10 Best Expense Reporting Software For Business In 2023

FreshBooks is a cloud-based accounting software that businesses can use to report their expenses. This software is designed to help small businesses and self-employed individuals manage their expenses through its dashboards and reports. FreshBooks is primarily known for its time-tracking and invoicing features, but it also offers expense reporting features that can help track a business’s billing and expense information and view them through a dashboard or reports.

The platform tracks expenses automatically when users connect their bank accounts or credit cards to FreshBooks and scan receipts using a mobile device. Scanning receipts ensures that businesses won’t lose a single receipt if they scan all the paper receipts they get when they don’t pay using a debit or credit card that’s connected to FreshBooks. Using the software, businesses can have an easy time with tax time, mark expenses as billable, keep track of overall spending, and monitor the company’s budget.

FreshBooks also has other features useful for expense tracking, including multi-currency expenses, auto-categorization, tax-friendly categories, easy recurring expenses assignment, automatic imports, a mobile application for snapping pictures of receipts, and secure receipt storage in the cloud. Using FreshBooks allows users to track their expenses on the go since users can use the FreshBooks mobile app to snap a picture of the receipt and access the receipts through the cloud or the dashboard.

Zoho Expense offers a full range of customizable expense reporting features. These include conversion of receipts to expenses claims, report submission approval, and corporate card reconciliation. In addition, this SaaS software also supports multi-level approval, spending rules, budgeting, and analytics.

You can also manage all stages of employees’ business trips and make bookings for flights and accommodation. Other features include setting pre-travel approvals, reimbursing on time, and facilitating the reporting of expenses anywhere.

Zoho Expense costs from $45/user/month. A free plan for up to three users is also available, as well as a free demo.

ITILITE is a SaaS-based integrated travel and expense management platform. Employees can scan paper receipts and file expenses wherever they are using the mobile expense tracker app. The automated receipt reading using OCR scanning also ensures accurate expense filing.

Expense policy violations and duplicate bills are easily identified, while customized dashboards give managers access to over 100 spend management reports. They also offer over 50 easily configurable multi-level approval flows and complex policy checks so you can stay on top of your employee spending.

ITILITE uses a rewards-based approach that incentivizes employees to choose lower-cost travel options. The software gives employees access to affordable rates through integrated supplier relationships.

ITILITE costs from $4.99/user/month and offers a free 7-day trial. A free demo is also available.

Happay is a cloud-based expense management system designed for larger businesses. This expense tracking software uses AI and machine learning to automate expense claims management, employee reimbursement, and compliance monitoring.

Their expense management software also includes several useful features for tracking travel expenses. Employees can capture and submit expenses, plus track fuel purchases and toll payments automatically. The system also supports mileage tracking using a Google Maps-based route tracker.

Happay's expense management system helps with workforce management by highlighting errors or inaccuracies to facilitate better spend management. This means no more unauthorized travel bookings, late submission of expense reports, or deviation from expense policies. As a result, management gains greater control over costs, and team members are reimbursed faster, creating a better employee experience.

Happay offers customized pricing upon request. A free demo is also available.

QuickBooks is a proven accounting solution that does a lot of the hard work of tracking expenses. The software helps you enter bills and purchases, then match them to transactions. You can then view how much you're spending in each expense category from your dashboard.

For small businesses, QuickBooks offers a simple, low-cost expense reporting solution. Receipts are sorted automatically and you can reclassify transactions in bulk. You can keep tabs on your cash flow easily through their dashboard.

QuickBooks online costs from $11/user/month and offers a free 30-day trial. Solo entrepreneurs can also take advantage of a special self-employed plan which costs $7.50/user/month.

Nexonia is a configurable expense management platform that helps with ensuring compliance and controlling expenses. The software integrates with popular ERPs and accounting systems and can handle complex expense approval workflows in real-time.

Approval processes are linked to the user's role and can be single step or multi-step. Multiple approval processes can be defined to cater for the needs of different departments.

Employees can submit expenses quickly through an easy-to-use Android/iOS mobile app, while credit card reporting is handled through automation. Nexonia simplifies the reporting and approval process, enhances human resource management, and improves operational efficiency.

This tool costs from $12/user/month. There is no free trial, but a free demo is available.

ABUKAI Expenses is a business productivity software with expense reporting capabilities to help you quickly create expense reports from transaction receipts. You can use ABUKAI to scan invoices which the software then transforms into digital data for more accurate record-keeping. ABUKAI also automatically posts expenses into your company’s accounting or ERP software to ensure that all expenses get accounted for. The software helps you separate reimbursable from company-paid expenses so you can mark out-of-pocket expenses and request for reimbursement later on.

ABUKAI Expenses is an If you want to make expense tracking more efficient using automatic categorization, then ABUKAI Expenses is an excellent choice for you. ABUKAI automates expense tracking to help you save time so you can attend to other aspects of your business. With the help of ABUKAI, there’s no need to manually type the details of receipts because the software handles it for you. Aside from saving time, this automation feature also reduces the likelihood of clerical errors that will affect the accuracy of your expense records. ABUKAI also automatically categorizes expenses making it easy for you to determine where your funds are going to create action plans that will help you save money.

ABUKAI has a free version, but the paid version's pricing starts at $99/user/year.

Gorilla Expense is a 100% online PCI compliant solution for managing all business expenses.

The receipt box feature means employees don't have to clutter their phone gallery with receipt images. The credit card feature allows travelers to import transactions from credit card purchases to complete their expense report quickly.

Gorilla Expense is designed with simplicity of use in mind. Images in the receipt box can be merged with the related credit card transaction, with both then attached to an expense report. The report dates are automatically set to match the dates of the credit card statement.

Gorilla Express costs from $12/user/month. There is no free trial, but a free demo is available.

Bx is a billing and invoicing software solution that includes a module dedicated to employee expense reporting. Available on mobile devices, tablets, and desktop computers, it supports multi-currency transactions and tax calculations.

Employees can upload expenses using the mobile app. These can then be analyzed by accounts payable or management using Bx Analytics to get granular data on purchase trends, payment status, and expenses by category.

The modular approach allows companies to select only the tools they need to support their business operations. A business may get started with the expenses module, then expand to include sales, quotes & estimates, project management, inventory management, reporting, and other modules.

The tool is currently available to use free of charge.

Expensify is an expense reporting software ideal for businesses that deal with a large volume of receipts because it allows the scanning of an unlimited number of receipts. What’s great about Expensify is how easy it is to use because you just have to take a picture of a receipt and the software automatically captures the details and compiles them into an expense report. You can also use Expensify to customize your company’s expense policies through Expensify’s multi-level approval workflows. Expensify also allows delegated access so you can enable a select number of employees to create, submit, and approve reports on your behalf to ensure business continuance in case you need to attend to other critical business matters.

Expensify is an excellent software if you want an expense reporting software that automatically syncs with your accounting software. You can sync tax rates from your accounting software or customize tax rates, codes and names to ensure uniform tax data and compliance with local, state, and federal tax laws. Expensify also allows you to import general ledger codes from your accounting software to enable you to tag expenses in complete detail. On top of these, Expensify automatically detects duplicate receipts, ensures accurate exchange rates and confirms the validity of transactions to make auditing easier.

Expensify is a free software but the pricing for additional modules start at $5/user/month.