10 Best Recruiting CRM Software for Engaging Talent in 2023

Trakstar is a recruiting CRM software that gives organizations access to a large talent pool and facilitates communication with potential candidates throughout the hiring process. It helps HR teams quickly identify and analyze top talent, streamline their recruiting operations, and make more informed hiring decisions.

The software has an intuitive interface where recruiters and hiring managers can collaborate on resumes and track progress throughout recruitment, from initial outreach all the way through to new employee onboarding and talent management.

Users can search through hundreds of profiles to identify the best candidates for any given role, with filtering options like location, experience level, and education level, and candidate searches can be saved for quick future access. Built-in communication tools such as email templates and automated notifications help recruiters stay connected with their candidates and provide timely updates on job openings and other opportunities within the organization.

The software also offers powerful analytics capabilities with detailed reports on candidate performance metrics like time spent in interviews or tests taken by applicants. This helps recruiters better understand who will be successful in various roles based on data rather than opinion alone, ensuring that only qualified individuals are hired or promoted within their organization.

Trakstar integrates with popular job boards such as Indeed, allowing users to post job openings quickly and easily from one platform. It also has integrations for common workplace communication tools like Slack, Google Workspace, Zoom, and Office365, and has a PandaDoc integration for easy contract management.

Manatal’s all-in-one recruitment CRM & ATS simplifies the recruitment process through job portal integrations, easy-to-manage talent pipelines, and AI-driven candidate recommendations. Their Chrome extension for LinkedIn makes it quick and easy to parse public information and add it to candidate profiles. From there, you can organize all your candidate applications into kanban-style boards for each position, and advance candidates to the next stage using their drag-and-drop pipeline feature.

Manatal’s recruitment CRM has specific features that are purpose-built for recruitment and staffing agencies. This includes tools to manage relationships with different clients you’re recruiting for, and reports that let you track placements and revenue generated per client as well.

To give you ultimate oversight of your team’s productivity, you can link revenues directly to jobs and clients, allowing you to measure your return on investment (ROI) for your team’s efforts on a per-client basis. As well, you can also grant clients access to a customizable external view of your Manatal system, making it easier to interact with them and keep them informed.

Manatal integrates with Office 365, Microsoft Outlook, LinkedIn, Gmail, Facebook, WhatsApp, Mailchimp, Zapier, and other platforms. They also have an open API to support additional custom integrations, plus a full-feature app for mobile recruiting.

Tracker’s combined ATS, CRM, and automation software includes a wide range of useful functions to help hiring teams stay organized and efficient, at scale.

Specific time-saving features within their CRM tool include: customizable templates for emails, letters, texts; personalized bulk email capabilities for up to 20,000 simultaneous emails; workflow automation tools for common tasks (think follow-ups, assigning tasks to your co-workers based on status changes, etc.); and dedicated extensions for LinkedIn, Outlook and Gmail.

Tracker also helps teams stay on track through their activity management and task board features, which are unlimited and completely customizable, including the ability to drag-and-drop items, check them off once complete, or assign them to fellow team members.

Competing against CRM giants like Salesforce and HubSpot, Tracker’s CRM also includes several advanced features to increase productivity even further. Not only does their CRM system track and link all types of candidate interactions into candidate profiles, they also allow you to set up your communications in advance—when you have time—and use their “send later” feature to roll them out whenever you’re ready.

On top of that, they have a voice-to-text feature where you can narrate your directions to Tracker without needing to type a thing. As well, their advanced Telephony features enable 2-way text communications with candidates (including text templates), plus their click-to-call ability followed by automatic call logging with call recording playback.

Tracker integrates with Gmail, LinkedIn, Microsoft 365, and Microsoft Outlook, as well as with other communication tools, social media platforms and popular job boards. They also have a full-feature mobile app for Android and iOS devices too.

Salesforce is a cloud-based CRM platform that streamlines a company’s recruitment process, candidate tracking, and hiring process and improves the quality of candidates. It does this by automating HR tasks to reduce human error and speed up the processes involved. This solution is used by a wide range of companies ranging from startups to Fortune 500 companies.

The CRM platform functions as an all-in-one software to meet the many needs a business can have, including prospect management, onboarding, and HR management. The cloud-based platform combines all client and candidate data in a single accessible dashboard powered by AI, automation, and personalization to customize the journey of suitable candidates. Salesforce empowers recruiters with a 360-degree view of both clients and candidates to offer value-added services to help move beyond the traditional sourcing approaches that many companies still use.

Should Salesforce prove to lack certain features that a particular company needs for its hiring process, it is possible to look for a specialized solution through Salesforce AppExchange. Several applicant tracking systems are available in the AppExchange that can be used to extend Salesforce’s native Customer 360 feature. Having the choice to simply stick with Salesforce’s functionalities or augment it using solutions built on Salesforce allows companies to have a flexible tool to continue using the platform instead of subscribing to a different software altogether.

PCRecruiter is a CRM software that helps recruitment professionals source, track, and manage candidates throughout the hiring process. It helps users develop relationships with potential candidates, identify the best talent for open positions, and streamline communication and collaboration between team members. The software also automatically posts job openings on popular job boards like LinkedIn.

PCRecruiter lets users conduct comprehensive candidate searches based on resumes, keywords, and notes. Users can create profiles for potential candidates and track all their information in one place. This includes contact information, resumes, and responses. Users can define and automate workflows for various recruiting processes, and its drag-and-drop interface makes it easy to edit and manage candidate placements.

Their sequencing feature helps users track activity and monitor progress through metrics and charts, giving users insight into their client and candidate engagement activities. Users can view recruitment analytics in various visual presentations, including bubble charts, line graphs, and bar charts. They can generate, export, and share detailed reports in various formats with other team members.

Their email integrations allow users to synchronize contacts from other systems easily. PCRecruiter enforces standard security measures, ensuring that confidential data is always protected. Users can toggle on permissions and controls, letting them have complete control over who can access what type of documents.

Integrations are available through PCRecruiter's public API, or by connecting a paid Zapier account. They also have native integrations with Gmail, Microsoft Office, and Office 365, and a mobile app that users can access from anywhere.

Recruiterflow is an applicant tracking & recruiting CRM software for ambitious recruiting & staffing firms. What makes Recruiterflow different from other ATS and recruiting CRM products, is their recruiting automation, simplicity, and ease of use. Recruiterflow helps you manage your candidate and client pipeline with visual, drag-and-drop kanban style boards, and post jobs on different job boards like Indeed and LinkedIn.

With Recruiterflow's email sequences, it's easier than ever for recruiters to reach out to candidates and clients quickly. However, the crown jewel of their platform is their cutting-edge recruiting automation, which creates a positive candidate experience and is one of the most advanced automations in the industry.

Recruiterflow's platform is simple and easy to use, requiring almost no training. You can also review your recruiting strategy and performance at all times using their real-time reporting.

Recruiterflow integrates with popular job boards and Zapier. You can also build your own custom apps or set up additional software integrations using their open APIs.

Act! is an on-premise and cloud-based CRM and marketing automation platform developed by Swiftpage for small and midsize businesses. The software enables you to manage a robust central repository of information related to your clients, leads, opportunities, and prospective staff members.

Act! is available with cloud hosting or on-premise, and it’s capable of storing client and prospect interactions, activities, contact information, and account histories. It also provides marketing and sales automation to facilitate continuous business growth with better engagement, retention, and sales.

Apart from centralized contact information, Act! CRM also automates repetitive and time-consuming tasks, including various sales processes and the scheduling of certain marketing and recruiting tasks. This is meant to enhance productivity and operational efficiency.

The task and activity management module, in particular, can be useful in the recruiting process as it allows users to keep track of priority calls, applicant meetings, as well as daily activities and task lists to effectively manage the recruiting team’s time and effort.

SmartRecruiters is a modern and flexible recruiting platform with end-to-end recruiting features, suitable for teams of any size, including enterprise-level organizations. Their recruiting CRM software, called SmartCRM, gives recruiting teams the tools they need to strengthen their employer brand, build a candidate pool of active and passive candidates, and nurture their interest through branded rule-based drip campaigns. Their recruiting software also includes a feature to discover qualified candidates inside of your organization too.

Their recruitment marketing tools make it easy to market your company presence at networking events and career fairs by building custom landing pages for each event. Another unique feature is their SmartRecruiters Field Recruiting App, which is tailored for recruiting events like job fairs and campus recruiting events. During the event, their app functions as a branded kiosk and can parse resume details directly into candidate profiles in real-time. You can also set up useful automation throughout your recruiting process to help you increase your recruiting outreach at scale. This makes them a great platform for high volume recruiting or organizations experiencing hyper growth.

SmartRecruiters integrates with 600+ software applications. On the off chance that you’re using tools that aren’t already in their app marketplace, their development team will integrate them into your system for no extra cost.

Pricing details for SmartRecruiters are available upon request. They also offer a free demo through their website.

Cornerstone’s HCM (human capital management) platform includes a wide range of features, such as modules to support recruiting and onboarding, learning and development, performance management, engagement, and core HR data management.

Their CRM module helps manage the candidate experience with external, as well as internal candidates, since their system has tools for identifying existing employees who are ready for upward mobility in their career. Through their AI-generated career site, existing employees can easily compare job description competencies to where they currently are in their own development plans, helping them stay focused on the next step in their career.

Pricing details for Cornerstone are available upon request. They also offer a free demo through their website.

Bullhorn’s recruitment CRM is designed to help recruiters manage their candidate relationships by relying on automations to create high-quality touch-points throughout the recruiting process. In tandem, their software also functions as an ATS, which makes it suitable for both individual recruiters or staffing agencies dealing with large volumes of candidates.

Their system cuts down on busywork by passively tracking all candidate communications through their integration with Gmail and Outlook. This means candidate records are automatically updated in real-time as you go about your email outreach. By automating these common admin functions, recruiters are enabled to speed up their hiring process and make placements faster.

Recruiting teams will also appreciate Bullhorn’s full-feature integration with LinkedIn Recruiter, a go-to source for qualified candidates. From LinkedIn, you can check if a candidate’s profile is already in your system, and if not, add it with a click. And, vice versa, from within Bullhorn, you can click a candidate record to pull up their LinkedIn profile information too (as shown above). Bullhorn’s CRM also works for mobile recruiting through their app for Android or iOS mobile devices.

Bullhorn has 100+ software integrations available through their Marketplace, including integrations with C-Suite Corp, Checkr, Crimcheck, eSkill, Indeed, Referoo, SkillCheck, SkillSurvey, Text-Em-All, Xref, and many others.

Pricing details for Bullhorn are available upon request. They also offer a free demo through their website.