20 Best Employee Handbook Software of 2025

Connecteam is an all-in-one employee management app that's specifically designed to manage daily operations, communications, and human resources tasks for desk-free teams.

Thanks to it's remote-first approach, their app also functions effectively as a digital employee handbook and portable knowledge base, giving your employees access to all the critical company information they need from anywhere.

Why I picked Connecteam: Their digital knowledge base structure is easy to use, with unlimited folders and subfolders to organize your information as you see fit. Connecteam also has a robust search feature to help employees quickly find the information they seek, and you can also attach files or links to specific documents within in-app chats or task assignments too.

From the HR administrator's perspective, Connecteam has simple file management permission controls, as well as document-specific analytics. That means your HR team can easily monitor which employees have read each specific document, and send reminders within the app to anyone who hasn't read it, for compliance purposes.

For this reason, I also think their software is a good match for field-based employees in industries with lots of health & safety and other compliance-related needs.

Connecteam Standout Features and Integrations:

Standout features within their knowledge management module include easy file organization, drag & drop editing, in-app document shortcuts, a document search feature, file-specific analytics, compliance monitoring features, data download limitations to prevent information leaks, and straightforward access controls.

Connecteam also offers time tracking, scheduling, task management, forms and checklists, and payroll integrations, which are essential for operations management. Plus, their app complies with GDPR, ISO 27001, SOC 2 certifications, and HIPAA, making them a reliable and secure choice for businesses across various industries.

Integrations include Paychex, Xero, Gusto, QuickBooks Payroll (online + desktop), Zapier, Google Calendar, API access, and others.

SixFifty Employee Handbook is an innovative document management platform that allows HR teams to quickly draft, customize, and distribute employee handbooks that are legally compliant without requiring legal expertise.

Why I picked SixFifty Employee Handbook: The software automatically monitors for any changes in federal laws and industry regulations to ensure your policies are always up-to-date with any relevant legal changes, minimizing liability risks for your organization. You can also use their platform to track which employees have received the policy and which have read it, eliminating the need for mundane, manual compliance tracking.

SixFifty Employee Handbook Standout Features and Integrations

Features include a comprehensive template library covering a wide range of HR policies, including anti-discrimination, harassment, workplace safety, paid time off, attendance, dress code, health, and many more. It also offers customizable policies, intuitive policy creation tools, built-in legal compliance monitoring, and easy digital distribution tools.

Their user interface is straightforward and easy to use, requiring no technical or legal expertise from the end user. Your HR professionals will be able to easily navigate the platform, access content, and customize your employee handbook using their guided question & answer workflow.

Integration details are currently not available.

Guru is a knowledge management platform that centralizes company information, providing a single source of truth for teams. It offers expert-design templates and AI-powered features, helping organizations develop and maintain wiki-style digital employee handbooks that are accessible from anywhere.

Why I picked Guru: While it can also be used as a company intranet or knowledge hub, from the HR and People Ops perspective, it includes several features that make it a good fit as a digital employee handbook too. HR can tag specific content with read-receipt style tracking, making it easier to monitor who has reviewed a new policy change, and who hasn't.

Guru also offers AI-powered insights to identify knowledge gaps and usage patterns, helping your HR team hone in one any corporate policies that haven't been created yet, but likely should.

Guru's technology also assists HR professionals in creating engaging onboarding workflows, since getting acquainted with corporate policies plays a large role in many onboarding processes.

Guru Standout Features and Integrations

Features that make Guru stand out include its AI-powered instant answers and robust intranet capabilities, which are essential for maintaining an up-to-date and accessible employee handbook.

Their Enterprise Search feature leverages AI to enable users to quickly find information across their company's knowledge base. The Intranet function acts as a central hub for employees to access and share knowledge, while the Wiki feature provides a verified platform for managing company knowledge.

Integrations include Google Chrome, Slack, Microsoft Teams, Google Drive, Gmail, Microsoft Outlook, SharePoint, Box, BambooHR, Workday, Gusto, Zendesk, Salesforce, and numerous other systems.

Guru also supports single sign-on for secure access and offers the capability to connect with other applications through no-code solutions or its API.

Trainual is a platform designed to help you document your company's processes, policies, and procedures, creating a centralized resource for your team.

Why I picked Trainual: I picked Trainual because it offers customizable templates that let you build an employee handbook tailored to your company’s policies without starting from scratch. Its collaboration tools make it easy for multiple team members to contribute, helping you create a more accurate and inclusive document. You can also track updates with version control, so everyone stays aligned on the latest policies.

Trainual Standout Features and Integrations

Features include compliance management tools that help you stay aligned with laws by providing guidance and templates for policies and procedures. The platform also offers an employee onboarding feature, allowing new hires to familiarize themselves quickly with company policies and expectations. 

Additionally, Trainual's role chart feature provides a visual representation of your organization's structure, clarifying reporting relationships and individual responsibilities.

Integration include Loom, QuickBooks, Slack, Justworks, Paylocity, Zenefits, Google SSO, Namely, Insperity, Workday, and Okta.

Slite helps organizations collect all their documents in one place, making it easier for remote teams to work together. 

Why I picked Slite: You can centralize your knowledge base, projects, and processes in Slite Docs, then use discussions to decide on subsequent actions. The connection between docs and discussions makes decision-making more efficient, transparent, and contextualized, regardless of where team members are located. 

Team members can start topics that connect key stakeholders, assign deadlines, and reach a consensus that the whole team shares. The software also includes templates to get you up and running quickly. 

Slite Standout Features and Integrations

Features include collaborative cursors, drag-and-drop editing, markdown, and inline comments. You can also easily segment your documents into different channels, nest documents under main pages, and share links directly to sub-sections within policies.

Integrations natively available include Loom, Slack, Vimeo, and YouTube.

AirMason is a digital employee handbook builder that helps you design manuals creatively, update them quickly, and distribute them to all your employees. 

Why I picked AirMason: You can auto-import your existing content or begin with one of their many existing templates. Then use their handbook creator to add images, GIFs, and videos to personalize the handbook. You can also invite colleagues to collaborate, giving them customized access and version control. 

Once you’ve published your handbook, AirMason helps you track electronic signatures, notify employees of updates, and download activity reports. If employees are slow to sign, you can send customized reminders at the frequency of your choice. 

AirMason Standout Features and Integrations

Features include easy handbook building, pre-built templates, instant updates with version control, and signature reporting. 

Integrations available natively include ADP Workforce Now, BambooHR, Microsoft Azure, Okta, Workday HCM, OneLogin, Paylocity, and UKG Pro.

Compass is a versatile platform designed to simplify how companies manage and share critical information like employee handbooks. It provides centralized tools for creating, organizing, and accessing important HR documents, ensuring your team always has the information they need at their fingertips. 

Why I picked Compass: I appreciate its document library, which lets you store, organize, and categorize all HR-related materials, including employee handbooks, policy updates, and training materials, in one centralized location. This ensures that employees can easily access the information they need without sifting through emails or outdated files. 

I also like its AI-powered chat assistant, which offers a modern way for employees to retrieve information. Instead of manually searching through the handbook, employees can ask the AI assistant specific questions, such as “What’s the vacation policy?” or “How do I submit an expense report?”

The AI uses the stored documentation to provide accurate, instant answers, making it an efficient and interactive tool for finding information.

Compass Standout Features and Integrations

Features include a built-in analytics dashboard that provides insights into how frequently employees access documents or ask specific questions, helping HR teams identify gaps in communication.

The platform also supports multimedia integration, enabling you to add videos or images to your employee handbook for a more engaging presentation.

Integration with your existing applications is available through a script or through the Compass extension.

Employee Manual Builder, from Business Power Tools, aims to help you create a comprehensive employee policies and procedures handbook. 

Their software includes over 200 standard policies and procedures. These are based on 30 years of experience, incorporating feedback from employees in many different workplaces. All the policies have a purpose and have been edited to address how to handle a given situation today. 

Each handbook is designed to be compliant, socially-conscious, and transparent. Handbooks can be easily customized for an individual state, then assembled with the proper state-specific policies in place. 

Employee Manual Builder Standout Features and Integrations

Features include support for office policies, job candidate evaluation forms, job offer/rejection letters, inter-office correspondence, sick leave polices, and confidentiality/non-disclosure agreements. 

Integrations with popular business tools are available through Zapier.

Handbooks.io is an employee handbook creator that helps any organization create a company manual quickly and easily.

Why I picked Handbooks.io: The software offers policies that are pre-written using HR-approved language, which are ready to use in all 50 US states. 

Completed handbooks can be saved and edited as Word documents for easy distribution to employees wherever they’re located. The software includes a questionnaire to help tailor the handbook to your company’s needs. 

The acknowledgment page feature allows employees to sign their handbook. They can state that they understand and will comply with the policies.

Handbooks.io Standout Features and Integrations

Features include 28 pages of essential policies, guidelines, and standards, HR-vetted language, and a satisfaction guarantee.

Integrations are available through Zapier.

SHRM, the Society for Human Resource Management, aims to create better workplaces where employers and employees thrive together. It also provides tools for organizations to build comprehensive employee handbooks.

The SHRM Employee Handbook Builder simplifies the task of creating and maintaining an employee reference manual. Their drag-and-drop editor tool helps managers build a complete handbook quickly, no matter how complex their organization is. Employees can access their handbooks either digitally or in print form.  

The step-by-step builder includes state-specific builders and customizable fields, plus pre-populated staff policies and procedures. All standard policies, vetted by a legal partner, reflect the latest federal and state workplace compliance guidance. In addition, customers receive alerts when relevant state or federal employment laws change.  

SHRM Standout Features and Integrations

Features include the ability to add logos and custom policies, online access to handbooks, and browser-based handbook building. 

Integrations are available through Zapier.

SHRM Plans and Pricing

You can build a customized employee handbook for a one-time fee of $400. A free sample version is also available.