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10 Best Staffing Software For Recruiting & Staffing In 2023

Software Shortlist

Here’s a shortlist of the best job recruiting software:

  1. Manatal

    Best ATS with CRM and AI automations

  2. Recruit CRM

    Best for recruitment agencies

  3. Tracker

    Best staffing software with ATS, CRM, and automation

  4. Recruiterflow

    Best for recruiting and executive search firms

  5. SmartRecruiters

    Best staffing & ATS for talent sourcing and engagement

  6. TargetRecruit

    Best staffing software with job board integrations

  7. Bullhorn

    Best staffing software with business intelligence (BI)

  8. JobAdder

    Best for 3rd party integration options

  9. SmarterSelect

    Best for NGO & grant staffing

  10. ENGAGE

    Best AI talent intelligence with actionable market analytics

There’s a lot that goes into hiring the right person for an open job position. The Undercover Recruiter reports that 46% of talent leaders say that finding high-talent candidates is itself difficult to do and 52% of hiring managers struggle to identify top candidates amongst the slew of available names. 

Using software or other digital hiring tools can simplify the recruitment process immensely. For example, LinkedIn notes that shorten the time to make an offer and employ recruiting algorithms to find the most productive candidate. 

In this post, I’ll share with you the top staffing agency software and highlight a few of their best features and recruiting tools. 

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Staffing Software: Buyers Guide

These are a few of the key things you need to consider when picking staffing software for your company. Remember to scale each need according to the size of your company or team.

  1. User Interface (UI): Staffing software should be easy to navigate when it comes to things like sorting and sorting resume data, maintaining a candidate database, and managing hiring workflows. Candidate experience should also be easy, clean, and seamless.
  2. Usability: Staffing software will be used by staffing professionals, team leaders, HR reps, and staffing agencies and should have an easy-to-use system to accommodate this.
  3. Integrations: Staffing industry software will most likely need to connect to your other workplace software, like communication software, enterprise resource management software, CRM, applicant tracking software (ATS), and so on.
  4. Value for $: I look for something that is a fair price for the variety of features offered with preference going to software that offers a sliding scale pricer range for different group sizes.

Staffing Software Feature List

Each platform on this list has unique features that make them stand out. But most also have some of the following core recruiting platform features. 

  1. Applicant tracking system: A built-in method to collect resumes, parse keywords, and manage the hiring pipeline.
  2. Candidate scoring: A scoring system for flagging the most qualified candidates based on standards you determin for each role.
  3. Recruiting CRM: Ways to track, manage, and follow up on ongoing relationships for both active and passive candidate sourcing.
  4. Interview scheduling: Connection to internal or external calendar software to book interviews with incoming applicants.
  5. Talent acquisition: Resources for marketing to the best candidates and conversion metrics for engagement.
  6. Hiring process automations: Workflow triggers that take some of the basic admin work off the shoulders of your team.
  7. Job posting creation: Job post building, optimization, and dissemination across internal and external hiring webpages.

Overviews Of The Best Staffing Management Solutions

Here’s a brief description of each of the online staffing tools that are featured on this top 10 list.

1

Manatal

Best ATS with CRM and AI automations

Used by thousands of staffing and recruitment agencies in over 90 countries, Manatal is the leader in simplifying the recruitment process by offering a unique mix of core ATS tools, new and innovative AI-powered features, and a customer relationship management system.

Manatal’s interface is both practical and intuitive, and as a result, little to no training is required and teams can quickly start leveraging its tools. The platform includes all the standard ATS features such as daily recruitment processing, drag and drop pipelines, compliance tools (i.e. GDPR, CCPA, PDPA, and others), a career page builder, a full analytics suite, skill bank, candidate and job history, activities management, collaboration tools, a placement management system, and all main functions that relate to candidates’ information and records.

More innovative features include things like powerful search functions, AI-based recommendations, candidate scoring and social media recruitment (Linkedin, Facebook, GitHub, and more). These features have proven extremely valuable in streamlining activities like candidate sourcing and screening, as well as in helping leverage large existing candidate databases.

Finally, Manatal includes a complete CRM (customer relationship management) system that allows its users to track and manage leads and customers throughout the whole client lifecycle.

Manatal offers an open API and integrations with Linkedin, Gmail, Outlook, Mailchimp, and other workflow apps.

Manatal costs from $15/user/month and comes with a free 14-day trial as well as a free demo.

14-day free trial

From $15/user/month

2

Recruit CRM

Best for recruitment agencies

Recruit CRM is a web-based customer relationship management platform that streamlines and automates the recruitment process with an all-in-one platform. This allows recruiters to focus on finding the right talent rather than administrative tasks. The software helps with candidate sourcing, screening, and engagement by providing automated emails, reminders, and task-scheduling tools. It also helps gather feedback and offers comprehensive analytics that allows recruiters to track their progress over time.

Recruit CRM can help reduce manual processes in the staffing process by automating tasks like email correspondence and reminders. This way, recruiters have more time to source qualified candidates and engage them in meaningful conversations about their qualifications. Additionally, having access to analytics and feedback from hiring managers can help recruiters make informed decisions during the recruitment process.

Further, Recruit CRM allows recruiters to store all relevant information about job seekers in one centralized location and set up automated communications, such as emails or texts, to keep job seekers informed throughout the hiring process. Finally, its comprehensive analytics allows recruiters to measure key metrics such as time-to-fill or cost per hire. This data can be used to identify areas where performance needs improvement and inform future hiring decisions.

Recruit CRM integrates with other recruitment software, such as ATS and HRIS systems, to provide a seamless experience for both recruiters and candidates. Furthermore, it can create a better experience for potential hires by making it easier to apply for jobs online without filling out lengthy forms or submitting multiple documents.

You can try the software for free or book a free demo through the website.

14-day free trial

From $50/user/month

3

Tracker

Best staffing software with ATS, CRM, and automation

Tracker is a recruitment and staffing software that acts as a combined ATS and CRM. The tool is designed to help staffing and recruiting firms manage and optimize their candidate, client, marketing, and operational processes.

The tool includes features for sourcing candidates, nurturing and matching applicants, and making placements. Tracker also offers tools like resume parsing to help eliminate manual data entry. Also included are tools for sales and client relationship management, marketing and job board integration, back office support, and more.

Users can integrate Tracker with external job boards, as well as set up custom candidate portals, dashboards and reports, and workflows.

Tracker can integrate with a variety of third-party tools.

Tracker costs from $80/user/month. They also offer a free trial.

Free trial + free demo available

Pricing upon request

4

Recruiterflow

Best for recruiting and executive search firms

Recruiterflow is a modern CRM and applicant tracking software for recruiting and executive search firms, designed to make recruiting more productive. Features include sourcing capabilities, pipeline management, recruiting workflow automations, productivity support, and a robust reporting suite.

Recruiterflow is known to pack powerful features without compromising on user experience, boasting a clutter-free UI. With 1-click sourcing, email automation, and two-way email sync, Recruiterflow delivers a great user experience and saves recruiters hours in administrative work.

You’ll be able to easily source potential candidates from LinkedIn, Github, AngelList and Xing and use Recruiterflow’s Google Chrome extension to reach out to them right within your browser window. Plus, any jobs you post will be displayed on LinkedIn, Indeed, Zip recruiter, and other job boards for free.

Recruiterflow costs from $69/user/month billed annually. They also offer a 14-day free trial and a free demo upon request.

14-day free trial + free demo

From $85/user/month

5

SmartRecruiters

Best staffing & ATS for talent sourcing and engagement

SmartRecruiters is a cloud-based talent acquisition software that comes with features for candidate experience, manager engagement, recruiter productivity, hiring budget, hiring speed, and hire quality for use by companies of any size. SmartRecruiters, unlike other software options we’ve mentioned, offers nonprofits free plans and huge discounts on bigger plans and donates a portion of their equity to a foundation.

SmartRecruiters gives users the ability to create branded pages without the need to code. Keep everyone on the team in the loop with notes, notifications, and social tools whether you’re on the desktop or the mobile app. The pre-integrated assessment tools make screening and evaluating candidates easier and saves time. Automating advertising to move within your budget and standardizing candidate evaluation criteria are some of the other things SmartRecruiters also enables its users to do.

SmartRecruiters integrates with solutions for job boards, sourcing, recruitment marketing, communication, candidate assessments, background checks, onboarding, and analytics.

SmartRecruiters offers pricing details upon request.

Free demo available

Pricing upon request

6

TargetRecruit

Best staffing software with job board integrations

TargetRecruit is an enterprise software designed for staffing and recruiting firms and is native to Salesforce. It comes with CRM, Front Office, Middle Office, and Portals features that enable users to improve business relationships, source and place the right candidates, as well as to manage timesheets, pay and bill, through mobile-ready portals.

TargetRecruit has an applicant tracking system, job board search, job posting, job management features as well as global mapping, candidate presentations and branding, credentialing, e-signatures, reporting and dashboards, flexible workflows, email integration that all make searching for, matching and placing applicants easy.

TargetRecruit has over 140 integrations with Salesforce Native apps and others for accounting, assessments/testing, background verification, chat bots, commissions tracking, contract management, email integration, marketing automation, payroll, relationship mapping, video conferencing and so much more.

TargetRecruit costs from $124/month and offers a free trial.

Free trial available

From $124/month

7

Bullhorn

Best staffing software with business intelligence (BI)

Bullhorn is a staffing software that lets users enjoy the benefits of an all-in-one solution for recruiting & sales, pay & bill, reporting & engagement, and VMS integration. With these features, users will be able to track and onboard applicants, manage timesheets, invoice, gain insights, automate workflows, and communicate on the go.

Bullhorn gets rid of information silos and allows users to work together to place candidates in as little time as possible. With a powerful search feature that sifts through 100 million candidate records and gives you results in less than half a second, and the advanced customisation functionality within the software on both desktop and mobile screens make Bullhorn a clear choice for recruiters who hate wasting time.

Bullhorn integrates with more than 100 solutions in an open ecosystem that will enable users to migrate from their old systems to Bullhorn with ease.

Bullhorn pricing is available upon request. Plan options include Team, Corporate, Enterprise, and Enterprise Plus.

From $300/month

8

JobAdder

Best for 3rd party integration options

JobAdder is a recruitment software that promises its users more time to be spent with people and not processes. It comes packed with features that enable users to conduct candidate search and matching, build custom workflows, maximise built-in job posting to 200 job boards, customize forms, connect with other applications with integrations, and so much more. What makes it unique is its mobile app with voice-to-text functionality that’s available for both iOS and Android operating systems.

JobAdder also comes with a CRM system that allows users to build stronger connections by putting focus on relationships. This is done through the availability of customised follow up and reminder templates and customisable workflows that allow you to keep track of applicants, which you can do anytime and anywhere using the mobile app.

JobAdder integrates with 92 applications and software for assessment tools, background checks, billing & invoicing, candidate screening, digital signing, email software, employee scheduling, feedback software, HRIS, lead generating tools, marketing, performance management, time & attendance, video interviewing, workforce management and so much more.

Pricing details for JobAdder are available upon request and are customized to your needs.

Pricing on request

9

SmarterSelect

Best for NGO & grant staffing

SmarterSelect is a cloud-based application management software that’s designed to make awarding scholarships, grants, special programs, and awards easier. It’s trusted by 40,000 programs and 1,500,000 users because it’s designed for non-technical users. You can set the program up on your own and get started on using it in almost no time.

Customize your workflows, set email and text reminders up, gain insights, and award the best candidates every time. SmarterSelect offers simple and customised pricing that will make it easy and light on nonprofits, which is their company’s main objective.

SmarterSelect integrates with more than 750 applications. Integrations include Salesforce, Google Sheets, Google Docs, and Microsoft Dynamics CRM.

SmarterSelect costs from $1,000/year for 500 users. They offer a free trial for 10 users and 10 programs. Their most comprehensive Enterprise plan costs $5,000/year for 10,000 users.

Free trial for 10 users and 10 programs

From $1,000/year for 500 users

10

ENGAGE

Best AI talent intelligence with actionable market analytics

ENGAGE Talent includes staffing software solutions for recruiting, retention, and market intelligence all combined into one sleek platform with AI automations to make combined data more manageable. ENGAGE pulls data from over 30K sources to provide a ready-made selection of candidates for you to analyse and engage with.

ENGAGE offers a proprietary database of 100 million prospects, targeting capabilities to reach and convert passive candidates, AI-driven insights for talent acquisitions, retention and turnover risk predictions by role and skills set, and real-time competitive peer and industry benchmarks. Their ENGAGE ME! profile predicts candidate-specific attractiveness factors for new job opportunities based on their complete professional history, including employers, titles, tenure,, and geography.

ENGAGE has recently joined the Workforce Logiq family, which means that a pool of Workforce Logiq expert advisors are at your fingertips for customized strategic planning and HR mentorship.

ENGAGE’s Total Talent Intelligence platform offers customized pricing upon request.

Pricing upon request

Need Expert Help Selecting The Right Staffing Software?

People Managing People has joined forces with the software comparison platform Crozdesk.com to assist you in finding the best tool for your needs. Crozdesk’s Staffing Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business's needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.

It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:

Best Staffing Software Summary

Tool Free Option Price
1
Manatal

Best ATS with CRM and AI automations

14-day free trial

From $15/user/month Visit Website
2
Recruit CRM

Best for recruitment agencies

14-day free trial

From $50/user/month Visit Website
3
Tracker

Best staffing software with ATS, CRM, and automation

Free trial + free demo available

Pricing upon request Visit Website
4
Recruiterflow

Best for recruiting and executive search firms

14-day free trial + free demo

From $85/user/month Visit Website
5
SmartRecruiters

Best staffing & ATS for talent sourcing and engagement

Free demo available

Pricing upon request Visit Website
6
TargetRecruit

Best staffing software with job board integrations

Free trial available

From $124/month Visit Website
7
Bullhorn

Best staffing software with business intelligence (BI)

Not available

From $300/month Visit Website
8
JobAdder

Best for 3rd party integration options

Not available

Pricing on request Visit Website
9
SmarterSelect

Best for NGO & grant staffing

Free trial for 10 users and 10 programs

From $1,000/year for 500 users Visit Website
10
ENGAGE

Best AI talent intelligence with actionable market analytics

Not available

Pricing upon request Visit Website

Other Options

Here’s a few more that didn’t make the top list. If you need additional suggestions for handy hiring software, check these out.

  1. Avionté

    Best staffing software with payroll & billing

  2. Zoho Recruit

    Best staffing software for staffing agencies

  3. hireEZ

    Best for outbound recruiting with access to 800+ million candidates

  4. Connecteam

    Best staffing software for drag-and-drop scheduling and employee task management

  5. PCRecruiter

    CRM + ATS software with a browser tool to scrape and store data off any webpage.

  6. CEIPAL

    Hiring & recruiting process management tool with relationship management features.

  7. Crelate Recruit

    Easy staffing software with drag & drop dashboards and user-friendly UI for beginners.

  8. BambooHR

    HR software that has tools for preparing compensation & building culture.

  9. FirstScreen

    Recruitment software with automated interviews & response grading.

  10. AkkenCloud

    Staffing software with a comprehensive module dedicated to healthcare staffing needs.

FAQ

Have some general questions about staffing software, how its used, or how much it costs? Start here!

What Do You Think About These Tools?

Have you tried out any staffing company software listed above? Have you experienced any candidate platforms worth noting? Are there any recruiting tools that you think we have missed but should be on this list? What is your experience with temporary staffing agencies? Let us know in the comments!

Related Read:

By Tim Reitsma

Tim is the co-founder and General Manager of People Managing People, an online publication focused on building a better world of work. He is experienced with people & culture, leadership, business strategy and operations with a focus on building great teams who are excited about their craft and their organization. With over 15 years of leadership experience, Tim has always been guided by his core values: faith, family, curiosity, and fun. He is a coach, mentor, speaker, advisor, and an active volunteer in his community. Tim loves spending time outdoors with his wife and two kids as well as mountain biking in the north shore mountains.