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10 Best Expense Reporting Software For Business In 2022

The Best Expense Reporting Software List

Here’s a shortlist of the best expense management software tools I’ll cover in this article:

  1. Gorilla Expense

    Best expense software for automatic expense report creation

  2. Bx

    Best free productivity platform for mobile expense reporting and accounting

  3. QuickBooks

    Best accounting software for small business owners or self-employed professionals

  4. Happay

    Best expense management software for spend management

  5. Zoho Expense

    Best expense management software for end-to-end travel management

  6. AutoEntry

    Best accounting tool for automated expense data entry

  7. Oracle Netsuite PSA

    Best employee expense tracking software for billable service organizations

  8. ITILITE

    Best expense software for encouraging cost-conscious booking decisions

  9. ProjectCompanion

    Best Windows-based expense management solution

  10. Nexonia

    Best expense software for flexible approval workflows

Tracking and managing business expenses is a chore. Receipts pile up in shoeboxes, get lost in your email, or are forgotten altogether. Employees aren’t sure how much they’re owed or how much of a particular stipend they have left.

Expense reporting software can help you avoid common problems and speed up your expense reporting process. They include time-saving features like automatic expense categorization and credit card reconciliations. Many systems are also mobile friendly, making it easy to submit travel expenses on the go too.

This article is my summary of the top options in the world of expense reporting software. Keep reading to find the best expense tracking tool for your situation, so you can manage your expenses without tearing your hair out. 

Comparison Criteria

Wondering what I look for when I selecting the best expense reporting software for this article? Here’s a summary of my evaluation criteria: 

  1. User Interface (UI): I’ve chosen software with a straightforward expense reporting process built-in to save time and improve productivity for busy executives and other frequent users.
  2. Usability: I’ve selected expense reporting software that all levels of users – from employees to accounts payable staff and other finance team members – will find intuitive and easy to use.
  3. Integrations: I look for easy integration with everyday business tools such as email, accounting software, and project management tools. 
  4. Value for Cost: My priority here is finding expense reporting software that packs in a wealth of features at an affordable price.

Expense Reporting Software Key Features

  1. Receipt capture: 48% of finance professionals note that this is one of the most compelling features for expense management software.
  2. Direct deposit capabilities: 36% of finance professionals note that this is one of the most compelling features for expense management software.
  3. Mobile expense reporting: An easy way for employees to report business expenses and upload receipts from their mobile devices while on the go.
  4. Compliance management: Helps companies stay compliant with the latest rules from local, state, and federal tax agencies. 
  5. Automated tax calculation: Features for including taxes such as GST or VAT where required.
  6. Integrated corporate credit card management: Built-in control of credit cards issued to employees.
  7. Multi-currency capability: Useful for dealing with travel expenses from overseas business trips or billing from foreign suppliers.
  8. Categorization of expenses: The ability to allocate receipts into a designated expense category in accordance with your company’s expense policy.

Overviews of the 10 Best Expense Reporting Software

Here’s a brief description of each of the expense reporting software on my list, showing what it does best, plus screenshots to showcase some of the features.

1

Gorilla Expense

Best expense software for automatic expense report creation

Gorilla Expense is a 100% online PCI compliant solution for managing all business expenses.

The receipt box feature means employees don’t have to clutter their phone gallery with receipt images. The credit card feature allows travelers to import transactions from credit card purchases to complete their expense report quickly.

Gorilla Expense is designed with simplicity of use in mind. Images in the receipt box can be merged with the related credit card transaction, with both then attached to an expense report. The report dates are automatically set to match the dates of the credit card statement.

Gorilla Express costs from $12/user/month. There is no free trial, but a free demo is available.

Free demo available

From $12/user/month

2

Bx

Best free productivity platform for mobile expense reporting and accounting

Bx is a billing and invoicing software solution that includes a module dedicated to employee expense reporting. Available on mobile devices, tablets, and desktop computers, it supports multi-currency transactions and tax calculations.

Employees can upload expenses using the mobile app. These can then be analyzed by accounts payable or management using Bx Analytics to get granular data on purchase trends, payment status, and expenses by category.

The modular approach allows companies to select only the tools they need to support their business operations. A business may get started with the expenses module, then expand to include sales, quotes & estimates, project management, inventory management, reporting, and other modules.

The tool is currently available to use free of charge.

Free of charge

3

QuickBooks

Best accounting software for small business owners or self-employed professionals

QuickBooks is a proven accounting solution that does a lot of the hard work of tracking expenses. The software helps you enter bills and purchases, then match them to transactions. You can then view how much you’re spending in each expense category from your dashboard.

For small businesses, QuickBooks offers a simple, low-cost expense reporting solution. Receipts are sorted automatically and you can reclassify transactions in bulk. You can keep tabs on your cash flow easily through their dashboard.

QuickBooks online costs from $11/user/month and offers a free 30-day trial. Solo entrepreneurs can also take advantage of a special self-employed plan which costs $7.50/user/month.

30 days free trial

From $11/user/month

4

Happay

Best expense management software for spend management

Happay is a cloud-based expense management system designed for larger businesses. This expense tracking software uses AI and machine learning to automate expense claims management, employee reimbursement, and compliance monitoring.

Their expense management software also includes several useful features for tracking travel expenses. Employees can capture and submit expenses, plus track fuel purchases and toll payments automatically. The system also supports mileage tracking using a Google Maps-based route tracker.

Happay’s expense management system helps with workforce management by highlighting errors or inaccuracies to facilitate better spend management. This means no more unauthorized travel bookings, late submission of expense reports, or deviation from expense policies. As a result, management gains greater control over costs, and team members are reimbursed faster, creating a better employee experience.

Happay offers customized pricing upon request. A free demo is also available.

Free demo available

Pricing upon request

5

Zoho Expense

Best expense management software for end-to-end travel management

Zoho Expense offers a full range of customizable expense reporting features. These include conversion of receipts to expenses claims, report submission approval, and corporate card reconciliation. In addition, this SaaS software also supports multi-level approval, spending rules, budgeting, and analytics.

You can also manage all stages of employees’ business trips and make bookings for flights and accommodation. Other features include setting pre-travel approvals, reimbursing on time, and facilitating the reporting of expenses anywhere.

Zoho Expense costs from $45/user/month. A free plan for up to three users is also available, as well as a free demo.

Free demo available

From $45/user/month

6

AutoEntry

Best accounting tool for automated expense data entry

AutoEntry is an automated data entry platform that reduces the time spent entering receipts, expenses, and other accounting information. Data is automatically extracted and published to any major accounting platform. Key features include item capture, document scanning, purchase order matching, bank account integration, and intelligent analysis.

Using AutoEntry helps to eliminate lost documents and reporting errors. This gives managers and accounts payable more time to focus on core business issues. AutoEntry also remembers how invoices and receipts are analyzed to improve efficiency on future expenses.

AutoEnty costs from $12/user/month and offers a free trial with 25 credits and a free demo.

Offers a free trial with 25 credit + free demo

From $12/user/month

7

Oracle Netsuite PSA

Best employee expense tracking software for billable service organizations

NetSuite’s PSA expense management solution helps professional services organizations automate business processes. This suite of products is designed to be flexible, easy to implement, and simple to maintain. Additional components can be added as business needs change.

Reducing expenses is an important goal in a billable service organization. The NetSuite expense management component optimizes expense reporting accuracy and enables better monitoring. It also ensures timely submission and automates the entire expense management process.

Oracle offers customized pricing upon request. A free product tour is also available.

Free product tour available

Pricing upon request

8

ITILITE

Best expense software for encouraging cost-conscious booking decisions

ITILITE is a SaaS-based integrated travel and expense management platform. Employees can scan paper receipts and file expenses wherever they are using the mobile expense tracker app. The automated receipt reading using OCR scanning also ensures accurate expense filing.

Expense policy violations and duplicate bills are easily identified, while customized dashboards give managers access to over 100 spend management reports. They also offer over 50 easily configurable multi-level approval flows and complex policy checks so you can stay on top of your employee spending.

ITILITE uses a rewards-based approach that incentivizes employees to choose lower-cost travel options. The software gives employees access to affordable rates through integrated supplier relationships.

ITILITE costs from $4.99/user/month and offers a free 7-day trial. A free demo is also available.

7 days free trial

From $4.99/user/month

9

ProjectCompanion

Best Windows-based expense management solution

ProjectCompanion is a project management tool that has the flexibility to be used for a wide range of purposes. Features include a time & expense tracker, budget management, Gantt charts, milestone tracking, and portfolio management.

This is a Windows-based tool with an interface that millions of users will find familiar and easy to understand. It offers a traditional approach to project management and has all the features most organizations will need to track expenses.

Projects are based on templates, so it’s easy to set up a structured process for reporting expenses. The expenses module is integrated into the overall suite, so that managers can quickly check progress on expense reporting.

ProjectCompanion costs from $8.25/user/month. A free starter plan is also available.

Free starter plan available.

From $8.25/user/month

10

Nexonia

Best expense software for flexible approval workflows

Nexonia is a configurable expense management platform that helps with ensuring compliance and controlling expenses. The software integrates with popular ERPs and accounting systems and can handle complex expense approval workflows in real-time.

Approval processes are linked to the user’s role and can be single step or multi-step. Multiple approval processes can be defined to cater for the needs of different departments.

Employees can submit expenses quickly through an easy-to-use Android/iOS mobile app, while credit card reporting is handled through automation. Nexonia simplifies the reporting and approval process, enhances human resource management, and improves operational efficiency.

This tool costs from $12/user/month. There is no free trial, but a free demo is available.

Free demo

From $12/user/month

Need Expert Help Selecting The Right Purchasing & Expenses Software?

People Managing People has joined forces with the software comparison platform Crozdesk.com to assist you in finding the best tool for your needs. Crozdesk’s Purchasing & Expenses Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business’s needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.

It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:

The 10 Best Expense Reporting Software Summary

Tool Free Option Price
1
Gorilla Expense

Best expense software for automatic expense report creation

Free demo available

From $12/user/month Visit Website
2
Bx

Best free productivity platform for mobile expense reporting and accounting

Not available

Free of charge Visit Website
3
QuickBooks

Best accounting software for small business owners or self-employed professionals

30 days free trial

From $11/user/month Visit Website
4
Happay

Best expense management software for spend management

Free demo available

Pricing upon request Visit Website
5
Zoho Expense

Best expense management software for end-to-end travel management

Freemium version

Free demo available

From $45/user/month Visit Website
6
AutoEntry

Best accounting tool for automated expense data entry

Offers a free trial with 25 credit + free demo

From $12/user/month Visit Website
7
Oracle Netsuite PSA

Best employee expense tracking software for billable service organizations

Free product tour available

Pricing upon request Visit Website
8
ITILITE

Best expense software for encouraging cost-conscious booking decisions

7 days free trial

From $4.99/user/month Visit Website
9
ProjectCompanion

Best Windows-based expense management solution

Free starter plan available.

From $8.25/user/month Visit Website
10
Nexonia

Best expense software for flexible approval workflows

Free demo

From $12/user/month Visit Website

Other Expense Reporting Software Options

Here are a few more expense management software options that didn’t make the top list:

  1. Broadridge

    Best for businesses in the finance sector

  2. Expensify

    Best for synching expense reports to accounting software

  3. ABUKAI Expenses

    Best for automatic expense categorization

  4. Workamajig

    Best for agencies and in-house creative teams

  5. SutiExpense

    Best for detecting fraud with AI

  6. ExpenseIn

    Best for automated policy enforcement

  7. Tracker Suite

    Best for Lotus Notes users

  8. Companyexpense AB

    Best for working with all cards, accounting, and payroll systems

  9. Emburse

    Best for tailored solutions for companies of all sizes, industries, and geographies

  10. WorkPlace Expense

    Best for business travel expense management

  11. DATABASICS Expense

    Best for combining time tracking and expense report management

  12. SAP Concur Expense

    Best for SAP users

  13. Emburse Chrome River Expense

    Best for fully mobile expense reporting

  14. Timesheets.com

    Best for an easy-to-use system

  15. Rydoo

    Best for line-by-line expensing

  16. ExpenseVisor

    Best for simple but effective expense reporting

  17. Everlance

    Best for automatically tracking mileage and expenses

  18. Avaza

    Best for a unified work management solution

  19. Kashoo

    Best for freelancers and very small businesses

  20. ExpensePoint

    Best for free setup, training, and support

  21. Abacus

    Best for automating expense reimbursement

  22. Fyle

    Best for real-time expense reporting

  23. Xero

    Best for managing expenses on the go

  24. FreshBooks

    Best for managing billable expenses

What Is Expense Reporting Software?

Expense reporting software provides an easy way for employees to submit expense receipts and certify expenses claims. These tools also help finance teams administer expense reports, check for fraud, and reduce inaccuracies. 

It’s becoming increasingly common for US organizations to offer additional compensation, like well-being programs and additional financial incentives to their employees. Expense reporting software helps you track, manage, and reimburse all your complex expenses.

What Is The Best Accounting Software For Small Business?

The best accounting and expense reporting software for a small business is one that fits the size, nature, and requirements of the company. There are many tools on the market, all with different features and capabilities. Many of these offer free plans or free trials, so you can easily experiment to find out which is the best match for your specific needs.

What Do You Think About These Expense Reporting Software?

What’s hot and what’s not in the world of expenses reporting software? We’d love to hear your thoughts in the comments section below. And if you’d like to hear our thoughts, be sure to sign up for our newsletter. You’ll get illuminating insights from the biggest brains in the business. Don’t miss out!

By Tim Reitsma

Tim is the co-founder and General Manager of People Managing People, an online publication focused on building a better world of work. He is experienced with people & culture, leadership, business strategy and operations with a focus on building great teams who are excited about their craft and their organization. With over 15 years of leadership experience, Tim has always been guided by his core values: faith, family, curiosity, and fun. He is a coach, mentor, speaker, advisor, and an active volunteer in his community. Tim loves spending time outdoors with his wife and two kids as well as mountain biking in the north shore mountains.

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