20 Best QuickBooks Online Alternatives of 2025
10 Best QuickBooks Online Alternatives Shortlist
Here's my pick of the 10 best software from the 20 tools reviewed.
Get free help from our HR software advisors to find your match.
QuickBooks Online is a popular accounting platform trusted by many small and medium-sized businesses to handle essential financial tasks—like invoicing, expense tracking, and payroll—with ease.
But while it’s a go-to choice for many, it’s not the right fit for everyone. Some users seek alternatives due to QuickBooks Online’s pricing, limited customization options, or the need for specialized features that better suit their business operations.
If you're looking for a solution that better aligns with your budget or functionality needs, here are some of the best QuickBooks Online alternatives to consider.
What is QuickBooks Online?
QuickBooks Online is a cloud-based accounting software developed by Intuit, designed to help businesses manage their day-to-day financial operations. It’s especially popular with small to medium-sized businesses for tasks like invoicing clients, tracking expenses, running payroll, and generating financial reports.
With its intuitive dashboard, automation features, and integrations with other business tools, QuickBooks Online aims to simplify bookkeeping and improve financial visibility for business owners and accountants alike.
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Best QuickBooks Alternatives: Pricing Comparison Chart
This comparison chart summarizes pricing details for my top QuickBooks alternatives to help you find the best software for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for managing accounting, finance, HR, and IT in one place | Free demo available | From $8/user/month (billed annually) | Website | |
| 2 | Best for professional invoicing | 30-day free trial | From $6.30/month (billed annually) | Website | |
| 3 | Best for affordable and easy payroll and accounting management | 30-day free trial | From $4/employee/month + $17/month base fee | Website | |
| 4 | Best for workflow solutions and compliance management | Free demo available | Pricing available upon request | Website | |
| 5 | Best for dedicated bookkeeping support | Free trial available | From $249/month (billed annually) | Website | |
| 6 | Best for managing daily admin and tax filing | 30-day free trial | From $13.50/month (billed annually) | Website | |
| 7 | Best for UK tax compliance | 14-day free trial | From $1.46/month | Website | |
| 8 | Best for integrated business management tools | 15-day free trial | From $15/user/month | Website | |
| 9 | Best for simple yet powerful accounting solutions | 30-day free trial | From $32/user/month (billed annually) | Website | |
| 10 | Best for automated income and expense tracking | 14-day free trial | From $20/month | Website |
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Rippling
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.8 -
edays
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.3 -
ClearCompany
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6
Best QuickBooks Online Alternative Reviews
Below are my in-depth summaries of my recommendations for the best QuickBooks Online alternatives. I’ll walk you through the pros and cons of each tool, their features, and their best use cases to help you find the best fit for your needs.
Rippling
Best for managing accounting, finance, HR, and IT in one place
Rippling is a unified workforce management system that allows businesses to manage HR, IT, and finance all in one place. It offers features such as automating the employee lifecycle, remotely securing and configuring IT, and controlling and reporting on spend.
Why it's a good QuickBooks Online alternative: Rippling is a strong QuickBooks alternative due to its integrated approach, combining HR, IT, and finance into one cohesive platform. Unlike QuickBooks, which focuses primarily on accounting and payroll, Rippling offers extensive HR management, IT automation, and comprehensive spend management.
Standout features & integrations:
Features include automated payroll processing, global payroll support, tax filing, expense management, time tracking, benefits administration, employee onboarding, performance management, compliance automation, app provisioning, and device management.
Integrations include Dropbox, Salesforce, HubSpot, Slack, Google Workspace, Microsoft 365, Zoom, QuickBooks, Xero, Zendesk, Jira, Trello, Asana, Okta, Duo Security, Lever, ADP, PayPal, Stripe, Expensify, and Gusto.
Pros and cons
Pros:
- Integrates HR, IT, and finance in one platform
- Global payroll support
- Pre-built workflow automation templates
Cons:
- Learning curve while trying to adapt to its extensive features
- Limited language support on the platform
FreshBooks is an invoicing and accounting software designed for small businesses, freelancers, and solopreneurs. It offers essential tools like professional invoicing, automated billing, and real-time accounting, making it a solid choice for managing your financial tasks.
Why it's a good QuickBooks Online alternative: You can create customized invoices quickly, which helps maintain a professional image. Plus, its automated billing feature eliminates the hassle of manual follow-ups, ensuring you get paid faster. These features are invaluable for anyone looking to simplify their billing process without spending too much time on it. I also like its double-entry accounting system. This feature provides a complete picture of your business's financial status, allowing you to track assets, liabilities, and equity accurately.
Standout features & integrations:
Features include bank reconciliation that automatically scans your bank accounts and matches transactions with your financial records. It also offers a mileage tracking app that automatically records your trips, ensuring you never miss a mileage deduction.
Integrations include Gusto, HubSpot, Square, FundBox, Google Sheets, PayPal, Mailchimp, WooCommerce, Airtable, Stripe, and Expensify.
Pros and cons
Pros:
- Easy to categorize expenses by project or client
- Time tracking integrates well with invoicing
- Good mobile app for quick receipt uploads
Cons:
- May not be ideal for larger organizations
- Accounts payable limited to higher-tier plans
Best for affordable and easy payroll and accounting management
Patriot Software offers affordable and easy-to-use payroll and accounting software that's modular and purpose built for small to medium-sized US-based businesses.
Why it's a good QuickBooks Online alternative: Both QuickBooks and Patriot offer modular software for payroll and accounting purposes. However, when comparing the two, Patriot stands out due to its lower pricing and USA-based customer support. It is affordable and easy-to-use because of its flexibility, efficiency, and intuitive interface, making it ideal for small businesses without dedicated accountants.
Standout features & integrations:
Features include free payroll setup, unlimited payroll runs, on-the-fly pay rate changes, free 2-day direct deposit, customizable pay rates, and comprehensive payroll reports, making it a valuable resource for businesses looking for efficient and cost-effective payroll management.
The software also provides a free employee portal, accurate payroll and tax calculations, and free direct deposit for qualifying customers. Additionally, Patriot's Payroll software integrates with Patriot Accounting to offer a full suite of software that is easily comparable to QuickBooks.
Integrations include Patriot Accounting, QuickBooks Online, QuickBooks Time, Plaid, and Workforce Time & Attendance.
Pros and cons
Pros:
- Integrated accounting tools are also available
- You can pay employees or contractors
- Responsive customer support
Cons:
- Only available for US-based businesses
- Patriot's Payroll and Accounting modules are sold seperately
FloQast is a comprehensive tool designed to streamline accounting workflows and ensure compliance. It excels in providing robust workflow solutions and compliance management features.
Why it's a good QuickBooks Online alternative: I chose FloQast because of its robust workflow automation and strong compliance features. When evaluating the best QuickBooks alternatives, FloQast stood out for its ability to improve the accuracy and efficiency of financial close processes, making it a reliable choice for teams that prioritize compliance.
Standout features & integrations:
Features include automated account reconciliations, variance analysis, and compliance management. These features help accounting teams close their books faster and with greater accuracy.
Integrations include Oracle NetSuite, Sage Intacct, Microsoft, SAP, FloQast Connect API, AWS, QuickBooks, Xero, BlackLine, and Workiva.
Pros and cons
Pros:
- Integrates with major ERP systems
- Strong compliance management tools
- Comprehensive workflow automation
Cons:
- Limited to accounting and finance functions
- Requires a minimum number of seats
Bench provides online bookkeeping services for small businesses, offering dedicated bookkeeping experts and easy-to-use financial software. Bench customers benefit from a dedicated team to handle all bookkeeping tasks, ensuring accuracy and personalized service.
Why it's a good QuickBooks Online alternative: I chose Bench for its dedicated bookkeeping support, which is a significant advantage over QuickBooks Online. Bench provides a team of experts who manage your books, offering a more hands-off experience for entrepreneurs. This makes it a strong alternative for those seeking personalized and professional bookkeeping services.
Standout features & integrations:
Features include dedicated bookkeeping experts, accurate monthly books, year-end tax-ready financial packages, and unlimited communication with your bookkeeping team. Additionally, Bench provides powerful financial reporting and real-time insights to help businesses stay on budget and make informed decisions.
Integrations include Stripe, Square, Shopify, Keap, PayPal, Amazon, Gusto, FreshBooks, QuickBooks, Clio, Brex, Attune, Xero, and Wave.
Pros and cons
Pros:
- Real-time financial insights
- Comprehensive financial reporting
- Dedicated bookkeeping team
Cons:
- Higher cost compared to DIY bookkeeping software
- Primarily focused on small to mid-sized businesses
FreeAgent is a cloud-based accounting software designed to help small businesses manage daily admin tasks and tax filing. It offers comprehensive tools for invoicing, expense tracking, and automatic tax calculations.
Why it's a good QuickBooks Online alternative: I chose FreeAgent because of its strong focus on simplifying day-to-day administrative tasks and tax compliance. When comparing options, FreeAgent stood out for its ability to automate and streamline these processes, making it easier for small business owners to stay organized and compliant.
Standout features & integrations:
Features include invoicing, expense tracking, banking, cash flow management, project management, and time tracking. It also offers tax-related features such as VAT, self-assessment, and end-of-year filing, making it a comprehensive tool for small business accounting.
Integrations include Amazon, PayPal, Stripe, GoCardless, Zapier, Mailchimp, Dropbox, Google Drive, Slack, and Receipt Bank.
Pros and cons
Pros:
- Strong customer support
- User-friendly interface
- Comprehensive tax management features
Cons:
- Primarily UK-focused tax features
- Limited customization options
KashFlow is an accounting software solution designed to simplify bookkeeping, payroll, and tax compliance for small businesses and sole traders in the UK. It is particularly noted for its compliance with the UK's Making Tax Digital (MTD) requirements.
Why it's a good QuickBooks Online alternative: I included KashFlow in this list because of its strong focus on UK tax compliance, making it an excellent alternative for UK-based businesses. Its features for VAT returns, invoicing, and payroll management stand out, especially for those needing to adhere to MTD regulations.
Standout features & integrations:
Features include automatic VAT updates, direct submission to HMRC, customizable invoicing, and integration with multiple payment providers. It also provides a comprehensive payroll management system and real-time financial reporting.
Integrations include PayPal, Stripe, GoCardless, Dropbox, Google Drive, Mailchimp, Shopify, WooCommerce, Amazon, and eBay.
Pros and cons
Pros:
- Customizable invoicing
- Comprehensive payroll management
- Strong UK tax compliance features
Cons:
- Inventory management features are basic
- Limited features for non-UK businesses
Accurants is a business management software that combines accounting, project management, invoicing, and time tracking into one platform. It is best because it offers a unified solution to manage multiple aspects of a business.
Why it's a good QuickBooks Online alternative: I included Accurants in this list because it provides a comprehensive range of integrated tools that streamline business operations. When comparing options, Accurants stood out for its ability to consolidate accounting, project management, and invoicing into a single, cohesive system, making it a versatile choice for businesses.
Standout features & integrations:
Features include invoicing, time tracking, project management, and accounting within a single platform. It also includes CRM, helpdesk, email marketing, and payroll functionalities, making it a comprehensive business management tool.
Integrations include Stripe, PayPal, Plaid, Google GSuite, Microsoft Outlook, and Google Analytics.
Pros and cons
Pros:
- Simplifies billing with robust invoicing capabilities
- Comprehensive accounting and project management features
- Wide range of integrated tools
Cons:
- Customer support options not clearly outlined
- Learning curve due to the wide range of features
Big Red Cloud is an accounting software that provides straightforward and robust financial management for businesses. I appreciate its intuitive design and comprehensive features that cover essential accounting needs without complexity.
Why it's a good QuickBooks Online alternative: I chose Big Red Cloud for its simplicity and powerful features that make it a strong alternative to QuickBooks Online. Its user-friendly interface and comprehensive support options stand out, making it easier for small businesses to manage their accounting needs efficiently.
Standout features & integrations:
Features include automated invoicing, real-time financial updates, and unlimited user access. It also offers free phone, email, and live chat support, ensuring users can get help whenever needed.
Integrations include PayPal, Stripe, Square, Shopify, WooCommerce, Xero, QuickBooks, Sage, FreshBooks, and Zoho Books.
Pros and cons
Pros:
- Unlimited user access
- Comprehensive accounting features
- User-friendly interface
Cons:
- Primarily focused on small businesses
- Limited advanced features
Kashoo is an accounting software designed to simplify income and expense tracking for small businesses. It offers smart categorization and real-time bank feeds, ensuring accuracy and efficiency.
Why it's a good QuickBooks Online alternative: I chose Kashoo because of its intuitive automation capabilities that streamline bookkeeping tasks. Compared to other accounting tools, it stands out for its real-time bank feeds and smart categorization, which simplify the process of tracking income and expenses for small business owners.
Standout features & integrations:
Features include automated bookkeeping, simplified invoicing, and easy expense tracking. Users can connect their bank accounts to automatically import transactions and categorize them. The platform also provides detailed reporting and customization options for accountants.
Integrations include Stripe, PayPal, Square, FreshBooks, QuickBooks, Xero, Wave, Zoho Books, Sage, and MYOB.
Pros and cons
Pros:
- Customizable reporting
- User-friendly interface
- Automated income and expense tracking
Cons:
- Limited integrations with other business tools
- Higher starting price compared to some competitors
Other QuickBooks Online Alternatives
If you’d like a few more options to consider, here are several other worthwhile QuickBooks Online alternatives that are also worth checking out:
- Holded
For all-in-one business management
- Botkeeper
For automated bookkeeping for accounting firms
- LessAccounting
For freelancers and small businesses
- ZipBooks
For user-friendly bookkeeping
- AccountEdge
For advanced data management
- TimeTrex
For managing complex time and attendance tracking needs
- Sage Business Cloud Accounting
For scalability and growth
- Xero
For multi-currency support
- Wave
For free accounting software
- Zoho Books
For automation and workflow management
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Selection Criteria for QuickBooks Online Alternatives
Selecting alternatives to QuickBooks Online requires a detailed understanding of the features and functionalities that serve common use cases, buyer needs, and pain points. As a software-testing expert, I’ve personally tried and researched many accounting tools to make sure my recommendations are accurate.
Here’s a summary of the selection criteria I used to create this list:
Core Functionalities (25% of total score): To be considered for inclusion in this list, each solution had to fulfill these common use cases first:
- Invoicing and Billing: The ability to create, send, and manage invoices and billing processes.
- Expense Tracking: Efficient tracking and categorization of expenses.
- Financial Reporting: Generation of detailed financial reports and statements.
- Bank Reconciliation: Seamless reconciliation of bank transactions and credit card statements.
- Payroll Management: Integrated payroll processing capabilities.
Additional Standout Features (25% of total score): To help me find the best software out of numerous available options, I also kept a keen eye out for unique features, including the following:
- Advanced Integrations: Tools that offer seamless integrations with other business software like CRM, e-commerce platforms, and payment gateways.
- Automation: Solutions that leverage AI and machine learning to automate repetitive tasks, such as expense categorization and invoice processing.
- Customizable Dashboards: Interactive dashboards that allow users to personalize their financial overview.
- Mobile Accessibility: Full-featured mobile apps for Android and iOS devices that offer the same functionality as the desktop version.
- Scalability: Tools that can grow with the business, offering tiered pricing and feature sets.
Usability (10% of total score): To evaluate the usability of each system, I considered the following:
- Intuitive Interface: Clean and user-friendly design with a logical layout.
- Drag-and-Drop Functionality: Features like drag-and-drop for scheduling and organizing tasks.
- Accessibility: Easy navigation and accessibility features for users of all levels.
Onboarding (10% of total score): To get a sense of each software provider's customer onboarding process, I considered the following factors:
- Interactive Product Tours: Step-by-step guides to familiarize new users with the software.
- Training Videos and Webinars: Comprehensive resources to help users get up to speed quickly.
- Templates: Ready-to-use templates to simplify initial setup.
- Supportive Chatbots: AI-driven chatbots to assist with common queries during onboarding.
Customer Support (10% of total score): To evaluate the level of customer support each vendor offered, I considered the following:
- 24/7 Availability: Round-the-clock support options, including live chat, phone, and email support.
- Knowledge Base: Extensive documentation and FAQs for self-service.
- Community Forums: Active user forums where customers can seek advice and share experiences.
- Dedicated Account Managers: Personalized support from dedicated account managers for larger clients.
Value for Price (10% of total score): To gauge the value of each software, I considered the following factors:
- Competitive Pricing: Reasonable pricing structures compared to competitors.
- Feature-to-Cost Ratio: Evaluating the number of features offered relative to the cost.
- Flexible Plans: Availability of different plans to suit varying business sizes and needs.
Customer Reviews (10% of total score): Evaluating customer reviews is the final element of my selection process, which helps me understand how well a product performs in the hands of real users. Here are the factors I considered:
- Overall Satisfaction: High ratings in customer satisfaction.
- Ease of Use: Positive feedback on the usability of the software.
- Reliability: Consistent reviews praising the reliability and performance.
- Support Quality: Favorable reviews on the quality of customer support.
- Feature Completeness: Reviews indicating that the software meets most or all user needs.
By focusing on these criteria, I was able to identify alternatives to QuickBooks Online that are well-suited to specific business requirements, ensuring a smoother transition and better overall experience.
Why Look for a QuickBooks Online Alternative?
While QuickBooks Online is certainly a popular and well-known option for payment processing, there are several reasons why you might be looking for an alternative option, including:
- Cost: QuickBooks Online can be expensive for small businesses.
- Complexity: The software may be too complicated for users with basic accounting needs.
- Customization: Limited customization options for specific business requirements.
- Customer Support: Users may find their customer support lacking or unresponsive.
- Integration: It may not integrate well with other tools or software you use.
There are alternatives to QuickBooks Online out there that provide more affordable pricing plans, simpler interfaces, better customization, improved customer support, and superior integration capabilities. These features can better align with the specific needs and preferences of your business.
QuickBooks Online Key Features
Here are the key accounting features of QuickBooks Online that your alternative software should be able to replicate or improve upon in order to be a good fit:
- Invoicing: Create and send professional invoices.
- Expense Tracking: Track and categorize expenses automatically.
- Bank Reconciliation: Match transactions with your bank statements.
- Financial Reporting: Generate detailed financial reports.
- Time Tracking: Track billable hours and employee time.
- Inventory Management: Monitor stock levels and manage inventory.
- Payroll Management: Process payroll and manage employee payments.
- Tax Preparation: Calculate and prepare tax forms.
- Multi-User Access: Allow multiple users with different access levels.
- Mobile App: Access your financial data on the go.
Are There Any Free QuickBooks Online Alternatives?
Looking for free alternatives to QuickBooks Online or QuickBooks Desktop? There are several options available that can help you manage your accounting needs without the associated costs. Here are some of the best free tools you can consider:
- Wave: Wave offers a comprehensive suite of features for small businesses, including invoicing, accounting, and receipt scanning. It's particularly suitable for freelancers and small businesses with basic accounting needs.
- GnuCash: GnuCash is a downloadable, open-source accounting software that offers double-entry bookkeeping and detailed financial reports. It's available for Windows, Mac, and other operating systems.
- Zoho Books: Zoho Books offers a free plan for businesses with revenue of less than $50,000 per annum. It includes features like invoicing, expenses, banking, and reconciliation.
- Odoo Accounting: Odoo Accounting is part of the Odoo suite of apps and offers extended functionalities for accounts payable and receivable, customizable KPI reports, and analytics accounting.
- TurboCASH: TurboCASH is a free, open-source accounting software designed for small to large-sized businesses. It includes features for managing inventory, multi-company support, and VAT/GST tracking.
- Akaunting: Akaunting is a free, open-source accounting software that allows you to create invoices, track expenses, and manage your small business finances online from any device.
- Manager: Manager is a desktop-based accounting software that offers a simple interface and free modules for various accounting needs. It's a good option for those who prefer to work offline.
These tools provide a range of features that can help you manage your business finances effectively without the need for a paid subscription.
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