20 Best Leave Management Software of 2025 for Tracking PTO

Deel is an all-in-one global workforce management software. It handles core HR operations like contract management, expense management, and payroll and benefits administration.

Why I picked Deel: One of the reasons this platform made my list is its new Slack plugin. Time off requests and leave management were already a part of the software. But with the new plugin, employees can manage their time off directly through Slack, helping to reduce app-switching. The software will automatically notify team members when someone's away, and allows you to set up coverage to ensure nothing is missed because someone's OOO.

Deel Standout Features & Integrations

Features include the unique burnout indicator tool. When fluctuations happen in an employee's time off habits (such as taking off much more or less time than usual), managers are notified. This helps alert your management team to signs of burnout and address the situation as needed. Deel also offers free HR global software for businesses looking to automate HR admin and reporting across international teams.

Integrations include Ashby, BambooHR, Expensify, Greenhouse, Hibob, Netsuite, Okta, OneLogin, Quickbooks, SCIM, Xero, Workday, and Workable. An Open API is also available to build custom integrations.

Connecteam is a comprehensive employee management app for deskless teams that helps companies efficiently manage their employees' time off requests.

Why I picked Connecteam: While exploring their PTO features, I was surprised by the mobile version of the app. Mainly because it gives you a quick overview of the people that have requested time off or are currently off work. Additionally, you can make updates from the app which is very useful. Its algorithms allow for seamless PTO accrual and usage tracking, ensuring employees are always aware of their remaining balance and available leave days.

Connecteam allows employees to submit their PTO requests in just a few clicks and the software tracks employee hours worked and PTO balance updates automatically, reducing the risk of errors during payroll calculation.

Connecteam Standout Features & Integrations

Features include a simple drag-and-drop interface, which makes it easy for managers to update, approve, and modify schedules according to employee leave requests, eliminating the need for paper forms or emails. Additionally, it gives employees more autonomy over their vacation requests, allowing them to see their allotted time, PTO balance, and any previously approved PTO on their account.

Integrations include Paychex, Xero, Gusto, QuickBooks Payroll (online + desktop), Google Calendar and others.

Replicon Time & Attendance is a comprehensive workforce management solution that efficiently tracks and manages employees' time and attendance data.

With user-friendly features like time tracking, shift scheduling, and leave management, the platform enables businesses to accurately monitor employee work hours, ensure compliance with labor regulations, and streamline payroll processes for increased productivity and cost-effectiveness.

Why I Picked Replicon Time & Attendance: Replicon Time & Attendance stands out with its geofencing and mobile time tracking capabilities. Geofencing allows organizations to set up virtual boundaries around specific job sites or locations, ensuring that employees can only clock in and out when they are physically present at designated areas.

Additionally, the mobile time tracking feature enables employees to log their work hours using their smartphones or tablets, providing real-time data on employee attendance and location. These features are particularly beneficial for businesses with mobile or remote workforces, offering enhanced visibility and accountability while reducing the risk of time theft or inaccurate time reporting.

Replicon Time & Attendance Standout Features & Integrations 

Features include advanced compliance management tools and labor law monitoring features. The platform stays up-to-date with changing labor laws and regulations, allowing businesses to automatically apply the latest legal requirements to their time tracking and attendance processes.

Replicon offers configurable rule sets and built-in compliance alerts to notify organizations of any potential violations, ensuring that they maintain adherence to labor laws and minimize the risk of costly compliance errors or penalties.

Integrations include SAP, ADP, Salesforce, Quickbooks, Atlassian, Microsoft Dynamics, Sage, Servicenow, Zero, Zoom, Outlook Calendar, Microsoft Teams, Microsoft Azure DevOps, Google Meet, Google Calendar, and other popular business software. 

BambooHR is a complete human resource management system (HRMS) with tools for time tracking and leave management, hiring and onboarding, performance tracking, payroll and benefits administration, and an employee database.

Why I picked BambooHR: This platform made it onto my list because it’s more than just a time tracking and leave management solution, it also provides a comprehensive feature suite for managing various other core HR tasks. Your team can keep employee records up to date, run payroll, monitor performance, and collect engagement data all in the same system. This makes for more unified HR operations and ensures alignment between systems.

BambooHR Standout Features and Integrations

Features include the software’s employee portals, which allow your staff members to update their data, request time off, and more. This helps alleviate the manual workload of managing leaves for your team. The time off system is also highly customizable to meet the unique needs of your company’s time off policies.

Integrations include Slack, Deel, Lattice, Officevibe, TalentLMS, Bonusly, Lever, Payscale, Papaya Globa, Oyster, and dozens more.

actiPLANS offers a streamlined leave management solution designed to simplify the process of requesting and approving time off while handling PTO accrual calculations and providing insightful reports.

Why I picked actiPLANS: The tool stands out for its user-friendly interface and custom leave types, making it easy for employees and managers to navigate and understand various absences within the organization.

actiPLANS is perfect for businesses looking to automate and improve their leave management process. The tool offers one-click approvals, custom PTO accrual rules, and comprehensive reports, enabling more efficient resource planning and policy compliance.

actiPLANS Standout Features and Integrations

Features include, leave management, shift assignment, activity planning, location tracking, and event scheduling.

Integrations include actiTIME, a comprehensive solution for tracking employee work hours, project time, attendance, and generating insightful reports to boost productivity and streamline payroll processes.

Buddy Punch is an advanced time-tracking and scheduling application tailored for small and medium-sized businesses (SMBs) seeking efficient workforce management. By incorporating geofencing and facial recognition technology, Buddy Punch ensures accurate time-tracking, easy scheduling, and seamless time off management for employees

Why I picked Buddy Punch: I picked Buddy Punch for its innovative approach to time-tracking and scheduling, combining user-friendly features with cutting-edge technology. Its geofencing capabilities and facial recognition offer enhanced accuracy and security, ensuring employees clock in and out from designated locations while preventing buddy punching.

Buddy Punch is designed primarily for small and medium-sized businesses looking to streamline their time-tracking and scheduling processes. The software is useful for companies with remote or on-site employees. Buddy Punch reduces the likelihood of time theft and ensures that users can easily view and export time data.

Buddy Punch Standout Features and Integrations

Features like job and project tracking, and time off management, make it an ideal solution for businesses seeking to optimize their workforce management while minimizing administrative burdens. Buddy Punch also includes job codes, PTO tracking, reports, geofences, facial recognition, punch limiting, and SSO.

Integrations include ADP, Gusto, Intuit QuickBooks, Microsoft Outlook, Paychex, Paylocity, Slack, Square, TSheets, and Xero. You can also connect Buddy Punch to a paid Zapier account to unlock additional integrations, if needed.

Leave Dates is a user-friendly time off management software designed for business owners, managers, team leaders, and employees. Its simplicity and customization options enable users to easily manage leave requests and approvals while maintaining transparency throughout the team.

Why I picked Leave Dates: Leave Date’s simple, clear, and intuitive interface makes tracking and managing leave easy for everyone. The customization options and calendar connectivity further enhance its appeal, making it a standout choice for time off management. It simplifies the leave management process for businesses of all sizes.

Leave Dates Standout Features and Integrations

Features include a live wall chart, a check leave and balance function, a straightforward request and approval system, easy setup and sync, flexible management, daily reports, leave management on the go, and customization options tailored for any company's leave policy.

Integrations include Excel, Google Calendar, and Outlook, as well as integrations with single sign on and Slack. You can also connect Leave Dates to a paid Zapier account to unlock additional integrations.

Factorial is a modern HR technology solution that provides businesses with a comprehensive leave and absence management system. It makes tracking employee leaves and paid time off simpler and more efficient. The cloud-based software offers customization options and easily integrates with other applications, such as payroll, time tracking, and attendance systems.

Why I picked Factorial: Factorial allows employees to request time off digitally, eliminating the need for paperwork and manual tracking. Whenever an employee requests leave, their manager gets real-time notifications, and they can approve or reject the bid without needing physical approval. The software helps managers and employees avoid conflicts and misunderstandings about employee leave balances, ensuring compliance with labor laws and company policies.

Factorial also offers essential dashboard reports to monitor and track individual leave history, request and approval rates, and top leave requests. With these analytics, companies can catch trends and identify issues or patterns.

Factorial Standout Features and Integrations

Features include shift scheduling per week or longer durations, notifications for newly published or modified shifts, an employee scheduling mobile app, flexible filters (for employees, teams, or office locations), leave management tools, conflict detection tools, and shift management tools to delete, modify or update shift times, as needed.

Integrations are available with numerous third-party applications, including Apple Calendar, Cobee, DateV, Desky, Gmail, Google Suite, Microsoft Outlook, Okta, Payflow, Power BI, Sage, Slack, WhatsApp, and Zapier.

Vacation Tracker is a leave management tool that simplifies the process of requesting, approving, and tracking time off for employees and managers.

Why I picked Vacation Tracker: Their real-time visibility and self-service features reduce administrative tasks for HR, while the calendar integration and custom notifications keep everyone informed about leave activities. The tool's support for remote teams, multiple locations, and departments ensures all team members can access tailored leave policies and holidays.

Vacation Tracker is perfect for businesses looking to simplify their leave management processes while keeping everyone informed and accountable. The platform also offers brought forward polices that allows employees to transfer unused time off to the following year, complete with customizable expiration dates for the rolled-over days. 

Vacation Tracker Standout Features and Integrations

Features include real-time visibility of team leave activity, employee self-service for PTO management, a streamlined leave approval process, custom notifications, custom leave types, management of multiple locations and departments, personalized leave types and policies, hourly PTO tracking, automated accruals, configurable user profiles, and built-in reporting.

Integrations include Google Workspace, Microsoft Teams, Slack, and numerous email programs.

Calamari is an online leave management system that simplifies time off calculation and holiday management for businesses. 

Why I picked Calamari: One of the coolest things about Calamari is its flexible multilevel approval process. It offers a customizable leave request approval process that you can set-up to reflect your company's unique structure. 

Calamari is a leave management and notification automation tool suitable for companies with distributed teams across different locations. Calamari’s ability to set up separate time off policies and absence types for each location makes it easy to keep all employee and time off-related data in one system. Additionally, it is available in five languages and is compliant with EU-wide privacy and data protection laws.

Calamari Standout Features and Integrations

Features include the ability to attach medical records or other necessary documents to absence requests, the ability to view the entire history of leave requests, and roles and privileges, which gives access to employee time off data and can be restricted as needed.

Integrations include Asana, Basecamp, Google Workspace, Jira, Microsoft Teams, Office 365, and Slack.