With so many different employee management systems available, figuring out which one is right for you is tough. You know you need something to manage your employees and internal HR processes more efficiently, but need to figure out which tool is best. In this post, I'll help make your choice easy by sharing my insights on the best employee management systems to streamline your workflows and keep your employee data organized.
What is an Employee Management System?
An employee management system is a tool that companies use to organize their employee data and key functions within their HR department, including recruitment & onboarding, time and attendance tracking, performance management, training & development, payroll, and benefits administration. They are a type of workforce management tool that acts as a single source of truth for your HR professionals and employees alike.
Employee management systems increase the efficiency and accuracy of your HR data and give you tools to manage your workforce more effectively, including time tracking, task management, and employee scheduling abilities. They're purpose-built to scale with your company as your workforce grows, with no limit to the number of employees you can manage. They'll get you out of your spreadsheets and filing cabinets and into the area of digital HR, allowing you to segment your workforce data into all your key sub-groups easily.
Deel is a global employee management platform that enables hiring in over 150 countries. You can hire full-time employees from anywhere in the world and manage their payroll, compliance, and administration from one single platform.
Why I picked Deel: Deel's platform includes management features for both contractors and employees. For employees, Deel works as the employer of record, handling payroll and benefits, so you don’t need to open up a foreign entity. Their full-featured UI also includes features such as contract management, expense reimbursements, and off-cycle payroll adjustments too.
Deel Standout Features and Integrations:
Compared to other employee management systems, Deel stands out with several new offerings over the past year, including global payroll, global mobility support, integrated Slack tools, and advanced integrations. The global mobility service helps companies with visa sponsorship, allowing them to bring in new employees from abroad. The Slack plugins can be used to create an accessible organizational chart, provide self-service PTO management, and even track applicant referrals.
Deel also complies with SOC2 and ISO 27001 security standards, meaning it follows international guidelines for securing your data.
Integrations are available with major HR and accounting platforms, including Ashby, BambooHR, Expensify, Greenhouse, Hibob, NetSuite, Okta, OneLogin, QuickBooks, Xero, Workday, and Workable. The software’s open API can support additional custom software integrations.
- Managed by 200+ local legal and tax compliance experts
- Simplifies payroll using multiple currencies
- Tailored for international organizations
- Overlapping plan features require custom pricing
- No free trial available
monday.com is marketing mainly as a workflow tool for scaling organizations, but they’ve also built in several HR features, many of which can be used well for employee management.
Why I picked monday.com: The platform has features to build collaborative workflows and schedules, assign tasks and projects to your team, track time, report on key performance indicators (KPIs), solicit feedback from your staff, and send automated reminders for important to-dos.
Their platform is also a good choice for organizations with heavy document-processing needs thanks to their workflow management tools for deadlines and built-in communication features like commenting, approvals, @-tagging, notifications & alerts, a built-in inbox, social media-esc 'likes,' and email integration.
monday.com Standout Features and Integrations:
Standout features include customizable reports and dashboards that you can set up to capture the valuable metrics needed for proper employee management: capacity limitations, progress tracking, time management, budget totals, and missed deadline warnings.
Part of managing your employees is making sure they aren't bogged down in admin and data entry when they could best be using their skills elsewhere. monday.com offers automations that can handle basic, recurring tasks without live intervention, freeing up your people for more creative and complex work.
Integrations include project management apps like Slack, Google Workspace, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform, and many more, accessible through a paid plan with Zapier.
- All-in-one solution for various work management functions
- Lots of templates, columns and visualization options to choose from
- Clean and colourful interface that is fully customizable
- Limited dashboards with Basic and Standard plans
- Automations are excluded from Basic plan
Remofirst is a comprehensive platform that provides global employment services. It operates as an Employer of Record (EoR) in more than 160 countries, ensuring adherence to local regulations and offering assistance in payroll, benefits management, and equipment provisioning.
Why I picked Remofirst: I selected this platform for its extensive reach and comprehensive services. As an EoR, Remofirst takes on the legal and HR responsibilities for remote employees, allowing companies to focus on their core business. This includes managing payroll, ensuring compliance with local employment laws, and providing benefits.
The tool lets you easily configure new benefits, access invoices, payroll info, expenses and time off. Remofirst is designed for remote support and access, providing a range of features to facilitate technical assistance and troubleshooting.
Remofirst Standout Features & Integrations
Features include background checks and local currency management. Background checks allows you to expand your team overseas with confidence, knowing that candidates are being reviewed against local databases. It is a comprehensive coverage that includes criminal, academic, global sanctions, reference, and financial history. As for currency management, it will let you configure each person's payment in their local currency but allow you to pull reports in your currency of interest only.
Integrations are not available.
- Compliance issues are handled by local experts around the world
- Fast and responsive customer service
- EOR services available in 150+ countries
- Details on software integrations are not available
- No free trial available
Paycor is a comprehensive employee management system that helps businesses manage payroll, employee hours, HR, and benefits.
Why I picked Paycor: I included Paycor in this list for several reasons. First, its ability to track employee time and attendance helps employers identify patterns of absenteeism and tardiness, allowing them to take steps to improve employee productivity.
Second, I appreciate how the software includes a dashboard to help managers track the progress of each new hire, as well as a set of tools for creating and managing employee files. It also includes a built-in e-signature function, which allows new hires to sign their employment contracts electronically.
Its integrated payroll software offers a range of features, including flexible pay options like direct deposit, earned wage access, pay cards, and automatic tax filing. Paycor also provides a mobile app that allows employees to access their payroll information on the go with features that enable them to view pay stubs, request time off, and check accruals.
In addition, managers can track employee performance using customizable templates, goal-setting tools, real-time feedback, and 1-on-1 sessions.
Paycor Standout Features and Integrations:
Standout features for Paycor include their detailed analytics covering employee pay and benefits. By tracking this data, employers can identify trends and make informed decisions about compensation strategies. You can also generate reports that show employee pay by job title, location, or department. Additionally, you can analyze data on employee benefits usage, such as vacation days and health insurance coverage.
Integrations include HireTech, Emburse Certify, Zillion, Points North, FMLA, Tapcheck, Instant Pay, Sterling, Wageworks, Ignite, and other digital workforce tools.
Businesses can choose from various pricing plans based on the number of employees and the level of service required.
- Good ability to customize reports
- Unlimited payroll runs
- Easy to use self-service portal
- UX can feel a bit clunky at times
- Time tracking only available as an add-on
TalentReef is a talent recruitment and management system that covers candidate sourcing, hiring, and onboarding, as well as monitoring employee engagement on an ongoing basis.
Why I picked TalentReef: This platform has everything you need to recruit and hire hourly workers. You can post jobs, parse through resumes, and schedule interviews through the system. Plus, you can set up automated onboarding workflows to get new hires up and running quickly.
But the main reason I included this software on my list is for its retention tools for your existing staff. Once you've hired a highly skilled team, you can keep them engaged with the goal setting, feedback exchange, and recognition tools. You can also set up training and learning modules with the platform, and provide an employee self-serve portal for assessments, evaluations, and more.
TalentReef Standout Features and Integrations:
Some of the standout features in this platform are its performance management tools. You can conduct check-ins, set and track goals with employees, and conduct performance evaluations. This includes self-evaluations, so employees have a chance to highlight their hard work.
Integrations include payroll systems, candidate assessment tools, background check providers, and learning management systems, though individual platforms are not specified.
- Specifically designed for the needs of hourly workers
- Customizable workflows and templates
- Recruitment, onboarding, and talent management in one place
- May not be suited to salaried workers
- Pricing is not transparent
Leapsome’s all-in-one platform helps companies strengthen their employee satisfaction through a comprehensive suite of tools focused on employee engagement, performance and learning & development.
Why I picked Leapsome: To help with employee upskilling, their learning and development module can create learning paths using customized curriculum, or curated third-party content from their built-in learning library. Knowledge acquisition can also be measured using short quizzes with a variety of question formats. Their learning path dashboard also makes it easy to keep track of internal enrollment numbers, progress status, and completion rates for individuals or at the company-wide level.
Leapsome Standout Features and Integrations:
One of Leapsome's standout features is the depth of its integrated performance review system. This module includes modern elements like 360-degree feedback, agile project reviews, and anonymous leadership reviews, to give employees a voice during the feedback process. Goal setting is also well-integrated into the system so employees always know what’s expected of them, and how their goals are contributing to the bigger picture.
Integrates are available with 15+ common HR software applications including Personio, BambooHR, Bob, Workday, Rippling, PayFit, ADP, Active Directory, SFTP, Okta, OneLogin, GSuite, Slack, Jira Software, Microsoft Teams, and common calendar apps.
- Efficient employee coaching tool
- Good goal tracking features
- Searchable assessment database
- Difficult to set “lower than” goals (cost or time reduction, etc.)
- Modular pricing, can become complex
Lattice’s people management platform is designed to help HR teams and managers get the most out of their employees through its primary focus on performance and goal management. It's cloud-based system is also accessible on mobile devices too.
Why I picked Lattice: Their platform is designed to help organizations develop employees into high performers with tools to help them set, monitor, and achieve their personal and professional goals. In addition to their performance management module, Lattice also offers integrated solutions to manage objectives and key results (OKRs) and goals; employee engagement tools like surveys, pulses, and eNPS ratings; and employee growth tools that help staff and their managers develop career growth plans and track skill competencies.
Lattice Standout Features and Integrations:
Standout features in Lattice's employee management software include modern continuous performance management features such as continuous loops, one-to-one templates, and 360-degree feedback. This means performance reviews prepared within Lattice incorporate a blend of feedback sources from managers, colleagues, direct reports, and the employees themselves, creating a well-rounded profile of how each employee is performing. Lattice also supports project-based reviews too.
Integrations are available with many commonly used human resource information systems (HRIS), including ADP, BambooHR, Namely, Personio, Rippling, Workday, and Zenefits, as well as other popular software platforms such as Gmail, Outlook, Microsoft Teams, Slack, and others.
- Slack integration works well
- Helpful, knowledgeable customer support team
- Comprehensive all-in-one platform
- Comes with a learning curve
- Modular pricing, can become complex
Trinet offers HR software and services to help businesses manage various HR functions, including payroll and employee benefits, employee performance and learning, and workplace analytics. The software's features cover the entire employee lifecycle, from hiring and onboarding through to offboarding.
Why I picked Trinet: Their performance management module has cascading goals, performance evaluation templates, and real-time employee feedback. Managers and their team members can track goal progress and connect employee milestones to their performance reviews. Plus, Trinet also gives you access to over 500 courses to help employees learn on the job and train for their roles.
Employee time tracking and scheduling can also be managed through the software. As you manage employee time, you can also manage employee pay and benefits. Payroll and tax filings can be conducted in several countries, making this a good option for global businesses.
Trinet Standout Features and Integrations:
Standout features for Trinet, in addition to those mentioned above, include their workforce analytics capabilities. You can customize their dashboard to track key metrics like your headcount, turnover rates, employee tenure, new hires, and terminations.
Integrations are available with BambooHR, Bob, Carta, ChartHop, Compt, Greenhouse, Lattice, Oracle NetSuite, Sage Intacct, QuickBooks, Xero, and many others.
- Global payroll management for multi-national businesses
- Centralizes all of your HR processes in one platform
- Company provides HR services as well as software
- Full functionality may not be needed
- Robust system, comes with a learning curve
Connecteam is an employee management app that allows HR people, employee managers, and business owners to communicate, operate, and train deskless employees.
Why I picked Connecteam: The software is divided into three main modules: operations, communications, and HR & skills. The software is available on mobile, desktop, or as a kiosk app for tablets, and it’s intended for organizations where employees don’t spend their working time in the office. Connecteam can adapt to the needs of a variety of industries, including retail, restaurants, manufacturing, construction, field services, and healthcare.
Connecteam Standout Features and Integrations:
Standout features include Connecteam's dedicated employee communication channel with targeted updates, team engagement features, surveys, polls, and a suggestion box to collect employee feedback. Their platform also includes a searchable company directory, organizational charts, training and onboarding capabilities, a company library, time management, digital forms and checklists, quick tasks, and more.
Their comprehensive platform is designed for out-of-office use, and it’s easy to use, customizable, and quick to set up. You can leverage their wealth of features to automate daily procedures, improve team communication via direct messaging, and help boost employee engagement.
Integrations include Google Calendar, Gusto, QuickBooks Payroll, and others.
- Automatic end-of-shift reports help your team save time
- User-friendly mobile app
- Automatic end-of-shift reports save you time
- Customization can be time-consuming
- Limited sub-tasks in Basic and Advanced plans
Insperity is an all-in-one employee management system designed to help businesses streamline their key HR processes, from onboarding and payroll to benefits and retirement planning.
Why I picked Insperity: I included Insperity in this list because of its comprehensive set of features for employee management. Their software combines a wide range of HR functions, including payroll, time and attendance tracking, performance management, and employee benefits administration.
These features are supplemented by their additional PEO (professional employer organization) services, which are run by their in-house experts in payroll, performance, safety, and other HR-related compliance issues. This combination of software plus additional expertise makes them an ideal solution for small to midsize businesses that have limited in-house resources and want to access expert HR support.
Insperity Standout Features and Integrations:
One of Insperity's standout features is its Workforce Synchronization tool, which allows users to easily manage employee information across multiple systems, ensuring that all employee data is consistent and up-to-date. Also worth mentioning is Insperity's Employee Service Center, which provides employees with a central location to access all of their HR-related information, such as pay stubs, time off requests, and benefits information.
Additionally, Insperity's platform is user-friendly, making it easy for HR professionals to navigate and manage employee information.
Integrations are available with several other HR software systems including ADP, Oracle, Sage, and QuickBooks. It also offers an API that allows users to build custom integrations with other applications to facilitate seamless data transfer between systems, eliminating the need for manual data entry and saving HR professionals valuable time.
- Includes access to comprehensive benefit plans
- Automated onboarding wizard get new employees up-to-speed quickly
- 300+ online courses to support employee learning and development
- Pricing details are not transparent
- Only available for US organizations
Best for managing global teams of international employees and contractors
Free demo available
|Flat rate user pricing, with a free version for businesses with up to 200 people||Website|
Best for employee time & task tracking
14-day free trial + free plan available
|From $8/user/month (billed annually, min 3 seats)||Website|
Best for global employment services
Free demo available
|From $199/employee/month for EOR and $25/mo for contractors||Website|
Best for a comprehensive system with flexible payment options
90-day free trial + free demo available
|From $5/employee/month + $99/month base fee||Website|
Best for recruiting and retaining hourly workers
Free demo available
|Pricing upon request||Website|
Best for people enablement & learning
14-day free trial
Best for incorporating performance-related feedback from multiple sources
Free demo available
Best for performance management and employee learning
Free demo available
|Pricing upon request||Website|
Best all-in-one employee management app for mobile teams
14-day free trial + free plan available
|From $29/month for 30 users (paid annually)||Website|
Best for growing businesses wanting additional PEO support
|Pricing upon request||Website|
Best for benefits administration and a blend of software & HR services
Best for performance, recognition, and feedback in one place
Best employee management system for tracking employee productivity
Best for linking employee performance with OKR management and employee engagement
Best all-in-one HR software for small, local businesses
Best payroll service for international contractor-based teams
Best for paperless employee onboarding
Best for business & professional services companies
Best for employee staffing & recruitment
- SAP SuccessFactors
Best EMS for enterprises
Best employee management system for employee self-service
Best all-in-one platform for managing HR, payroll, and IT needs efficiently
- Buddy Punch
Best online time clock with scheduling
Best global employee management system for international teams
Best with performance tracking and payroll processing
- Workleap Officevibe
Best for goal setting and employee engagement
Best for small to medium brick and mortar businesses
Best project & task management for HR
Best people operations platform for engagement, onboarding, payroll, and analytics
Best for tracking training completing and automating communications
Selection Criteria for Employee Management Software
Wondering what I look for when selecting the best employee management software for this list? I'm happy to explain my process.
First, I reviewed recent market data on employee management software to create my long list of software vendors to research. I also made sure each system had positive user ratings and covered core workforce management features. Next, to narrow my list down even further, I scoured the details of each website to ensure they were a good fit.
Lastly, to make my final selections, I compared each remaining employee management system using my selection criteria below. By using the criteria below as my framework, I was able to compare each system systematically to see how each one stacked up against the next.
Whenever I set about reviewing a new type of software, I always determine the core features it should cover first. That way I can ensure no crucial features are missed. Since employee management apps are a very broad category, this was a little trickier than usual! However, as I set about evaluating and comparing the many different options out there, I made sure that each system covered the following core functions:
- A centralized repository for all your core employee data
- Integrated modules for easy digital data management (i.e., no need to enter the same information twice)
- Employee self-service capabilities to cut down on administrative requests
- Customizable user roles and permissions to limit who has access to your data
In addition to the core functionalities above, here are some additional features I also paid close attention to when evaluating the best employee management systems for this list:
- Time & attendance tracking: Tracking your employees' whereabouts is a key pillar of employee management, which is why integrated time tracking and leave management features are important. You want to be able to manage vacation and other time off requests within the same tool you're creating your work schedules in, to avoid scheduling conflicts or duplicating work.
- Employee engagement features: This covers features designed to encourage employees to interact more with each other. It might also come in the form of tools to monitor employee satisfaction, sentiments, and well-being.
- Automation capabilities: Some systems provide smart workflows to automate various repetitive or tedious manual HR processes. This could cover things like running payroll and employee benefits administration, processing time off approvals, or ensuring employee onboarding checklists are completed.
- Performance management capabilities: Ensuring employees reach their full potential is also a crucial aspect of employee management. You'll want the ability to conduct employee performance reviews, set goals (some have structured goal setting with OKRs), track goal progress, and collect continuous feedback. These often include employee self-assessments and 360-degree feedback.
- Reporting & analytics: Systems that gather and report on HR metrics in real-time allow you to make better data-driven decisions across all areas of your organization. I also prioritized systems that include numerous ways to visualize your data, as well as the ability to export your employee data in various formats.
- Payroll processing abilities: From the employee perspective, ensuring your payroll is properly processed is always a top concern. Most employee management systems do offer payroll abilities, or at the very least, integrations or add-ons to cut down on manual payroll-related processes.
I gave preferential ratings to employee management systems that appeared user-friendly and easy to learn. Offering a clean, uncluttered, and intuitive user interface is important since it has a big effect on the user experience for staff at all levels. I also assessed the level of customer support, end-user technical support, tutorials, and training that were available for new clients, too. Additional usability features I noted were built-in templates and automated notifications.
Software integrations are important to consider because they will drastically reduce the amount of manual admin work your HR team needs to worry about. I looked for integrations with other tools commonly used by HR professionals. This included applicant tracking systems, project management software, employee onboarding tools, payroll management software, and other popular HR software solutions.
Sometimes it all comes down to price, and there's no shame in that. It's important to find an employee management system that works within your budget, but also meets your business needs. To help you shorten your search, I've included details like free trials or free plans with limited features (i.e., freemium plans), too. It's also worth noting how scalable the pricing structure a software offers is. For example, will you be able to scale up and add more modules over time?
What is employee management?
What do employee management systems do?
What resources can help me be a better manager?
What is a leave management system?
What is an HRIS?
How have employee management systems adapted to accommodate hybrid working environments?
Other Employee Management Tools
While I've got your attention, here are some links to other types of employee management tools you should also consider:
- HR Management Software
- Benefits Administration Software
- ERP Software (+ Free ERP Options)
- Employee Experience Software for Engagement & Performance
- Employee Scheduling Software For Small Businesses
- Employee Shift Scheduling Software
- Employee Training Software for Online Learning & Development
- Free Employee Scheduling Software
- Attendance Tracking Software
- HRMS for Human Resource Management
- Talent Management Systems for HR
- Workforce Management Software
- Learning Management Systems
Any of the tools above can help you with your workforce management. It’s just a matter of determining which one is best for you.
I also recommend signing up for our weekly People Managing People newsletter. You'll gain access to a steady stream of articles covering employee management best practices from industry experts, as well as our latest podcast episodes. We'll help you stay up-to-date on the latest trends in every aspect of creating a better employee experience.