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10 Best Employee Shift Scheduling Software In 2023

The Best Employee Shift Scheduling Software List

Here’s a shortlist of the best employee shift scheduling software and scheduling tools:

  1. Wrike

    Best employee shift scheduling software for balancing workload allocation

  2. Buddy Punch

    Best employee shift scheduling software for geofencing and automatic sign-outs

  3. injixo

    Best shift scheduling for contact centers

  4. QuickBooks Time

    Best GPS tracking software for off-site shift work

  5. Zoho People

    Best free employee shift scheduling software

  6. Skedulo

    Best employee shift scheduling software for concurrent scheduling

  7. When I Work

    Best employee shift scheduling software with time tracking

  8. Shiftboard

    Best shift scheduling for manufacturing industry

  9. ABC Roster

    Best free shift scheduling tool for lean budgets

  10. Shiftbase

    Best for employee attendance tracking

Employee shift scheduling is one of the hardest tasks for resource managers and business owners to tackle. It can be time-consuming and challenging to plan out who should work when. This is especially true if you have many staff with various scheduling needs, or a complex schedule set-up (like 24-hour work cycles).

Employee shift scheduling software saves time and ensures that employees are always scheduled according to their personal preferences and availability. Shift scheduling tools help managers stay organized, and provide other benefits like direct links to payroll and time-off management systems. Many employee scheduling tools are also part of larger HRIS or HRMS systems, which consolidates other core HR functionalities all in one place.

In this article, I'll share the 10 best employee shift scheduling software platforms for your business. I'll also cover a couple of FAQs related to employee scheduling software solutions, and touch on some bonus employee scheduling apps. This article will help you save time by comparing the top employee scheduling software so you can select one that suits your needs.

Employee Shift Scheduling Software: Comparison Criteria

What do I look for when I select the best employee shift scheduling software? Here’s a summary of my evaluation criteria: 

  1. User Interface (UI): Is it clean and attractive? Is the interface straightforward? Is it free of menu clutter, off-topic features, and distracting design options? 
  2. Usability: Virtually every industry, high or low tech, needs employee scheduling software; so with this in mind, the best shift scheduling apps should be super easy to use and provide thorough tutorials to get business managers up and running quickly.
  3. Integrations: Is it easy to connect with other tools? Are there any pre-built integrations? How smoothly does the tool work with other tools and add-ons in the ecosystem to fulfill your business needs? The best shift scheduling software should work out of the box with top payroll apps to simplify employee payments. It should also have integrations with top email/messaging tools for sending out schedules.
  4. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent and flexible? How fast can you get results from it?

Employee Shift Scheduling Software: Key Features

What key employee management features make the best employee shift scheduling apps? I look for these key features:

Dynamic visual calendar 

I appreciate employee shift scheduling software with a visually appealing calendar that is easy to navigate. Modern UI touches like drag-and-drop scheduling blocks are also really helpful. As well, scheduling calendars that support text formatting, color coding, and other aesthetic indicators for shift changes or urgent notifications are extra appealing.

I also look for tools where the calendar can be digitally distributed to staff through a variety of channels, like email, push notifications, or SMS.

Built-in time off requesting & approvals 

To streamline the scheduling process, I look for employee shift scheduling software that allows staff to request time off right in the app. From the manager's perspective, it's important to be able to approve or deny paid or unpaid time-off requests easily. Having the functionality to add notes or other feedback to scheduling and time-off requests is also a really useful feature.

Shift swapping and shuffling

Dealing with swapping, shuffling, and scheduling conflicts is the crux of employee scheduling tools, so I ask a lot of questions in this category. Does the employee scheduling software allow shift shuffling and shift swapping between employees? Does it assist in shift swapping and suggest employees based on open schedules? Does the software update and inform all the concerned teams about a shift shuffle, shift swap, or scheduling conflict?

Shift shuffling supports flexible and fluid workforce management, so if a team member no-shows or is sick, you can shuffle the shift and assign another capable employee to their slot. Depending on your industry, you may want to allow employees to swap shifts between themselves based on their availability, without bottlenecking all requests to run through management or human resources. Allowing this leads to optimal utilization of available workforce and time.

Timesheet reporting and analytics

The best staff scheduling tools should produce timesheet reports consisting of the logged time, billable hours, and overtime. Beyond that, I also want to see detailed analytics provided in a visual-friendly format. Based on these reports, you should be able to calculate payroll, send correct invoices, and know the state of employee productivity in your team.

Schedule export options

Does the tool allow for exporting schedules via PDFs, emails, and spreadsheets? Exporting schedules is a key feature for teams when they're working offline and would like to keep a record of the data outside of the scheduling software. This is especially helpful for teams working remotely and with varying degrees of internet connectivity.

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Overviews of the 10 Best Employee Shift Scheduling Software

Here’s a brief description of each of the best employee scheduling software on my list showing what it does best, plus screenshots to showcase some of the features.

1

Wrike

Best employee shift scheduling software for balancing workload allocation

Wrike is a cloud-based project management software that provides businesses with a comprehensive view of their projects and tasks, allowing them to take control of the project workflow from start to finish. It offers various tools for managing employee shifts, including task assignments, scheduling and tracking, team collaboration, reporting and analytics, and resource management.

The software's drag-and-drop interface lets users quickly build employees' weekly or monthly shifts with just a few clicks. The software allows users to easily view and manage employee availability across shifts and locations. Users can track vacation requests, sick days, and other absences, giving managers greater control over staffing levels throughout the week or month. With this feature, users can quickly see who is available and when, so users know exactly how to staff each shift.

The real-time communication features allow managers to send notifications and updates directly to employees' phones or emails, making it easy to communicate changes in employee schedules or last-minute openings so that employees can get up-to-date information without having to call or visit the office.

The software provides powerful reporting and analytics capabilities that allow users to analyze data and gain insights into workforce planning strategies easily. This includes tracking total hours worked by individual employees and overall labor costs associated with each shift. Additionally, it allows users to connect with other applications like Slack or Google Calendar to better integrate all aspects of their project management system.

14-day free trial

From $9.80/user/month

2

Buddy Punch

Best employee shift scheduling software for geofencing and automatic sign-outs

Buddy Punch is a simple and easy-to-use cloud-based time tracking and employee shift scheduling solution. It can keep track of who’s signed in (or not) at any given time, and also create and distribute employee schedules. This solution simplifies scheduling through its user-friendly dashboard, seamless integration with APIs, and scheduling features that remove the need for physical punch-ins. Users can manage employees’ time and update schedules easily and efficiently, as necessary.

With Buddy Punch, you can use geofences to control where employees can clock in and out, limit work hours to only within specific timeframes, and automatically sign out forgetful employees. Managers can easily help employees trade shifts with each other using their shift trade and drag-and-drop functionalities. Buddy Punch streamlines shift management and makes it easy to reassign employees to other understaffed shifts instead of having a surplus of employees signed in at once.

Buddy Punch integrates with commonly used accounting software systems like ADP, Gusto, Paychex, Paylocity, PayPlus, SurePayroll, Quickbooks, Workday, and Zapier. They also have a mobile app for Android and iOS devices as well.

Pricing for Buddy Punch starts at $3.49/user/month plus a base fee of $19/month for their Standard Plan. However, their employee shift scheduling features are only available in their Pro plan, which costs $4.49/user/month + a $19/month base fee. They also offer a 14-day free trial.

14-day free trial

From $3.49 - $4.49/user/month + $19/month base fee

3

injixo

Best shift scheduling for contact centers

inJixo is a smart workforce management (WRM) solution that makes your call center better. The dashboard is user-friendly and easy to navigate. The product has features for real-time management, scheduling call center agents, forecasting call volume, and more. Support is via email, online chat, and step-by-step onboarding videos to assist you at your own pace.


You can do shift management on a daily, weekly, or monthly basis, thus lending a lot of flexibility to your management style. You can do automatic forecasting of requirements for any given day based on the data from call handling platforms.


The product integrates with Freshdesk, Asterisk, and Zendesk.


inJixo costs from $299/month and offers a free demo.

Free demo

From $299/month

4

QuickBooks Time

Best GPS tracking software for off-site shift work

QuickBooks Time is a cloud-based SaaS time-tracking app that allows employees to clock in and out of their workspace from any device. The product helps companies to replace paper or any other form of tracking ledger with a complete electronic time data system. QuickBooks Time also simplifies payroll and invoicing. QuickBooks Time also tracks GPS points (even without internet) and syncs all the data to give you a real-time view of geofencing information.

The “who’s working” feature helps companies to see where their employees are currently located and what they are currently working on. The scheduling feature lets users drag-and-drop shifts,assign tasks, and send necessary alerts to managers if employees have not clocked in for a shift. There is also a feature for shift swapping that can be turned on and off in the payroll settings menu. The SaaS model allows free unlimited phone, email, and chat support to all customers.

QuickBooks Time integrates with Expensify, Cext Prepare, Plooto, Knowify for Contractors, Aero Workflow, Fathom, Shopify, Stripe, PayPal, Jobber, Method:CRM, Housecall Pro, Veem, Checkflo,Syft Analytics, and dozens more third-party apps per their growing add-ons collection.

QuickBooks Time costs from $10/month + $8/user/month. They also offer a 30-day free trial.

30-day free trial

From $10/month + $8/user/month

5

Zoho People

Best free employee shift scheduling software

Zoho People is an all-in-one HR solution that automates and simplifies manual and repetitive HR tasks.You can consolidate attendance data from multiple sources and eliminate errors due to manual entries. The platform gives you the freedom to customize schedules, leave types, and create timesheets with ease.

You can create and customize shifts and add periodic shift rotations based on your company’s scheduling structure. There is also an option to add allowances. You can also do employee reviews and get 360-degree feedback to review performance. Other than that, you have tools to answer employee queries, automate HR tasks with automated e-mail alerts and intelligent workflow configuration

The product integrates with Zapier, QuickBooks, AdobeSign, and more. Support is by email and chat.

Zoho People costs from $2/user/month and offers a 30-day free trial.

30-day free trial

From $1.25/user/month

6

Skedulo

Best employee shift scheduling software for concurrent scheduling

Skedulo is a mobile workforce management software that allows you to manage your deskless workforce in one centralized application. It allows you to schedule employees according to their locations to help reduce travel time and avoid late appointments with clients. Skedulo lets you manage leaves and unavailability, giving you time to look for reinforcements and preventing project delays or missed appointments.

Skedulo is the best employee shift scheduling software if you have employees who can take on one or more simultaneous schedules because of its concurrent scheduling capabilities. The software lets you view available workers and their skill sets, giving you a better idea of which employees can handle concurrent schedules. Skedulo enables you to send SMS and push notifications to your employees’ mobile devices, letting you alert them to any shift change and allowing them to accept or decline them.

Skedulo integrates with other people management software including Salesforce, Zendesk, Microsoft Dynamics 365 and others.

Skedulo provides volume-based pricing upon request.

Offers customized pricing upon request

7

When I Work

Best employee shift scheduling software with time tracking

WhenIWork is an employee scheduling software with an integrated time tracking tool for shift and task tracking. This allows you to manage your employees and track their hours without ever leaving the app. Your employees can manage their availability, submit time-off requests, and collaborate on shift trades.

For repetitive scheduling, WhenIWork lets you design shift templates or use easy copy-paste mechanisms to duplicate submitted information. The app makes it super easy to add and remove employees. It also facilitates fast communication with an in-app messaging system. If something about your schedule is amiss or needs to change, you will have feedback right away.

WhenIWork integrates with Acuity Scheduling, Calendly, TSheets, and more. Support is available via email and chat.

WhenIWork costs from $2/user/month and offers a 14-day free trial.

14-day free trial

From $2/user/month

8

Shiftboard

Best shift scheduling for manufacturing industry

Shiftboard’s employee scheduling software helps you solve business challenges like lowering labor costs, improving employee retention, and ensuring compliance. It is geared towards mission-critical industries like manufacturing, oil and gas, and healthcare. These types of industries will appreciate Shiftboard’s shift rotation features because of their round-the-clock schedules.

Shiftboard can automate current employee schedules based on availability and shift preferences. You can create, publish, and manage weekly employee work schedules with features like ABCD. Support is available via email and chat.

Shiftboard integrates with your existing payroll solutions, like Paychex, Salesforce, Kronos, and other apps.

Shiftboard offers customized pricing upon request.

Offers customized pricing upon request.

9

ABC Roster

Best free shift scheduling tool for lean budgets

ABC Roster is a straightforward employee shift-scheduling software with a professional interface and eye-catching colors.

The product also automatically backs up your data that can be saved in the user’s computer. The automated scheduling feature can generate schedules based on details you can customize. You can also export schedules to Microsoft Excel, PDF, and HTML docs. ABC Roster lets you email the schedules to employees directly from the application. Support is available through on-site documentation.

ABC Roster doesn’t list any third-party integrations on their site at this time.

ABC Roster is free to use.

Free to use

10

Shiftbase

Best for employee attendance tracking

If you’re tired of making spreadsheets again and again to manage your shifts, Shiftbase does it for you. Shiftbase is a next-generation time management app that orchestrates all aspects of an employee’s shift planning and scheduling without constant manual input from the user. This helps employees plan their day with ease and without facing any friction.

Shiftbase creates flexible schedules for longer periods, including expected personnel costs and budgeting considerations. Shiftbase can also keep track of employee availability and absences, letting the scheduler include any additional requests. When the work schedule is complete, it can be shared via email or through the mobile app. You can also view employee attendance and current wage costs. Support is available via chat and email.

Shiftbase integrates with Datafox, Easylon, Growzer, Wagestream, and dozens of other third-party apps. They also offer API documentation for further connection options.

Shiftbase costs from $3.50/user/month and offers a freemium version for 1 department and up to 75 employees.

From $3.50/user/month

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Best Employee Shift Scheduling Software Summary

Tool Free Option Price
1
Wrike

Best employee shift scheduling software for balancing workload allocation

14-day free trial

From $9.80/user/month Visit Website
2
Buddy Punch

Best employee shift scheduling software for geofencing and automatic sign-outs

14-day free trial

From $3.49 - $4.49/user/month + $19/month base fee Visit Website
3
injixo

Best shift scheduling for contact centers

Free demo

From $299/month Visit Website
4
QuickBooks Time

Best GPS tracking software for off-site shift work

30-day free trial

From $10/month + $8/user/month Visit Website
5
Zoho People

Best free employee shift scheduling software

30-day free trial

From $1.25/user/month Visit Website
6
Skedulo

Best employee shift scheduling software for concurrent scheduling

Not available

Offers customized pricing upon request Visit Website
7
When I Work

Best employee shift scheduling software with time tracking

14-day free trial

From $2/user/month Visit Website
8
Shiftboard

Best shift scheduling for manufacturing industry

Not available

Offers customized pricing upon request. Visit Website
9
ABC Roster

Best free shift scheduling tool for lean budgets

Not available

Free to use Visit Website
10
Shiftbase

Best for employee attendance tracking

Not available

From $3.50/user/month Visit Website

Other Employee Shift Scheduling Software Options

Here are a few more that didn’t make the top list.

  1. BambooHR

    Best employee scheduling software for time-off management

  2. 7shifts

    Best for the restaurant industry

  3. Sage HR

    Best shift scheduling for small businesses

  4. Connecteam

    Best for remote & deskless teams

  5. Branch

    Best for employee-to-employee payments with built-in earned wages access (EWA).

  6. monday.com

    Best modular digital workspace for small businesses

  7. Homebase

    Best free scheduling tool for contract, freelance, and hourly workers

  8. HotSchedules

    Best employee shift scheduling app for scheduling flexibilities

  9. Workzoom

    Best labor relations and resolution management app for small businesses

  10. Findmyshift

    Best free scheduling tool for small teams

Employee Shift Scheduling Software: FAQs

Before we conclude, I want to cover some frequently asked questions related to employee shift scheduling software. 

What Do You Think About These Employee Shift Scheduling Software?

These were my top picks for the best employee shift scheduling software. Now tell me your opinion. What do you think of this list of these shift scheduling software solutions? Any top employee shift scheduling software I missed that you think has great potential? Let me know about it in the comments section.

Also, if you liked the article, I would really appreciate it if you can give it a share on social media.

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By Tim Reitsma

Tim is the co-founder and General Manager of People Managing People, an online publication focused on building a better world of work. He is experienced with people & culture, leadership, business strategy and operations with a focus on building great teams who are excited about their craft and their organization. With over 15 years of leadership experience, Tim has always been guided by his core values: faith, family, curiosity, and fun. He is a coach, mentor, speaker, advisor, and an active volunteer in his community. Tim loves spending time outdoors with his wife and two kids as well as mountain biking in the north shore mountains.