There’s a lot that goes into hiring the right person for an open job position. The Undercover Recruiter reports that 46% of talent leaders say that finding high-talent candidates is itself difficult to do and 52% of hiring managers struggle to identify top candidates amongst the slew of available names.
Using software or other digital hiring tools can simplify the recruitment process immensely. For example, LinkedIn notes that shorten the time to make an offer and employ recruiting algorithms to find the most productive candidate.
In this post, I’ll share with you the top staffing agency software and highlight a few of their best features and recruiting tools.
Here’s a shortlist of the best job recruiting software:
Best staffing & ATS for talent sourcing and engagement
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Staffing Software: Buyers Guide
These are a few of the key things you need to consider when picking staffing software for your company. Remember to scale each need according to the size of your company or team.
User Interface (UI): Staffing software should be easy to navigate when it comes to things like sorting and sorting resume data, maintaining a candidate database, and managing hiring workflows. Candidate experience should also be easy, clean, and seamless.
Usability: Staffing software will be used by staffing professionals, team leaders, HR reps, and staffing agencies and should have an easy-to-use system to accommodate this.
Integrations: Staffing industry software will most likely need to connect to your other workplace software, like communication software, enterprise resource management software, CRM, applicant tracking software (ATS), and so on.
Value for $: I look for something that is a fair price for the variety of features offered with preference going to software that offers a sliding scale pricer range for different group sizes.
Staffing Software Feature List
Each platform on this list has unique features that make them stand out. But most also have some of the following core recruiting platform features.
Applicant tracking system: A built-in method to collect resumes, parse keywords, and manage the hiring pipeline.
Candidate scoring: A scoring system for flagging the most qualified candidates based on standards you determin for each role.
Recruiting CRM: Ways to track, manage, and follow up on ongoing relationships for both active and passive candidate sourcing.
Interview scheduling: Connection to internal or external calendar software to book interviews with incoming applicants.
Talent acquisition: Resources for marketing to the best candidates and conversion metrics for engagement.
Hiring process automations: Workflow triggers that take some of the basic admin work off the shoulders of your team.
Job posting creation: Job post building, optimization, and dissemination across internal and external hiring webpages.
Overviews Of The Best Staffing Management Solutions
Here’s a brief description of each of the online staffing tools that are featured on this top 10 list.
Manatal users can streamline the recruitment process by organizing candidates and process stages onto Kanban boards.
Used by thousands of staffing and recruitment agencies in over 90 countries, Manatal is the leader in simplifying the recruitment process by offering a unique mix of core ATS tools, new and innovative AI-powered features, and a customer relationship management system.
Manatal’s interface is both practical and intuitive, and as a result, little to no training is required and teams can quickly start leveraging its tools. The platform includes all the standard ATS features such as daily recruitment processing, drag and drop pipelines, compliance tools (i.e. GDPR, CCPA, PDPA, and others), a career page builder, a full analytics suite, skill bank, candidate and job history, activities management, collaboration tools, a placement management system, and all main functions that relate to candidates’ information and records.
More innovative features include things like powerful search functions, AI-based recommendations, candidate scoring and social media recruitment (Linkedin, Facebook, GitHub, and more). These features have proven extremely valuable in streamlining activities like candidate sourcing and screening, as well as in helping leverage large existing candidate databases.
Finally, Manatal includes a complete CRM (customer relationship management) system that allows its users to track and manage leads and customers throughout the whole client lifecycle.
Manatal offers an open API and integrations with Linkedin, Gmail, Outlook, Mailchimp, and other workflow apps.
Manatal costs from $15/user/month and comes with a free 14-day trial as well as a free demo.
Easily refine your candidate search characteristics using hireEZ's all-in-one search function.
hireEZ (formerly Hiretual) is an AI-powered outbound staffing software with access to 800M+ candidates from 45+ open web platforms, market insights to build strategic recruiting campaigns and candidate engagement capabilities to make outbound recruiting easy. With hireEZ, you can execute a strategically scalable approach to build your workforce of the future.
hireEZ also comes with features to boost candidate engagement and increase response rates, such as email templates and sequences, email delegations, tracking, and scheduling. hireEZ also makes it easy for your recruitment team to collaborate with features that let you invite team members, track team activity, communicate in-app, measure team performance, and avoid duplicated efforts.
hireEZ integrates with commonly used ATS/CRM systems, and many other technology apps. They also have a Chrome Extension, and an API Suite.
hireEZ costs from $149/month and offers a 7-day free trial.
Visualize recruiting and hiring pipelines on intuitive Kanban boards.
Tracker is a recruitment and staffing software that acts as a combined ATS and CRM. The tool is designed to help staffing and recruiting firms manage and optimize their candidate, client, marketing, and operational processes.
The tool includes features for sourcing candidates, nurturing and matching applicants, and making placements. Tracker also offers tools like resume parsing to help eliminate manual data entry. Also included are tools for sales and client relationship management, marketing and job board integration, back office support, and more.
Users can integrate Tracker with external job boards, as well as set up custom candidate portals, dashboards and reports, and workflows.
Tracker can integrate with a variety of third-party tools.
Tracker costs from $80/user/month. They also offer a free trial.
Recruiterflow organizes incoming candidates in a Kanban-style board that sorts them according to where they are in the hiring process.
Recruiterflow is a modern CRM and applicant tracking software for recruiting and executive search firms, designed to make recruiting more productive. Features include sourcing capabilities, pipeline management, recruiting workflow automations, productivity support, and a robust reporting suite.
Recruiterflow is known to pack powerful features without compromising on user experience, boasting a clutter-free UI. With 1-click sourcing, email automation, and two-way email sync, Recruiterflow delivers a great user experience and saves recruiters hours in administrative work.
You’ll be able to easily source potential candidates from LinkedIn, Github, AngelList and Xing and use Recruiterflow’s Google Chrome extension to reach out to them right within your browser window. Plus, any jobs you post will be displayed on LinkedIn, Indeed, Zip recruiter, and other job boards for free.
Recruiterflow costs from $69/user/month billed annually. They also offer a 14-day free trial and a free demo upon request.
Zoho Recruit provides breakdowns and reports on open job status, jobs by industry, and more.
Zoho Recruit is a staffing software designed for recruiters and corporate hiring teams. The tool helps hire a workforce that is in sync with the changing talent demand and hire more qualified candidates.
Users can post jobs to multiple job boards, automate and manage candidates, clients, & contacts, and spend less time on mundane processes.
Zoho Recruit’s staffing software caters to multiple hurdles faced by recruiters. With complete solutions for both in-house recruiters and staffing agencies, Zoho Recruit helps users source, track, and hire the best candidates, without any juggling required across different media.
The tool includes features for customizing every aspect of your workday and automating tasks like sending emails, updating interview status, and more. Zoho Recruit also provides reports and analytics for hiring strategies.
Drag-and-drop scheduling and customizable shift template tools make it easy for managers to create schedules quickly.
Connecteam’s scheduling software is simple to use and scalable, so you can add more features when you need them. It supports drag-and-drop scheduling, as well as features like repeating shifts, flags for periods of unavailability, and a warning so workers won’t exceed their weekly overtime cap. The platform also allows employees to claim open shifts or make simple shift swaps themselves.
Beyond their scheduling features, Connecteam also has lots of features to support employee task management. You can create descriptive task lists including sub-tasks and attachments, to help workers stay on point with their work assignments. Recurring tasks can be assigned to single or multiple users in one go, cutting down on admin time when preparing new work assignments.
Connecteam also offers communication and engagement tools such as team and company-wide chat channels, internal quiz tools, and an organizational directory and linked org chart. In their higher service tiers, you can also unlock advanced features like anonymous staff surveys and tools for corporate event management.
Available on mobile, desktop, or as a kiosk app for tablets, Connecteam was built for deskless and remote teams. It’s a popular choice in many industries including retail, restaurants, manufacturing, construction, field services and healthcare.
Pricing for Connecteam starts at a flat rate of $39/month. They also offer a free 14-day trial. A freemium plan with limited features is also available too.
Check job applicant history and activity and log all forms of communication.
TargetRecruit is an enterprise software designed for staffing and recruiting firms and is native to Salesforce. It comes with CRM, Front Office, Middle Office, and Portals features that enable users to improve business relationships, source and place the right candidates, as well as to manage timesheets, pay and bill, through mobile-ready portals.
TargetRecruit has an applicant tracking system, job board search, job posting, job management features as well as global mapping, candidate presentations and branding, credentialing, e-signatures, reporting and dashboards, flexible workflows, email integration that all make searching for, matching and placing applicants easy.
TargetRecruit has over 140 integrations with Salesforce Native apps and others for accounting, assessments/testing, background verification, chat bots, commissions tracking, contract management, email integration, marketing automation, payroll, relationship mapping, video conferencing and so much more.
TargetRecruit costs from $124/month and offers a free trial.
Bullhorn is a staffing software that lets users enjoy the benefits of an all-in-one solution for recruiting & sales, pay & bill, reporting & engagement, and VMS integration. With these features, users will be able to track and onboard applicants, manage timesheets, invoice, gain insights, automate workflows, and communicate on the go.
Bullhorn gets rid of information silos and allows users to work together to place candidates in as little time as possible. With a powerful search feature that sifts through 100 million candidate records and gives you results in less than half a second, and the advanced customisation functionality within the software on both desktop and mobile screens make Bullhorn a clear choice for recruiters who hate wasting time.
Bullhorn integrates with more than 100 solutions in an open ecosystem that will enable users to migrate from their old systems to Bullhorn with ease.
Bullhorn pricing is available upon request. Plan options include Team, Corporate, Enterprise, and Enterprise Plus.
Use the Active Job Monitor to follow days open, inactive, and other pipeline movements.
AvionteBOLD is a CRM and ATS system that comes packed with features for payroll & billing, advanced sourcing, candidate attracting, and onboarding made for clerical, light industrial, IT and professional industries. With AvionteBOLD you can go paperless, efficiently onboard, and recruit anywhere with the mobile app.
Personalized job boards, mobile-friendly job applications, comprehensive job distribution, Google for jobs integrations, and Talent Tasks to keep applicants on track and updated are just some of the features that AvionteBOLD offers that enable its users to attract and onboard quality candidates and give candidates an application process they might actually enjoy.
AvionteBOLD integrates with ADP SmartCompliance, rapid! PayCard, Asurint, Essential StaffCARE, Adobe Sign, Checkr, Choice Screening, Crimcheck, Equifax Workforce Solutions, Greenshades Software, Global Cash Card, Haley Marketing, IBM, Liberty Screening, MAXIMUS, and Nelco.
Quickly connect to job boards like Monster and Indeed from your Sourcing dashboard.
SmartRecruiters is a cloud-based talent acquisition software that comes with features for candidate experience, manager engagement, recruiter productivity, hiring budget, hiring speed, and hire quality for use by companies of any size. SmartRecruiters, unlike other software options we’ve mentioned, offers nonprofits free plans and huge discounts on bigger plans and donates a portion of their equity to a foundation.
SmartRecruiters gives users the ability to create branded pages without the need to code. Keep everyone on the team in the loop with notes, notifications, and social tools whether you’re on the desktop or the mobile app. The pre-integrated assessment tools make screening and evaluating candidates easier and saves time. Automating advertising to move within your budget and standardizing candidate evaluation criteria are some of the other things SmartRecruiters also enables its users to do.
SmartRecruiters integrates with solutions for job boards, sourcing, recruitment marketing, communication, candidate assessments, background checks, onboarding, and analytics.
SmartRecruiters offers pricing details upon request.
Need Expert Help Selecting The Right Staffing Software?
People Managing People has joined forces with the software comparison platform Crozdesk.com to assist you in finding the best tool for your needs. Crozdesk’s Staffing Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business’s needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.
It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:
Here’s a few more that didn’t make the top list. If you need additional suggestions for handy hiring software, check these out.
CEIPAL – Hiring & recruiting process management tool with relationship management features.
PCRecruiter – CRM + ATS software with a browser tool to scrape and store data off any webpage.
Crelate – Easy staffing software with drag & drop dashboards and user-friendly UI for beginners.
Mindscope – All-in-one applicant tracking system + CRM with recruitment marketing built-in.
FirstScreen – Recruitment software with automated interviews & response grading.
StaffingSoft – Staffing solution with automation for basic data entry + customizable job postings.
Fetcher – Full-service recruiting automation platform with live talent profiles.
Zoho Recruit – ATS with background screening functionality and a LinkedIn connector.
BambooHR – HR software that has tools for preparing compensation & building culture.
Apptrino – Staffing & recruitment SaaS with a resume manager, CRM, and time sheets.
AkkenCloud – Staffing software with a comprehensive module dedicated to healthcare staffing needs.
Have some general questions about staffing software, how its used, or how much it costs? Start here!
Who Uses Staffing Software?
Staffing agencies are obviously one of the most likely candidates to use staffing software. But many larger corporations with robust HR departments may use staffing software to handle their own office staffing initiatives. Sometimes a mix of internal hiring and recruiting agency help.
Temporary staffing software may be used by staffing firms to source temp or contract-based workers, too. Temporary staffing may be facilitaded alongside permanent staffing solutions to boost workforce support.
Why Use Staffing Software vs Going Through A Staffing Agency?
By choosing staffing software over an external software agency, you become completely in control of your hiring process. Additionally, any time or money you put into the recruitment tools will stay with your company for future hiring processes. A recruiting firm handles hiring for many different clients, so you might not get the one-on-one support you need.
What Are The Most Popular Tools That Staffing Agencies Use?
Recruiting agencies use many different tools, like an Applicant Tracking System (ATS), Recruiting Customer Relationship Management Systems, Talent Sourcing Software, Onboarding Systems, Human Resources (HR) Tools, a Background Screening Tool, a Candidate Engagement Tool, and/or Video Interviewing Software.
How Much Does Staffing Software Generally Cost?
Staffing software may cost anywhere from $50-$100 per user per month or more. If you are doing a one-time-cost deal, it may range closer to $250-$1000 per user.
Want more insights into the staffing and recruiting industry? Check out our other lists of staffing tools and info:
Recruiting software can be a part of staffing software solutions…but it can also be its own thing with a sharp focus on bringing on new team members and onboarding them efficiently. Check out these 10 Powerful Recruiting Tools.
What Do You Think About These Tools?
Have you tried out any staffing company software listed above? Have you experienced any candidate platforms worth noting? Are there any recruiting tools that you think we have missed but should be on this list? What is your experience with temporary staffing agencies? Let us know in the comments!