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10 Best Recruiting Database Software for Hiring Teams in 2022

Best Recruiting Database Software Shortlist

Here’s my shortlist of the best recruiting database software that I’ll cover in this article, with detailed summaries of each system below:

  1. Manatal

    Best recruiting database software for extending the reach of your job posting

  2. Workable

    Best recruiting database software for collaboration and feedback

  3. Teamtailor

    Best recruiting database software for employer branding and career sites

  4. Yello

    Best recruiting database software for sourcing early talent

  5. BreezyHR

    Best recruiting database software for small businesses and startups

  6. AmazingHiring

    Best recruiting database software for sourcing tech talent

  7. Fetcher

    Best recruiting database software for time-saving automations

  8. Visage

    Best recruiting database software for blending AI and human sourcing expertise

  9. SeekOut

    Best recruiting database software to diversify your talent pipeline

  10. hireEZ

    Best recruiting database software for outbound recruiting and accessing top talent

When you’re hiring for a new position, the best case scenario is that upon sharing your job posting you immediately receive a barrage of applications from qualified candidates. But the best case scenario can quickly become the worst if you have no way of sorting through all their resumes. This is where recruiting database software can help.

It’s easy for top talent to get lost in a sea of applicants, especially when the hiring manager is already swamped and using human power alone to navigate the waters. The best recruiting software provide a life raft, helping busy teams to connect with the right candidates through features like artificial intelligence (AI), applicant tracking, and resume parsing.  

If your organization needs help optimizing your hiring process, read on to learn about the top 10 best recruiting database software on the market today.

Selection Criteria

Wondering how I selected the best recruiting database software for this list? Here’s a summary of what I was looking for when choosing the best recruiting software: 

  1. User Interface (UI): I selected tools that are well-organized and visually appealing – both the internal functions that serve your hiring managers and the external, applicant-facing features.
  2. Usability: I looked for tools that allow you to easily automate workflows, set up email campaigns, and create custom career sites with features like drag-and-drop design.
  3. Integrations: I chose tools that integrate with a wide range of additional platforms, from calendars, to HRIS, to video interviews and beyond.
  4. Value for $: I selected tools that provide extensive features while staying within a reasonable budget.

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Overviews of the 10 Best Recruiting Database Software

Here’s a brief description of each recruiting database software, highlighting each tool’s best use case, some noteworthy features, and pros & cons. I’ve also included screenshots to give you a snapshot of their user interface too. 

1

Manatal

Best recruiting database software for extending the reach of your job posting

Manatal is an AI-powered recruiting database software built for human resources teams, recruitment agencies, and headhunters.

Why I picked Manatal: Manatal’s recruiting system empowers companies to post their job openings on more than 2,500 free and premium channels – both local and global. This includes many of the big names you’d look for (like LinkedIn, Indeed, and ZipRecruiter) as well as many lesser known, more niche channels. You can manage all your sponsored campaigns from their easy-to-use platform.

Their recruiting tools make the process of talent acquisition easier and faster by automating redundant tasks, and more accurate by allowing you to enrich candidate profiles with social media data. Manatal’s candidate onboarding and placement management functions allow you to track candidates through the entire employee lifecycle end-to-end.

Manatal Standout Features and Integrations

Features include candidate sourcing, AI automation, reports and analytics, collaboration functionality, candidate enrichment, and API functionality.

Integrations that are natively available include Gmail, Mailchimp, and Microsoft Outlook, and many others are available by connecting a paid Zapier account.

Manatal Plans and Pricing

Manatal plans begin at $15 per user, per month, and a 14-day free trial is available.

14-day free trial

From $15/user/month

Pros

  • Directly email applicants
  • Efficient recruitment marketing
  • Cost effective

Cons

  • Cannot customize brand on client portal
  • Not currently able to text candidates
  • Reporting data is scant
2

Workable

Best recruiting database software for collaboration and feedback

Workable is a recruiting database software that prioritizes collaboration throughout the recruitment process, empowering you to gather fair and consistent feedback.

Why I picked Workable: Workable makes it easy to create hiring teams for each job posting. Once you add all relevant team members, Workable will automatically update them regarding any recent activity upon each login. As the recruitment process progresses, you can @ mention team members’ names if you need to ask questions about things like background checks, video interviews, and candidate experience.

Workable guides your team to making fair and objective evaluations of job seekers, mitigating unconscious bias and enhancing diversity. Their recruiting platform offers more than 1,000 inclusive and gender-neutral job description templates. In addition, their interface is intuitive and easy-to-use, whether you’re a human resources professional or someone without experience in the hiring process.

Workable Standout Features and Integrations

Features include one-click posting, passive candidate sourcing, an internal mobility portal, customizable careers pages, mobile-friendly application forms, and interview self-scheduling.

Integrations available through Workable are extensive and span HRIS, onboarding, job advertising, candidate sourcing, referrals, assessments, video interview, and background check functionalities. Platforms include BambooHR, Checkr, Enboarder, Hireflix, TestGorilla, and ZipRecruiter.

Workable Plans and Pricing

Plans for Workable begin at $129 per month, per job, and a 15-day free trial is available.

15-day free trial + free demo

From $129/job posting/month

Pros

  • Ability to take + post notes
  • Easy to create job postings
  • Excellent for collaboration

Cons

  • Scorecards are per step, not overall
  • No field for preferred names
  • Reporting is somewhat limited
3

Teamtailor

Best recruiting database software for employer branding and career sites

Teamtailor is a recruiting database software that allows you to easily build a branded career site optimized specifically for your candidates.

Why I picked Teamtailor: Teamtailor is an all-in-one recruitment management solution that helps users attract, nurture, and hire the right candidates for every job posting. They currently have over 95,000 users throughout 6,000 organizations ranging in size from startups to large enterprises.

Teamtailor allows you to create a branded career site and customize your lead pages, campaign pages, blogs, and chat. From a design perspective, all your interfaces will be built with optimization in mind, to ensure that they attract visitors and then convert qualified candidates into applicants. Drag and drop blocks make it easy to build landing pages that reflect your company culture.

Teamtailor Standout Features and Integrations

Features include a mobile app, custom career sites, messaging, analytics, employee referrals, intelligent sourcing, automated workflows, and an open API.

Integrations include BambooHR, Checkr, JobMatch, LinkedIn, and Workday.

Teamtailor Plans and Pricing

Custom pricing for Teamtailor is available upon request. A free demo and 14-day free trial are also available.

14-day free trial + free demo

Pricing upon request

Pros

  • Excellent support
  • Professional looking career sites
  • Easy to use

Cons

  • User roles require refining
  • Reporting is limited
  • ATS best for direct applicants
4

Yello

Best recruiting database software for sourcing early talent

Yello is a recruiting database software that makes it easy to source and hire early talent in traditionally hard-to-reach demographics and environments.

Why I picked Yello: Sourcing early talent is difficult in the online space, because these candidates typically don’t have much work experience to pull from. Accessing top talent in this demographic comes down to creating and launching engagement strategies that span virtual and on-campus applications. This is where Yello shines.

Yello assists users in enhancing their brand visibility (key to attracting early talent), while also connecting you to a database of more than 6 million diverse students and recent graduates who are active job seekers. Yello helps you streamline your recruitment process by giving you the tools to plan and manage hiring events, gather candidate profiles, and then advance the best talent to the next step.

Yello Standout Features and Integrations

Features include resume parsing, interview scheduling, candidate management, applicant tracking software, team collaboration tools, reporting and analytics, and an API.

Integrations are supported with all major applicant tracking systems, including ADP, Greenhouse, iCIMS, Lever, Kenexa, SAP SuccessFactors, Taleo, and Workday. Integrations are also available for address book, assessment, and single sign-on functions.

Yello Plans and Pricing

Yello provides custom pricing upon request, and a free demo is available. 

Free demo available

Pricing upon request

Pros

  • Easy interview scheduling
  • Streamlines recruitment process
  • Event management support

Cons

  • No transparent pricing
  • Support blog could be better organized
  • Subscription plan best for large companies
5

BreezyHR

Best recruiting database software for small businesses and startups

Breezy is a recruiting database software that helps you land top talent in less time by advertising your job postings on 50+ job sites in just one click.

Why I picked Breezy: Breezy allows you to automate repetitive tasks like pre-screening candidates, email correspondence, interview scheduling, and team collaboration on feedback. Their robust candidate profiles hold information like resumes, social media accounts, and messages, and you can easily progress the best candidates to the next stage with their drag-and-drop functionality.

Breezy offers over 800 recruiting and HR templates, meaning that small businesses won’t have to start from scratch as they begin the recruitment process. And their world-class support is available to provide personalized help and free webinars.

Breezy Standout Features and Integrations

Features include HRIS management, offer management, career sites, employee referrals, team collaboration, reporting and analytics, and automated workflows.

Integrations span a variety of functions like assessments, HRIS, background checks, premium job boards, email, productivity, and single sign-on, and include over 80 platforms. Some of the integrations include BambooHR, Bryq, Checkr, Gusto, LinkedIn, Monster, Rippling, Slack, Zapier, and Zoom.

Breezy Plans and Pricing

Breezy offers a free plan that provides all the basic functions for a single position or pool. From there, the next plan starts at $171 per month. A 14-day free trial is also available.

14-day free trial

From $171/month

Pros

  • Over 800 HR templates
  • Very user-friendly
  • Offers a free plan

Cons

  • Best suited to small to mid-sized companies
  • Candidate data cannot be archived
  • Basic career page lacks customization
6

AmazingHiring

Best recruiting database software for sourcing tech talent

AmazingHiring is a recruiting database software that helps you find talent across more than 50 networks and professional communities with just a few clicks. 

Why I picked AmazingHiring: AmazingHiring uses AI sourcing to conduct candidate searches on your behalf. Their intelligent search pulls information on top talent from across multiple platforms and consolidates it into a single candidate profile for your consideration. On average, users improve response rates by over 60% with AmazingHiring’s automated and personalized outreach programs sent right from their recruiting platform.

AmazingHiring is primarily a tech recruiting platform specifically geared towards hiring the best data scientists, UX/UI designers, QA engineers, software engineers, and other technical specialists. Their AI sourcing functionality makes it easy to connect with traditionally hard-to-find talent, even within niche roles and industries.

AmazingHiring Standout Features and Integrations

Features include talent mapping, candidate pre-assessment, email templates, email campaign tracking, data enrichment, and intelligent search.

Integrations include Greenhouse, Mixmax, and SmartRecruiters, and AmazingHire’s open API allows you to create any other custom integrations your team may need to succeed.

AmazingHiring Plans and Pricing

Pricing for AmazingHiring is available upon request, along with a free demo.

Free demo available

Pricing upon request

Pros

  • Great for sourcing tech talent
  • Easy to search and set filters
  • Excellent consolidation of candidate profiles

Cons

  • May be best suited for larger businesses
  • Short list of integrations
  • No transparent pricing
7

Fetcher

Best recruiting database software for time-saving automations

Fetcher is a recruiting database software that curates batches of qualified candidates guaranteed to meet your desired job description criteria.

Why I picked Fetcher: Fetcher has an in-house team of sourcing experts who can help you meet your hiring needs in less time. You simply provide the relevant search criteria for the job posting, and Fetcher’s algorithm searches the web for candidate profiles. From there, the in-house team reviews the list, further curates it, and sends it on to you.

Fetcher automates many of the back end processes, freeing you up to spend more time on building candidate relationships. Early in the hiring process you can send automated emails via custom campaigns. Later, you can follow up with the right candidates and schedule interviews.

Fetcher Standout Features and Integrations

Features include an applicant tracking system (ATS), resume parsing, workflow management, email marketing campaigns, full-funnel email analytics, and gender and demographic estimates.

Integrations include a variety of ATS, CRM, and communications solutions like Ashby, Fountain, Greenhouse, Lever, SAP SuccessFactors, and SmartRecruiters.

Fetcher Plans and Pricing

Custom pricing for Fetcher is available upon request, and they also offer a free demo.

Free demo available

Pricing upon request

Pros

  • Excellent customer support
  • Delivers top talent
  • Easy to use

Cons

  • Challenges with exporting to Excel
  • No transparent pricing
  • Email campaigns are for short term use
8

Visage

Best recruiting database software for blending AI and human sourcing expertise

Visage is a recruiting database software that combines AI-powered search with a team of over 4,000 trained and certified human sourcers.

Why I picked Visage: Visage understands that while AI has the capacity to drastically improve your hiring practices, sometimes you really need the human touch. Their team of over 4,000 sourcers uses AI data to ensure that all candidates are vetted, providing you with the best matches in less time.

Visage analyzes both internal and external candidate profiles, and allows users to upload their own profiles to ensure existing in-house talent is considered for advancement. On external candidate profiles, contact information is quality checked to ensure that your first contact is seamless. Additionally, 46% of their sourcing team members are certified in diversity, helping you eliminate bias and surface diverse candidates in your search.

Visage Standout Features and Integrations

Features include analytics and reporting, enriched profiles, diversity and inclusion management, AI sourcing, one-click outreach, and email templates.

Integrations currently include both SmartRecruiters and Avature.

Visage Plans and Pricing

Custom pricing is available from Visage upon request. Users can also request a free demo and free trial.

Free demo + free trial

Pricing upon request

Pros

  • One-click outreach
  • Emphasis on diversity and inclusion
  • Large in-house sourcing team

Cons

  • Small list of integrations
  • May be best for large companies
  • No transparent pricing
9

SeekOut

Best recruiting database software to diversify your talent pipeline

SeekOut is a recruiting database software with advanced features that allow you to find specialized candidates and diversify your workforce.

Why I picked SeekOut: SeekOut provides an all-in-one talent management solution that aims to reduce unconscious bias and improve the diversity of representation in your talent pool. Hiring teams can source the best candidates using their artificial intelligence (AI) powered search engine, which allows you to use either a direct search or an advanced search using powerful Boolean strings.

In addition to helping you find the best talent from outside your organization, SeekOut also encourages hiring and promoting from within. Their platform enables HR teams to gain a full view of the talent they already have, so that top talent can be accelerated and redeployed.

SeekOut Standout Features and Integrations

Features include AI matching, diversity hiring, ATS rediscovery, applicant review, boolean search, talent analytics, and candidate engagement tools.

Integrations include more than 20 ATS, CRM, and HCM solutions like Avature, Beamery, Jobvite, Recruiterflow, and Workday.

SeekOut Plans and Pricing

SeekOut pricing is available upon request, and they also offer a free demo.

Free demo available

Pricing upon request

Pros

  • Source candidates from multiple platforms
  • Emphasis on diversity
  • Powerful AI capabilities

Cons

  • Search reliant on correct spelling
  • Limited number of export credits / month
  • No transparent pricing available
10

hireEZ

Best recruiting database software for outbound recruiting and accessing top talent

hireEZ is an outbound recruiting database software that helps users find and connect with top talent, building a stronger talent pipeline and more efficient hiring practices.

Why I picked hireEZ: hireEZ is trusted by more than 200k users, including big names like Visa, Deloitte, Wayfair, and Ceridian. Their platform is focused entirely on outbound recruiting, promising 5x more qualified leads delivered through intelligent search. hireEZ keeps an eye on hiring trends in your market, empowering you to create data-backed hiring strategies that will deliver on your business goals. 

hireEZ emphasizes diversity, inclusion, and equity, enabling users to prioritize underrepresented talent in their search. Their intelligent search analyzes data like pronouns and membership in unique professional organizations in order to highlight minority candidates who might otherwise get lost in the shuffle.

hireEZ Standout Features and Integrations

Features include boolean search, team collaboration tools, candidate management, API, resume parsing, workflow management, interview scheduling, and progress tracking.

Integrations available through hireEZ range from ATS and CRM functions, calendar scheduling, and video interview platforms. They include Google, iCIMS, Oracle, Outlook, SAP SuccessFactors, Wedge, and Workable.

hireEZ Plans and Pricing

hireEZ plans for small businesses and individuals start at $169 per month. Pricing for enterprise plans is available upon request, and a 30-day free trial is available for users who fall within the eligibility criteria. 

30-day free trial

From $169/month

Pros

  • Boolean builder
  • Excellent overview of tracking status
  • Intuitive AI sourcing

Cons

  • No “undo” button
  • Some duplicate profiles
  • Base plan lacks some functionality

Best Recruiting Database Software Comparison Chart

Here’s a comparison chart that summarizes basic details about each of my top recruitment database selections. You can view pricing details and the availability of free trials or demos to make quick side-by-side comparisons to help you find the best software that works for your budget.

Tool Free Option Price
1
Manatal

Best recruiting database software for extending the reach of your job posting

14-day free trial

From $15/user/month Visit Website
2
Workable

Best recruiting database software for collaboration and feedback

15-day free trial + free demo

From $129/job posting/month Visit Website
3
Teamtailor

Best recruiting database software for employer branding and career sites

14-day free trial + free demo

Pricing upon request Visit Website
4
Yello

Best recruiting database software for sourcing early talent

Free demo available

Pricing upon request Visit Website
5
BreezyHR

Best recruiting database software for small businesses and startups

14-day free trial

From $171/month Visit Website
6
AmazingHiring

Best recruiting database software for sourcing tech talent

Free demo available

Pricing upon request Visit Website
7
Fetcher

Best recruiting database software for time-saving automations

Free demo available

Pricing upon request Visit Website
8
Visage

Best recruiting database software for blending AI and human sourcing expertise

Free demo + free trial

Pricing upon request Visit Website
9
SeekOut

Best recruiting database software to diversify your talent pipeline

Free demo available

Pricing upon request Visit Website
10
hireEZ

Best recruiting database software for outbound recruiting and accessing top talent

30-day free trial

From $169/month Visit Website

Other Options

Here are a few more options that didn’t make the best recruiting database software list:

  1. Pinpoint

    Best recruiting database software for marketing and attracting top talent

  2. Tracker

    Best recruiting database software for staffing agencies

Recruiting Database Software: Frequently Asked Questions

With so many recruiting database software to choose from, hiring managers and staffing agencies can easily feel overwhelmed by the options.

What’s most important to look for when choosing an applicant tracking system? How important are things like resume parsing or onboarding tools? How do you choose the best recruiting software? Read on to learn more.

Other Resources

More than 98% of Fortune 500 companies use recruitment database software. It’s easy to see why: These solutions allow you to save time, streamline your hiring process, and connect you with the most qualified candidate for each role.

If you’d like to learn more about candidate sourcing, you won’t want to miss these excellent articles from our subject matter experts:

And to stay up to date on the latest from top thinkers in human resources and beyond, sign up for our newsletter. That way, you’ll be the first to see new articles and podcast episodes as they become available.

By Kim Behnke

Kim Behnke is an HR Tool Expert & Writer for People Managing People. She draws on her 9 years of human resources experience and her keen eye for systematic processes to support her analyses of the top HR tools on the market. She is passionate about maximizing efficiencies and streamlining workflows to ensure internal systems run smoothly. Kim's HR experience includes recruitment, onboarding, performance management, training and development, policy development and enforcement, and HR analytics. She also has degrees in psychology, writing, publishing, and technical communication. When away from her desk, she can usually be found outside tending to her ever-expanding garden.

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