Os 10 melhores softwares de gestão de espaços de escritório de 2026

Avaliações do melhor software de gestão de espaços de escritório

1. 

   1

   Skedda

   Best office space management for speed of implementation

   • 30-day free trial + free demo available
   • From $249/month (billed annually)

   Visit Website

   Customer Rating:4.8/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   Skedda is a booking and scheduling platform designed for organizations that need to manage desks, meeting rooms, and shared office spaces, helping teams optimize workspace usage and simplify reservations.

   Who Is Skedda Best For?

   Skedda is a good fit for mid-sized businesses and enterprises managing hybrid workplaces that need a self-service booking system without heavy IT involvement.

   Why I Picked Skedda

   Skedda earns its spot as one of the best on my shortlist because getting it up and running takes days, not months. I like that the onboarding process doesn't require IT support or lengthy configuration—you can upload your floor plans, set booking rules, and open the system to employees almost immediately. The guided setup and pre-built templates mean my team isn't starting from scratch. I've also found that Skedda's self-service booking portal requires minimal training, so adoption is widespread across the organization.

   Skedda Key Features

   • Interactive floor maps: Visualize your office layout and let employees select and book specific desks or rooms directly from a live map view.
   • Automated booking rules: Set custom conditions like time limits, advance booking windows, and user permissions to control how spaces get reserved.
   • Usage analytics: Track desk and room occupancy data over time to identify underused spaces and inform workplace planning decisions.
   • Microsoft 365 and Google Workspace calendar sync: Sync bookings directly with employees' existing calendars so reservations appear alongside their scheduled meetings.

   Skedda Integrations

   Integrations include Microsoft 365, Google Workspace, Slack, Zoom, Stripe, Xero, QuickBooks, ServiceNow, Okta, and Trello.

   Pros and Cons

   Pros:

   • Quick setup means your team can start booking within days.
   • Fine-grained booking rules help control access without manual oversight
   • Visual floor-plan view makes finding and reserving spaces intuitive

   Cons:

   • Advanced analytics may lack the depth of full workplace-planning tools
   • No drag-and-drop feature on calendars
   Learn more about Skedda:

   • Check out Skedda on their website
   • Read my in-depth review of Skedda
   • Explore best alternatives to Skedda
2. 

   2

   OfficeSpace

   Best office space management software for scenario planning

   • Free demo available
   • Pricing upon request

   Visit Website

   Customer Rating:3.6/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   OfficeSpace gives workplace teams and facilities managers a flexible platform to manage desks, rooms, and floor plans, helping organizations adapt their office layouts and resources to changing needs and hybrid work models.

   Who Is OfficeSpace Best For?

   OfficeSpace is a strong fit for mid-to-large enterprises managing complex, hybrid workplaces where space planning and resource optimization are ongoing priorities.

   Why I Picked OfficeSpace

   I picked OfficeSpace because it handles scenario planning for office layouts well. I particularly like the drag-and-drop floor plan tools, which let my team model different seating arrangements and department configurations before committing to changes. The space utilization data feeds into those planning views, so I can see how current occupancy patterns inform future layouts. Real-time data paired with visual planning is useful when preparing for a restack or a headcount shift.

   OfficeSpace Key Features

   • Room booking: Search for meeting rooms by capacity, amenities, and attendee location, with real-time availability shown directly on the floor plan to prevent double-bookings.
   • Facility request management: Submit, assign, and track facility tickets in a prioritized queue, with automated work order assignments and real-time status updates.
   • Visitor management: Check in visitors and deliveries via iPad or Android kiosk tablets, with custom workflows, NDA collection, badge printing, and instant employee notifications.
   • Workplace intelligence: Connect badge, sensor, or Wi-Fi data to generate real-time occupancy dashboards and heat maps for tracking attendance trends across sites.

   OfficeSpace Integrations

   Integrations include Microsoft Teams, Slack, Google Workspace, Office 365, Zoom, Okta, Workday, Active Directory, Greetly, and SSO providers.

   Pros and Cons

   Pros:

   • Analytics expose under-utilised space and usage trends
   • Visual maps and directory help large offices navigate more easily
   • Lets you model multiple layout scenarios before committing

   Cons:

   • Limited online knowledge base
   • Requires training to fully use all features
   Learn more about OfficeSpace:

   • Check out OfficeSpace on their website
   • Read my in-depth review of OfficeSpace
3. 

   3

   Kadence

   Best for coordinating projects, people, and spaces

   • Free demo available
   • Pricing upon request

   Visit Website

   Customer Rating:4.6/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   Kadence helps organizations manage hybrid workspaces by streamlining desk booking, coordinating team schedules, and optimizing office usage for businesses adapting to flexible work environments.

   Who Is Kadence Best For?

   Kadence is a strong fit for mid-sized to enterprise companies managing hybrid teams who need to coordinate office attendance, desk availability, and team schedules in one place.

   Why I Picked Kadence

   I picked Kadence as one of the best because it genuinely connects the three things that make hybrid offices hard to manage: projects, people, and spaces. What I find most useful is the Team Kadences feature, which lets managers suggest in-office days based on team schedules and company needs, so attendance actually aligns with collaboration rather than happening by chance. I also like the AI assistant, which lets you book desks, reserve meeting rooms, and check teammate availability via a single prompt in Slack or Microsoft Teams. The scenario planning tools let you model "what-if" situations—like headcount growth or policy shifts—before committing to any real estate changes.

   Kadence Key Features

   • Visitor management: Automate guest invitations, host notifications, and pre-arrival document signing directly within the platform.
   • Interactive floor plans: View and forecast desk and room availability across floors to plan office usage ahead of time.
   • Workplace analytics: Track space utilization by building, floor, desk, or room to monitor occupancy trends over time.
   • Auto-release booking: Automatically free up no-show desk and room reservations to keep available space accurate in real time.

   Kadence Integrations

   Integrations include Microsoft Teams, Slack, Google Workspace, BambooHR, Gusto, Okta, Workday, Zendesk, Jira, and ServiceNow.

   Pros and Cons

   Pros:

   • Booking tools integrated in familiar platforms like Teams/Slack
   • Occupancy tracking without needing sensors
   • Real-time visibility into desk and room bookings across teams

   Cons:

   • Customization options for some workflows may be limited
   • Team managers cannot cancel on behalf of other team members
   Learn more about Kadence:

   • Check out Kadence on their website
   • Read my in-depth review of Kadence
   • Explore best alternatives to Kadence
4. 

   4

   VergeSense

   Best for enterprise portfolio planning

   • Free demo available
   • Pricing upon request

   Visit Website

   

   VergeSense is an AI-powered occupancy intelligence platform that combines workplace sensor technology, utilization analytics, and predictive space planning to help organizations manage and optimize their office portfolios.

   Who Is VergeSense Best For?

   VergeSense is a strong fit for enterprise real estate and workplace teams managing large, multi-site office portfolios who need data-driven insight into how their space is actually being used.

   Why I Picked VergeSense

   VergeSense is one of my top picks because I love how its Predictive Planning tool turns vague "what if" space questions into concrete, data-backed answers. I can upload a floor plan and model headcount growth or hybrid attendance shifts directly against real occupancy behavior—no guesswork involved. Its Large Spatial Model is trained on 200M+ sq ft of actual workplace data, so demand forecasts reflect how offices genuinely get used across enterprises, not broad industry averages.

   VergeSense Key Features

   • Occupancy sensors: Wireless and wired sensors capture real-time people count and space utilization data across floors, neighborhoods, and individual rooms.
   • Utilization analytics dashboard: View occupancy trends broken down by building, floor, or zone across daily, weekly, and monthly time ranges.
   • AI Workplace Assistant: Get AI-generated space recommendations based on your portfolio's actual usage patterns and stated planning goals.
   • Portfolio benchmarking: Compare space utilization across multiple sites to identify underperforming locations within your office portfolio.

   VergeSense Integrations

   VergeSense offers dozens of native integrations across booking, IWMS, and building management categories, including Accruent EMS, Archibus by Eptura, Aruba, CBRE Host, Cisco Meraki, Cloudbooking, Comfy, Condeco by Eptura, Crestron, Microsoft Places, and ServiceNow. An open API is available for custom integrations.

   Pros and Cons

   Pros:

   • Ingests data from WiFi, badges, and bookings
   • Scales across multi-site portfolios consistently
   • Sensor accuracy exceeds 95% for occupancy

   Cons:

   • Hardware installs add upfront cost and coordination
   • Camera sensors require lengthy deployment timelines
   Learn more about VergeSense:

   • Check out VergeSense on their website
5. 

   5

   elia

   Best for real-time occupancy analytics

   • Free demo available
   • From $500/month

   Visit Website

   Customer Rating:4.7/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   An office space management platform, elia brings together desk booking, room scheduling, occupancy tracking, visitor management, and space analytics in one place.

   Who Is elia Best For?

   elia is a good fit for workplace and facilities teams at mid-size to enterprise companies managing hybrid work schedules across multiple office locations.

   Why I Picked elia

   elia earns its spot on my shortlist because its IoT sensor-based occupancy tracking gives you a granular, real-time view of exactly which spaces in your office are in use at any given time. I like that this data feeds into utilization dashboards and heatmaps, so you can see patterns across desks, rooms, and floors. That kind of visibility helps workplace teams make more informed decisions about how office space is being used.

   elia Key Features

   • Desk booking: Reserve individual desks or assign them to teams using interactive floor plans with real-time availability.
   • Meeting room scheduling: Book rooms directly from the platform with calendar sync to Outlook and Google Calendar.
   • Visitor management: Register guests, send host notifications, and manage check-ins from a single workspace view.
   • Workplace automation: Build custom workflows to automate booking rules, approvals, and space access policies.

   elia Integrations

   elia covers the basics, like Microsoft, Google, and Slack, connecting with Microsoft 365, Google Workspace, Slack, and SSO. The Enterprise plan includes API access for custom integrations. elia offers a smaller set of native integrations compared to some larger legacy platforms, and Zapier support is not clearly documented.

   Pros and Cons

   Pros:

   • Free plan includes unlimited users
   • Offers sensor-driven, real-time occupancy data
   • Built-in interactive floor plan views

   Cons:

   • Occupancy statistics could be more detailed
   • Limited native integrations available
   Learn more about elia:

   • Check out elia on their website
   • Read my in-depth review of elia
6. 

   6

   Hybrid Hero

   Best for real-time booking availability

   • Free demo available
   • Pricing upon request

   Visit Website

   Customer Rating:4.3/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   Hybrid Hero helps businesses and facilities teams manage office space by offering digital tools for booking desks, meeting rooms, and shared resources, making it easier to optimize workspace usage and adapt to flexible work arrangements.

   Who Is Hybrid Hero Best For?

   Hybrid Hero is designed for mid-market to enterprise organisations managing hybrid workforces across multiple sites.

   Why I Picked Hybrid Hero

   HybridHero earns its place on this list because it combines workplace operations tools within a single platform. Desk booking, meeting room scheduling, visitor and contractor management, parking management, HR management, and compliance reporting are managed together rather than through separate systems. For enterprise teams that need occupancy reporting, audit trails, and multi-site visibility, this centralised approach supports workplace governance and operational oversight.

   Hybrid Hero Key Features

   • Multi-site space management: Centralised desk booking, room scheduling, and occupancy reporting across multiple office locations from a single admin dashboard.
   • Visitor and contractor management: Native check-in workflows including pre-registration, host notifications, and access logging.
   • Audit-ready reporting: Action logging and role-based access controls supporting governance and compliance reporting.
   • Interactive floor plans: Real-time occupancy maps showing live desk and room availability across locations.

   Hybrid Hero Integrations

   Integrations include Microsoft 365, Microsoft Teams, Google Workspace, Slack, Okta, Azure Active Directory, SSO, Microsoft Outlook, Google Calendar, Microsoft Office 365, and Zoom (on request).

   Pros and Cons

   Pros:

   • Real-time interactive office maps
   • Automated desk and parking booking
   • Detailed workforce analytics reports

   Cons:

   • Limited advanced custom branding
   • No offline management mode
   Learn more about Hybrid Hero:

   • Check out Hybrid Hero on their website
7. 

   7

   Archie

   Best for customizable office maps

   • Free trial available
   • From $159/month

   Visit Website

   Customer Rating:4.9/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

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   Archie helps businesses and workplace teams manage hybrid offices with interactive floor plans, desk and room booking, and visitor management tools that simplify space allocation and scheduling.

   Who Is Archie Best For?

   Archie is a strong fit for mid-sized businesses and growing companies managing hybrid teams who need flexible, visual tools to coordinate office space across multiple locations.

   Why I Picked Archie

   Archie earns its spot on my shortlist because of how much control it gives you over your office maps. You can upload an existing floor plan as a PNG or JPG and Archie converts it into a fully interactive, editable map—no design team needed. From there, you can drag and drop desks, create team neighborhoods that restrict booking to specific groups, and add details like photos, amenities, and booking policies to individual workspaces. The map stays live: when a colleague books a desk, it updates in real time so everyone can coordinate hybrid office days.

   Archie Key Features

   • Visitor management: Log visitor check-ins, send host notifications, and capture digital signatures for NDAs or safety waivers at the front desk.
   • Meeting room booking: Reserve conference rooms directly from the interactive map or a calendar view, with real-time availability and room capacity details.
   • Workplace analytics: Track desk and room utilization rates over time to identify underused spaces and inform office layout decisions.
   • Hybrid work scheduling: Let team members publish their in-office days so colleagues can coordinate and book desks on the same days.

   Archie Integrations

   Integrations include Microsoft Teams, Slack, Google Calendar, Microsoft Outlook, Zoom, Kisi, Stripe, QuickBooks, Xero, and HubSpot.

   Pros and Cons

   Pros:

   • Can book through the web or mobile app
   • Comprehensive tools for managing workspaces
   • Branded app options available

   Cons:

   • Could offer more customizations for reporting
   • Doesn't provide visibility into team schedules
   Learn more about Archie:

   • Check out Archie on their website
   • Read my in-depth review of Archie
8. 

   8

   Tactic

   Best for collaboration between hybrid team members

   • Not available
   • From $3000/year

   Visit Website

   Customer Rating:4.6/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

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   Tactic is a workspace management platform built for hybrid teams who need flexible desk booking, interactive floor plans, and tools to coordinate in-office collaboration and optimize shared office resources.

   Who Is Tactic Best For?

   Tactic is a strong fit for mid-sized companies managing hybrid work schedules who need a simple way to coordinate office attendance and desk availability across teams.

   Why I Picked Tactic

   Tactic earns its spot on my shortlist because of how well it handles the coordination side of hybrid work, not just the booking side. I like that team visibility is built directly into the desk booking flow—my team can see who's coming in on a given day and book a desk nearby in one click, which makes planning in-office collaboration feel intentional rather than accidental. Tactic's neighborhood zoning also lets me designate specific floor areas for departments, so teams naturally cluster together without anyone having to manually coordinate. The AI assistant, Tessa, adds another layer by letting employees find a spot near a specific colleague just by asking.

   Tactic Key Features

   • Interactive floor plans: View and interact with a visual map of your office to see desk availability and room layouts in real time.
   • Room and resource booking: Reserve meeting rooms, parking spots, and shared resources alongside desk bookings from a single interface.
   • Visitor management: Register and track visitors, send arrival notifications, and manage guest access directly within the platform.
   • Workplace analytics: Access occupancy reports and attendance data to understand how your office space is actually being used.

   Tactic Integrations

   Integrations include Microsoft Teams, Slack, Google Calendar, Outlook, Zoom, Microsoft Entra ID, and Avigilon.

   Pros and Cons

   Pros:

   • Real-time booking data
   • Links well to Microsoft 365
   • Detailed interactive maps

   Cons:

   • Some advanced features are reserved for enterprise tier
   • Available solely in English
   Learn more about Tactic:

   • Check out Tactic on their website
   • Read my in-depth review of Tactic
9. 

   9

   Whatspot

   Best for small & shared workspaces

   • 14-day free trial
   • From $19/spot/month

   Visit Website

   Customer Rating:4.6/5This rating combines scores from multiple user review sites to reflect overall customer sentiment about the product.

   

   Whatspot is a booking platform designed for businesses and organizations that need a simple way to manage meeting rooms, desks, and shared office resources, helping teams avoid scheduling conflicts and streamline workspace reservations.

   Who Is Whatspot Best For?

   Whatspot is a good fit for small businesses, coworking spaces, and teams managing shared offices who need a lightweight booking system without complex setup.

   Why I Picked Whatspot

   Whatspot is one of my top picks because I love how well it handles the specific chaos that comes with small and shared workspaces. I use the interactive floorplan view to see exactly which desks are free and where teammates are sitting in real time, which removes the guesswork from hot desk booking entirely. The QR code feature is also something I rely on heavily—scanning a code posted on a room or desk and confirming a booking in two taps is genuinely faster than any other method I've tried. On top of that, the check-in system automatically releases no-show bookings, so spaces don't sit empty because someone forgot to cancel.

   Whatspot Key Features

   • Booking approvals: Admins can require approval before a reservation is confirmed, giving teams control over high-demand spaces.
   • Recurring reservations: Set up repeating bookings for regular meetings or weekly desk assignments without re-booking each time.
   • Multi-location management: Manage bookings across multiple offices or buildings from a single account.
   • Booking rules and restrictions: Define time limits, advance booking windows, and access permissions per space or resource.

   Whatspot Integrations

   Integrations include Microsoft Outlook, Microsoft Teams, and Google Calendar.

   Pros and Cons

   Pros:

   • QR code functionality for quick and easy reservations
   • Multilingual support, making it accessible for diverse teams
   • Interactive floor plans for efficient desk management

   Cons:

   • Limited customization options for specific needs
   • No integrations presently listed
   Learn more about Whatspot:

   • Check out Whatspot on their website
10. 

    10

    Floor Plan Mapper

    Best for interactive maps with unlimited users

    • Free trial available
    • From $28/unlimited users/month

    Visit Website

    

    Floor Plan Mapper helps businesses of all sizes visualize, manage, and optimize their office layouts with interactive floor plans, making it easier for facilities teams and office managers to handle desk assignments, space utilization, and employee seating arrangements.

    Who Is Floor Plan Mapper Best For?

    Floor Plan Mapper is a strong fit for facilities managers and office administrators in small to mid-sized businesses who need a visual, map-based approach to managing workspace layouts and desk bookings.

    Why I Picked Floor Plan Mapper

    I picked Floor Plan Mapper as one of the best because its flat-rate pricing model includes unlimited users and unlimited desks at every tier—something most office space tools charge extra for as your headcount grows. I like that you can upload any floor plan format (PDF, CAD, JPG) and start assigning desks, tagging assets, and mapping departments without waiting days for vendor configuration. The "Find Available Desks" filter is useful: my team can pull up a live view of the floor plan filtered to only show open desks within a specific date range, which speeds coordination of hybrid schedules compared with using a spreadsheet. The area of interest mapping also lets you draw shapes directly on the floor plan to highlight departments or zones, which helps when onboarding new employees or planning a seating reshuffle.

    Floor Plan Mapper Key Features

    • Employee directory integration: Link employee profiles to desk assignments so you can search by name and see where someone sits on the floor plan.
    • Desk booking system: Let employees reserve desks in advance through a self-service booking interface built directly into the interactive map.
    • Occupancy reporting: Generate reports on desk usage and space occupancy to identify underused areas across your office layout.
    • QR code check-in: Attach QR codes to desks or rooms so employees can check in on-site by scanning with a mobile device.

    Floor Plan Mapper Integrations

    Integrations include Microsoft Office 365, Microsoft Outlook, Microsoft Teams, OKTA, Google Calendar, Windows Active Directory, Microsoft Entra ID, and Microsoft SharePoint.

    Pros and Cons

    Pros:

    • Integrated desk booking capabilities
    • Works on various devices, including desktops and laptops
    • Offers the ability to visualize and optimize space

    Cons:

    • Could offer more advanced desk booking features
    • Initial learning curve during setup
    Learn more about Floor Plan Mapper:

    • Check out Floor Plan Mapper on their website