20 Best Expense Reporting Software Reviewed for 2025

Deel is a comprehensive HR platform that helps businesses hire, manage, and pay employees and contractors across the globe. It provides tools for global payroll, compliance, and HR administration, simplifying international workforce management.

Deel's expense management system lets you create custom expense categories, giving you greater control over different types of expenses. This ensures that your team's spending stays in line with company policies and reporting standards. The platform also includes a mileage expense calculator, which estimates travel costs based on trip distance and preset reimbursement rates. For companies with a global presence, Deel allows the creation of country-specific expense policies to ensure compliance with local regulations.

Other features include expense approval workflows that streamline reimbursement requests and per diem calculations, making it easier for employees to claim daily allowances for business travel. Additionally, Deel offers analytics dashboards that provide insights into expense trends, helping businesses make informed financial decisions.

Integrations include Expensify, QuickBooks, Google Workspace, Slack, JIRA, HubSpot, BambooHR, Workday, Xero, Salesforce, Microsoft Teams, Zendesk, and Jira Software Cloud.

Rippling is a comprehensive workforce management platform that integrates HR, IT, and finance functions into a single system. The platform's unified approach and integration of multiple business processes make it ideal for organizations looking to reduce department silos and automate routine tasks across various functions.

Its expense management module allows businesses to automate the process of expense submission, approval, and reimbursement. This feature supports detailed expense reporting, enabling companies to gain real-time visibility into spending patterns and trends. With automated workflows, employees can submit expenses quickly, and managers can approve them with just a few clicks.

In addition to its powerful expense management capabilities, Rippling offers comprehensive reporting tools that provide valuable insights into company finances. The platform enables users to generate detailed reports on expenses, track spending across different departments, and analyze data to identify cost-saving opportunities. Integrations include PayPal, 1Password, YubiKey, Carta, Zendesk, and various HR, finance, and IT applications.

Xero is a cloud-based online accounting software that offers a wide range of accounting features to help businesses manage their finances effectively. These include bank reconciliation, invoicing, accounts payable and receivable, expense tracking, financial reporting, and budgeting. Xero also serves businesses in over 180 countries, making it a globally-accessible accounting solution.

As a global accounting solution, Xero's expense reporting system provides support for multiple currencies. Expenses incurred in different currencies can be easily recorded and converted to the user's base currency, ensuring accurate financial reporting and eliminating the need for manual currency conversions.

Xero's expense reporting can be also accessed through its mobile app, making it convenient for users to manage their expenses on the go. Users can capture receipts using their mobile devices, attach them to expense claims, and submit them for approval from anywhere at any time. This mobility enhances productivity and efficiency for users who frequently travel or work remotely.

Xero's integrations include PayPal, Wagepoint, HubSpot CRM, ServiceM8, Make, Bluesheets, Stripe, Lightyear, XPNA, and Shopify.

Xero costs from $17 per month. There is a free trial available.

QuickBooks is a proven accounting solution that does a lot of the hard work of tracking expenses. The software helps you enter bills and purchases, then match them to transactions. You can then view how much you're spending in each expense category from your dashboard.

For small businesses, QuickBooks offers a simple, low-cost expense reporting solution. Receipts are sorted automatically and you can reclassify transactions in bulk. You can keep tabs on your cash flow easily through their dashboard.

QuickBooks online costs from $11/user/month and offers a free 30-day trial. Solo entrepreneurs can also take advantage of a special self-employed plan which costs $7.50/user/month.

Klippa SpendControl is a cloud-based solution designed to simplify how you handle business expenses. It allows you to submit, approve, and process expenses quickly through both web and mobile applications. 

Klippa's expense dashboard offers real-time financial insights crucial for decision-making and strategic planning. The dashboard lets you visualize expenses, statuses, and trends, providing a comprehensive overview of your financial data. You can customize it to show the data that matters most to your team, ensuring access to tailored analytics. This helps in identifying cost-saving opportunities and improving financial operations. 

Another key feature of Klippa is its optical character recognition (OCR) technology, which automatically extracts data from receipts and invoices. This means you don't have to enter information manually. Additionally, Klippa offers customizable approval workflows, so you can set up multi-level approvals that fit your company's structure. Integrations include AFAS Software, SAP, Exact Online, Odoo, Twinfield, Oracle Netsuite, Xero, Okta, QuickBooks, and Microsoft Entra ID.

I chose Emburse because it offers a seamless and efficient way to manage expenses. With Emburse, users can easily create, submit, and approve expenses anytime, anywhere, on any device. What makes Emburse stand out is its ability to streamline expense management processes, making them more manageable for everyone. The tool is best for streamlining expense management because it simplifies complex processes, increases policy compliance, and expedites reimbursements.

Key features include virtual and physical cards with spending rules, mobile receipt capture and reminders, role-based permissions and approval flows, automatic expense categorizations, world-class fraud protection, and Apple Wallet and Android Pay integration. These features work together to improve accuracy, enforce spending policies, and provide businesses with better control and visibility over their expenses.

Emburse provides important integrations with NetSuite, Sage Intacct, QuickBooks, Xero, Salesforce, Chrome River, and Certify. These integrations allow users to seamlessly connect their expense management processes with other essential business systems, enhancing efficiency and data accuracy.

Zoho Expense offers a full range of customizable expense reporting features. These include conversion of receipts to expenses claims, report submission approval, and corporate card reconciliation. In addition, this SaaS software also supports multi-level approval, spending rules, budgeting, and analytics.

You can also manage all stages of employees’ business trips and make bookings for flights and accommodation. Other features include setting pre-travel approvals, reimbursing on time, and facilitating the reporting of expenses anywhere.

Zoho Expense costs from $45/user/month. A free plan for up to three users is also available, as well as a free demo.

Acumatica provides of a broad range of cloud ERP solutions that include a financial management module equipped with currency management, deferred revenue accounting, and advanced expense management, as well as reporting, dashboards, and data analysis tools.

Acumatica’s advanced expense management system works by auto-generating expense receipts based on the transactions you've made using any designated corporate credit card. The module automates expense receipt creation using smart matching, which is powered by artificial intelligence and machine learning. It enables users to configure connections to over 14,000 financial institutions to sync up all corporate credit card transactions with Acumatica. Configuring the connections only take minutes and includes multiple levels of security.

One of the main benefits of Acumatica’s advanced expense management software is the shortened expense cycles. The scheduled bank feed imports help eliminate the need for manual credit card statement imports, while automated expense receipt creation helps reduce the effort of having to chase down employee expense receipts. The reporting, dashboards, and data analysis toolkit, on the other hand, delivers detailed expense reports for accounting compliance.

Acumatica’s reporting tools are capable of delivering customized views of various aspects of the business, including expense reporting, through personalized dashboards. This provides financial and accounting teams with all the information they need to analyze trends and make better financial decisions in real time.

Acumatica charges only for the functionality your business needs, not by the number of users or seats. You can request their pricing details and a free demo through their website.

Happay is a cloud-based expense management system designed for larger businesses. This expense tracking software uses AI and machine learning to automate expense claims management, employee reimbursement, and compliance monitoring.

Their expense management software also includes several useful features for tracking travel expenses. Employees can capture and submit expenses, plus track fuel purchases and toll payments automatically. The system also supports mileage tracking using a Google Maps-based route tracker.

Happay's expense management system helps with workforce management by highlighting errors or inaccuracies to facilitate better spend management. This means no more unauthorized travel bookings, late submission of expense reports, or deviation from expense policies. As a result, management gains greater control over costs, and team members are reimbursed faster, creating a better employee experience.

Happay offers customized pricing upon request. A free demo is also available.

ITILITE is a SaaS-based integrated travel and expense management platform. Employees can scan paper receipts and file expenses wherever they are using the mobile expense tracker app. The automated receipt reading using OCR scanning also ensures accurate expense filing.

Expense policy violations and duplicate bills are easily identified, while customized dashboards give managers access to over 100 spend management reports. They also offer over 50 easily configurable multi-level approval flows and complex policy checks so you can stay on top of your employee spending.

ITILITE uses a rewards-based approach that incentivizes employees to choose lower-cost travel options. The software gives employees access to affordable rates through integrated supplier relationships.

ITILITE costs from $4.99/user/month and offers a free 7-day trial. A free demo is also available.