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10 Best Employee Scheduling Software Of 2023

The Best Employee Scheduling Software List

To make the selection process easy, I’ve boiled things down to the 10 best employee scheduling solutions on the market today:

  1. monday.com

    Best for visualizing simple weekly schedules

  2. Wrike

    Best for companies looking project management software with resource planning features

  3. Connecteam

    Best scheduling + time tracking with GPS

  4. Buddy Punch

    Best for teams in multiple locations

  5. ClockShark

    Best employee scheduling software for managing mobile, field-based workforces

  6. Homebase

    Best for all-in-one team management

  7. QuickBooks Time

    Best for existing QuickBooks users

  8. Tanda

    Best for organizations with demanding needs

  9. OpenSimSim

    Best for companies in catering and hospitality

  10. OnTheClock

    Best for managers seeking a simple solution

Managing a team of hourly-paid employees can be a challenge. At short notice, you may need to replace team members who are sick, arrange shift swaps, manage requests for time off...and much more. All that’s on top of tracking timesheets and ensuring everyone gets paid the right money at the right time.

Whew...that’s a lot to worry about! But here’s the good news. You now have access to great tools that will keep you calm, organized, and efficient. With the help of the best employee scheduling software, staying on top of staff management can be a breeze.

So what exactly is employee scheduling software? In essence, it’s a system that makes it easy to schedule the open shifts of hourly employees. The software may also auto-assign shifts, automate notifications for new schedules, and provide clock-in and clock-out options.  

But with so many great tools on the market, how can you decide what’s suited to your employee scheduling needs? Relax...I’ve got your back. In this article, I’m taking a deep dive into the subject, bringing you the skinny on the hottest SaaS products. 

Types Of Employee Scheduling Software

Every business has its own specific scheduling requirements. A platform that’s perfect for a 9-5 office-based business may not meet the business needs of a 24-hour pizza restaurant. So it’s no surprise there are many types of scheduling software available to suit specific purposes.

Here are some specific types of employee scheduling software you may wish to check out:

Or, keep reading for the overall best employee scheduling software.

Best Employee Scheduling Software Comparison Criteria

When looking for the best employee scheduling software, I have a shopping list of key scheduling features and benefits to evaluate. These are the criteria I consider most important:

  1. User Interface (UI): Is the software clean, attractive, and easy to use for both managers and employees?
  2. Usability: Is it easy to learn and master? Does the company offer good customer support, user support, tutorials, and training? 
  3. Integrations: Is it easy to connect with other tools such as payroll software? Are there pre-built integrations to accounting, time-tracking, and payroll platforms?
  4. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible?

Employee Scheduling Software Key Features

In the employee scheduling software sector, the presence or absence of one feature can be make-or-break for a particular use case. Here are the top features I look for:

  1. Auto-scheduling: Creating schedules automatically based on previous schedules and employee requests
  2. Mobile app: Availability of a phone app employees can use to stay up to date and make requests
  3. Payroll tracking: Computing clocked hours so employees can be paid accordingly
  4. Absence management: Managing schedule gaps caused by no-shows and other staffing issues
  5. Employee self-service: The ability for workers to manage their own schedules to facilitate shift trading and rescheduling
  6. Employee profiles: Organizing employees and their information so they can be managed more easily
  7. Time management: Tracking that ensures workers are clocking in and out correctly, etc.
  8. Analysis and reporting: Access to detailed reporting and management information for sharing with stakeholders in the business

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Overviews Of The 10 Best Employee Scheduling Software

Now it’s time to dig into the individual products. Here’s a description of each of the top employee scheduling software tools on my list. Here you’ll find info on what the software does best, plus screenshots to showcase the coolest features.

1

monday.com

Best for visualizing simple weekly schedules

monday.com’s flexible Work OS system makes it easy for users to organize and track any process through their customized data dashboards. Their system comes with 200+ templates, including a weekly work schedule template, that can be adapted to your business needs. All of their data dashboards can also be visualized in a variety of formats with just one click, including a calendar view or Gantt chart format.

Monday.com is a straightforward and low-cost way to streamline your scheduling process. You can even include automation to notify your staff as soon as a new schedule is posted. Another helpful feature is the ability to share the schedule in “read-only” mode, so you can ensure no alterations are made. You can also search schedules for unique details or employee names, add customized labels, or break schedules down into as many groups and subgroups as you need.

To further enhance your planning processes, monday integrates with a wide range of other communication and productivity tools including Excel, Google Calendar, Slack, Microsoft Teams, Outlook, Zapier, and others.

Pricing for monday.com starts at $8 per user/month. They also offer a 14-day free trial, as well as a free forever plan with limited features for a maximum of two users.

14-day free trial + freemium plan available

From $10/user/month

2

Wrike

Best for companies looking project management software with resource planning features

Wrike is a comprehensive software solution that helps employers better manage their workforce. The platform offers a range of features and tools, including task management, project tracking, time tracking, employee scheduling, attendance tracking, and payroll management.

With Wrike’s employee scheduling features, you can create and manage employee schedules easily and set up alerts to notify you when some changes or tasks need attention. It allows you to create custom work shifts for each employee and assign tasks accordingly. You can also view who is scheduled for which shift at any given time, track changes in work hours, and approve or deny requests for shift adjustments or overtime hours. Additionally, employees can use the self-service portal to pick up shifts, request time off, and swap shifts with coworkers.

Wrike’s time-tracking feature lets you track how long each employee spends on a task or project. You can use this data to accurately measure productivity levels and identify areas where improvements are needed. Employees, on the other hand, can view their schedules from any device with a web browser, giving them more flexibility when managing their workloads. Finally, Wrike allows you to analyze workloads based on detailed reports that provide insight into overtime pay rates or staffing levels over extended periods.

Wrike integrates with over 400 applications, including ADP, Bamboo HR, Workday, Namely, Evernote, Dropbox, and Slack.

14-day free trial

From $9.80/user/month

3

Connecteam

Best scheduling + time tracking with GPS

Connecteam is a feature-rich employee scheduling software that is designed to ensure that managers and their team members are always up to date on employee schedules; i.e., when and where teams and individual employees are working on a daily, weekly, or even monthly basis. This saves businesses time and money.

Connecteam provides managers with complete shift coverage with easy schedule planning, shift allocation, and monitoring of individual employee’s work schedules, all of which can be performed with just a few mouse clicks. Connecteam users are even able to send automatic alerts and push notifications to remind employees of their upcoming shifts or to keep them apprised of any scheduling conflicts or shift changes.

With Connecteam, managers can save time on creating employee schedules and assigning open shifts to the right personnel. They can instantly create different types of shifts with just a couple of clicks, including recurring and ongoing shifts. They can also create a template from previously created shift schedules, so they can just reuse it later to save time.

Connecteam’s employee scheduling software features an online time clock that automatically synchronizes with the employee schedule, providing employees with the ability to clock in and out of their shift directly from the platform, with just a click of a button. Employees also have easy access to their shift information, which includes times and dates, read-and-sign forms, locations, and relevant documents.

Connecteam integrates with QuickBooks.

Pricing for Connecteam is divided into three modules referred to as Hubs: the Operations Hub, Communications Hub, and the HR & Skills Hub. The employee scheduling software is included in the Operations Hub, which has a starting price of $35/month for the Basic plan. A Small Business plan is available for free for up to 10 users.

14-day free trial

From $35/month

4

Buddy Punch

Best for teams in multiple locations

Buddy Punch is a time tracking and employee scheduling software for creating and monitoring employee schedules to help enforce productivity. It has a mobile app version allowing remote or field workers to view their schedules on their mobile devices. Buddy Punch has a punch limiting feature, so employees can only punch in or out during assigned times. On top of these, Buddy Punch lets you assign specific IP addresses to remote employees to help you ensure that they are working on assigned tasks.

Managing a group with team members in different locations and time zones can be challenging because of the time difference, but Buddy Punch can help ease this burden with its Time Clock Locations feature. You can use the software to create locations and assign them to employees. Your employees can select the location they’re working on, and this will reflect on their time cards, enabling you to view how much time they spent on a particular work site. Buddy Punch also lets you create reports on a specific location or multiple locations so you can assess the workload for your work sites.

Buddy Punch pricing starts at $3.49/user/month plus a $19/month base fee for their Standard plan. They also offer a 14-day free trial.

14-day free trial

From $3.49 - $4.49/user/month + $19/month base fee

5

ClockShark

Best employee scheduling software for managing mobile, field-based workforces

ClockShark is a cloud-based time tracking and employee scheduling solution for businesses in the construction and field service sectors. It is tailored to facilitate the scheduling, job assignment, and time tracking process associated with managing a field-based workforce. Its employee scheduling module gives managers the ability to create work schedules for field personnel within minutes, using the employee scheduling app.

This employee scheduling app will automatically update employees regarding relevant changes to their work schedule, job site location, and task assignments. The app uses a drag-and-drop function for editing schedules. It also instantly notifies the entire crew as soon as an update is made to their schedule.

ClockShark’s employee scheduling solution works as a comprehensive system as it is a work calendar, a time clock, and a job manager all rolled into one application. In addition to being able to create schedules and assign jobs, the scheduling app also lets employees clock in and out from their calendar. It even provides them with complete details about their job assignments, all inside their schedule. The software is optimized for desktop/laptop computers and mobile devices like smartphones and tablets.

Pricing for ClockShark starts at $3/user/month, plus a $20/month base fee for their Basic plan. They also offer a 14-day free trial of any plan level.

14-day free trial

From $20/month base fee + $3/user/month

6

Homebase

Best for all-in-one team management

Homebase allows you to create work rosters easily from schedule templates, and then make changes on the fly as required. You can build smart work schedules and forecast your labor costs.

Employees can always get their up-to-date work schedule using the free mobile apps, or they can get the information via text or email. Homebase’s scheduler automatically calculates overtime, subtracts breaks, and alerts you to schedule conflicts.

You can also integrate your sales data and forecasts, so you can build your schedule around your labor targets.

Homebase costs from $14 per month, per location. However, there is also a ‘free forever’ Basic plan which is good for one location only.

Freemium version available (unlimited employees)

From $20/month (payroll add-on is $6/user/month + $39/month)

7

QuickBooks Time

Best for existing QuickBooks users

QuickBooks Time is optimized for time tracking on the go. The Android and iOS apps can be used to track, submit, and approve employee time from virtually anywhere.

Employees can clock in or out with just one click. Plus the system makes it easy to take a break, change job codes, or add timesheet details instantly.

See the status of all your projects at a glance and set geofence boundaries, reminding employees to clock in and out. Of course, the software also integrates easily with other QuickBooks applications and other accounting and payroll solutions.

QuickBooks Time is priced from $10/month + $8/user/month. A free 30-day trial is offered with all plans.

30-day free trial

From $10/month + $8/user/month

8

Tanda

Best for organizations with demanding needs

Thanks to Tanda, you can now ensure you have the right person in the right place at the right time.The online rostering tool helps you create detailed schedules based on locations and teams. Everything you need to build rosters is at your fingertips, wherever you are.

The Tanda dashboard tracks wages as a percentage of revenue, and provides other key metrics to inform business decisions. Vital information such as maximum hours, visa conditions, and award rules is captured automatically.

Better rostering improves attendance, cuts shift abandonment rates, and ensures staff are there when you need them. Automation tools allow managers to lead, while Tanda does the rest.

Tanda offers a free plan with a 14-day trial. Full pricing information is available on request.

14-day free trial

Pricing upon request

9

OpenSimSim

Best for companies in catering and hospitality

An award-winning employee scheduling and time clock solution, OpenSimSim allows you to build your work schedule in minutes. You can find replacements quickly and save countless hours each week scheduling your employees.

The time clock facilitates attendance tracking, simplifies timesheet management, and allows payroll to run faster. You also get team messaging that allows you to simplify workplace communication and send upcoming shift reminders.

Compliance and labor law issues are fully managed through meal and rest planning, restricted overtime, warnings, and certification tracking. The software also integrates with major payroll and point-of-sale systems.

OpenSimSim costs from $12.99 per location, but also offers a ‘free forever’ Basic plan with limited functionality.

Free forever basic plan with limited functionality

From $12.99/location

10

OnTheClock

Best for managers seeking a simple solution

If you want to spend less time worrying about time tracking, accuracy, and compliance, OnTheClock should be on your shortlist. The software is designed to be super-easy to use, so it is still a powerful and benefit-rich workflow solution.

OnTheClock boasts features such as phone apps, paid time off tracking, scheduling, SMS, and push notifications. Any authorized device can be used as a time clock, so workers can clock in from their phone, a computer, or by fingerprint.

Recording of employee locations keeps everyone honest and accountable. The software also offers integrations with payroll providers such as QuickBooks, Gusto, Accounting CS, Paychex, and ADP. Thanks to the combination of power and ease of use, OnTheClock has been a big hit with companies like State Farm and Holiday Inn.

OnTheClock costs $30 per month for 10 employees, and a free 30-day trial is also available.

30-day free trial

From $30/month for 10 employees

Need Expert Help Selecting The Right Calendar & Scheduling Software?

People Managing People has joined forces with the software comparison platform Crozdesk.com to assist you in finding the best tool for your needs. Crozdesk’s Calendar & Scheduling Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business's needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.

It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:

10 Best Employee Scheduling Software Summary

Tool Free Option Price
1
monday.com

Best for visualizing simple weekly schedules

14-day free trial + freemium plan available

From $10/user/month Visit Website
2
Wrike

Best for companies looking project management software with resource planning features

14-day free trial

From $9.80/user/month Visit Website
3
Connecteam

Best scheduling + time tracking with GPS

14-day free trial

From $35/month Visit Website
4
Buddy Punch

Best for teams in multiple locations

14-day free trial

From $3.49 - $4.49/user/month + $19/month base fee Visit Website
5
ClockShark

Best employee scheduling software for managing mobile, field-based workforces

14-day free trial

From $20/month base fee + $3/user/month Visit Website
6
Homebase

Best for all-in-one team management

Freemium version available (unlimited employees)

From $20/month (payroll add-on is $6/user/month + $39/month) Visit Website
7
QuickBooks Time

Best for existing QuickBooks users

30-day free trial

From $10/month + $8/user/month Visit Website
8
Tanda

Best for organizations with demanding needs

14-day free trial

Pricing upon request Visit Website
9
OpenSimSim

Best for companies in catering and hospitality

Free forever basic plan with limited functionality

From $12.99/location Visit Website
10
OnTheClock

Best for managers seeking a simple solution

30-day free trial

From $30/month for 10 employees Visit Website

Other Employee Scheduling Options

This is a competitive market, so there are some great products that didn’t quite make it into the top 10. Here are some honorable mentions:

  1. Factorial

    Best for managers who want to empower their people

  2. Rotageek

    Best for teams seeking smart scheduling

  3. Resource Guru

    Best for simple resource management

  4. Sage HR

    Best for users of Sage Accounting and Payroll

  5. Paycor

    Best for human resources leaders

  6. Planday

    Build employee schedules faster by taking into account factors such as staff vacation, availability, and payroll costs

  7. 7shifts

    Simplifies labor management for restaurants, one shift at a time

  8. Deputy

    A platform that makes it easy to schedule in line with demand, prepare accurate payroll, and communicate clearly

  9. BambooHR

    Aims to set people free to do their best work, with over a million employees currently being managed with their software

  10. When I Work

    Built for teams of any size that need to integrate employee scheduling, time tracking, and team communication

How Can I Get Employee Scheduling Software For Free?

This is a question people often ask, and there are some options available to you. A simple way to manage employee scheduling online for free is to use Google Sheets with the template: Employee Shift Schedule:

Google Sheet Best Employee Scheduling Software Screenshot
You can do basic employee scheduling with a free Google Sheets template.

This is a big improvement on old-fashioned pen and paper, but it does not offer the advanced features of a fully-fledged software solution.

Many of the management tools mentioned here offer free or low-cost trials. Your best bet is to sign up with one or two of these and find out which works best for you.  

Can I Do Employee Scheduling Using An App?  

Many of the best employing scheduling software tools provide mobile device apps in addition to web-based software. This offers you the best of both worlds. Supervisors can manage scheduling using larger screens on desktop or tablets, while workers can easily check in using the mobile app.

Are These The Best Employee Scheduling Software Tools?

Well that about wraps things up for this article. Do you agree with my choice for the top employee scheduling software? Whatever you think, we’d love to hear your thoughts. Feel free to share your opinion in the comments below.

To find out more about employee scheduling software and other ways to manage people better, remember to sign up for our regular news and updates. We’ll keep you in the loop with the latest insights from top thinkers and innovators. 

Related Read: What Is Time Tracking And Why Is Time Tracking Important?

By Tim Reitsma

Tim is the co-founder and General Manager of People Managing People, an online publication focused on building a better world of work. He is experienced with people & culture, leadership, business strategy and operations with a focus on building great teams who are excited about their craft and their organization. With over 15 years of leadership experience, Tim has always been guided by his core values: faith, family, curiosity, and fun. He is a coach, mentor, speaker, advisor, and an active volunteer in his community. Tim loves spending time outdoors with his wife and two kids as well as mountain biking in the north shore mountains.