20 Best Expense Reporting Software Reviewed for 2024

QuickBooks is a proven accounting solution that does a lot of the hard work of tracking expenses. The software helps you enter bills and purchases, then match them to transactions. You can then view how much you're spending in each expense category from your dashboard.

For small businesses, QuickBooks offers a simple, low-cost expense reporting solution. Receipts are sorted automatically and you can reclassify transactions in bulk. You can keep tabs on your cash flow easily through their dashboard.

QuickBooks online costs from $11/user/month and offers a free 30-day trial. Solo entrepreneurs can also take advantage of a special self-employed plan which costs $7.50/user/month.

NetSuite's PSA expense management solution helps professional services organizations automate business processes. This suite of products is designed to be flexible, easy to implement, and simple to maintain. Additional components can be added as business needs change.

Reducing expenses is an important goal in a billable service organization. The NetSuite expense management component optimizes expense reporting accuracy and enables better monitoring. It also ensures timely submission and automates the entire expense management process.

Oracle offers customized pricing upon request. A free product tour is also available.

I chose Emburse because it offers a seamless and efficient way to manage expenses. With Emburse, users can easily create, submit, and approve expenses anytime, anywhere, on any device. What makes Emburse stand out is its ability to streamline expense management processes, making them more manageable for everyone. The tool is best for streamlining expense management because it simplifies complex processes, increases policy compliance, and expedites reimbursements.

Key features include virtual and physical cards with spending rules, mobile receipt capture and reminders, role-based permissions and approval flows, automatic expense categorizations, world-class fraud protection, and Apple Wallet and Android Pay integration. These features work together to improve accuracy, enforce spending policies, and provide businesses with better control and visibility over their expenses.

Emburse provides important integrations with NetSuite, Sage Intacct, QuickBooks, Xero, Salesforce, Chrome River, and Certify. These integrations allow users to seamlessly connect their expense management processes with other essential business systems, enhancing efficiency and data accuracy.

FreshBooks is a cloud-based accounting software that businesses can use to report their expenses. This software is designed to help small businesses and self-employed individuals manage their expenses through its dashboards and reports. FreshBooks is primarily known for its time-tracking and invoicing features, but it also offers expense reporting features that can help track a business’s billing and expense information and view them through a dashboard or reports.

The platform tracks expenses automatically when users connect their bank accounts or credit cards to FreshBooks and scan receipts using a mobile device. Scanning receipts ensures that businesses won’t lose a single receipt if they scan all the paper receipts they get when they don’t pay using a debit or credit card that’s connected to FreshBooks. Using the software, businesses can have an easy time with tax time, mark expenses as billable, keep track of overall spending, and monitor the company’s budget.

FreshBooks also has other features useful for expense tracking, including multi-currency expenses, auto-categorization, tax-friendly categories, easy recurring expenses assignment, automatic imports, a mobile application for snapping pictures of receipts, and secure receipt storage in the cloud. Using FreshBooks allows users to track their expenses on the go since users can use the FreshBooks mobile app to snap a picture of the receipt and access the receipts through the cloud or the dashboard.

Zoho Expense offers a full range of customizable expense reporting features. These include conversion of receipts to expenses claims, report submission approval, and corporate card reconciliation. In addition, this SaaS software also supports multi-level approval, spending rules, budgeting, and analytics.

You can also manage all stages of employees’ business trips and make bookings for flights and accommodation. Other features include setting pre-travel approvals, reimbursing on time, and facilitating the reporting of expenses anywhere.

Zoho Expense costs from $45/user/month. A free plan for up to three users is also available, as well as a free demo.

Happay is a cloud-based expense management system designed for larger businesses. This expense tracking software uses AI and machine learning to automate expense claims management, employee reimbursement, and compliance monitoring.

Their expense management software also includes several useful features for tracking travel expenses. Employees can capture and submit expenses, plus track fuel purchases and toll payments automatically. The system also supports mileage tracking using a Google Maps-based route tracker.

Happay's expense management system helps with workforce management by highlighting errors or inaccuracies to facilitate better spend management. This means no more unauthorized travel bookings, late submission of expense reports, or deviation from expense policies. As a result, management gains greater control over costs, and team members are reimbursed faster, creating a better employee experience.

Happay offers customized pricing upon request. A free demo is also available.

ITILITE is a SaaS-based integrated travel and expense management platform. Employees can scan paper receipts and file expenses wherever they are using the mobile expense tracker app. The automated receipt reading using OCR scanning also ensures accurate expense filing.

Expense policy violations and duplicate bills are easily identified, while customized dashboards give managers access to over 100 spend management reports. They also offer over 50 easily configurable multi-level approval flows and complex policy checks so you can stay on top of your employee spending.

ITILITE uses a rewards-based approach that incentivizes employees to choose lower-cost travel options. The software gives employees access to affordable rates through integrated supplier relationships.

ITILITE costs from $4.99/user/month and offers a free 7-day trial. A free demo is also available.

Projectworks is a resource management software that combines expense reporting with time tracking, invoicing, and forecasting. The software helps users manage expenses in the context of the projects, people, and clients they're related to. This centralizes the management of human, time, and fiscal resources.

The software allows employees to enter their costs while employers access to up-to-date records in real time. Features like automated currency conversion and flexible tax rules facilitate expense management across locations. Users can connect costs like hosting fees, contractor invoices, and travel expenses directly to the relevant projects, and link expenses with invoices. The tool's approval process enables managers and other stakeholders to review each expense submission before approval.

This system offers a variety of reports that give insights into spending across departments and projects. Dashboards give businesses an overview of all their expenses, helping them identify trends in spending and set budgets accordingly. The automated categorization feature lets users identify and classify expenses into relevant categories for easier tracking and organization, and reduces human error by automatically sorting out ambiguous or inappropriate categorization entries. The platform allows users to set up recurring payments and bulk upload data into the system, so they don’t have to manually add every entry each time they make a purchase or payment.

The platform integrates with other software like Azure DevOps, Hubspot, Jira, MYOB, QuickBooks, and Xero. Additional integrations can be accessed through a paid Zapier account.

Pricing is available upon request, and users can access a free trial via the website.

AutoEntry is an automated data entry platform that reduces the time spent entering receipts, expenses, and other accounting information. Data is automatically extracted and published to any major accounting platform. Key features include item capture, document scanning, purchase order matching, bank account integration, and intelligent analysis.

Using AutoEntry helps to eliminate lost documents and reporting errors. This gives managers and accounts payable more time to focus on core business issues. AutoEntry also remembers how invoices and receipts are analyzed to improve efficiency on future expenses.

AutoEnty costs from $12/user/month and offers a free trial with 25 credits and a free demo.

ABUKAI Expenses is a business productivity software with expense reporting capabilities to help you quickly create expense reports from transaction receipts. You can use ABUKAI to scan invoices which the software then transforms into digital data for more accurate record-keeping. ABUKAI also automatically posts expenses into your company’s accounting or ERP software to ensure that all expenses get accounted for. The software helps you separate reimbursable from company-paid expenses so you can mark out-of-pocket expenses and request for reimbursement later on.

ABUKAI Expenses is an If you want to make expense tracking more efficient using automatic categorization, then ABUKAI Expenses is an excellent choice for you. ABUKAI automates expense tracking to help you save time so you can attend to other aspects of your business. With the help of ABUKAI, there’s no need to manually type the details of receipts because the software handles it for you. Aside from saving time, this automation feature also reduces the likelihood of clerical errors that will affect the accuracy of your expense records. ABUKAI also automatically categorizes expenses making it easy for you to determine where your funds are going to create action plans that will help you save money.

ABUKAI has a free version, but the paid version's pricing starts at $99/user/year.