10 Mejor software de intranet para pequeñas empresas: Lista breve
Administrar una pequeña empresa conlleva sus propios desafíos, especialmente cuando se trata de mantener a tu equipo conectado e informado. El software de intranet puede ser fundamental para mejorar la comunicación y la colaboración dentro de tu organización.
Entiendo lo abrumador que puede ser elegir la herramienta adecuada, considerando la gran cantidad de opciones disponibles. Por eso he probado y revisado de manera independiente varias soluciones de software de intranet, centradas en aquellas que realmente resuelven tus necesidades.
En este artículo encontrarás mis mejores selecciones, cada una evaluada en función de sus características, facilidad de uso y relación calidad-precio. Al finalizar, tendrás claro qué software podría ayudar mejor al éxito de tu equipo.
Table of Contents
- Mejor lista resumida de software
- Por qué confiar en nuestros revisores
- Comparar especificaciones
- Reseñas
- Otros programas de intranet para pequeñas empresas
- Reseñas relacionadas
- Criterios de selección
- Cómo elegir
- ¿Qué es un programa de intranet para pequeñas empresas?
- Características
- Beneficios
- Costos y precios
- Preguntas frecuentes
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Resumen del mejor software de intranet para pequeñas empresas
Esta tabla comparativa resume los detalles de precios de mis principales selecciones de software de intranet para pequeñas empresas, para ayudarte a encontrar la mejor opción para tu presupuesto y necesidades empresariales.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for employee engagement | Free demo available | Pricing upon request | Website | |
| 2 | Best for client portal integration | 10-day free trial + free demo available | From $239/month (billed annually) | Website | |
| 3 | Best for user-friendly interface | Free demo available | Pricing upon request | Website | |
| 4 | Best for scalability | 30-day free trial available | From $5.00/user/month (billed annually) | Website | |
| 5 | Best for Google Workspace users | Free trial available | Pricing upon request | Website | |
| 6 | Best for content management | 30-day free trial | From $10/employee/month (50 to 99 employees) | Website | |
| 7 | Best for accounting file exchange | Free demo available | From £96/month | Website | |
| 8 | Best for remote team collaboration | Free demo available | Pricing upon request | Website | |
| 9 | Best for internal communication | Free demo available | Pricing upon request | Website | |
| 10 | Best for mobile-first teams | 14-day free trial + free demo available | From $29/month (billed annually) | Website |
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Remote People
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.5 -
Worksome
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.7 -
Homebase
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2
Reseña del mejor software de intranet para pequeñas empresas
A continuación, presento mis resúmenes detallados de los mejores softwares de intranet para pequeñas empresas que fueron incluidos en mi lista. Mis reseñas ofrecen un análisis detallado de las características clave, pros y contras, integraciones y casos de uso ideales de cada herramienta, para ayudarte a encontrar la mejor opción para ti.
Workvivo is an employee experience platform designed to help organizations keep their workforce connected and informed. It centralizes announcements, social interactions, and community discussions in a familiar interface modeled after consumer social media.
Why I picked Workvivo: It strengthens employee engagement through a social feed and interaction tools that make communication feel natural and familiar. Employees can share updates, participate in discussions, and recognize one another, helping teams maintain connection across locations. Its design makes it easy for users to contribute content and stay informed, supporting companies that want to improve internal communication and community building.
Standout features & integrations:
Features include a centralized activity feed for company updates, recognition tools that highlight individual and team achievements, and community spaces where employees can participate in discussions and share content. The platform also supports internal announcements and multimedia posts, helping teams stay engaged.
Integrations include Microsoft Teams, Slack, Zoom, Office 365, Google Workspace, Salesforce, SharePoint, BambooHR, Okta, and Workday.
Pros and Cons
Pros:
- Advanced reporting and employee engagement analytics
- Easy content sharing
- Social media-like interface
Cons:
- Analytics, video require separate add-ons
- Mobile app is often slow with frequent bugs
Clinked is a collaboration and client portal solution designed to improve document sharing and communication with clients. It offers a dedicated intranet portal for employees and caters to small and medium-sized businesses, providing secure file sharing and collaboration tools to enhance client relationships.
Why I picked Clinked: Clinked excels in client portal integration by giving teams a secure space to share documents and communicate with clients. Branded portals help maintain company identity while giving clients convenient access to the resources they need. Clinked also provides a centralized platform where employees can access company news, documents, and resources from a single, secure location. Aimed at reducing information silos and ensuring open and transparent communication, Clinked provides a single platform for employees' internal collaboration, as well as client communication.
Standout features & integrations:
Features include branded client portals that enhance your company's image, secure document sharing that protects sensitive information, and task management tools that help you keep track of project progress.
Integrations include Google Workspace, Microsoft Office 365, Dropbox, Salesforce, QuickBooks, Xero, Slack, Trello, Asana, and Box.
Pros and Cons
Pros:
- Task management capabilities
- Customizable permission settings
- Supports branded client portals
Cons:
- Lacks mobile functionality
- Limited number of employees per tier
Simpplr is an AI-driven intranet platform designed to enhance employee experience through improved communication and engagement. It serves businesses of all sizes, providing tools for content management and social collaboration to foster a connected workplace.
Why I picked Simpplr: Simpplr offers a user-friendly interface that makes it accessible for teams without extensive technical knowledge. Its customizable dashboards allow you to tailor the platform to fit your team's specific needs, enhancing daily workflows. The analytics tools provide insights into employee engagement, helping you understand how your team interacts with the content.
Standout features & integrations:
Features include advanced analytics for tracking employee engagement, customizable dashboards for personalized user experiences, and social collaboration tools that encourage interaction and communication within your team.
Integrations include Microsoft 365, Google Workspace, Slack, Salesforce, Box, OneDrive, Okta, ServiceNow, Zendesk, and Workday.
Pros and Cons
Pros:
- Unified search that uses AI agents to surface answers faster
- Advanced analytics
- Certified Security via ISO 27001, SOC 2
Cons:
- Restrictive design limits branding and customization
- Missing basic features require add-ons
Microsoft SharePoint is a versatile platform that enables organizations to manage content, knowledge, and applications for enhanced teamwork. It is widely used by businesses of all sizes to facilitate collaboration and improve productivity through document management and shared workspaces.
Why I picked Microsoft SharePoint: SharePoint is ideal for scalability, allowing organizations to expand their intranet capabilities as they grow. It offers customizable site templates that let you tailor the platform to meet your team's specific needs. Its robust document management system ensures that your team can store, organize, and access information efficiently. These features make SharePoint a suitable choice for businesses looking to scale their operations effectively.
Standout features & integrations:
Features include a complete document management system that organizes and stores files, customizable site templates that let you design your intranet, and collaboration tools that enhance teamwork and information sharing.
Integrations include Microsoft Teams, Microsoft Office, OneDrive, Power BI, Yammer, Dynamics 365, PowerApps, Azure, Outlook, and Planner.
Pros and Cons
Pros:
- Highly customizable, including personalized email
- Extensive document management
- Identity and access management for up
Cons:
- Can be resource-intensive
- Limited flexibility outside of the Microsoft ecosystem
Happeo is an intranet platform designed to enhance internal communication and collaboration, specifically for Google Workspace users. It serves businesses of all sizes, providing tools to streamline information sharing and foster a connected workplace.
Why I picked Happeo: Happeo is tailored for teams using Google Workspace, offering straightforward integration with Google tools like Drive and Calendar. Its customizable pages enable you to create a personalized intranet experience that aligns with your team's needs. It also provides analytics to track engagement, helping you understand how your team interacts with content. These features make it ideal for Google Workspace users, ensuring smooth collaboration and communication.
Standout features & integrations:
Features include customizable pages that allow you to tailor your intranet to fit your team's needs, advanced analytics that provide insights into user engagement, and content management tools that simplify the organization and sharing of information.
Integrations include Google Workspace, Slack, Microsoft Teams, Salesforce, Trello, Asana, Jira, HubSpot, OneLogin, and Okta.
Pros and Cons
Pros:
- Edit Google files securely within the platform
- Trustpilot, Freshdesk, and Zendesk integrations are embedded
- Centralized knowledge hub with enterprise search
Cons:
- API access is limited to the Enterprise tier only
- Few options for layout or personalization
ThoughtFarmer is an intranet platform designed to enhance internal communication and content management for businesses. It serves organizations looking to improve collaboration and streamline information sharing across teams.
Why I picked ThoughtFarmer: ThoughtFarmer stands out in content management, giving teams straightforward tools to create, organize, and share information. Customizable dashboards allow you to tailor the intranet to your team’s needs, boosting overall productivity. Built-in analytics also help you track content engagement so you can see what resonates most with your team.
Standout features & integrations:
Features include customizable dashboards that give you the flexibility to design your intranet, analytics tools that provide insights into content performance, and social features that encourage team collaboration and interaction.
Integrations include Microsoft 365, Google Workspace, Slack, SharePoint Online, Jira, Trello, Okta, and SAML-based SSO options.
Pros and Cons
Pros:
- Integrated cloud storage
- Includes content engagement analytics
- Personalized homepages with page following
Cons:
- Inconsistent table and text layout options
- Lacks granularity in document management features
Glasscubes is a secure file-exchange and collaboration platform widely used by accounting firms. It provides controlled document sharing, client task workflows, and communication tools that support compliant, audit-ready information handling.
Why I picked Glasscubes: With a strong focus on secure file sharing, Glasscubes supports accounting firms that need a reliable platform for exchanging documents with clients. Permission-based access ensures only authorized users can view or upload files, while version control and audit trails support firms that must manage sensitive financial information. It converts unstructured information into verified, compliance-ready records using AI, reducing manual review time and helping ensure important details are not overlooked.
Standout features & integrations:
Features include permission-controlled file sharing, secure document storage, version control, client task assignments, and activity reporting that helps firms track document status and client actions. Workspaces allow teams to organize each client’s communication and files in a centralized hub.
Integrations include Microsoft 365, Google Workspace, and single sign-on options such as SAML/ADFS.
Pros and Cons
Pros:
- Centralized communication and confidential data handling
- AI-powered real-time tracking
- Permission-based access controls
Cons:
- Difficult navigation and cluttered request threads
- Restricted support for third-party apps
Talkspirit is a collaborative platform designed for businesses that need to enhance communication and collaboration among remote teams. It offers tools for project management, communication, and governance to ensure everyone stays connected and productive.
Why I picked Talkspirit: Talkspirit is an intranet and collaboration platform built to support remote teams with communication tools, resource sharing, and workspace organization. It provides messaging, video calls, shared documents, and task management to help small businesses keep dispersed employees connected and informed.
Standout features & integrations:
Features include messaging and video communication tools, shared document spaces, and task boards that support basic project organization for distributed teams. The platform also includes administration controls for permissions and content access, helping teams stay aligned when working remotely.
Integrations include Microsoft 365, Google Workspace, Slack, Trello, Zoom, Dropbox, Salesforce, Asana, Jira, and GitHub.
Staffbase is an employee communication platform designed to enhance internal communication and engagement within organizations. It serves businesses of all sizes, providing tools to connect teams and support information-sharing.
Why I picked Staffbase: Staffbase strengthens internal communication with a mobile-first approach that keeps your team connected, even while on the move. Moreover, newsletters and content management tools like customizable news and social feeds that are targeted and personalized help businesses keep staff informed and consistently in touch. Analytics provide insight into communication reach and engagement.
Standout features & integrations:
Features include a branded employee app for company-wide updates, a companion AI editor & auto-translation, surveys, forms & chat provide added value. In-depth analytics that measure how employees interact with published content also support consistent communication across teams.
Integrations include Microsoft 365, Google Workspace, Slack, SharePoint, Teams, Salesforce, Workday, SAP SuccessFactors, BambooHR, and Okta.
Pros and Cons
Pros:
- Customizable communication channels
- AI-powered analytics
- Mobile-first communication
Cons:
- Lacks advanced tools for full functionality
- Email and templates lack visual flexibility
Connecteam is an employee management and internal communication platform built for deskless and mobile teams. It offers tools for scheduling, time tracking, task assignments, and company updates in a centralized workspace. Its mobile-first approach makes it suitable for small businesses that rely on field staff or shift-based operations.
Why I picked Connecteam: Connecteam is specifically designed around mobile usability, giving field and frontline teams quick access to schedules, messages, and company resources. Small businesses benefit from its ability to centralize communication and essential workforce tools in one app, reducing reliance on manual processes. Its mobile workflows also support fast onboarding and real-time updates for distributed teams.
Standout features & integrations:
Features include a mobile-optimized app for field employees, a central communication feed for updates, team directories, task management, time tracking, and employee scheduling. It also includes basic HR tools and customizable forms and checklists that support everyday operational workflows.
Integrations include Gusto, QuickBooks, Zapier, Google Calendar, Microsoft Teams, Slack, Dropbox, Salesforce, Trello, and Asana.
Pros and Cons
Pros:
- 24/7 Live Support
- Extensive team management tools
- Intuitive interface
Cons:
- Limited time clocks and schedules per plan
- SSO access limited to upper-tier plans
New Product Updates from Connecteam
Connecteam Adds Time Off Policy Management Updates
Connecteam adds negative balance limits, a minimum work hour accrual requirement, and cycle-based per-hour accruals to help you manage time off more predictably. These updates help teams create clearer time off rules, manage balances, and calculate accruals more accurately. For more information, visit Connecteam’s official site.
Otros softwares de intranet para pequeñas empresas
Aquí tienes algunas opciones adicionales de software de intranet para pequeñas empresas que no llegaron a mi lista principal, pero que aún vale la pena revisar:
- Blink
For frontline workers
- LumApps
For social intranet features
- Flowlu
For project management
- Softr
For no-code customization
- MyHub
For easy setup
- Interact Software
For knowledge sharing
- ShortPoint
For SharePoint design simplification
- Udext
For document collaboration
- Agility Portal
For small businesses
How I Evaluate Intranet Software for Small Business
I split my evaluation into baseline requirements every intranet must meet—like a searchable content hub and employee directory—and the differentiators that separate a good fit from the right one.
Core Functionality (Table Stakes for This List)
These core capabilities serve as the acceptance criteria for inclusion on my list of intranet software for small business:
- Centralized Content Hub: I look for a structured space where teams can publish company news, policies, and department pages—not just a single feed that buries yesterday's updates.
- Employee Directory & Profiles: A searchable directory with roles, teams, and contact details matters. I check whether the directory supports org chart views or syncs with an HRIS.
- Internal Communications Tools: I evaluate how announcements reach employees—whether posts can target specific groups, require acknowledgment, or just scroll by unnoticed.
- Document Management & Search: Global search that indexes pages, files, and people is what I look for. Uploading a PDF shouldn't mean it disappears into a folder no one can find.
- Access Controls & Permissions: Role-based permissions at the page or group level are essential. I check whether admins can restrict editing and publishing without locking down read access.
- SMB-Friendly Deployment & Pricing: Cloud-based setup with transparent per-user pricing and low seat minimums signals a product built for small teams, not an enterprise tool with a startup tier bolted on.
I rank each vendor on a scale from 0 (does not offer the functionality) to 5 (excels in this area) for each criterion.
Vendors need to achieve a minimum average score to be considered for inclusion on my list. From there, I consider what sets each platform apart.
Differentiating Factors (What Sets Vendors Apart)
Once I've curated my list, here's how I contrast and compare different vendors in the intranet software for small business space:
Standout Features
I look for built-in workflow automation and forms that let teams handle PTO requests or onboarding without third-party tools. Mobile app access is another key differentiator, especially for companies with remote or deskless teams. Employee recognition features, like peer kudos or digital badges, help boost culture in smaller organizations. I also consider whether AI-powered search or content assistance makes an intranet more practical for daily use.
Beyond Features
Integration depth matters here. I check whether a platform connects natively with Google Workspace, Microsoft 365, and Slack, since most small teams already rely on these tools daily. Total cost of ownership is another factor I weigh—hidden fees for implementation or steep per-seat jumps at higher tiers can catch small businesses off guard. Time-to-value also plays a role. A platform with pre-built templates and guided setup lets a 20-person team launch in days, not weeks.
Cómo elegir un software de intranet para una pequeña empresa
Es fácil perderse entre listas interminables de funciones y estructuras de precios complejas. Para ayudarte a mantener el enfoque durante tu proceso de selección de software, aquí tienes una lista de factores a tener en cuenta:
| Factor | Qué considerar |
|---|---|
| Escalabilidad | ¿El software crecerá junto con tu empresa? Considera si puede manejar más usuarios o datos a medida que tu equipo crece. Busca soluciones que ofrezcan planes de precios escalables o que permitan añadir funciones fácilmente. |
| Integraciones | ¿Se conecta con tus herramientas actuales? Verifica si se integra con plataformas como Google Workspace o Microsoft 365 para no interrumpir tus flujos de trabajo existentes. |
| Personalización | ¿Puedes adaptar el software a tus necesidades? Busca opciones de personalización que te permitan ajustar diseños, marca y flujos de trabajo para que se adapten a tus procesos empresariales. |
| Facilidad de uso | ¿El software es intuitivo para tu equipo? Evalúa la interfaz y la navegación. Una curva de aprendizaje pronunciada puede ralentizar la adopción, así que prioriza herramientas que sean fáciles de usar desde el principio. |
| Implementación y onboarding | ¿Qué tan rápido puede comenzar a usarlo tu equipo? Considera la formación y el soporte disponibles durante la puesta en marcha. Busca proveedores que ofrezcan tutoriales, plantillas y soporte específico de onboarding para garantizar una transición fluida. |
| Costo | ¿El precio se ajusta a tu presupuesto? Compara el costo respecto de tu presupuesto y analiza qué características incluye cada nivel de precio. Revisa si hay cargos ocultos o pagos adicionales por usuarios extra. |
| Salvaguardas de seguridad | ¿Qué tan segura está tu información? Asegúrate de que el software cumpla con las normativas de protección de datos y ofrezca encriptación, controles de acceso y actualizaciones de seguridad regulares para mantener tus datos protegidos. |
| Disponibilidad de soporte | ¿Qué tipo de soporte ofrece el proveedor? Considera si brindan asistencia 24/7, gestores de cuenta dedicados o diferentes canales de atención. Esto puede ser crucial ante problemas inesperados. |
¿Qué es el software de intranet para pequeñas empresas?
El software de intranet es una plataforma digital que facilita la comunicación interna, la colaboración y el intercambio de información dentro de una organización. Normalmente utilizado por profesionales de RR. HH., gerentes y líderes de equipo, estas herramientas ayudan a simplificar los flujos de trabajo y mantener a los equipos conectados. El intercambio de documentos, la mensajería interna y los directorios de empleados apoyan una comunicación eficiente y el acceso a la información. En conjunto, estas herramientas aumentan la productividad del equipo y fomentan un ambiente laboral más conectado.
Características del software de intranet para pequeñas empresas
Al seleccionar un software de intranet para una pequeña empresa, presta atención a las siguientes características clave:
- Mensajería interna: Facilita la comunicación rápida y sencilla entre los miembros del equipo, ayudando a que todos estén informados.
- Intercambio de documentos: Permite a los equipos subir, compartir y colaborar en documentos, asegurando que todos tengan acceso a la información más actualizada.
- Paneles personalizables: Ofrece la capacidad de adaptar la interfaz a las necesidades específicas de tu equipo, mejorando la experiencia del usuario y la productividad.
- Directorios de empleados: Proporcionan una lista completa de los miembros del equipo y su información de contacto, facilitando la búsqueda y conexión con compañeros.
- Gestión de tareas: Ayuda a organizar y priorizar el trabajo, asegurando que los proyectos se mantengan en curso y se cumplan los plazos.
- Acceso móvil: Asegura que los miembros del equipo puedan acceder a información importante y comunicarse de manera eficiente, incluso cuando están fuera de la oficina.
- Capacidades de integración: Permite que el software se conecte con herramientas y plataformas existentes, minimizando la interrupción de los flujos de trabajo actuales.
- Protecciones de seguridad: Protege los datos sensibles de la empresa mediante cifrado y controles de acceso, garantizando el cumplimiento de los estándares de protección de datos.
- Analíticas e informes: Ofrece información sobre el uso y la participación, ayudando a los equipos a tomar decisiones basadas en datos.
- Funciones sociales: Fomenta la interacción y el compromiso del equipo, creando un sentido de comunidad dentro de la organización.
Beneficios del software de intranet para pequeñas empresas
Implementar un software de intranet para pequeñas empresas ofrece varios beneficios tanto para tu equipo como para tu negocio. A continuación, algunos de los que puedes esperar:
- Mejor comunicación: La mensajería interna y las funciones sociales mejoran la interacción del equipo y aseguran que todos estén informados.
- Mayor productividad: La gestión de tareas y los paneles personalizables ayudan a organizar el trabajo y a priorizar las tareas de manera eficiente.
- Colaboración mejorada: El intercambio de documentos y las capacidades de integración permiten que los equipos trabajen juntos de manera efectiva con diferentes herramientas.
- Accesibilidad superior: El acceso móvil garantiza que los miembros del equipo puedan conectarse y acceder a la información desde cualquier lugar.
- Mayor seguridad de los datos: Las protecciones de seguridad resguardan la información sensible, asegurando el cumplimiento de los estándares de datos.
- Toma de decisiones informada: Las analíticas e informes brindan información sobre el compromiso del equipo y el uso del software, orientando decisiones estratégicas.
- Mayor conexión del equipo: Los directorios de empleados y las funciones sociales fomentan el sentido de comunidad dentro de tu organización.
Costos y precios del software de intranet para pequeñas empresas
Seleccionar un software de intranet para una pequeña empresa requiere comprender los diferentes modelos y planes de precios disponibles. Los costos varían según las funciones, el tamaño del equipo, los complementos y más. La siguiente tabla resume los planes más comunes, sus precios promedio y las funciones típicas incluidas en las soluciones de software de intranet para pequeñas empresas:
Tabla comparativa de planes de software de intranet para pequeñas empresas
| Tipo de plan | Precio promedio | Funciones comunes |
|---|---|---|
| Plan gratuito | $0/user/month | Intercambio básico de documentos, almacenamiento limitado y herramientas simples de comunicación. |
| Plan personal | $9-$95/month | Mensajería mejorada, analíticas básicas y opciones básicas de personalización. |
| Plan de negocios | $20-$239//month | Herramientas avanzadas de colaboración, integración con aplicaciones de terceros y funciones de seguridad mejoradas. |
| Plan empresarial | $40-$479/month | Personalización total, analíticas detalladas, soporte dedicado y protocolos de seguridad avanzados. |
Preguntas frecuentes sobre software de intranet para pequeñas empresas
Aquí tienes respuestas a preguntas comunes sobre el software de intranet para pequeñas empresas:
¿Puede el software de intranet integrarse con las herramientas existentes?
Sí, la mayoría del software de intranet puede integrarse con herramientas existentes como Google Workspace, Microsoft 365 y Slack. Consulta las capacidades de integración del software para asegurarte de que es compatible con las aplicaciones que tu equipo ya utiliza. Esto te ayudará a mantener tus flujos de trabajo actuales y mejorar la productividad sin grandes interrupciones.
¿Qué tan seguro es el software de intranet?
La seguridad varía según el proveedor, pero la mayoría de los software de intranet de confianza ofrecen cifrado, controles de acceso y actualizaciones de seguridad periódicas. Busca un software que cumpla con las normas de protección de datos relevantes para tu sector. Siempre consulta al proveedor sobre sus protocolos de seguridad para asegurarte de que cumplen con los requisitos de tu organización.
¿Necesito conocimientos técnicos para instalar un software de intranet?
No, muchas soluciones de intranet están diseñadas para ser fáciles de usar y no requieren conocimientos técnicos avanzados. Los proveedores suelen ofrecer guías de configuración, plantillas y soporte para ayudarte a comenzar. Sin embargo, contar con conocimientos técnicos básicos puede ser útil para personalizar la plataforma según tus necesidades específicas.
¿Qué sigue?
Si estás en proceso de investigar software de intranet para una pequeña empresa, conéctate con un asesor de SoftwareSelect para recibir recomendaciones gratuitas.
Solo tienes que completar un formulario y mantener una breve conversación en la que profundizarán en los detalles de tus necesidades. Después recibirás una lista corta de software para revisar. Incluso te apoyarán durante todo el proceso de compra, incluidas las negociaciones de precio.
