25 Best Leave Management Software of 2026 for Tracking PTO

Connecteam is a workforce management platform for businesses with deskless or mobile teams that need an easy way to track PTO, manage leave requests, and keep everyone connected on the go.

Who Is Connecteam Best For?

Connecteam is a strong fit for small to mid-sized businesses in industries like retail, hospitality, and construction, where most employees work without a desk or computer.

Why I Picked Connecteam

Connecteam earns its spot on my shortlist because of how well it handles PTO tracking from a mobile device. I like that employees can submit leave requests directly from the app, and managers get an instant notification to approve or deny them—no desktop required. My team is able to see a real-time view of who's off and when through the shared time off calendar, which is especially useful when coordinating shifts for field-based or hourly workers. The mobile-first design means nothing gets lost in email chains or sticky notes.

Connecteam Key Features

• Customizable leave types: Create and configure different leave categories—such as sick leave, vacation, or unpaid time off—to match your company's specific PTO policy.
• Accrual tracking: Set up automatic PTO accrual rules so employee balances update based on hours worked or tenure.
• Time clock with GPS: Employees can clock in and out from their mobile device, with location tracking to verify where they were when they logged hours.
• Shift scheduling: Build and publish employee schedules that automatically reflect approved time off to avoid conflicts.

Connecteam Integrations

Integrations include QuickBooks, Gusto, Xero, ADP, Zapier, Wix, Lightspeed, PrismHR, Square, BambooHR, Accu-Time Systems, Synel, and Clover.

edays is a leave management platform built for HR teams and organizations that need to track PTO, manage complex absence policies, and ensure compliance across multiple locations and countries.

Who Is edays Best For?

edays is a good fit for mid-size to enterprise HR teams managing employees across multiple countries who need a centralized system for leave tracking and absence management.

Why I Picked edays

edays earns its spot as one of the best on my shortlist because of how well it handles leave tracking across different countries and time zones. I like that it supports country-specific public holidays, local leave entitlements, and regional compliance rules all within a single platform. My team is able to configure separate leave policies for each location without duplicating work or managing separate systems. The absence calendar gives a real-time view of who's off across the entire organization, which is genuinely useful when coordinating across global teams.

edays Key Features

• Self-service holiday booking: Employees can request leave via web or mobile using a simple form, with managers notified automatically by email for one-click approval.
• Bradford Factor tracking: A built-in Bradford Factor widget lets HR monitor sickness patterns, check scores, and trigger intervention processes automatically.
• Absence clash alerts: Set minimum staffing level rules so the system flags or blocks leave requests that would leave a team understaffed.
• Scheduled reports: Build custom absence and leave reports and schedule them to be delivered automatically to the right people on a recurring basis.

edays Integrations

Integrations include IntelliHR, Outlook, Gmail, iCal, BHSF, Doctor Care Anywhere, and NHS Wellbeing.

Vacation Tracker is a leave management platform for teams that manage PTO, sick days, and other absences directly within their existing collaboration tools, so HR professionals and managers can track time off and automate approval workflows.

Who Is Vacation Tracker Best For?

Vacation Tracker is a strong fit for small to mid-sized teams that run their day-to-day work in Microsoft Teams or Slack and want leave tracking built into those same tools.

Why I Picked Vacation Tracker

Vacation Tracker earns its spot on my shortlist because it brings leave management directly into Microsoft Teams and Slack, so my team never has to leave the tools we're already working in. I like that employees can submit PTO requests and managers can approve or deny them right inside a Teams channel or Slack workspace, without logging into a separate platform. The built-in leave calendar also gives me a real-time view of who's out and when, which makes scheduling and coverage planning much easier. I've also found the automated notifications genuinely useful—my team gets reminders about upcoming time off without me having to chase anyone down.

Vacation Tracker Key Features

• Custom leave types: Create and configure your own leave categories beyond standard PTO, such as parental leave, volunteer days, or sabbaticals.
• Leave accruals: Set up automatic accrual rules so employee PTO balances update based on tenure, hours worked, or custom schedules.
• Department-level reporting: Generate leave reports filtered by team or department to track absence patterns across your organization.
• Multi-location support: Assign different public holiday schedules and leave policies to employees across multiple offices or regions.

Vacation Tracker Integrations

Integrations include Slack, Microsoft Teams, and Google Workspace.

Deel HR lets HR teams and business leaders manage PTO and leave tracking in one place, with automated workflows and integrations that help distributed and global teams stay organized and compliant.

Who Is Deel HR Best For?

Deel HR is a strong fit for HR teams at mid-size to large companies managing distributed or global workforces who need centralized leave tracking across multiple regions.

Why I Picked Deel HR

Deel HR earns its spot on my shortlist because of how well its Slack integration fits into the day-to-day rhythm of leave management across multiple countries. Employees can submit time off requests directly from Slack without opening a separate HR portal, and managers receive instant notifications to approve or decline in the same channel. I also use Deel HR's automated leave balance tracking, which updates in real time so my team knows how much PTO is available without contacting HR.

Deel HR Key Features

• Customizable leave policies: Set up and manage different leave types, accrual rules, and regional policies to match your organization's needs.
• Employee self-service portal: Employees can view leave balances, submit requests, and track approval status without involving HR directly.
• Leave reporting and analytics: Generate reports on PTO usage, absence trends, and team availability across your workforce.
• Automated approval workflows: Route leave requests to the right managers automatically based on team structure or location.

Deel HR Integrations

Integrations include FaceUp, Snowflake, DefensX, Microsoft Finance, Kintsugi, ReFresh OS, Revo.ai, Keeper, Human Interest, and Everyminute.

BambooHR gives HR teams and growing businesses a centralized platform to manage PTO requests, track leave balances, and automate approvals, to manage time-off policies and ensure accurate records across the organization.

Who Is BambooHR Best For?

BambooHR is a great fit for small to mid-sized businesses that want to manage leave tracking as part of a broader HR system, rather than as a standalone tool.

Why I Picked BambooHR

BambooHR earns its spot on my shortlist because it handles leave management as a native part of a full HRMS, not a bolted-on feature. I like that PTO tracking connects directly to employee records, so when someone's leave balance changes, everything else updates in sync. My team can set up custom leave types, configure accrual rules, and allow employees to submit time-off requests through a self-service portal—all without switching tools. The built-in approval workflows also mean managers get notified automatically, and I can see team availability at a glance on a shared calendar.

BambooHR Key Features

• Who's Out calendar: A shared calendar that shows which employees are away on any given day, giving managers and HR instant visibility into team availability.
• Payroll sync for time off: PTO, sick leave, and holiday pay sync with BambooHR Payroll, removing the need for manual data entry.
• Automated compliance tracking: BambooHR automatically tracks overtime and PTO to help maintain compliance with labor regulations across all 50 US states.
• Mobile app access: Employees and managers can submit, review, and approve time-off requests from the BambooHR mobile app, without being at a desk.

BambooHR Integrations

Integrations include Slack, Checkr, Remote, Evolia, and custom integrations are available via the BambooHR API.

Buddy Punch is a cloud-based leave management platform built for small and midsize businesses that need simple PTO tracking, automated accruals, and easy time-off request workflows for both employees and managers.

Who Is Buddy Punch Best For?

Buddy Punch is a strong fit for small and midsize businesses that need an approachable, no-fuss way to manage employee time off without a dedicated HR team.

Why I Picked Buddy Punch

I picked Buddy Punch because it handles the full PTO cycle without a dedicated HR team. Accrual rules can run automatically, so PTO balances update without manual adjustments each pay period. When an employee's time-off request is approved, Buddy Punch adds those hours to the timesheet and reflects the absence on the upcoming schedule. End-to-end automation helps SMBs where one person often juggles payroll, scheduling, and leave tracking.

Buddy Punch Key Features

• Leave type customization: Create and configure multiple leave categories—such as sick, vacation, and personal—with individual rules and limits.
• Manager approval workflows: Managers receive notifications for pending time-off requests and can approve or deny them directly from the dashboard.
• Employee self-service portal: Employees can submit time-off requests, view their PTO balances, and check request statuses without contacting HR.
• Payroll reporting: Generate reports that summarize time-off usage and balances to support payroll processing.

Buddy Punch Integrations

Integrations include QuickBooks Online, QuickBooks Desktop, ADP Workforce Now, Gusto, Paychex, Paylocity, Paycor, Justworks, Rippling, and Workday.

actiPLANS gives HR teams and managers a straightforward way to track PTO, manage leave requests, and keep everyone in the loop with clear absence calendars and automated balance calculations.

Who Is actiPLANS Best For?

actiPLANS is a great fit for small to mid-sized businesses that want a no-fuss leave management tool without the complexity of a full HR suite.

Why I Picked actiPLANS

actiPLANS earns its spot on my shortlist because it strips leave management down to what most businesses need. I like how the leave request and approval workflow is built to be quick—employees submit requests, managers get notified, and balances update automatically without anyone having to chase down spreadsheets. I also find the visual absence calendar useful for spotting coverage gaps at a glance, especially during busy periods like summer or the holidays. The automated PTO accrual rules are another feature I keep coming back to, since you can set them up once and let the system handle the math.

actiPLANS Key Features

• Custom leave types: Create unlimited leave categories to track every type of absence, from sick days to parental leave, with individual approval workflows for each.
• PTO blackout days: Block out specific dates when time off isn't permitted, so employees can see restricted periods directly in the leave calendar.
• Role-based permissions: Control which employees can view or manage leave data using configurable user access settings.
• Absence reports: Generate and export staff absence reports as CSV or PDF files, with filtering options to analyze trends by team or time period.

actiPLANS Integrations

Native integrations are not currently listed.

Leave Dates gives HR teams and managers a clear way to track PTO, manage leave requests, and visualize team availability, making it easier for businesses of all sizes to handle complex time-off policies and reduce scheduling conflicts.

Who Is Leave Dates Best For?

Leave Dates is a good fit for small to mid-sized businesses that need a straightforward, flexible leave tracking tool without the complexity of a full HR suite.

Why I Picked Leave Dates

Leave Dates earns its spot on my shortlist because of how much flexibility it gives you when setting up leave policies. I like that you can create custom leave types beyond the standard vacation and sick day categories—things like volunteer days, study leave, or sabbaticals—and configure unique accrual rules for each one. My team is also able to set different policies per department or location, which is genuinely useful when managing staff across multiple regions with different entitlement rules. That level of configurability is hard to find in tools at this price point.

Leave Dates Key Features

• Shared wall chart: A live, visual calendar showing your whole team's availability and approved leave at a glance.
• Leave balance tracking: Employees and managers can check remaining entitlements and leave history at any time.
• Time off in lieu (TOIL) tracking: Team members can log overtime hours via the mobile app or desktop to build and redeem TOIL balances.
• Public holiday support: Automatically accounts for public holidays across 150+ countries for globally distributed teams.

Leave Dates Integrations

Integrations include Google Calendar, Outlook, and Slack. An API is also available for custom integrations.

Managing employee leave can become a complex task without the right tools. Day Off offers a solution tailored for organizations seeking to simplify their leave management processes. Designed to cater to businesses of all sizes, it addresses common challenges such as overlapping vacations and compliance with leave policies.

Why I Picked Day Off

I picked Day Off because it offers a unique blend of features that cater directly to the needs of leave management. Its integration with popular tools like Slack and Microsoft Teams allows you to manage leave requests within your existing workflow, reducing the need for additional software. Furthermore, the customizable approval processes ensure that your team's leave policies are adhered to, offering peace of mind and compliance. The real-time notifications for request submissions and approvals help keep everyone informed and aligned, enhancing communication and efficiency.

Day Off Key Features

In addition to its standout integration capabilities, I also found several other features that make Day Off a compelling choice for leave management:

• Customizable Leave Policies: You can tailor leave policies to fit your organization's specific requirements, ensuring compliance with various regulations.
• Sub-Team Creation: This feature allows you to manage different teams with distinct policies, providing flexibility and control over leave management.
• Comprehensive Reporting: Gain insights into leave trends and patterns within your organization, aiding in strategic planning and decision-making.
• Mobile App Access: Manage leaves on the go with the mobile app, giving you and your team the flexibility to handle requests anytime, anywhere.

Day Off Integrations

Integrations include Google Calendar, Outlook, Slack, and Microsoft Teams.

Calamari is a leave management platform designed for HR teams and managers who need to track PTO, automate leave policies, and simplify employee requests across growing organizations.

Who Is Calamari Best For?

Calamari is a good fit for small to mid-sized businesses that need a dedicated leave management tool without the complexity of a full HR suite.

Why I Picked Calamari

Calamari earns its spot on my shortlist because of how well it handles multilevel approval workflows for leave requests. I like that you can configure approval chains with multiple managers or HR reviewers in sequence, which is particularly useful when a single sign-off isn't enough—like when both a direct manager and a department head need to approve extended leave. My team can set different approval rules per leave type or team, so the process stays flexible without becoming chaotic. Calamari's leave calendar gives everyone visibility into who's out and when, which keeps approvals from happening in a vacuum.

Calamari Key Features

• Custom leave types: Define and configure your own leave categories, including accrual rules, limits, and eligibility conditions.
• Employee self-service portal: Employees can submit leave requests, check balances, and view their leave history without HR involvement.
• Automated accruals: Set up automatic PTO accrual schedules based on tenure, work schedule, or custom rules.
• Absence reporting: Generate reports on leave usage, absenteeism trends, and team availability across your organization.

Calamari Integrations

Integrations include Slack, Microsoft Teams, Asana, Jira, Google Workspace, Office 365, Basecamp, Toggl, QuickBooks, and Okta.

Factorial is an HR platform designed for small to midsize businesses that need an easy way to manage PTO requests, automate leave approvals, and keep time-off records organized in one place.

Who Is Factorial Best For?

Factorial is a strong fit for HR teams at growing small to midsize businesses that want a centralized platform to manage people operations without a dedicated HR department.

Why I Picked Factorial

Factorial earns its spot on my shortlist because of how well its mobile app handles the day-to-day reality of leave management. I like that employees can submit time-off requests directly from their phones—choosing dates, adding a reason, and attaching supporting files—without opening a desktop browser. Managers get push notifications for incoming requests and can approve or reject them on the spot. Factorial ONE on mobile lets employees ask natural-language questions like "How many vacation days do I have left?" and get instant answers, reducing back-and-forth with HR.

Factorial Key Features

• Leave calendar: View all team time-off in a shared calendar to spot scheduling conflicts before approving requests.
• Custom leave policies: Configure different PTO types, accrual rules, and allowances for different employee groups or locations.
• Automated approval workflows: Route leave requests to the right manager automatically based on org structure.
• PTO balance tracking: Monitor each employee's remaining leave balances in real time from a centralized dashboard.

Factorial Integrations

Integrations include Sage 200, Sage Despachos, and Microsoft Dynamics 365.

FoxHire is an employer of record platform for HR teams and staffing agencies that manage employee onboarding, payroll, and compliance, including PTO and leave tracking, across multiple locations and employment types.

Who Is FoxHire Best For?

FoxHire suits staffing agencies and HR teams that manage contingent or contract workers and require leave tracking integrated into a broader employment compliance workflow.

Why I Picked FoxHire

I picked FoxHire as one of the best because of how it handles leave as part of a broader employment package for contingent and contract workers. Managing PTO and sick leave for contractors placed across multiple states is genuinely tricky, and FoxHire wraps that into its EOR infrastructure so HR teams don't have to track it separately. The employee portal lets workers view and manage their benefits and HR documents directly, which keeps leave-related communication centralized. I also like that FoxHire's eligibility tracking monitors worker status and hours to determine benefits eligibility, which ties directly into how PTO and sick leave accrual gets calculated for W-2 contractors.

FoxHire Key Features

• Payroll processing: Run payroll for W-2 contract employees, including tax withholding and direct deposit, across multiple states.
• Benefits administration: Manage health insurance, retirement plans, and other benefits enrollment directly within the platform.
• Onboarding workflows: Collect new hire paperwork, I-9 verification, and direct deposit details through a guided digital onboarding process.
• Compliance management: Track federal and state employment law requirements to keep contractor placements legally compliant.

FoxHire Integrations

Integrations include Skillfully.

LeaveBoard is a cloud-based leave management platform designed for small and midsize businesses that need an easy way to automate PTO tracking, approval workflows, and employee self-service for time-off requests.

Who Is LeaveBoard Best For?

LeaveBoard is a good fit for HR managers and operations leads at small to midsize companies that need a straightforward, low-overhead system for managing employee leave.

Why I Picked LeaveBoard

LeaveBoard earns its spot as one of the best on my shortlist because it's built specifically for growing teams that need to get leave tracking up and running without a lengthy setup process. I like how the employee self-service portal lets team members submit time-off requests directly, which cuts down on the back-and-forth that tends to pile up as headcount increases. The automated accrual tracking is also a standout for scaling teams—LeaveBoard calculates PTO balances in real time as new employees are added, so I don't have to manually update anything. The team leave calendar gives my whole team visibility into who's out and when, which gets harder to manage organically once you're past a handful of people.

LeaveBoard Key Features

• Custom leave policies: Configure different leave types, accrual rules, and carry-over limits to match your company's specific PTO policies.
• Leave approval workflows: Set up multi-level approval chains so managers can review and approve or decline requests directly within the platform.
• HR reporting dashboard: Generate reports on leave usage, absenteeism trends, and remaining balances across your entire workforce.
• Slack integration: Connect LeaveBoard to Slack so employees can submit and track leave requests without leaving their messaging app.

LeaveBoard Integrations

Integrations include Google Calendar, Outlook Calendar, Apple iCal, Slack, Google (for SSO), and Microsoft Office 365.

ADP Total Absence Management helps HR teams in large organizations track PTO, automate compliance, and manage complex leave policies across multiple locations and employee groups.

Who Is ADP Total Absence Management Best For?

ADP Total Absence Management is a strong fit for large enterprises that need to manage leave across multiple states, regions, or employee classifications.

Why I Picked ADP Total Absence Management

I picked ADP Total Absence Management as one of the best because it's purpose-built for the complexity that comes with managing leave at scale. Large organizations often deal with overlapping federal, state, and local leave laws, and ADP handles that automatically by mapping leave requests to the correct regulations based on employee location. I also like the centralized absence tracking dashboard, which gives HR teams a single view of who's out, why, and for how long across the entire workforce. The built-in compliance engine is what really sets it apart for large businesses managing FMLA, ADA, and state-specific leave simultaneously.

ADP Total Absence Management Key Features

• Employee self-service portal: Employees can submit leave requests and check leave status through web and mobile tools without contacting HR directly.
• Concurrent and intermittent leave tracking: Tracks overlapping and intermittent leave types simultaneously so employees receive accurate leave balances.
• Absenteeism pattern reporting: Reporting tools monitor leave activity over time and flag patterns that may indicate leave misuse.
• Real-time payroll integration: Syncs leave data directly with ADP's time and labor management tools to reduce manual payroll adjustments.

ADP Total Absence Management Integrations

Integrations include ADP Time and Labor Management; an API is available for custom integrations. Native integrations are not currently listed beyond ADP’s own ecosystem.

Absence.io is a leave management platform designed for HR teams and managers who need to track PTO, manage multiple absence types, and handle complex policies across different locations and departments.

Who Is Absence.io Best For?

Absence.io is a good fit for HR teams at small to mid-sized businesses managing employees across multiple countries or regions with varying leave policies.

Why I Picked Absence.io

I picked Absence.io as one of the best because it handles the complexity of international absence tracking without requiring a complicated setup. What I like most is the automatic inclusion of regional and national public holidays—when you have employees in multiple countries, absence.io pulls in the correct local holidays for each location, so PTO balances are calculated accurately without manual adjustments. I also find the customizable leave types and quota settings genuinely useful: you can create specific absence types, set rollover limits, and even cap home office days per week or month, all from the settings panel. For HR teams managing leave across different departments and geographies, that level of policy control in one place is hard to replicate with a spreadsheet.

Absence.io Key Features

• Substitution management: Employees can assign their own substitutes when requesting an absence, so coverage is confirmed as part of the approval process.
• Team calendar: A shared calendar displays all absences across the team in real time, making it easy to spot scheduling conflicts before they happen.
• Absence reporting: Admins can access detailed reports on taken leave, remaining balances, and sick days across the organization at any time.
• Mobile app: Employees and managers can submit and approve absence requests from iOS and Android devices, not just desktop.

Absence.io Integrations

Integrations include Google Workspace, Microsoft 365, Microsoft Azure, Outlook, Slack, and an open API for custom integrations.