so everyone knows exactly where they're booking.

   Offision Key Features

   • Booking approval workflows: Set up manager approvals for desk reservations.
   • Recurring bookings: Schedule desks for repeating days or weeks.
   • User access controls: Assign booking permissions by user or group.
   • Calendar sync: Integrate bookings with Google Calendar and Outlook.

   Offision Integrations

   Offision offers native integrations with Zoom, Microsoft Teams, Outlook, Microsoft 365, Google Workspace, and Webex.

   What's Free?

   Offision offers a 30-day free trial with access to all features. After the trial, continued use requires a paid subscription, and there is no free-forever plan.

   Pros and Cons

   Pros:

   • Manages multiple office locations centrally
   • Customizable user access permissions
   • Supports booking desks, rooms, and parking

   Cons:

   • No free plan, only a free trial
   • Limited analytics and reporting features
   Learn more about Offision:

   • Check out Offision on their website
10. 

    10

    desk.ly

    Best for hybrid work scheduling features

    • Free plan + free demo available
    • From €1.65/user/month

    Visit Website

    

    desk.ly is a desk booking and workspace management platform that lets you organize hot desking, manage meeting rooms, coordinate team schedules, and set up office zones for hybrid work environments.

    Who Is desk.ly Best For?

    desk.ly is a good fit for HR teams and office managers at mid-sized companies coordinating hybrid work schedules.

    Why I Picked desk.ly

    I picked desk.ly as one of the best because I can set up recurring desk bookings and coordinate hybrid work schedules for my team in one place. I like that I can assign office zones, manage meeting room reservations, and use the interactive floor plan to visualize workspace availability. The scheduling features help my team plan in-office days and keep track of who is working where.

    desk.ly Key Features

    • Single sign-on integration: Connects with Microsoft 365 and Google Workspace for easy access.
    • QR code desk check-in: Lets users check in to desks using QR codes.
    • Visitor management: Tracks and manages external visitors entering the workspace.
    • Analytics dashboard: Provides workspace usage data and booking statistics.

    desk.ly Integrations

    Desk.ly offers native integrations with Microsoft Outlook, Google Calendar, Microsoft Teams, Personio, and Slack, and provides an API for custom integrations.

    What's Free?

    desk.ly offers a free-forever plan for up to 15 users. The free plan includes basic desk booking features but limits access to advanced analytics and some integrations.

    Pros and Cons

    Pros:

    • Visitor management with digital guestbook
    • Native HRIS integrations for user sync
    • QR code check-in for desks and rooms

    Cons:

    • No mobile app for Android devices
    • Limited reporting customization options
    Learn more about desk.ly:

    • Check out desk.ly on their website