I 17 migliori software per la pianificazione delle riunioni del 2026

Calendly simplifies in-person and online bookings for individuals and teams. It’s designed for users who want a fast, straightforward way to book and manage appointments without endless email exchanges.

Why I picked Calendly: Calendly offers a user-friendly interface that makes it easy to self-schedule meetings by narrowing down specific times you and the other guests are available to book meetings. You also easily set your availability preferences, making it easy for others to book time with you.

Calendly's automatic time zone detection ensures that meetings are scheduled accurately. The tool also provides customizable notifications and automatic reminders to keep you and your invitees informed.

Standout features & integrations:

Features include multiple event types for different meeting formats, including video conferencing tools, website embedding for direct client bookings, and workflow automation for email reminders and follow-ups. Calendly also provides analytics to track meeting activity and optimize scheduling.

Integrations include Google Calendar, Google Meet, Microsoft Outlook, Apple iCloud, Salesforce, Slack, Zoom, Microsoft Teams, Webex, HubSpot, and Stripe.

YouCanBookMe is a scheduling tool designed for individuals and teams who need to coordinate meetings across different time zones. It simplifies the booking process by allowing users to manage their availability and schedule appointments efficiently.

Why I picked YouCanBookMe: YouCanBookMe simplifies global scheduling by automatically managing time zone differences. It supports customizable booking pages, branded confirmations, and automated notifications via email and SMS. The tool also allows users to accept or reject bookings and send follow-up messages after meetings.

Standout features & integrations:

Features include buffer times between meetings, personalized booking links, configurable booking forms, group bookings, and payment collection via Stripe. Reporting is available through exportable booking data.

Integrations include Google Calendar, Microsoft Office 365, Zoom, Zapier, Slack, Salesforce, HubSpot, Stripe, PayPal, and Mailchimp.

Doodle helps teams and organizations quickly find a common meeting time. It’s designed for group scheduling, eliminating long email threads when coordinating across multiple participants or time zones.

Why I picked Doodle: Doodle’s poll-based scheduling simplifies finding the best time for everyone involved. Hosts can create availability polls, share them via link, and participants vote on their preferred times. The tool also supports most any type of meeting, from one-on-one bookings, conferences, large team meetings, and more. Easily enable reminders and calendar sync to prevent double bookings and missed meetings.

Standout features & integrations:

Features group polls, customizable booking pages, automatic time zone adjustments, and reminders to reduce no-shows. Doodle Professional adds branding, payment collection, and ad-free scheduling.

Integrations include Google Calendar, Microsoft Outlook, Apple Calendar, Slack, Zoom, Microsoft Teams, Webex, Trello, Zapier, and Asana.

HoneyBook helps freelancers and small businesses manage client meetings and optimize their entire workflow. It combines scheduling, client communication, and project management in one platform.

Why I picked Honeybook: HoneyBook stands out for integrating scheduling directly into its client management suite. You can send proposals, contracts, and invoices alongside meeting requests, keeping all client interactions in one place. The platform also offers workflow automation and built-in payments, making it especially useful for service-based professionals managing multiple clients.

Standout features & integrations:

Features include customizable session types, branded booking pages, and AI tools that summarize client details before meetings. Users can add buffer times, collect intake form details, and let clients reschedule or pay for sessions online.

Integrations include QuickBooks, Google Calendar, Gmail, Zoom, Zapier, Mailchimp, Calendly, Slack, Stripe, and Square.

Chili Piper is a scheduling software designed for sales teams that need to optimize their meeting bookings and lead distribution. It helps manage appointments and streamline the process of connecting with prospects.

Why I picked Chili Piper: Chili Piper combines scheduling and intelligent lead routing in one tool, making it ideal for fast-moving sales teams. It lets users automatically assign meetings and leads based on Salesforce data, such as territory or account ownership. Instant Booker and meeting templates simplify the process of booking, tracking, and optimizing every customer interaction.

Standout features & integrations:

Features include Instant Booker for one-click meeting setup, dynamic meeting templates that autofill details like title and location, and automated lead routing rules that assign leads to the correct rep. Other features include email and text reminders, simple rescheduling, and no-show tracking directly in Salesforce. 

Integrations include Salesforce, HubSpot, Google Calendar, Microsoft Outlook, Zoom, Slack, Zapier, Microsoft Teams, Webex, and Mailchimp.

OnceHub helps teams schedule and manage lead interactions more effectively. It’s designed for sales and marketing teams that need to qualify prospects and convert them faster through automated scheduling.

Why I picked OnceHub: OnceHub stands out for its focus on lead qualification and smart scheduling. You can create custom booking rules and forms that filter and route leads to the right team members automatically. It also offers conversational scheduling tools that assess a lead’s urgency and purpose before a meeting is confirmed, saving time for high-value interactions.

Standout features & integrations:

Features include the ability to create customized booking forms that capture essential lead information. You can automate scheduling workflows to save time and reduce manual input. OnceHub also offers a centralized dashboard to manage all your bookings in one place, enhancing your team's productivity.

Integrations include Google Calendar, Microsoft Outlook, Salesforce, HubSpot, Zoom, Microsoft Teams, Webex, Zapier, Slack, and Mailchimp.

Zoho Meeting is a web-based meeting platform designed for businesses that rely on Zoho's suite of applications. It provides tools for video conferencing, webinars, and online meetings, making it a versatile choice for communication needs.

Why I picked Zoho Meeting: Zoho Meeting integrates well with other Zoho applications, providing a cohesive experience for users already within the Zoho ecosystem. You can schedule and start meetings directly from Zoho Calendar, ensuring fluid coordination.

The platform supports recording and sharing of meetings, which is ideal for teams needing to review sessions later. Additionally, it offers webinar capabilities, expanding its utility beyond just meetings.

Standout features & integrations:

Features include screen sharing, which allows you to present documents and applications during meetings. You can also conduct polls and Q&A sessions to engage participants actively. Zoho Meeting offers meeting analytics, providing insights into participant engagement and meeting effectiveness.

Integrations include Zoho CRM, Zoho Projects, Zoho Calendar, Zoho Connect, Zoho Mail, Google Calendar, Microsoft Outlook, Slack, and Zapier.

Microsoft Bookings is a scheduling tool tailored to Microsoft 365 users. It simplifies appointment management for teams and individuals by integrating with the Microsoft ecosystem.

Why I picked Microsoft Bookings: Microsoft Bookings works seamlessly with Microsoft 365, allowing users to manage appointments, calendars, and reminders without leaving Outlook or Teams. Each booking automatically syncs across calendars, helping to prevent double-booking. Customizable booking pages make it easy to define availability and services, while automated notifications reduce no-shows.

Standout features & integrations:

Features include multiple staff calendars, customizable booking pages with branding, and customer data collection at booking. It supports automated confirmations, rescheduling options, and integration with Microsoft Teams for virtual meetings.

Integrations include Microsoft Outlook, Microsoft Teams, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft OneNote, Microsoft SharePoint, Microsoft OneDrive, Microsoft Dynamics 365, and Azure.

Zoom Scheduler is a scheduling app built for users who rely on Zoom for meetings. It helps individuals and teams share their availability and book time slots directly through Zoom, minimizing back-and-forth coordination.

Why I picked Zoom Scheduler: Zoom Scheduler connects directly with Zoom Meetings, Zoom Mail, and Zoom Calendar, making it ideal for users already familiar with the Zoom system. You can share your availability through a simple link, allowing others to schedule meetings without any hassle. The platform’s customizable confirmations and reminders help reduce missed appointments, aligning with its USP of being the best for Zoom integration. The tool also supports various scheduling options, such as one-to-one or group meetings, providing flexibility for different meeting needs.

Standout features & integrations:

Features include customizable branding for scheduling pages, attendee data collection through custom fields, and various scheduling options like one-to-one or multi-person meetings. You can also send automated reminders via email or SMS, helping to reduce missed appointments.

Integrations include Zoom Meetings, Zoom Mail and Calendar, Google Calendar, Microsoft 365, Microsoft Teams, Google Workspace, and more.

SimplyMeet.me is a scheduling tool designed for individuals and small teams who need an uncomplicated way to manage appointments. It provides essential scheduling features without overwhelming users with complexity.

Why I picked SimplyMeet.me: SimplyMeet.me offers straightforward scheduling with minimal setup, making it accessible for those who want to get started quickly. You can customize your availability and share booking links with ease.

The tool's clean interface ensures that both you and your clients can navigate the scheduling process without confusion. It also offers automated reminders to reduce no-shows and keep your schedule organized.

Standout features & integrations:

Features include the ability to sync calendars to avoid double bookings. You can set up buffer times between meetings to ensure you have adequate preparation time. SimplyMeet.me also allows for group scheduling, accommodating multiple participants in one meeting slot.

Integrations include Google Calendar, Microsoft Outlook, Zoom, Microsoft Teams, Slack, Zapier, Webex, Stripe, and PayPal.