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10 Best Employee Management Systems For 2022

The Best Employee Management Systems Shortlist

  1. monday.com

    Best for employee time & task tracking

  2. Deel

    Best for managing global teams of international employees and contractors

  3. Eddy

    Best all-in-one HR software for small, local businesses

  4. SAP SuccessFactors

    Best EMS for enterprises

  5. Workday

    Best for business & professional services companies

  6. Leapsome

    Best for people enablement & learning

  7. 15five

    Best for employee performance management

  8. Zenefits

    Best for paperless employee onboarding

  9. Gusto

    Best payroll service for international contractor-based teams

  10. Saba

    Best targeted employee development plans

An employee management system is a core part of HR. This article will go over the best tools to manage employee records, work history, and other important employee data.

If you’re researching HR technology, you’re probably doing so for one of two reasons. 1) You need an improvement to the system you currently use and are looking for an employee management app that has more (or better) features than what you are used to. 2) You are a growing business looking to implement employee management software for the first time. Either way, we can help.

Whether you’re here to find a new tool or perhaps introducing an employee management system for the first time, this article will help you quickly compare and evaluate the best employee management system along with other human resources software. So let’s dive in!

HR Management Tools Comparison Criteria

What are we looking for when we are looking for HR online systems and tools? Here’s a summary of my evaluation criteria:

  1. User Interface (UI): Is it clean and attractive?
  2. Usability: Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training? 
  3. Features & Functionality: 
    • Engagement and Productivity – Are there features designed to encourage employee engagement and monitor satisfaction and other moods? Are there any productivity tools that can be put to use?
    • Employee Record Keeping – Is there a functional employee database for record-keeping? Are the employee records easily searchable? Can you search with filters and keywords? 
    • Surveys & Feedback – Are employees encouraged or enabled to provide some sort of feedback? Is work culture signifiers like mood, conflict, and satisfaction recorded somehow? 
    • Real-Time Reporting and Analysis – Are the reporting features useful and intuitive? Is there a variety of export and visualization options? Can you easily pull information for top performers? 
  4. Integrations: Is it easy to connect with other tools? Any pre-built integrations? This is not strictly vital for employee management software but is a huge plus. 
  5. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent and flexible?

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Overviews Of Top 10 HR Management Software

Here’s a brief description of each of the employee information systems that are featured on this top 10 list. 

1

monday.com

Best for employee time & task tracking

monday.com is marketing mainly as a workflow tool for scaling organizations, but they’ve also built in several HR features, many of which can be used well for employee management. The platform has features to build collaborative workflows and schedules, assign tasks and projects to your team, track time, report on key performance indicators (KPIs), solicit feedback from your staff, and send automated reminders for important to-dos.

Managers will appreciate the customizable reports and dashboards which can display valuable metrics needed for employee management: capacity limitations, progress tracking, time management, budget totals, and missed deadline warnings.

Part of managing your employees is making sure they aren’t bogged down in admin and data entry when they could best be using their skills elsewhere. monday.com offers automations that can handle basic, recurring tasks without live intervention, freeing up your people for more creative and complex work.

monday.com’s integrations include project management apps like Slack, Google Workspace, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible through a paid plan with Zapier.

monday.com costs from $8/user/month and offers a free trial.

14 days free trial

From $8/user/month

2

Deel

Best for managing global teams of international employees and contractors

Deel is a global employee management platform that enables hiring in over 150 countries. You can hire full-time employees from anywhere in the world and manage their payroll, compliance, and administration from one single platform.

Deel gives you management features for both contractors and employees. For employees, Deel works as the employer of record, handling payroll and benefits, so you don’t need to open up a foreign entity. Their full-featured UI also includes features such as contract management, expense reimbursements, and off-cycle payroll adjustments too.

Compared to other employee management systems, Deel stands out with several new offerings over the past year, including global payroll, global mobility support, integrated Slack tools, and advanced integrations. The global mobility service helps companies with visa sponsorship, allowing them to bring in candidates from abroad. The Slack plugins can be used to create an accessible organizational chart, provide self-service PTO management, and even track applicant referrals.

Deel integrates with major HR and accounting platforms and complies with SOC2 and ISO 27001 security standards, meaning it follows international guidelines for securing your data.

Deel offers flat rate pricing upon request, as well as a free demo.

Free demo available

Flat pricing upon request

3

Eddy

Best all-in-one HR software for small, local businesses

Eddy is an all-in-one HR Suite built for small, local businesses. With Eddy, businesses can hire, onboard, manage, and pay employees with one easy-to-use software.

Founded in 2017 by former professional basketball player turned entrepreneur, Travis Hansen, Eddy has grown rapidly due to its simple but powerful product, highly-rated customer service, and focus on local businesses with deskless workforces.

Key features include job posting management, tracking incoming candidates, and a full-scale applicant tracking system (ATS). The onboarding system lets HR managers create custom onboarding packages, assign tasks, and easily collect digital signatures.

A core function of Eddy is people management—users can access company directories and store important employee documents, notes on performance, and training and certifications in employee profiles. You can also create custom PTO policies and approve or deny requests; tap into their time tracking tool, which allows employees to easily clock in and clock out; and navigate payroll processes using Eddy’s full-service payroll system that includes support for multiple pay periods and end-of-year W-2 preparation, filing, and distribution.

Eddy starts at $8/employee/month plus a $49 base fee, and offers a free demo.

Free demo

From $8/employee/month

4

SAP SuccessFactors

Best EMS for enterprises

SAP SuccessFactor is an engagement-focus HR tool that offers flexible employee surveys, role-based dashboards and reporting, customizable impact reports, event-based triggers, and employee rewards programs.

SAP SuccessFactor scored highly in regards to the Value for Cost criteria. Not only does it have a very reasonable entry price but the software also has a free trial, ensuring potential customers are only paying for a tool they are comfortable with.

There is a bit of a coherence issue with the different modules they offer, which were once separate “add on” products and which still often feel that way. The meshing from one module item to the next is often clumsy, resulting in additional menuing or log-ins.

SAP SuccessFactors starts at $8/user/month and has a free trial.

Free trial

From $8/user/month

5

Workday

Best for business & professional services companies

Workday has employee management systems for medium- and large-sized businesses and offers tools to recruit and develop team talent with features like head-count visualization, financial trend analysis, and support for regulations such as probation and notice periods.

Workday is both extremely user-friendly and has a smart, clean interface design. This scored them favorably in both the usability and UX categories of the evaluation criteria.

Reporting functions are a bit lackluster compared to other software in the field; the tool doesn’t do a great job of ingesting equity data, particularly vesting data.

Workday offers pricing upon request.

Upon request

6

Leapsome

Best for people enablement & learning

Leapsome’s all-in-one platform helps companies strengthen their employee satisfaction through a comprehensive suite of tools focused on employee engagement, performance and learning & development. Their performance review system includes modern elements like 360 degree feedback, agile project reviews, and anonymous leadership reviews, to give employees a voice during the feedback process. Goal setting is also well-integrated into the system so employees always know what’s expected of them, and how their goals are contributing to the bigger picture.

To help with employee upskilling, their learning and development module can create learning paths using customized curriculum, or curated third-party content from their built-in learning library. Knowledge acquisition can also be measured using short quizzes with a variety of question formats. Their learning path dashboard also makes it easy to keep track of internal enrollment numbers, progress status, and completion rates for individuals or at the company-wide level.

Leapsome integrates with 15+ common HR software applications including Personio, BambooHR, Bob, Workday, Rippling, PayFit, ADP, Active Directory, SFTP, Okta, OneLogin, GSuite, Slack, Jira Software, Microsoft Teams and common calendar apps.

Leapsome costs from $8/user/month. A 14-day free trial and free demo are also available.

14 days free trial

From $8/user/month

7

15five

Best for employee performance management

Used by Spotify and HubSpot, 15five is designed to build an engaging work culture through weekly check-ins, dedicated 1-on-1s, self-review tools, and a recognition system whereby employees can pass along “High Fives” for good work.

15five’s array of mood and wellbeing tests make it stand out as an HR tool with a purpose. The UX is colorful, easy to use, and many functions are gamified, making it ripe for user adoption.

This employee management system lost a few marks in the evaluation section for Features – Reporting, as there was no way to prioritize or sort manager-assigned “High Fives” in order to better draw out top performers.

15five starts at $4/user/month (billed annually) and has a free trial.

Free trial

From $4/user/month (billed annually)

8

Zenefits

Best for paperless employee onboarding

Zenefits has created an HRIS platform that alleviates common HR headaches by integrating core HR functions like payroll, benefits, and time-off tracking, all within one system. In their higher service tiers, modules are also available for compensation management, performance management and several in-depth employee engagement tools.

Their automated and fully digital onboarding process supports offer letters, background checks, e-signatures, and employee self-onboarding. Once new staff enter their personal details, the information is automatically synced to benefits and payroll without the need for additional HR admin support. The platform is also accessible via mobile devices, making it easy for new staff to get up-to-speed even before day one.

Zenefits integrates with 45+ applications including Google Suite, Office 365, Slack, Salesforce, Expensify, Bonusly, BetterWorks, Zapier, and many others.

Zenefits costs from $8/user/month. A 14-day free trial and free demo are also available.

14 days free trial

From $8/user/month

9

Gusto

Best payroll service for international contractor-based teams

Gusto is an all-in-one HR solution with scalable pricing and features that work for smaller businesses with simple salary structures all the way up to complex, sophisticated international teams. Their Core level functions primarily as a payroll system with hiring and onboarding tools, with additional support for benefits management included. Their platform really comes alive at the Complete level, which includes team management tools, performance reviews, time-off management, and employee engagement features.

Gusto’s full-service payroll automatically files your corporate taxes with each payroll run, and includes a helpful AutoPilot feature to make submitting payroll even faster than most other systems. In today’s work-from-anywhere world, it’s common to have a global workforce, rather than all employees residing in the same place. Gusto has you covered there too, as it supports payments to international contractors in over 80 countries. As well, it also has a built-in device management tracking system that helps with inventory control, network access, and keeping your company data secure.

The list of integrations for Gusto is very comprehensive, with over 135 options to choose from. Commonly used options include Asana, Bonusly, ChartHop, DropBox, GitHub, Google Workspace, Microsoft 365, Sage Accounting, Salesforce, Shopify, Slack, Webex, Zipbooks and Zoom.

Gusto costs from $6/employee/month plus a $39/month base fee. A 30-day free trial is also available.

30 days free trial

From $6/employee/month plus $39/month base fee

10

Saba

Best targeted employee development plans

With over 33 million users to date, Saba is an HR solution that focuses on ways to decrease turnover, optimize the workforce organization, prepare succession planning, and build the employer brand in a way that attracts top-quality talent.

Saba scored well in the Usability section of the evaluation, simply because of the vast number of resources they offer for training and learning. They have eBooks, guides, templates, checklists, webinars, product tours, How-Tos, and case studies.

Software navigation is not entirely intuitive. For example, user data is split into multiple centers in the backend, the User Center and the Appraisal Process, which can be a bit confusing.

Saba offers pricing upon request and has a free demo.

Free demo

Upon request

Need Expert Help Selecting The Right Workforce Management Software?

People Managing People has joined forces with the software comparison platform Crozdesk.com to assist you in finding the best tool for your needs. Crozdesk’s Workforce Management Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business’s needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.

It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:

Best Employee Management Systems Software Summary

Tool Free Option Price
1
monday.com

Best for employee time & task tracking

Freemium version

14 days free trial

From $8/user/month Visit Website
2
Deel

Best for managing global teams of international employees and contractors

Free demo available

Flat pricing upon request Visit Website
3
Eddy

Best all-in-one HR software for small, local businesses

Free demo

From $8/employee/month Visit Website
4
SAP SuccessFactors

Best EMS for enterprises

Free trial

From $8/user/month Visit Website
5
Workday

Best for business & professional services companies

Not available

Upon request Visit Website
6
Leapsome

Best for people enablement & learning

14 days free trial

From $8/user/month Visit Website
7
15five

Best for employee performance management

Free trial

From $4/user/month (billed annually) Visit Website
8
Zenefits

Best for paperless employee onboarding

14 days free trial

From $8/user/month Visit Website
9
Gusto

Best payroll service for international contractor-based teams

30 days free trial

From $6/employee/month plus $39/month base fee Visit Website
10
Saba

Best targeted employee development plans

Free demo

Upon request Visit Website

Other Employee Management Systems

Here’s a few more that didn’t make the top list. If you need additional suggestions for handy HR systems, check these out.

  1. Saba

    Best targeted employee development plans

  2. Kissflow

    Best project & task management for HR

  3. Bullhorn

    Best for employee staffing & recruitment

  4. Sagar Informatics

    Best employee data & record management

  5. Peakon

    Measure and improve employee engagement with personnel surveys, advanced segmentation, and targeted questionnaires

  6. Bamboo HR

    Tools for hiring, onboarding, preparing compensation, and/or building culture with robust data collection and analytics

  7. Hubstaff

    Employee monitoring software with the ability to track app/URL activity and capture activity levels based on keyboard and mouse usage

  8. ActivTrack

    Generate insightful reports and trends for employee performance and discover who on your team is disengaged or headed that way

  9. Lanteria

    Human resource software based on SharePoint and Office 365 with org charts, employee profiles, and out-of-the-box reports

  10. Lattice

    A people management platform with features around feedback/reviewing, collaboration, team agendas, and goal setting

  11. Zoho People

    HR management with a new hire portal, customizable workflows, checklists status-view reports, and an attendance tracker

  12. Ultimate Software

    Managed HR services like payroll, benefits, tax filing, wage-attachment disbursement, check printing, and more

  13. Litmos

    A training platform that automates communications and tracking, as well as provides built-in reporting and dashboards

  14. Namely

    An award-winning people operations platform with tools for engagement, onboarding, payroll, and analytics

Worker Management Software FAQ

Have some questions about employee management systems before we dive into our summaries and reviews? Start here.

What’s Your Top Employee Management System?

Any of the tools above can be of help to employees managers, it’s just a matter of deciding which one is best for you. Have you tried out any employee management systems listed above? Do you have an HR tool that you would add to the list? Let us know in the comments.

Looking into a more comprehensive solution such as ERP Software or maybe a less comprehensive solution? Check these lists out:

By Tim Reitsma

Tim is the co-founder and General Manager of People Managing People, an online publication focused on building a better world of work. He is experienced with people & culture, leadership, business strategy and operations with a focus on building great teams who are excited about their craft and their organization. With over 15 years of leadership experience, Tim has always been guided by his core values: faith, family, curiosity, and fun. He is a coach, mentor, speaker, advisor, and an active volunteer in his community. Tim loves spending time outdoors with his wife and two kids as well as mountain biking in the north shore mountains.

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