10 Best Employee Scheduling Software of 2023

Wrike is a comprehensive software solution that helps employers better manage their workforce. The platform offers a range of features and tools, including employee scheduling, attendance tracking, time tracking, project tracking, task management, and payroll management.

Why I picked Wrike: With Wrike’s employee scheduling features, you can create and manage employee schedules easily and set up alerts to notify you when some changes or tasks need attention. It allows you to create custom work shifts for each employee and assign tasks accordingly. You can also view who is scheduled for which shift at any given time, track changes in work hours, and approve or deny requests for shift adjustments or overtime hours. Additionally, employees can use the self-service portal to pick up shifts, request time off, and swap shifts with coworkers.

Wrike’s time-tracking feature lets you track how long each employee spends on a task or project. You can use this data to accurately measure productivity levels and identify areas where improvements are needed. Employees, on the other hand, can view their schedules from any device with a web browser, giving them more flexibility when managing their workloads. Finally, Wrike allows you to analyze workloads based on detailed reports that provide insight into overtime pay rates or staffing levels over extended periods.

Wrike Features and Integrations:

Features include a drag-and-drop interface, Gantt charts, task timelines and dependencies, the ability to sync team calendars, and tools to avoid overscheduling and create balanced workloads.

Integrations are available with over 400 applications, including ADP, Bamboo HR, Workday, Namely, Evernote, Dropbox, and Slack.

Connecteam is a feature-rich employee scheduling software that's designed to ensure managers and their team members are always up-to-date on employee schedules; i.e., when and where teams and individual employees are working on a daily, weekly, or even monthly basis. This saves businesses time and money.

Why I picked Connecteam: Their HR software provides managers with complete shift coverage and easy schedule planning, shift allocation, and monitoring of individual employees’ work schedules, all of which can be performed with just a few mouse clicks. Connecteam users are even able to send automatic alerts and push notifications to remind employees of their upcoming shifts or to keep them apprised of any scheduling conflicts or shift changes.

With Connecteam, managers can save time on creating employee schedules and assigning open shifts to the right personnel. They can instantly create different types of shifts with just a couple of clicks, including recurring and ongoing shifts. They can also create a template from previously created shift schedules, so they can just reuse it later to save time.

Connecteam Features and Integrations:

Features include timesheets, GPS tracking, geofencing, break management, time-off and overtime management, employee monitoring, a kiosk app function, automatic reporting, and payroll functionalities. Their online time clock also automatically synchronizes with their employee schedule, providing employees with the ability to clock in and out of their shift directly from the platform, with just one click. Employees also have easy access to their shift information, which includes times and dates, read-and-sign forms, locations, and relevant documents.

Integrations include Google Calendar, Google Sheets, Gusto, NextBee, QuickBooks Payroll, Xero, and others. 

Homebase is a cloud-based solution to manage employee schedules, timesheets, labor costs, and payroll. Their scheduling software allows you to create work rosters easily from schedule templates, and then make changes on the fly as required. You can also build smart work schedules and forecast your labor costs.

Why I picked Homebase: This software caters specifically to businesses that employ hourly teams, such as retail, home and repair, restaurants, healthcare, and professional service providers.

Employees can always get their up-to-date work schedule using the free mobile apps, or they can get the information via text or email. The platform is responsive on any device, be it a computer, smartphone, or tablet, so employees can easily clock in and out regardless of work location or equipment.

Templates and auto-scheduling help users create employee schedules quickly, taking into account employee availability and time off. Employees can cover, trade, and claim shifts in the platform, prompting managers to approve these requests and keep schedules up-to-date when changes happen.

Homebase Standout Features & Integrations:

Features include overtime alerts, automated scheduling, shift trading and claiming, time-off management, labor cost tracking and optimization, timesheets, and alerts to avoid scheduling conflicts. Homebase’s scheduler automatically calculates overtime and subtracts breaks, and includes tips to forecast labor costs.

Integrations include ADP, Clover, Google, Lightspeed, Payanywhere, Paychex, Quickbooks, Shopify, Square, Toast, Upserve, Vend, and Wells Fargo. You can also integrate your sales data and forecasts, so you can build your schedule around your labor targets.

Insperity is an all-in-one HR and payroll management software that offers features such as employee scheduling, time tracking, benefits management, performance management, and employee training. It's designed for small to midsize businesses that want to streamline their HR and employee scheduling tasks and automate manual processes.

Why I Picked Insperity: I chose Insperity as one of the best employee scheduling software tools due to its user-friendly interface, ease of use, and its powerful scheduling and HR management features. Insperity is best suited for small and midsize businesses that want to optimize their workforce management and automate HR processes.

Insperity Features & Integrations:

Features of Insperity include scheduling tools, as well as the ability to create and manage employee schedules, track employee time off requests, and forecast labor costs. The scheduling feature also supports custom schedules for individual employees or teams, making it easy to accommodate different work schedules and time zones.

Another standout feature of Insperity is its benefits management tools. The software enables you to manage employee benefits, including health insurance, retirement plans, and other perks, all in one place. The software also includes a self-service portal for employees, which lets them access their benefits information and make changes to their benefits elections.

Integrations include popular payroll providers like QuickBooks and ADP, as well as time and attendance systems like Kronos and TSheets. This makes it easy to sync employee data and automate HR processes across different platforms.

monday.com’s flexible Work OS system makes it easy for users to organize and track any process through their customized data dashboards.

Why I picked monday.com: Their system comes with 200+ templates, including a weekly work schedule template, that can be adapted to your business needs. All of their data dashboards can also be visualized in a variety of formats with just one click, including a calendar view or Gantt chart format.

They offer a straightforward and low-cost way to streamline your scheduling process. You can even include automation to notify your staff as soon as a new schedule is posted. Another helpful feature is the ability to share the schedule in “read-only” mode, so you can ensure no alterations are made. You can also search schedules for unique details or employee names, add customized labels, or break schedules down into as many groups and subgroups as you need.

monday.com Features and Integrations:

Features include customizable templates, team collaboration tools, email automations, numerous visualization tools, a robust search function, and data insights.

Integrations are available with a wide range of other communication and productivity tools including Azure, Excel, GitHub, Google Calendar, Google Chat, Microsoft Outlook, Microsoft Teams, Power BI, QuickBooks, Slack, Tableau, Trello, and others. You can also connect monday.com to Zapier to unlock numerous other integrations too.

Justworks is an all-inclusive HR software that offers employee time management solutions to help businesses efficiently track and manage employee work hours. With its user-friendly interface and robust features, Justworks can simplify the process of scheduling and tracking time, making it a valuable tool for businesses of all sizes.

Why I picked Justworks: The software offers an intuitive interface, which makes it easy for employers to create and manage employee shift schedules, track time, and review time logs and locations. The platform offers a range of features to streamline time tracking and ensure accurate record-keeping of employee data. It caters to the needs of businesses across different industries and sizes, providing flexibility, scalability, and the comfort of 24/7 support from a team of HR experts.

Justoworks Standout Features & Integrations

Features include comprehensive time tracking capabilities, allowing employers to accurately record and monitor employee work hours. It provides various methods for time entry, such as manual input, digital clock-in/out, and integration with compatible time clocks. This feature enables employers to track employee attendance, calculate overtime, and generate accurate payroll reports.

The platform also sends notifications and reminders to employers and employees on the mobile and desktop apps, ensuring everyone is informed about time logs, time-off requests, or geo-changes. Users can also sync Justworks' scheduling data with Google Calendar, enabling users to track time off, payroll, and holidays.

Integrations include Google Calendar, QuickBooks, Greenhouse, Xero, Slack, Vanguard, Fidelity, Citi Bike, and E-Verify.

eResource Scheduler (eRS) is an employee scheduling and time-tracking software solution that helps businesses manage human and other resources. It promotes better and more effective coordination among different project teams and departments, ensuring optimal resource allocation and utilization.

Why I picked eResource Scheduler: Their scheduling module is simple but effective, with features like drag-and-drop scheduling, resource identification, and recurring bookings. Scheduling can be viewed by the hour, day, or month for a high-level or detailed picture of what's getting done when. Timesheets are color-coded for quick identification of tasks and projects, and settings can be configured at a global, resource, or project level.

The resource management platform enables project managers and stakeholders to use data to assign the right personnel to the right job. Users can find the most qualified and competent people to attach to a project or task based on their knowledge, experience, qualifications, and skill set.

eResource Scheduler Features and Integrations:

Features include drag-and-drop scheduling, flexible schedule views, Gantt charts, real-time employee availability, and tags to identify employees based on roles, skills, certificates, or qualifications. Other useful features include their overload indicator that ensures employees aren't assigned an unattainable workload, and capacity indicators that help planners maximize the outputs of their team.

Integrations are available with Jira and Microsoft Outlook.

ClockShark is a cloud-based time tracking and employee scheduling solution for businesses in the construction and field service sectors. It is tailored to facilitate the scheduling, job assignment, and time-tracking processes associated with managing a field-based workforce. Its employee scheduling module gives managers the ability to create work schedules for field personnel within minutes, using the employee scheduling app.

Why I picked ClockShark: Their employee scheduling solution is very comprehensive as it's a work calendar, a time clock, and a job manager all rolled into one application. Their employee scheduling app automatically updates employees regarding relevant changes to their work schedule, job site location, and task assignments as soon as any changes are entered.

In addition to being able to create schedules and assign jobs, the scheduling app also lets employees clock in and out from their calendar. It even provides them with complete details about their job assignments, all inside their schedule. The software is optimized for desktop/laptop computers and mobile devices like smartphones and tablets.

ClockShark Features and Integrations:

Features include a drag-and-drop function for editing schedules, instant scheduling change notifications for entire teams (good visibility), crew-based time and attendance tracking for crew leaders, facial recognition tools, paperless job management, customizable reporting, and multiple access options (by web browser, mobile app, or even a ClockShark 'kiosk' using a tablet device).

Integrations are available natively with many payroll providers, including ADP, Gusto, Paychex, QuickBooks, Sage 100 Contractor, and Xero. For additional software integrations, you can also connect ClockShark to a paid Zapier account.

QuickBooks Time is a cloud-based employee scheduling and time-tracking tool that links scheduling data with invoicing and payroll. helps companies to replace paper or any other form of tracking ledger with a complete electronic time data system. QuickBooks Time also simplifies payroll and invoicing.

Why I picked QuickBooks Time: Their “who’s working” feature helps companies see where their employees are currently located and what they are currently working on. It can also track GPS points (even without internet) and syncs all the data to give you a real-time view of geofencing information.

Their software is optimized for time tracking on the go. The Android and iOS apps can be used to track, submit, and approve employee time from virtually anywhere. You can also see the status of all your projects at a glance and set geofence boundaries, reminding employees to clock in and out.

QuickBooks Time Features and Integrations:

Features include drag-and-drop shifts, assigning tasks, shift swapping, and an employee time clock. Plus the system makes it easy to take a break, change job codes, or add timesheet details instantly. If an employee doesn't clock in when expected, the system will send their manager an alert to let them know ASAP. In addition, their SaaS model includes free unlimited phone, email, and chat support to all customers as well.

Integrations are available with Cext Prepare, Expensify, Housecall Pro, Jobber, Knowify for Contractors, Shopify, Stripe, PayPal, and dozens more third-party apps.

OnTheClock is a user-friendly employee management software with modules for shift scheduling, time-off tracking, attendance tracking and payroll.

Why I picked OnTheClock: If you want to spend less time worrying about time tracking, accuracy, and compliance, OnTheClock should be on your shortlist. The software is designed to be super-easy to use, so it is still a powerful and benefit-rich workflow solution. Their affordable pricing structure makes them an excellent choice for small businesses that want multiple features for a low price.

OnTheClock Features and Integrations:

Features include employee scheduling, mobile phone apps, paid time off tracking, SMS, and push notifications. Any authorized device can be used as a time clock, so workers can clock in from their phone, a computer, or by fingerprint. Recording employee locations via GPS and geofencing keeps everyone honest and accountable.

Integrations are available with payroll providers such as QuickBooks, Gusto, Accounting CS, Paychex, and ADP.