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With many different employee scheduling software available, finding the best fit for your needs is tough. You know you want software to help you schedule your staff more efficiently, but you need help finding the best option. In this post, I'll help you make your choice easy by sharing my insights on the top employee scheduling tools for a wide variety of industries and scheduling challenges.

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Best Employee Scheduling Software: Pricing Comparison Chart

This comparison chart summarizes pricing details for my top employee scheduling software selections to help you find the best option for your budget and business needs.

Tools Price
Connecteam From $29/month for 30 users (paid annually)
eResource Scheduler From $5/user/month (billed annually)
TimeClock Plus Pricing upon request
Resource Guru From $4.16/user/month (billed annually)
QuickBooks Time From $8/user/month + $10/month base fee
ClockShark From $7/user/month + $16/month base fee
OnTheClock From $35/month for 10 employees
monday.com From $8/user/month (billed annually, min 3 seats)
Buddy Punch From $3.49 /month + $19/month base fee
Factorial From $4.50/user/month
Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

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How to Choose Employee Scheduling Software

Employee scheduling software can solve many different challenges and improve numerous workflows. To help you figure out which employee scheduling software best fits your needs, you need to pinpoint your key users and document their specific challenges first.

As you work through your own unique employee scheduling software selection process, keep the following points in mind:

  • What problem are you trying to solve - Start by identifying the challenges you're trying to overcome. This will help you clarify the features and functionality the scheduling software needs to provide.
  • Who will need to use it - To evaluate cost and requirements, consider who will use the software and how many licenses you'll need. You'll need to evaluate if it'll just be your HR professionals and managers, or your whole organization that will require access. Once that's clear, it's also useful to rank the needs of your different users to identify the key priorities for your power users, managers, and employees, to ensure they're all met.
  • What other tools it needs to work with - Clarify what tools you're replacing, what tools are staying, and the tools you'll need to integrate with, such as HR management systems, payroll software, or attendance and time-tracking tools. You'll need to decide if the tools should integrate together, or alternatively, if you can replace multiple tools with one consolidated employee scheduling tool.
  • What outcomes are important - Review the capabilities you want to gain or improve, and how you will measure success. For example, an outcome could be better employee scheduling capabilities leading to less scheduling conflicts or absenteeism, or creating a better employee experience for your staff by allowing them to trade shifts. You could compare employee scheduling features until you’re blue in the face but if you aren’t thinking about the outcomes you want to drive, you could waste a lot of valuable time.
  • How it would work within your organization - Consider the software selection alongside your workflows and delivery methodology. Evaluate what's working well, and any problem areas that need to be addressed.

Remember every business is different — don’t assume that an employee scheduling system will work for your organization just because it's popular.

Best Employee Scheduling Software Reviews

Now it’s time to dig into the individual products. Here are detailed descriptions of my top 10 employee scheduling selections, plus 20 additional options below, in case you’d like a few more. Below I’ve explained what each scheduling software does best, and why I picked it. I’ve also included a screenshot of each system so you can preview their user interface too.

Best employee scheduling software + time tracking with GPS

  • 14-day free trial + free plan available
  • From $29/month for 30 users (paid annually)
Visit Website
Rating: 4.3/5

Connecteam is a feature-rich employee scheduling software that's designed to ensure managers and their team members are always up-to-date on employee schedules; i.e., when and where teams and individual employees are working on a daily, weekly, or even monthly basis. This saves businesses time and money.

Why I picked Connecteam: Their HR software provides managers with complete shift coverage and easy schedule planning, shift allocation, and monitoring of individual employees’ work schedules, all of which can be performed with just a few mouse clicks. Connecteam users are even able to send automatic alerts and push notifications to remind employees of their upcoming shifts or to keep them apprised of any scheduling conflicts or shift changes.

With Connecteam, managers can save time on creating employee schedules and assigning open shifts to the right personnel. They can instantly create different types of shifts with just a couple of clicks, including recurring and ongoing shifts. They can also create a template from previously created shift schedules, so they can just reuse it later to save time.

And they're recently added an auto-scheduling feature, which automatically aligns with availability and time off, provides equal shift distribution among all employees, and assigns jobs based on qualifications for proper staffing.

Connecteam Features and Integrations:

Features include timesheets, GPS tracking, geofencing, auto-scheduling, break management, time-off and overtime management, employee monitoring, a kiosk app function, automatic reporting, and payroll functionalities. Their online time clock also automatically synchronizes with their employee schedule, providing employees with the ability to clock in and out of their shift directly from the platform, with just one click. Employees also have easy access to their shift information, which includes times and dates, read-and-sign forms, locations, and relevant documents.

Integrations include Paychex, Xero, Gusto, QuickBooks Payroll (online + desktop), Zapier, Google Calendar, API access, and others.

Best scheduling software for cross-team planning and resource management

  • 14-day free trial
  • From $5/user/month (billed annually)
Visit Website
Rating: 4/5

eResource Scheduler (eRS) is an employee scheduling and time-tracking software solution that helps businesses manage human and other resources. It promotes better and more effective coordination among different project teams and departments, ensuring optimal resource allocation and utilization.

Why I picked eResource Scheduler: Their scheduling module is simple but effective, with features like drag-and-drop scheduling, resource identification, and recurring bookings. Scheduling can be viewed by the hour, day, or month for a high-level or detailed picture of what's getting done when. Timesheets are color-coded for quick identification of tasks and projects, and settings can be configured at a global, resource, or project level.

The resource management platform enables project managers and stakeholders to use data to assign the right personnel to the right job. Users can find the most qualified and competent people to attach to a project or task based on their knowledge, experience, qualifications, and skill set.

eResource Scheduler Features and Integrations:

Features include drag-and-drop scheduling, flexible schedule views, Gantt charts, real-time employee availability, and tags to identify employees based on roles, skills, certificates, or qualifications. Other useful features include their overload indicator that ensures employees aren't assigned an unattainable workload, and capacity indicators that help planners maximize the outputs of their team.

Integrations are available with Jira and Microsoft Outlook.

Best for shift management

  • Free demo available
  • Pricing upon request

TimeClock Plus is a time and attendance software designed to automate the time-keeping process and provide scheduling features so you can proactively manage your employees.

Why I picked TimeClock Plus: This tool is great at giving employees freedom when working their shifts. The platform is designed to allow users to offer their shifts to others, pick up available shifts, swap with teammates and view upcoming shifts without any managerial intervention. Additionally, users can set their weeks or weekdays to availability presets like preferred, available, or unavailable.

TimeClock Plus Standout Features & Integrations

Features that stood out to me were the templates because they have support for a wide range of pre-configured rotations, including 24/48, 48/96, Panama rotation, and California rotation. I also like the way in which shifts are displayed for the manager, making it easy to identify when you are over or under staffed based on peak times.

Integrations include over a hundred payroll solutions like ADP, BAI, Ascentis, Accra, Casamba, Cayenne, Ceridian, and Epicure. Also Quickbooks, Paychex, or even payroll modules from ERP systems like SAP, Sage, and NetSuite.

Best for simple resource management

  • 30-day free trial
  • From $4.16/user/month (billed annually)
Visit Website
Rating: 4.7/5

Want to know who's overloaded and who's under-utilized? Then Resource Guru is your friend. You can find where the stresses in your team are, and simply drag and drop to rebalance workloads.

It's easy to streamline resource scheduling as projects and requirements change. Just drag, drop, extend, contract, split, or duplicate. Filters help you find and allocate resources based on skill, department, location, or custom fields.

Resource Guru is designed for a beautiful, fast mobile experience, so you can schedule resources from anywhere. It's a sound employee scheduling tool for gaining a top-level view of your business.

Resource Guru pricing starts from $3 per person, per month. There is also a free 30-day trial option.

Best scheduling and time-tracking software for existing QuickBooks users

  • 30-day free trial
  • From $8/user/month + $10/month base fee
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Rating: 4.6/5

QuickBooks Time is a cloud-based employee scheduling and time-tracking tool that links scheduling data with invoicing and payroll. helps companies to replace paper or any other form of tracking ledger with a complete electronic time data system. QuickBooks Time also simplifies payroll and invoicing.

Why I picked QuickBooks Time: Their “who’s working” feature helps companies see where their employees are currently located and what they are currently working on. It can also track GPS points (even without internet) and syncs all the data to give you a real-time view of geofencing information.

Their software is optimized for time tracking on the go. The Android and iOS apps can be used to track, submit, and approve employee time from virtually anywhere. You can also see the status of all your projects at a glance and set geofence boundaries, reminding employees to clock in and out.

QuickBooks Time Features and Integrations:

Features include drag-and-drop shifts, assigning tasks, shift swapping, and an employee time clock. Plus the system makes it easy to take a break, change job codes, or add timesheet details instantly. If an employee doesn't clock in when expected, the system will send their manager an alert to let them know ASAP. In addition, their SaaS model includes free unlimited phone, email, and chat support to all customers as well.

Integrations are available with Cext Prepare, Expensify, Housecall Pro, Jobber, Knowify for Contractors, Shopify, Stripe, PayPal, and dozens more third-party apps.

Best employee scheduling software for managing mobile, field-based workforces

  • 14-day free trial
  • From $7/user/month + $16/month base fee
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Rating: 4.7/5

ClockShark is a cloud-based time tracking and employee scheduling solution for businesses in the construction and field service sectors. It is tailored to facilitate the scheduling, job assignment, and time-tracking processes associated with managing a field-based workforce. Its employee scheduling module gives managers the ability to create work schedules for field personnel within minutes, using the employee scheduling app.

Why I picked ClockShark: Their employee scheduling solution is very comprehensive as it's a work calendar, a time clock, and a job manager all rolled into one application. Their employee scheduling app automatically updates employees regarding relevant changes to their work schedule, job site location, and task assignments as soon as any changes are entered.

In addition to being able to create schedules and assign jobs, the scheduling app also lets employees clock in and out from their calendar. It even provides them with complete details about their job assignments, all inside their schedule. The software is optimized for desktop/laptop computers and mobile devices like smartphones and tablets.

ClockShark Features and Integrations:

Features include a drag-and-drop function for editing schedules, instant scheduling change notifications for entire teams (good visibility), crew-based time and attendance tracking for crew leaders, facial recognition tools, paperless job management, customizable reporting, and multiple access options (by web browser, mobile app, or even a ClockShark 'kiosk' using a tablet device).

Integrations are available natively with many payroll providers, including ADP, Gusto, Paychex, QuickBooks, Sage 100 Contractor, and Xero. For additional software integrations, you can also connect ClockShark to a paid Zapier account.

Best staff scheduling tool for small business owners

  • 30-day free trial
  • From $35/month for 10 employees

OnTheClock is a user-friendly employee management software with modules for shift scheduling, time-off tracking, attendance tracking and payroll.

Why I picked OnTheClock: If you want to spend less time worrying about time tracking, accuracy, and compliance, OnTheClock should be on your shortlist. The software is designed to be super-easy to use, so it is still a powerful and benefit-rich workflow solution. Their affordable pricing structure makes them an excellent choice for small businesses that want multiple features for a low price.

OnTheClock Features and Integrations:

Features include employee scheduling, mobile phone apps, paid time off tracking, SMS, and push notifications. Any authorized device can be used as a time clock, so workers can clock in from their phone, a computer, or by fingerprint. Recording employee locations via GPS and geofencing keeps everyone honest and accountable.

Integrations are available with payroll providers such as QuickBooks, Gusto, Accounting CS, Paychex, and ADP.

Best for visualizing simple weekly schedules and intuitive customizations

  • 14-day free trial + free plan available
  • From $8/user/month (billed annually, min 3 seats)
Visit Website
Rating: 4.6/5

monday.com’s flexible Work OS system makes it easy for users to organize and track any process through their customized data dashboards.

Why I picked monday.com: Their system comes with 200+ templates, including a weekly work schedule template, that can be adapted to your business needs. All of their data dashboards can also be visualized in a variety of formats with just one click, including a calendar view or Gantt chart format.

They offer a straightforward and low-cost way to streamline your scheduling process. You can even include automation to notify your staff as soon as a new schedule is posted. Another helpful feature is the ability to share the schedule in “read-only” mode, so you can ensure no alterations are made. You can also search schedules for unique details or employee names, add customized labels, or break schedules down into as many groups and subgroups as you need.

monday.com Features and Integrations:

Features include customizable templates, team collaboration tools, email automations, numerous visualization tools, a robust search function, and data insights.

Integrations are available with a wide range of other communication and productivity tools including Azure, Excel, GitHub, Google Calendar, Google Chat, Microsoft Outlook, Microsoft Teams, Power BI, QuickBooks, Slack, Tableau, Trello, and others. You can also connect monday.com to Zapier to unlock numerous other integrations too.

Best employee scheduling system for managing teams in multiple locations

  • 14-day free trial
  • From $3.49 /month + $19/month base fee
Visit Website
Rating: 4.8/5

Buddy Punch is a time tracking and employee scheduling software for creating and monitoring employee schedules to help enforce productivity.

Why I picked Buddy Punch: Managing a group with team members in different locations and time zones can be challenging because of the time difference, but Buddy Punch can help ease this burden with its Time Clock Locations feature. You can use the software to create locations and assign them to employees. Your employees can select the location they’re working on, and this will be reflected in their time cards, enabling you to view how much time they spent on a particular work site.

Buddy Punch also lets you create reports on a specific location or multiple locations so you can assess the workload for your work sites.

Buddy Punch Features and Integrations:

Features include a mobile app that allows remote or field workers to view their schedules on their mobile devices, and the ability to assign specific IP addresses to remote employees to help you ensure that they are working on assigned tasks. Buddy Punch also has a punch-limiting feature, so employees can only punch in or out during assigned times.

Integrations are available with commonly used accounting software systems like ADP, Gusto, Paychex, Paylocity, PayPlus, SurePayroll, Quickbooks, and Workday. You can also set up additional custom integrations by connecting Buddy Punch to a paid Zapier account too.

Best scheduling software with additional OKR & performance management features

  • 14-day free trial
  • From $4.50/user/month
Visit Website
Rating: 4.5/5

Factorial is an affordable and comprehensive HR system that's well-suited for small businesses since it supports the entire employee lifecycle within one platform.

Why I picked Factorial: With 80,000 customers in 65 countries, Factorial is clearly doing something right. With this system, you get everything you need to manage your scheduling process, meaning you can spend less time doing time-consuming HR tasks and more time focused on what matters instead.

The software offers standard time management, time tracking, and shift management features. However, it also includes employee performance and goals & OKR (objectives and key results) tracking, so you can develop your best team members and ensure you achieve your organizational goals as well.

Factorial Features and Integrations:

Features include shift scheduling per week or longer durations, notifications for newly published or modified shifts, an employee scheduling mobile app, flexible filters (for employees, teams, or office locations), leave management tools, conflict detection tools, and shift management tools to delete, modify or update shift times, as needed.

Integrations are available with numerous third-party applications, including Apple Calendar, Cobee, DateV, Desky, Gmail, Google Suite, Microsoft Outlook, Okta, Payflow, Power BI, Sage, Slack, WhatsApp, and Zapier.

Other Employee Scheduling Options

This is a competitive market, so there are some great products that didn’t quite make it into the top 10 list. If you need more suggestions, here are a few more worthwhile options that are also worth checking out:

If you still haven't found what you're looking for here, check out these other related tools that we've tested and evaluated:

Selection Criteria for Employee Scheduling Software

Selecting the right employee scheduling software requires a detailed understanding of common operational needs, such as improved scheduling and attendance tracking abilities, plus features that empower employees and save time for managers and schedulers. My approach to choosing the best employee scheduling software is grounded in thorough research into how these tools optimize scheduling efficiency while addressing common buyer needs and pain points. Here are the details I evaluated to decide on my final picks:

Core Employee Scheduling Software Functionalities (25% of final score): To be considered for inclusion in my list of the best employee scheduling software, the solution had to fulfill the following common use cases:

  • Digital scheduling tools and templates that allow you to save and repeat schedules from week to week so you don't have to always start from scratch
  • The ability to manage time-off requests and approvals, plus shift swaps and replacements
  • Real-time updates and notifications that alert staff to any schedule changes, including on mobile devices
  • Employee profiles that organize key information (such as their availability, roles, hourly rates, vacation dates, etc.) to make scheduling easier
  • Built-in analytics and reporting tools that give you a birds-eye-view of your scheduling data in a format that's easy to share with other stakeholders

Additional Standout Features (25% of total score): To help me hone in on the best employee scheduling software available, I also took note of any unique features, including:

  • Innovative scheduling features, such as predictive scheduling based on historical data
  • Customizable reporting tools for deep insights into scheduling trends and labor costs
  • Full-feature mobile apps that offer more than just schedule viewing, including shift trading and communication tools
  • Integrated compliance monitoring tools to ensure conformity with labor laws and company policies
  • Advanced integration capabilities with other HR and payroll systems for streamlined operations

Usability (10% of total score): To evaluate the usability of each employee scheduling system, I considered the following:

  • An intuitive user interface design, offering a balance between powerful features and an easy-to-navigate interface
  • User-friendly design elements like drag-and-drop calendars for scheduling and in-app communication tools
  • Role-based access controls that are simple to set up and manage

Onboarding (10% of total score): To get a sense of each software provider's customer onboarding process, I considered the following factors:

  • Quick setup processes and clear guidance for first-time users, including customizable templates
  • Comprehensive training materials such as videos or interactive tutorials
  • Support for migrating data from previous systems into the new platform

Customer Support (10% of total score): To evaluate the level of customer support each vendor offered, I considered the following:

  • The availability of multiple support channels, including email, phone, and chat
  • The existence of a self-service knowledge base, FAQ repository, or other self-help resources to speed up troubleshooting
  • The overall quality, responsiveness, and helpfulness of the support team during customer onboarding and post-purchase, as inferred from customer reviews

Value for Price (10% of final score): To gauge the value of each software, I considered the following factors:

  • The availability of free trials or demos to test the software before purchasing
  • Transparent pricing models that clearly explain which features are included at each level, with no hidden fees
  • Tiered pricing plans that cater to different business sizes, from small to medium-sized businesses (SMBs) up to enterprise-level organizations

Customer Reviews (10% of final score): Evaluating customer reviews is the final element of my selection process, which helps me understand how well a product performs in the hands of real users. Here are the factors I considered:

  • Whether a product has consistently high ratings across multiple review platforms, indicating a broad level of user satisfaction
  • Specific praises, criticisms, or trends in customer feedback that indicate the software's strengths or areas for improvement
  • Whether customer feedback specifically mentions issues with ease of use, customer support responsiveness, or lacking features
  • Testimonials that highlight beneficial use cases, including mobile app functionality and customization options

By using this assessment framework, I was able to identify the employee scheduling software that goes beyond basic requirements to offer additional value through unique features, intuitive usability, smooth onboarding, effective support, and overall value for price.

Staying updated with trends in employee scheduling software is crucial for forward-thinking people ops professionals, business leaders, and aspiring managers. These tools can help you with everything from efficient scheduling and time management to employee retention and regulatory compliance. Let's dive into some emerging trends that can make a real difference:

  • AI-Powered Scheduling: AI and machine learning algorithms are increasingly being integrated into employee scheduling software to offer predictive scheduling, automated shift assignments based on employee availability and preferences, and advanced analytics for optimization. This trend signifies a shift towards more intelligent and responsive scheduling systems that can anticipate needs and adapt to changes quickly.
  • Employee Shift Swapping and Self-Management: Giving employees the ability to manage and swap their shifts is growing in demand. This feature helps foster a flexible and autonomous work environment​, improving work-life balance and making employees feel more valued and respected.
  • Comprehensive Shift Management Rotations: This trend involves the use of sophisticated scheduling software to manage complex shift patterns and rotations across various industries. It simplifies the creation and management of diverse work schedules, accommodating the unique operational demands of different sectors.
  • Improved Compliance Tracking: With the increasing complexity of labor laws, scheduling software is evolving to include more sophisticated compliance tracking features. These tools automatically monitor scheduling to ensure compliance with regulations addressing overtime and consecutive work days, reducing the risk of legal issues and promoting fair labor practices.
  • Geofencing and GPS Tracking: Employee scheduling software is increasingly incorporating geofencing and GPS tracking to automate time tracking and ensure compliance. This feature is particularly beneficial for businesses with mobile workforces, enhancing accuracy in time recording and improving workforce management efficiency.

These trends in employee scheduling software illustrate a clear move towards creating more adaptable, efficient, and user-centered solutions. As you continue to navigate the challenges of managing a diverse and dynamic workforce, the importance of selecting software that aligns with these trends cannot be overstated.

What is Employee Scheduling Software?

Employee scheduling software is a type of workforce management tool that helps managers create digital schedules for their hourly or shift-based employees. Within the software, team leads can schedule shifts, breaks, and shift handovers as needed. Many systems also offer the ability to track time worked as well. The software may also auto-assign shifts, automate notifications for new schedules, and provide clock-in and clock-out options too.

Employee scheduling software offers numerous benefits, including increased efficiency, reduced scheduling errors, cost savings, and automatic compliance tracking against labor laws. Additionally, advanced features such as communication tools and mobile accessibility also help organizations increase transparency and provide a better employee experience.

Features of Employee Scheduling Software

When it comes to employee scheduling software, the presence or absence of one key feature can be a make-or-break situation for a particular use case. Here are the most important features to look for to manage scheduling challenges effectively:

  • Auto-Scheduling: This is an advanced feature that creates schedules automatically based on previous schedules and employee requests. This feature streamlines operations by saving time, reducing human error, and ensuring fairness in shift assignments.
  • Shift Swapping: This feature allows employees to swap shifts directly through the software, empowering them to manage their schedules while maintaining coverage. It helps to foster a sense of autonomy and flexibility, contributing to greater job satisfaction.
  • Notifications & Automated Workflows: The best scheduling software makes it simple to notify your staff of any schedule changes through automated workflows that send emails or text messages whenever a change has been made. This level of responsiveness helps prevent misunderstandings and ensures smooth operations.
  • Time Management Tools: This includes tools that make it possible for employees to clock in and clock out easily to log their work hours. It can also include more advanced options like tracking time using geofencing.
  • Absence & Leave Management: This refers to tools that help managers fill any scheduling gaps caused by no-shows and other staffing issues, as well as tools to track attendance and other leave requests. Managing time-off requests, in particular, is crucial for maintaining morale and preventing burnout.
  • Integrated Payroll Features: The best scheduling software integrates scheduling with timesheets and payroll software, meaning you won't have to waste time reconciling data between systems. Instead, all your data is housed in one place, making it easier to ensure your workers are paid correctly for their time worked.
  • Mobile App Accessibility: Since nearly everyone has a phone in their pocket at all times, it's crucial that your employee scheduling software offers a mobile app, or is at least mobile-friendly. That way your employees can view their work schedule, request changes, and receive updates no matter where they are.
  • Employee Self-Service: This is an important feature since it gives employees the ability to provide input on their own schedule, including the ability to facilitate shift trading and rescheduling as needed.
  • Compliance Monitoring: Software that monitors compliance with labor laws and company policies helps avoid legal issues and ensures fair treatment of employees. This feature is critical for protecting both the organization and its employees.
  • Reporting and Analytics: Insights into scheduling trends, labor costs, and employee availability help in making informed decisions. This feature is valuable for optimizing workforce management and improving productivity.

Benefits of Employee Scheduling Software

Employee scheduling software streamlines the complex process of managing employee hours, ensuring optimal staffing levels, and accommodating individual preferences and needs. By leveraging advanced algorithms and other smart features, these tools offer many advantages over traditional scheduling methods (like spreadsheets - yikes!).

By selecting the best employee scheduling software for your needs, you can expect to gain the following benefits:

  • Increased Operational Efficiency: Automating the scheduling process drastically reduces the time and effort required to create and manage schedules. This helps managers use their time more effectively, focusing on strategic tasks rather than administrative duties.
  • Reduced Labor Costs: By optimizing staff schedules, employee scheduling software can help ensure businesses are not overstaffed during slow periods or understaffed during peak times. This balance can lead to substantial savings in labor costs.
  • Improved Employee Satisfaction: By enabling shift swaps, time-off requests, and personalized scheduling, the software fosters a more adaptable work environment. This flexibility contributes to higher employee satisfaction, as staff members can balance their work commitments with personal obligations more easily.
  • Enhanced Communication: Immediate notifications about schedule changes or updates ensure that all team members are always in the loop. This capability enhances coordination and reduces the likelihood of miscommunications or scheduling conflicts, leading to smoother operations and improving morale.
  • Better Data-Driven Decisions: With access to detailed analytics and historical data on staffing needs and employee performance, managers can make more informed decisions about current and future staffing needs and labor costs. These insights can lead to more effective staffing strategies that support business goals, optimize productivity, and ensure operational efficiency.

By investing in employee scheduling software, you can transform a traditionally labor-intensive process into an efficient operation that saves time, reduces costs, enhances employee satisfaction, and provides valuable data for making informed business decisions.

Costs & Pricing for Employee Scheduling Software

Pricing for employee scheduling software varies widely depending on the depth of features, number of users, and different business sizes. Understanding the various plan options is essential to help you make an informed decision that aligns with your budgetary constraints and operational requirements.

The table below summarizes the typical plan options available for employee scheduling software, including a free option for very small teams or businesses just starting out. Each plan is designed to meet the needs of different types of users, from small businesses to large enterprises, and includes a range of features to help manage scheduling, time tracking, and employee communication more effectively.

Plan Comparison Table for Employee Scheduling Software

Plan TypeAverage PriceCommon Features
Free$0Basic scheduling, limited number of users, notifications, and access to standard support
Basic$2-10 per user/monthBasic scheduling, shift swapping, time-off requests, mobile access, email support, and basic reporting
Standard$10-25 per user/monthAll Basic features, plus advanced scheduling options, time and attendance tracking, payroll integration, enhanced reporting tools, compliance tracking, and live chat support
Premium$25-50 per user/monthAll Standard features, plus AI-driven scheduling, custom roles and permissions, labor cost forecasting, integration capabilities, advanced analytics, custom reporting, and 24/7 priority support
EnterpriseCustom pricingAll Premium features, plus custom integrations, API access, a dedicated account manager, onboarding and training services, and enhanced security features
A breakdown of plan types, costs, and features for employee scheduling software.

When considering employee scheduling software, it's important to weigh the specific needs of your organization against the features and support offered by each plan. The right choice can significantly improve scheduling efficiency and employee satisfaction, while also aligning with your budget. Many paid plans also include additional add-ons for extra features, which can help you get the best ROI out of your scheduling tool.

If you have a small number of employees and simple scheduling needs, you can likely get started with a free or basic plan initially. However, there are several reasons why you may want to opt for a more advanced plan, including:

  • Increased Scheduling Complexity: As your team grows, managing diverse shifts, varying hours, and multiple roles becomes more challenging. Advanced plans offer robust scheduling features to handle complex workforce structures seamlessly.
  • Shift Swapping and Availability Management: Basic plans often lack flexible shift swapping and availability features. Upgrading allows your employees to easily swap shifts and update their availability, reducing scheduling conflicts and last-minute changes.
  • Automated Scheduling: Manually creating schedules can be time-consuming and prone to errors. Advanced plans often include AI-powered automated scheduling to optimize shifts based on employee availability and preferences.
  • Advanced Reporting and Analytics: To make informed decisions, you need detailed insights into your scheduling patterns and labor costs. Premium plans offer comprehensive reporting and analytics tools that basic plans lack.
  • Integration with Payroll and HR Systems: Most basic plans don't integrate with other essential HR or payroll systems, requiring you to manually import and export your data from one system to another. To avoid that nightmare, you'll need to scale up to a higher-cost plan to unlock this worthwhile feature, reducing manual data entry and the likelihood of errors.

Ultimately, it's important to secure a plan that offers the features you require to satisfy your current needs and solve your challenges without exceeding your budget.

New & Noteworthy Product Updates

Below, I've summarized the most recent release notes and product updates for my top employee scheduling software recommendations. Discover what’s now possible through new feature releases, improvements, and updates for web, desktop, and mobile apps. Learn what’s new, if it’s hot—or not, and why it matters for scheduling.

April 2024: Scheduling Software Updates

Wrike Update Notes

Wrike's Generative AI capabilities are designed to automate and optimize project management tasks, reducing manual input.

On April 15, 2024, Wrike launched a new set of dashboards and enhanced its Generative AI capabilities. This update introduced tools for converting tasks into projects and vice versa, alongside smarter AI functionalities, aiming to streamline project management processes.

For Wrike users, these enhancements in Generative AI automate routine project management tasks, and improve the efficiency and accuracy of routine project management tasks, reducing time spent on project administration.

Verdict: Not hot for employee scheduling purposes, but still a good feature to other Wrike use cases, like project management and team-based task tracking.

Resource Guru Update Notes

Scheduling entries are now pulled automatically into timesheets in Resource Guru, saving users time.

On April 2, 2024, Resource Guru launched a new timesheet feature, reducing the manual input traditionally associated with timesheets. With the new update, calendar entries for project work, external events, and time-off requests are all pulled in automatically, leaving users with the simple task of accepting and editing the entries with minimal clicks. Users can also adjust entries and log bulk entries efficiently, retaining the flexibility required to manually input unscheduled tasks.

This enhancement increases time-tracking accuracy, which is essential for project management and billing. Furthermore, the ease of use offered with this update could lead to higher compliance and less time spent on managing timesheets, allowing managers and teams to focus more on core activities.

Verdict: Hot! This feature reduces the manual effort typically required to fill out timesheets, making the process quicker and less error-prone.

March 2024: Scheduling Software Updates

monday.com Update Notes

monday.com's latest update gives administrators greater oversight into how integrations are used across the platform.

On March 29, 2024, monday.com introduced a new Connections Management page for managing integrations more effectively on their platform. Accessible via the Automation center and Admin section, this tool facilitates clear oversight of external app connections.

The feature provides a detailed view of active integrations, linked boards, and related automations, with added admin capabilities to monitor connection origins and filter by creator. This centralized approach simplifies integration adjustments and monitoring, giving administrators enhanced oversight and control over how integrations are used within their teams.

Verdict: Hot! This enhancement sharpens integration handling, boosting productivity and user control on the platform.

TimeClock Plus Update Notes

TimeClock Plus is not integrated with Humanity to improve data management across scheduling and time-tracking functions.

On March 28, 2024, TCP Software announced the integration of its time and attendance platform, TimeClock Plus, with the dynamic employee scheduling platform, Humanity, combining two key operational functions into a unified system.

The integrated system allows for real-time updates between time tracking and scheduling, enhancing the accuracy of payroll calculations and reducing compliance risks. It also eliminates the need for duplicate data entry, minimizing errors and inefficiencies.

Verdict: Hot! This integration lessens administrative work and increases operational precision, which are both appreciated.

February 2024: Scheduling Software Updates

Factorial HR Update Notes

In February 2024, Factorial released numerous updates, including a new feature that allows administrators to set up Blocked Periods for time off based on specific company needs. Administrators can apply these restrictions to the entire company, specific groups, or individual employees as needed.

Enabling Blocked Periods is valuable for organizations as it ensures that staff availability aligns with operational requirements, especially during peak business periods or specific project phases. This functionality also promotes fairness and transparency in leave management, as all employees have clear visibility of blackout dates through the company's calendar, improving overall planning and coordination.

Verdict: Hot! This new feature helps improve workforce management and transparency around organizational needs during peak business times.

Employee Scheduling Software: Frequently Asked Questions

Do you still have questions about employee scheduling software and what it has to offer? The answers to these frequently asked questions should point you in the right direction:

Why is employee scheduling software important?

Employee scheduling software is important because it makes a big impact on your employee experience. According to Shiftboard, “employee turnover is 174% more likely without real-time scheduling capabilities.”

Beyond that, employees want to feel like they have some level of control over their work schedules, which is supported by this type of software. In the same research by Shiftboard, 87% of workers said it was extremely important for them to have control over their work schedules, with 55% of respondents claiming they would leave their jobs if that was lacking.

Are there different types of employee scheduling software?

There are many different types of employee scheduling software to suit specific purposes, since every business has its own specific scheduling requirements. A platform that’s perfect for a 9-5 office-based business may not meet the business needs of a 24-hour pizza restaurant. So it’s no surprise there are many types of scheduling software available to suit specific purposes.

Here are some specific types of employee scheduling software you may wish to check out:

What is the best free employee scheduling software?

This is a question people often ask, and some free options are available. However, it’s important to remember that paid plans will always offer better functionality than a free forever option. Also, many of the management tools mentioned here offer free trials or freemium plans to get you started, which is always worth trying too.

However, if you’re really strapped for funds or running a very lean team, there are some decent free options you should consider. To start, take a look at my list of the Best Free Employee Scheduling Software for 10+ solid options.

If you want something even more simple to get started quickly, you could also use Google Sheets. They have a Shift Scheduler Template that you can access for free. It’s a big improvement over old-fashioned pen and paper schedules, but it does not offer the advanced features of a fully-fledged software solution. I personally believe you get what you pay for, so a paid plan is likely your best bet.

Can I create employee schedules using a mobile app?

Yes, you absolutely can. Many of the best employing scheduling software tools provide free apps for mobile devices in addition to their web-based software. This offers you the best of both worlds. Supervisors can manage scheduling using larger screens on desktop or tablets, while workers can easily check in using their mobile app.

The benefit of using systems with integrated mobile apps is you can also sent real-time alerts via SMS text messages or app notifications whenever any scheduling details change.

Does employee scheduling software integrate with existing HR systems?

Yes, employee scheduling software often integrates with existing HR systems. This is crucial for streamlining operations, ensuring data consistency, and improving efficiency across HR functions like payroll, time and attendance, and employee management.

Integration capabilities can vary, so it’s essential to choose software that either directly supports your current HR platforms or offers flexible API options to connect with various systems. I’ve noted the integrations each tool supports in its detailed review above.

Are there scheduling software options for freelance or gig workers?

Scheduling software options tailored for freelancers and gig workers are increasingly common. These tools are designed to cater to the unique needs of flexible work arrangements, offering features like:

  • Customizable schedules
  • Project-based time tracking, and
  • Client management tools.

They help freelancers manage their time effectively, keep track of multiple projects, and ensure smooth communication with clients. By using such software, freelancers can streamline their workflows, enhance productivity, and maintain a healthy work-life balance.

How does employee scheduling software handle time zone differences?

Employee scheduling software typically includes features that automatically adjust for time zone differences, ensuring that schedules are accurate and coherent for team members across the globe. This functionality is crucial for remote teams and businesses operating in multiple regions, as it helps prevent confusion and ensures everyone is on the same page, regardless of their physical location.

By using these tools, managers can set schedules in a centralized time zone, and the software automatically converts these times to the local time zones of each employee, facilitating improved coordination and communication.

Other Software Reviews

Depending on your scheduling needs, there are other types of employee scheduling and workforce management software that may be a better fit. Here are some links to my other specialty lists to point you in the right direction:

What's Next?

Well, that about wraps things up for this article. Do you agree with my choice for the top employee scheduling software? Whatever you think, we’d love to hear your thoughts. Feel free to share your opinion in the comments below.

To find out more about employee scheduling software and other ways to manage people better, remember to sign up for our regular news and updates. We’ll keep you in the loop with the latest insights from top thinkers and innovators. 

Related Read: What Is Time Tracking And Why Is Time Tracking Important?

Kim Behnke
By Kim Behnke

Kim Behnke is an HR Tool Expert & Writer for People Managing People. She draws on her 9 years of human resources experience and her keen eye for systematic processes to support her analyses of the top HR tools on the market. She is passionate about maximizing efficiencies and streamlining workflows to ensure internal systems run smoothly. Kim's HR experience includes recruitment, onboarding, performance management, training and development, policy development and enforcement, and HR analytics. She also has degrees in psychology, writing, publishing, and technical communication, and recently completed a Certified Digital HR Specialist program through the Academy to Innovate HR. When away from her desk, she can usually be found outside tending to her ever-expanding garden.