10 Best Leave Management Software for Tracking PTO in 2023

Connecteam is a comprehensive employee management app for deskless teams that helps companies efficiently manage their employees' time off requests.

Why I picked Connecteam: While exploring their PTO features, I was surprised by the mobile version of the app. Mainly because it gives you a quick overview of the people that have requested time off or are currently off work. Additionally, you can make updates from the app which is very useful. Its algorithms allow for seamless PTO accrual and usage tracking, ensuring employees are always aware of their remaining balance and available leave days.

Connecteam allows employees to submit their PTO requests in just a few clicks and the software tracks employee hours worked and PTO balance updates automatically, reducing the risk of errors during payroll calculation.

Connecteam Standout Features & Integrations

Features include a simple drag-and-drop interface, which makes it easy for managers to update, approve, and modify schedules according to employee leave requests, eliminating the need for paper forms or emails. Additionally, it gives employees more autonomy over their vacation requests, allowing them to see their allotted time, PTO balance, and any previously approved PTO on their account.

Integrations include QuickBooks, Gusto, and Xero.

Factorial is a modern HR technology solution that provides businesses with a comprehensive leave and absence management system. It makes tracking employee leaves and paid time off simpler and more efficient. The cloud-based software offers customization options and easily integrates with other applications, such as payroll, time tracking, and attendance systems.

Why I picked Factorial: Factorial allows employees to request time off digitally, eliminating the need for paperwork and manual tracking. Whenever an employee requests leave, their manager gets real-time notifications, and they can approve or reject the bid without needing physical approval. The software ensures that all leave requests and approvals are accounted for and recorded. This feature avoids conflicts and misunderstandings about employee leave balances, ensuring compliance with labor laws and company policies. Factorial offers essential dashboard reports to monitor and track individual leave history, request and approval rates, and top leave requests. With these analytics, companies can catch trends and identify issues or patterns.

Factorial Standout Features and Integrations

Features include shift scheduling per week or longer durations, notifications for newly published or modified shifts, an employee scheduling mobile app, flexible filters (for employees, teams, or office locations), leave management tools, conflict detection tools, and shift management tools to delete, modify or update shift times, as needed.

Integrations are available with numerous third-party applications, including Apple Calendar, Cobee, DateV, Desky, Gmail, Google Suite, Microsoft Outlook, Okta, Payflow, Power BI, Sage, Slack, WhatsApp, and Zapier.

Calamari is an online leave management system that simplifies time off calculation and holiday management for businesses. 

Why I picked Calamari: One of the coolest things about Calamari is its flexible multilevel approval process. It offers a customizable leave request approval process that you can set-up to reflect your company's unique structure. 

Calamari is a leave management and notification automation tool suitable for companies with distributed teams across different locations. Calamari’s ability to set up separate time off policies and absence types for each location makes it easy to keep all employee and time off-related data in one system. Additionally, it is available in five languages and is compliant with EU-wide privacy and data protection laws.

Calamari Standout Features and Integrations

Features include the ability to attach medical records or other necessary documents to absence requests, the ability to view the entire history of leave requests, and roles and privileges, which gives access to employee time off data and can be restricted as needed.

Integrations include Asana, Basecamp, Google Workspace, Jira, Microsoft Teams, Office 365, and Slack.

LeaveBoard is a cloud-based HR and leave management system that simplifies employee scheduling, centralizes workforce data, and empowers teams with accurate reports. Designed for small and medium enterprises (SMEs), the platform efficiently manages time off, vacations, and absences.

Why I picked LeaveBoard: What makes LeaveBoard unique is its seamless integration with Slack, allowing users to request and manage time off directly from the tool. It also offers a user-friendly mobile app, making it easy for employees to send vacation requests from anywhere.

LeaveBoard’s employee attendance tracking, time off management, and HR analytics help companies make informed decisions and focus on strategic initiatives. LeaveBoard's affordability and easy-to-use interface make it the perfect HR solution for growing businesses.

LeaveBoard Standout Features and Integrations

Features include an intuitive leave management system with online request forms, HR dashboards, and flexible leave allocations. LeaveBoard also provides automatic overlap warnings, leave tracking, and a simple approval flow for a streamlined experience. 

Integrations include a calendar sync with Apple, Google, Gsuite, ics feeds, and Microsoft; as well as integrations with single sign-on applications and Slack.

Vacation Tracker is a leave management tool that simplifies the process of requesting, approving, and tracking time off for employees and managers.

Why I picked Vacation Tracker: Their real-time visibility and self-service features reduce administrative tasks for HR, while the calendar integration and custom notifications keep everyone informed about leave activities. The tool's support for remote teams, multiple locations, and departments ensures all team members can access tailored leave policies and holidays.

Vacation Tracker is perfect for businesses looking to simplify their leave management processes while keeping everyone informed and accountable. The platform also offers brought forward polices that allows employees to transfer unused time off to the following year, complete with customizable expiration dates for the rolled-over days. 

Vacation Tracker Standout Features and Integrations

Features include real-time visibility of team leave activity, employee self-service for PTO management, a streamlined leave approval process, custom notifications, custom leave types, management of multiple locations and departments, personalized leave types and policies, hourly PTO tracking, automated accruals, configurable user profiles, and built-in reporting.

Integrations include Google Workspace, Microsoft Teams, Slack, and numerous email programs.

Absence.io is a versatile tool designed to streamline absence management and time tracking for businesses of all sizes. 

Why I picked Absence.io: This tool stands out for its user-friendly structure and easy-to-use interface. It also caters to a global audience and is available in seven languages, making it an excellent choice for companies operating in multiple countries. 

Absence.io simplifies and centralizes absence management for businesses. Several unique features include a reliable vacation planner with custom leave types, digital time tracking for work hours and overtime, and a digital personnel file for storing employee information. With its comprehensive functions, Absence.io is perfect for companies looking to improve efficiency and organization in managing employee absences and time-tracking.

Absence.io Standout Features and Integrations

Features include a quick requests and approval process for holidays and absences, user-selected substitutions, and a comprehensive overview and analysis of vacation days and other absences. In addition, Absence.io also offers robust reporting, time tracking and management, and a dashboard overview for quick insights into absences, illnesses, inquiries, birthdays, and more.

Integrations with Google, Office 365, and Slack are available.

Leave Dates is a user-friendly time off management software designed for business owners, managers, team leaders, and employees. Its simplicity and customization options enable users to easily manage leave requests and approvals while maintaining transparency throughout the team.

Why I picked Leave Dates: Leave Date’s simple, clear, and intuitive interface makes tracking and managing leave easy for everyone. The customization options and calendar connectivity further enhance its appeal, making it a standout choice for time off management. It simplifies the leave management process for businesses of all sizes.

Leave Dates Standout Features and Integrations

Features include a live wall chart, a check leave and balance function, a straightforward request and approval system, easy setup and sync, flexible management, daily reports, leave management on the go, and customization options tailored for any company's leave policy.

Integrations include Excel, Google Calendar, and Outlook, as well as integrations with single sign on and Slack. You can also connect Leave Dates to a paid Zapier account to unlock additional integrations.

actiPLANS offers a streamlined leave management solution designed to simplify the process of requesting and approving time off while handling PTO accrual calculations and providing insightful reports.

Why I picked actiPLANS: The tool stands out for its user-friendly interface and custom leave types, making it easy for employees and managers to navigate and understand various absences within the organization.

actiPLANS is perfect for businesses looking to automate and improve their leave management process. The tool offers one-click approvals, custom PTO accrual rules, and comprehensive reports, enabling more efficient resource planning and policy compliance.

actiPLANS Standout Features and Integrations

Features include, leave management, shift assignment, activity planning, location tracking, and event scheduling.

Integrations include actiTIME, a comprehensive solution for tracking employee work hours, project time, attendance, and generating insightful reports to boost productivity and streamline payroll processes.

ADP's Total Absence Management is a comprehensive solution for large businesses seeking to streamline leave administration, reduce costs, and ensure compliance with federal and state regulations. The tool provides easy administration of common leave types.

Why I picked ADP Total Absence Management: What makes ADP's Total Absence Management stand out is its ability to provide insight into leave activity to help organizations get ahead of absences and reduce costs associated with absenteeism. By sharing data and identifying patterns of abuse, ADP goes beyond just reacting to leave requests and provides proactive solutions for reducing absenteeism. 

ADP Total Absence Management Standout Features and Integrations

Features include HCM compliance expertise to streamline FMLA management and compliance, expert dashboards with comprehensive data and insights, personalized support for employers and employees, administrative tools, data insights, real-time monitoring, and integrations. These features allow HR professionals to handle leave administration efficiently and in compliance with federal and state regulations. The tool also provides full visibility into leave activity, tracks concurrent and intermittent leaves, and offers reporting tools.

Integrations include Clock Shark, DailyPay, Decisely, Deputy, Dolce, Employee Navigator, Flock, LifeMart, and PlanSource.

PurelyHR Time-Off focuses on simplifying leave management for businesses by connecting unique features like automated accruals, policy renewals, and effortless request/approval processes.

Why I picked PurelyHR Time-Off: Their software eliminates the time-consuming process of managing time off through emails, spreadsheets, and paper calendars. Its user-friendly features allow users to easily access their balance, and send and receive requests with a single click.

PurelyHR Time-Off is designed for businesses that require an efficient and transparent leave management solution. It is ideal for organizations seeking to automate manual processes, offer custom policies, and provide easy access to time off balances and requests.

PurelyHR Time-Off Standout Features and Integrations

Features include customizable time off policies, helpful reminders, automation of policy changes and approvals, and 25+ customizable reports for easy data sharing.

Integrations include Apple Calendar, Google Calendar, Microsoft Outlook, payroll systems, project management tools, time-tracking software, workforce management platforms, and integrations with single sign-on (SSO) providers.