10 Performance Management Tools Every HR Pro Should Know

True performance management is much more than an annual performance review.

Rather, it should be a continuous process with regular check-ins between managers and their team members that lead to better feedback, coaching and, hopefully, improved performance and goal management.

Effective performance management requires work, but there are a number of tools available to help you with your performance management at the individual, team, and organizational levels.

Best Performance Management Tool List

Here’s my shortlist of the best performance management software systems that I’ll cover in this article:

  1. Leapsome logoLeapsome

    Best for employee development-oriented performance management

  2. Trakstar logoTrakstar

    Best for deep customization options

  3. PerformYard logoPerformYard

    Best for customized performance review processes

  4. Inspire logoInspire

    Best integrated continuous performance management system

  5. intelliHR logointelliHR

    Best continuous performance management with people analytics

  6. eloomi logoeloomi

    Best for performance appraisal goals and feedback culture

  7. Kallidus logoKallidus

    Best user-friendly continuous performance reviews

  8. monday.com logomonday.com

    Best for gathering performance management feedback via integrated forms

  9. Profit.co logoProfit.co

    Best agile performance management software

  10. Primalogik logoPrimalogik

    Best for collecting and analyzing 360 degree feedback

Performance Management Tools: Comparison Criteria

Wondering what we look for when selecting the best performance management tools for review? Here’s a summary of my evaluation criteria:

  1. User Interface (UI): Is it clean and attractive?
  2. Usability:  Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training?
  3. Features & Functionality: 
    1. Review and Feedback – Are there pre-built employee evaluation templates to help with the review process? Is the employee performance review engaging and flexible? Are there employee recognition tools to positively call attention to top performance?
    2. Training & eLearning – Does the software have the means to create and implement training/eLearning courses for employees? Is content creation easy? Do any courses come with the software?
    3. Improvement Plans – Does the software have the capability to design and execute performance improvement plans? Does it offer templates with which to do so?
    4. Reporting and analytics – Are the reporting tools robust, customizable, flexible, and visually appealing? Can they be used to provide employees with relevant performance metrics?  
  4. Integrations: Is it easy to connect with other tools? Are there any pre-built integrations?
  5. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible?

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Overviews of the 10 Best Performance Management Tools

Keep reading to get a basic outline of each of the top performance management tools on this list. I will go over their strengths and weaknesses as well as general features and software pricing. 

  • 14 days free trial
  • From $6/user/month (billed annually)

Leapsome - Best for employee development-oriented performance management

Leapsome’s advanced analytics help you keep track of your team’s performance and skill development over time.

Leapsome is an all-in-one performance management and employee engagement tool that helps organizations enhance their management processes. Chosen by companies like Spotify, Northvolt, and Babbel, Leapsome enables a continuous cycle of performance management and personalized learning that powers the growth of your people and business.

Their 360-reviews are fully customizable and easy to set up. Highlights include anonymous/non-anonymous feedback, expert templates, skill frameworks, development paths, automations, and powerful analytics. Leapsome’s OKRs & goals module helps you manage objectives at the company, team, or individual level. Thanks to its ease of use and intuitive visuals, the tool helps you connect the big picture to the tiny details using flexible metrics, easy visualization of dependencies and goal progress, and goal trees.

Leapsome’s employee engagement surveys can identify engagement drivers and measure your employees‘ satisfaction over time. Whether through custom questions or Leapsome’s expert templates, the tool helps you turn company sentiment into action. Key features include customizable questions, frequency, participants; segmentation by department, performance; and automated analytics.

Leapsome also offers meeting management to conduct effective 1-on-1s or team meetings with any employee in your organization, driven by a well-structured agenda and talking points.

Leapsome integrates with Personio, BambooHR, HiBob, Workday, Rippling, PayFit, ADP, Active Directory, SFTP Integrations, Slack, Jira, Microsoft Teams, calendar apps, and Single Sign-On (SSO).

Leapsome costs from $6/user/month (billed annually) and comes with a free 14-day trial as well as a free demo upon request.

  • Free live demo upon request
  • From $4370/year based on the number of employees at your organization

Trakstar - Best for deep customization options

Trakstar has space for professional goals, self-review, manager feedback, and archived entries.

Trakstar is for organizations interested in comprehensive performance appraisal and employee engagement software that comes with an interface that’s easy on the eyes and looks quite like some of today’s social networking sites.

Trakstar helps your organization manage performance reviews, employee engagement surveys, 360-degree/multi-rater feedback, and goals across hundreds or thousands of employees. You can also build customized appraisal forms, set SMART goals, and create flexible workflow processes to meet the needs of your organization.

What Trakstar lacks in third-party integration support it makes up for in usability and UI. Trakstar is a streamlined performance management tool without all the fluff. They can accommodate SMBs and enterprises with their volume-discount pricing plan.

Trakstar integrates with Google Workspace, Okta, and OneLogin.

Trakstar costs from $4370/year and is priced based on the number of employees at your organization. They offer a free live demo upon request.

  • From $4-$8 /employee/month

PerformYard - Best for customized performance review processes

PerformYard makes it easy for everyone to participate in performance management.

PerformYard’s performance management software provides flexible features for HR and a simple employee experience. HR teams will get the tools they need to build out any performance management strategy while employees get a streamlined experience so they can focus on quality feedback and effective performance discussions.

With PerformYard you can customize their software to fit the strategy that’s right for your organization: 360s, project based reviews, ratings scales, continuous feedback, and/or cascading goals.

PerformYard provides a simple employee experience that facilitates feedback and quality conversations. PerformYard provides dedicated customer success managers for every customer to manage them from onboarding, to employee trainings, to ongoing support.

PerformYard integrates with most major HRIS/Payroll systems including ADP, BambooHR, Gusto, Rippling, UKG, Paycom, Workday, and Paylocity.

PerformYard costs from $4/user/month.

  • Free trial upon request
  • From $5-11/user/month

Inspire - Best integrated continuous performance management system

Inspire Software links performance management with corporate strategies, goals and OKRs so employees always know how they’re contributing to the bigger picture.

Inspire Software integrates continuous performance management features with OKRs, complete recognition and feedback capabilities, learning, and leadership development. Align your strategy with actionable processes through goals and OKRs, and incorporate feedback through integrations that your employees are already using.

Robust performance management tools empower teams to perform goal-driven, 1:1 conversations that address real needs in real-time. Team leaders can utilize built-in collaboration, feedback, and recognition features so teams stay focused on what’s important and then celebrate their success all in one place.

Formal performance management capabilities can be customized to your needs, including flexible templates and headers, grading, and more. Inspire Software also offers a complimentary software orientation or “guided trial,” with multiple how-to videos. Longer pilots or trials are available upon request.

Inspire Software integrates Workday, ADP, and other HRIS tools, as well as productivity tools like Slack, Microsoft Office, Google, JIRA, or your CRM.

Inspire’s costs range from $5-11/user/month depending on number of employees and contract term.

  • 30 days free trial and free Demo
  • From $3.90/user

intelliHR - Best continuous performance management with people analytics

intelliHR offers a performance summary dashboard for each employee, which tracks goals, training initiatives, and achievements.

intelliHR is a continuous performance management and analytics platform built for organizations to centralize performance management, employee engagement, and people data analytics. intelliHR provides best-practice performance tools for HR and managers to align, manage, and enable a people and culture strategy to encourage employee engagement and performance.

intelliHR allows organizations to automate performance review cycles, cascade business goals, and drive sustainable performance. Performance improvement plans, streamlined check-in records, and automated performance reports are all recorded on each team member’s profile so it won’t be lost or forgotten in their next review. intelliHR’s performance tools help reduce recency bias, manager burden, and ensure more satisfied review completions.

Another feature highlight is performance analytics, which collects real-time data through features like goals, feedback and check-ins. Leaders can use performance analytics to identify high performers and support those who need a little help – all without running a single excel report.

intelliHR has an industry-leading NPS of 61, with an award-winning customer support team experienced in HR and change management. The team uses design thinking workshops, tailored to each customer, to ensure the software is launched smoothly, with a high adoption rate.

intelliHR costs from USD$3.90/user. They also offer a free demo and a 30-day free trial of the employee engagement product tier.

  • Free demo
  • Pricing upon request

eloomi - Best for performance appraisal goals and feedback culture

Managers can have a full overview of the department performance or the single employee’s progress, set goals and get reports easily.

eloomi’s performance management solution is an intuitive and user-friendly platform that helps organizations around the world to support their employees’ development. The tool empowers team leaders to build a great performance culture with features like appraisal goals, pre-made templates, targeted objectives, continuous feedback, operational checklists, and automated reports/insights. The platform is fully customizable and allows organizations to create a digital tool that perfectly reflects the company’s identity.

eloomi allows you to set visible strategic goals, access historical data, and have performance dialogues based on employee individual development. Managers and platform admins can get a full overview of team members’ progress and create meaningful conversations to support employees.

With eloomi, users can request trusted feedback and get a complete understanding of their performance and potential. In this way, eloomi enables people development by offering a clear skill analysis for future improvements. Managers can support their teams with an effective personal development plan, better 1-on-1s, and coaching sessions.

You can enhance your company’s feedback culture using my360+ or integrate eloomi LMS to engage employees with inspiring content and unique learning modules.

eloomi offers pricing upon request and a free demo is available.

  • Free demo
  • From $8,000/year

Kallidus - Best user-friendly continuous performance reviews

Perform lets you set, check, track, prioritize, and archive objectives with simple and effective visuals.

Kallidus Perform is a continuous performance management tool that lets managers and team members check in, comment, and track progress throughout the year. Team leaders can modify objectives and book in short conversations as and when they are needed. Used by brands like JYSK, Co-op, Tesco, and DHL, Perform was designed to make the employee appraisal process easier to access and therefore more likely to achieve results.

Kallidus Perform’s UI is designed to meet the needs of the modern organization and the new world of work, enabling check-ins and reviews anytime and any place. With Perform in place, traditional paper-based appraisal systems can be quickly and completely replaced, reducing costs, saving time, and increasing security.

Kallidus Perform boasts features like flexible objectives, frequent feedback, collaboration tools, coaching solutions, a manager dashboard, and customizable notifications. They also integrate with other Kallidus software for HRIS, recruitment, learning management, talent and succession planning, and BI reporting.

Kallidus Perform starts at $8,000/year and they offer a free demo.

  • Free trial
  • From $8/user/month

monday.com - Best for gathering performance management feedback via integrated forms

monday.com makes it easy to set up custom workflows, so your team has a set process for everything they do.

monday.com is marketing mainly as a workflow tool for scaling an organization, but they’ve also built in a number of HR features, and specifically, some features for performance management. It’s not a pure HR tool but it’s a useful tool with a lot of the basics.

Some of the features monday.com offers for performance management is the ability to make surveys, tests and quizzes, and send these to employees. It also has integrated forms in the software, which can be used for anything in your company, but it’s especially useful in performance management to gather information about employee progress, opinions, and other types of employee feedback.

monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible through a paid plan with Zapier.

monday.com costs from $8/user/month and offers a free trial.

  • freemium version
  • 30 Days. No Credit card required
  • From 7/user/month (billed annually)

Profit.co - Best agile performance management software

The Profit.co performance management dashboard flags overdue or upcoming self/manager/peer assessments.

Profit.co performance management software (PMS) utilizes the power of OKRs to drive unbiased performance appraisals and enables organizations to align employee development goals with the corporate objectives. Continuous performance management brings agility to have a customizable review cycle—annual, half-yearly, quarterly, and even project-based.

Profit.co boasts affinity-based reviews and 9-box matrix evaluation which helps to provide a 360-degree assessment of employees. The other key features like performance calibration, employee engagement, CFR, individual development plan, and performance improvement plans make it a comprehensive Agile PMS platform for companies of any size.

Profit.co is best suited for any organization looking for a simple replacement to their existing typical PMS and for those who leverage the concept of OKRs already. Managers can leverage step-by-step custom OKR creation for corporate, department, team, and individual goal setting. That way, self-reviews and 1-on-1s with team leads have a solid basis for performance measurement for each review cycle.

Profit.co integrates with Slack, Microsoft Teams, Gmail & Google Workspace, MS Excel, JIRA, monday.com, Salesforce, Azure DevOps, Tableau, Favro, Snowflake, My SQL, Google Big Query, Microsoft Azure, Office 365, Okta, and Bamboo HR. Additionally, connections can be unlocked through a paid plan with Zapier.

Profit.co offers the PMS module at absolutely no cost for 5 users. The regular pricing of the PMS module is just $7/user/month (billed annually) which includes OKR management & task management modules.

  • 30 days free trial
  • From $159/month for up to 25 users

Primalogik - Best for collecting and analyzing 360 degree feedback

Primalogik’s dashboard simplifies performance tracking and updates in real-time.

Primalogik’s employee performance management software includes a wide range of features that foster employee engagement and empower managers and their employees to reach their full potential. Through a combination of performance review assessments, 360-degree feedback, engagement surveys, employee goals and OKRs (objectives and key results), and instant feedback including 1:1 check-ins, Primalogik helps employees gain insight into their individual performance and uncover areas to make small improvements.

Their 360-degree feedback module makes it easy to solicit feedback from multiple sources. Admin users can select their own rating scales for their evaluation questionnaires, and determine the level of anonymity that will be applied to the feedback. Advanced features in this module include the option for managers and admin staff to launch feedback requests about their employees and solicit responses from specific co-workers, automatic reminders to provide feedback by a certain date, and real-time feedback tracking.

Once employee feedback is in the system, Primalogik has several tools to support deep analysis of the data. For example, their system allows managers to compare employees’ self-ratings side-by-side against other respondent’s feedback. This helps identify any blindspots between where an employee believes they are, and what their co-workers have suggested. As well, their Comparison Mode allows admin users to benchmark each employee appraisal and compare them across their workforce — a useful way of identifying their overall top performers or spotting potential company-wide skill gaps.

Primalogik integrates with ADP, BambooHR, Google Workspace, Microsoft Azure, and Okta. Their performance management software is also available in Spanish or French.

Primalogik costs from $159/month for up to 25 users and offers a 30-day free trial or a free demo.

Best Performance Management Tools Summary

Software USP Free Option Price Site
Leapsome Leapsome logo Best for employee development-oriented performance management

14 days free trial

From $6/user/month (billed annually) Check out Leapsome
Trakstar Trakstar logo Best for deep customization options

Free live demo upon request

From $4370/year based on the number of employees at your organization Check out Trakstar
PerformYard PerformYard logo Best for customized performance review processes Not Available From $4-$8 /employee/month Check out PerformYard
Inspire Inspire logo Best integrated continuous performance management system

Free trial upon request

From $5-11/user/month Check out Inspire
intelliHR intelliHR logo Best continuous performance management with people analytics

30 days free trial and free Demo

From $3.90/user Check out intelliHR
eloomi eloomi logo Best for performance appraisal goals and feedback culture

Free demo

Pricing upon request Check out eloomi
Kallidus Kallidus logo Best user-friendly continuous performance reviews

Free demo

From $8,000/year Check out Kallidus
monday.com monday.com logo Best for gathering performance management feedback via integrated forms

Free trial

From $8/user/month Check out monday.com
Profit.co Profit.co logo Best agile performance management software Freemium version

30 Days. No Credit card required

From 7/user/month (billed annually) Check out Profit.co
Primalogik Primalogik logo Best for collecting and analyzing 360 degree feedback

30 days free trial

From $159/month for up to 25 users Check out Primalogik

Other Performance Management Tools

Still haven’t found the right performance management tool for your team? Here are some performance management software options that didn’t make the top 10 list but still deserve a special mention. Check them out!

  1. Factorial – Best for customized review questionnaires
  2. SAP SuccessFactors – Best for enterprise-level performance and talent management
  3. Employment Hero – Best for better one-to-ones
  4. Traqq – Best performance management tool for remote work
  5. Reflektive – Best for organizational goal alignment with gamified engagement
  6. Lattice – Best performance management software for SMBs
  7. BambooHR – Best onboarding system
  8. Zoho – Best for tracking individual skill sets and competencies
  9. Engagedly – Best performance management software for proactive succession planning
  10. 15five – Best performance management software for startups
  11. SageHR – Best visual goal charts
  12. PiiQ by Cornerstone – Best easy-to-use performance and learning solution
  13. Namley – Best performance management software for midsize companies

Related Read: 10 Best Succession Planning Software To Develop Future Leaders In 2022

Performance Management FAQ

Here are some answers to frequently asked questions related to performance management processes and appraisal software.

What is a performance appraisal?

An employee performance appraisal is a type of performance management process that assesses the productivity and effectiveness of an employee that serves both administration and development purposes. This type of performance appraisal process allows you to provide feedback and identify areas for improvement.

How much does a performance management system cost?

Pricing depends on the tool itself, although tools typically follow a pricing model of pay-per-user, pay-per-employee, or pay-per-appraisal. The cost per employee or user can range anywhere from $3 to $10 with implementation fees ranging from $800 to $2000.

How do performance management tools work?

Performance management tools are a type of HR software that helps organizations track employee performance in a consistent and measurable way. It ensures that cross-functional departments are working effectively and collectively towards achieving the same organizational goal. Having a performance management tool in place also speeds up the performance assessment process to deliver reports faster.

What are performance management techniques?

There are many performance management tools and techniques to ensure steady success within your organization. Such techniques include: setting SMART goals and objectives, performance appraisals, providing coaching, objective management, personal development plans, and reward and recognition programs.

Additional Resources

Want more insights into the talent management process? Here are some other key resources to help you out:

  1. Performance software is often accentuated by OKR software (objectives and key results), so you know what to align goals around. Take a peek at our Top 10 OKR Software To Jumpstart Your Business.
  2. You can also find performance management modules in a lot of larger software suites designed for larger HR departments—check out our list of the 10 Best Talent Management Systems.
  3. Did you know that employee engagement is a huge factor in employee performance? Check out our list of the 10 Best Employee Engagement Software for a happy workplace.

Additional resources you’ll want to read:

What Do You Think About These Performance Management Tools?

Have you tried out any employee performance evaluation vendors listed above? What performance management software company do you prefer during your day-to-day? Let us know in the comments.

If you’re not quite ready to take the plunge on performance management software, here’s something else we can help with: How To Optimize Your Performance Management.

Need Expert Help Selecting The Right Performance & Appraisal Software?

People Managing People has joined forces with the software comparison platform Crozdesk.com to assist you in finding the best tool for your needs. Crozdesk’s Performance & Appraisal Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business’s needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.

It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:

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