33 Best Payroll Software for Small Businesses in 2025

Deel is built for companies hiring across multiple countries that need help managing payroll, compliance, and contractor payments in one place. It’s a strong fit for small businesses expanding internationally or working with distributed teams that need consistent, compliant pay practices.

Why I Picked Deel

I picked Deel because it gives you an easy way to manage payroll and compliance for global employees and contractors without relying on multiple local vendors. You can handle country-specific taxes, mandatory documents, and localized contract terms through prebuilt templates and automated checks.

Deel also helps your team pay people in their local currency through its built-in payments infrastructure, reducing manual work and conversion errors. I like that you can store, update, and sign required documents directly in the platform, which lowers compliance risk. For smaller businesses scaling into new markets, these tools remove much of the admin typically handled by in-country experts.

Deel Key Features

Here are some key features worth highlighting:

• Localized Contract Templates: Prebuilt, country-specific agreements with automatic updates for regulatory changes.
• Global Payments Infrastructure: Pay employees and contractors in 100+ currencies through Deel’s internal payment network.
• Document Collection & Compliance Checks: Automatically request, track, and store required compliance documents.
• Employee Payroll Profiles: Centralized records for taxes, deductions, benefits, and pay history across countries.

Deel Integrations

Integrations include QuickBooks, Xero, Netsuite, BambooHR, Workday, Greenhouse, Lever, Gusto, Expensify, and Zapier.

Rippling is a comprehensive platform that combines HR, IT, and payroll management for small to medium-sized businesses. It simplifies tasks such as employee onboarding, payroll processing, and benefits administration, enhancing operational efficiency.

Why I picked Rippling: It excels in employee onboarding, providing automated workflows that make it easy to get new hires up and running. Rippling integrates HR and IT functions, allowing you to manage devices, apps, and payroll from a single platform.

Its intuitive design helps reduce the time spent on manual tasks. The platform offers flexibility to customize workflows, making it adaptable to your team’s specific needs.

Standout features & integrations:

Features include automated onboarding processes, device management, and benefits administration. Rippling offers payroll automation, ensuring timely and accurate payments. The platform also provides compliance management tools to help your team stay updated with regulations.

Integrations include QuickBooks, Xero, Gusto, Slack, Zoom, Microsoft Teams, Google Workspace, Okta, BambooHR, and Salesforce.

Gusto is built for small to mid-sized U.S. businesses that want simpler, more frequent payroll processing without surprise fees. It gives you full-service payroll plus contractor support and makes it easier to stay tax-compliant across states.

Why I Picked Gusto

I picked Gusto because it lets you run unlimited payrolls each cycle—and you won’t pay for extra runs since every plan includes unlimited payroll runs. It also automatically calculates, withholds, and files federal, state and local payroll taxes for you, which is a huge relief if you don’t have a dedicated payroll team.

I like that it supports both employees and contractors across all 50 states, giving you flexibility as your hiring footprint grows, and the mobile-friendly setup and employee self-service tools make it easy for team members to view paystubs or update info without your intervention.

Finally, because it hooks into your accounting, time-tracking and benefits systems, you can avoid duplicate data entry when payroll touches other parts of your workflow.

Gusto Key Features

Here are some key features worth highlighting:

• Unlimited Payroll Runs: Run payroll as often as you like—regular cycle or off-cycle—without extra fees.
• Automatic Tax Filing: Calculates and files W-2s, 1099s, and taxes for all 50 states, reducing risk of penalties.
• Employee Self-Service Portal: Team members can view payslips, tax documents, and update personal info via the app or web.
• Native Integrations: Sync payroll with your accounting, time-tracking and HR tools to reduce manual work and improve accuracy.

Gusto Integrations

Integrations include QuickBooks Online, Xero, Expensify, Breezy HR, Greenhouse, When I Work, Sapling and Trainual.

Paylocity is designed for small businesses that want accurate payroll without needing a full HR team. It centralizes payroll, employee data, and workforce insights so you can manage day-to-day tasks while keeping everything compliant.

Why I Picked Paylocity

I picked Paylocity because it helps you handle payroll with fewer manual steps by pairing automation with built-in compliance checks. For example, you can review pay runs using customizable dashboards that show the metrics that matter most to your team.

I also like that employees can manage their own information—such as pay stubs or time-off requests—through a self-service portal, and its mobile access makes it easy for managers and employees to take action from anywhere.

For small businesses without dedicated HR staff, these tools make payroll more manageable and consistently accurate.

Paylocity Key Features

Here are some key features worth highlighting:

• Employee Self-Service: Lets employees update personal information, access pay stubs, and request time off.
• Performance Management: Provides tools for tracking goals and employee progress throughout the year.
• Workforce Insights: Offers dashboards that surface patterns in attendance, overtime, and workforce trends.
• Mobile Access: Allows your team to complete payroll-related tasks from the Paylocity mobile app.

Paylocity Integrations

Integrations include QuickBooks, Xero, ADP, BambooHR, Kronos, Salesforce, Microsoft Dynamics, Workday, Greenhouse, and Slack.

Paycor is designed for small and midsize businesses that want flexible payroll tools with multiple payout options. It helps your team run payroll accurately while managing compliance obligations, making it a strong fit for companies that need reliable tax handling and clear visibility into payroll activity.

Why I Picked Paycor

I picked Paycor because it gives your team a dependable way to manage payroll while staying compliant with federal, state, and local tax rules. You can automate key tasks—like calculating wages, deductions, and filings—so payroll runs stay consistent even as your team grows.

I also like that it supports multiple payment formats, including direct deposit, pay cards, and on-demand pay, which helps you meet different employee preferences, and its reporting tools give you quick insights into labor costs, letting you make timely decisions without digging through spreadsheets.

For small businesses without a full HR department, these built-in safeguards and flexible payment choices make a meaningful difference.

Paycor Key Features

Here are some key features worth highlighting:

• Multiple pay options: Offer direct deposit, pay cards, and earned-wage access to fit employee needs.
• Automated tax filing: Calculates, files, and pays payroll taxes on your behalf to reduce compliance risks.
• Custom reporting: Build payroll and labor-cost reports to track trends and support financial planning.
• Employee self-service: Let staff update personal info, view pay stubs, and access tax forms without admin involvement.

Paycor Integrations

Integrations include QuickBooks, Xero, BambooHR, Workday, Gusto, Expensify, Kronos, Salesforce, and NetSuite.

RUN Powered by ADP® is built for small businesses that want reliable payroll with automatic tax handling. It’s especially useful if you manage a growing team and need help keeping up with changing payroll rules and filing deadlines.

Why I Picked RUN Powered by ADP®

I picked RUN Powered by ADP® because it takes the burden of payroll accuracy off your team by handling complex tax calculations for you. Its automated tax filing ensures your forms and payments are submitted on time, reducing the risk of penalties.

You also get compliance alerts that keep you updated as federal, state, or local regulations shift—something many small businesses struggle to monitor. Lastly, employees can access their pay information on their own through self-service tools, and the mobile app lets you run payroll from anywhere.

RUN Powered by ADP® Key Features

Here are some key features worth highlighting:

• Employee Self-Service: Gives staff access to pay stubs and tax documents without involving your admin team.
• Mobile Payroll Processing: Lets you run payroll, approve hours, and manage changes directly from the ADP mobile app.
• Compliance Notifications: Alerts you when labor or tax regulations change so you can stay compliant.
• HR Resource Library: Provides templates, guides, and support tools to help you manage day-to-day HR tasks.

RUN Powered by ADP® Integrations

Integrations include QuickBooks, Xero, Wave, FreshBooks, Sage, ZipRecruiter, Slack, BambooHR, Expensify, and TSheets.

TopSource is designed for small and midsize businesses that manage employees across multiple countries and need reliable payroll compliance. It brings together global payroll processing, localized compliance expertise, and workforce visibility to help teams stay compliant without building internal country-specific knowledge.

Why I Picked TopSource

I picked TopSource because it gives you structured global payroll support backed by in-country compliance expertise. Instead of juggling multiple vendors, you can manage all your international payroll tasks through one platform with country-specific rules applied automatically.

It also helps you track regulatory changes so you don’t miss new filing requirements or documentation updates, and I like that it combines payroll processing with employee data management, making it easier to oversee distributed teams. For businesses expanding into new markets, TopSource provides 24/5 dedicated support and tailored services that adapt to each country’s laws and workforce needs.

TopSource Key Features

Here are some key features worth highlighting:

• Localized Compliance Monitoring: Tracks country-specific tax and labor-law updates to keep your filings accurate.
• Multi-Country Payroll Engine: Processes payroll across different currencies, pay cycles, and statutory requirements.
• Employee Data Management: Stores contracts, documents, and HR details in one place for distributed teams.
• Payroll Insights & Reports: Delivers clear summaries of pay runs, liabilities, and compliance actions.

TopSource Integrations

Integrations include SAP, Oracle, Workday, BambooHR, ADP, QuickBooks, Xero, Gusto, Paychex, and NetSuite.

RemoFirst is a global payroll platform tailored for businesses with remote teams. It simplifies payroll processing and compliance for companies hiring internationally, providing valuable support for managing remote employees.

Why I picked RemoFirst: It offers specialized solutions for remote team management, ensuring compliance across different countries. Features like automated payroll and tax calculations help streamline your operations.

The platform supports multi-currency payments, making it easier to handle international transactions. With a focus on remote work, it provides tools that cater specifically to distributed teams.

Standout features & integrations:

Features include automated payroll processing, compliance management, and multi-currency support. RemoFirst also offers tools for managing contracts and legal documents. Its platform provides an intuitive dashboard for monitoring payroll activities.

Integrations include QuickBooks, Xero, BambooHR, Gusto, ADP, Expensify, Slack, Zoom, Microsoft Teams, and Workday.

OnPay is a payroll and HR software solution designed for small to medium-sized businesses. It focuses on payroll processing, benefits management, and HR tasks, providing value to teams looking for a comprehensive tool.

Why I picked OnPay: It integrates smoothly with popular accounting tools, making it a great choice for businesses that need seamless financial management. OnPay offers automated tax filings, reducing the burden on your team.

The software also provides employee self-service options, empowering your staff to manage their own information. Its user-friendly interface and flexibility make it ideal for growing businesses.

Standout features & integrations:

Features include automated payroll processing, tax filing, and benefits management. OnPay also supports employee self-service, allowing your staff to access their pay stubs and tax forms online. The platform offers compliance management to help your team stay updated with regulations.

Integrations include QuickBooks, Xero, TSheets, QuickBooks Online, Gusto, Expensify, FreshBooks, Deputy, Mineral, and PosterElite.

Paychex Flex is a payroll and HR software solution aimed at small to medium-sized businesses. It offers payroll processing, HR management, and benefits administration, providing essential tools for managing your workforce.

Why I picked Paychex Flex: It offers customizable payroll solutions, allowing you to tailor the platform to fit your business needs. Features like flexible payroll entry and comprehensive reporting help you manage payroll efficiently.

The software also provides mobile access, making it easy for your team to handle tasks on the go. With dedicated support, Paychex Flex ensures you have the resources you need to succeed.

Standout features & integrations:

Features include payroll processing, benefits administration, and time and attendance tracking. Paychex Flex also offers employee self-service, letting your team access their pay information easily. The platform provides detailed analytics to help you make informed decisions.

Integrations include QuickBooks, Xero, NetSuite, BambooHR, Sage Intacct, TSheets, Kronos, Salesforce, Microsoft Dynamics, and Workday.

HiBob is a human resources and payroll software designed for modern businesses. It focuses on HR management, payroll processing, and employee engagement, offering a fresh approach to managing your team.

Why I picked HiBob: It features a modern user interface that enhances the user experience, making it intuitive for your team. HiBob offers dynamic reporting, allowing you to track employee performance with ease.

Its social media-inspired features promote engagement and collaboration among team members. The platform also supports global payroll, catering to businesses with international operations.

Standout features & integrations:

Features include advanced reporting tools, customizable dashboards, and employee engagement features. HiBob offers performance management tools to help you track and improve employee performance. The platform provides compliance support to ensure your team adheres to regulations.

Integrations include QuickBooks, Xero, BambooHR, Workday, Slack, Microsoft Teams, G Suite, Okta, Greenhouse, and Lever.

Bambee is an HR service platform designed for small businesses seeking professional HR guidance. It focuses on HR compliance, policy creation, and employee management, giving your team access to dedicated HR support.

Why I picked Bambee: It provides personalized HR support services, making it unique for small businesses needing expert advice. Bambee offers a dedicated HR manager to help you navigate complex HR issues.

The platform assists in creating customized HR policies tailored to your business needs. With compliance tracking and regular audits, it helps ensure your team stays aligned with regulations.

Standout features & integrations:

Features include dedicated HR managers, compliance tracking, and HR policy creation. Bambee also offers employee training resources to help your team stay informed. The platform provides audit support to ensure compliance with labor laws.

Integrations include QuickBooks, Xero, Gusto, ADP, BambooHR, Zenefits, Paychex, Paycor, Rippling, and Workday.

QuickBooks Online is an accounting software designed for small businesses. It helps with financial management, invoicing, and payroll processing, offering essential tools for your business operations.

Why I picked QuickBooks Online: It integrates accounting and payroll functions, making it ideal for small businesses needing a unified financial solution. Features like invoicing and expense tracking help you manage your finances efficiently.

QuickBooks Online offers customizable reports, giving you insights into your business performance. Its cloud-based platform allows you to access your data anytime, anywhere.

Standout features & integrations:

Features include invoicing, expense tracking, and financial reporting. QuickBooks Online also provides bank reconciliation to keep your accounts accurate. The platform offers tax management tools to simplify your tax season.

Integrations include Shopify, Square, PayPal, Stripe, HubSpot, TSheets, Expensify, Bill.com, Salesforce, and Amazon.

TimeTrex is a workforce management software designed for businesses of all sizes. It focuses on time tracking, payroll processing, and employee scheduling, providing tools to manage workforce attendance effectively.

Why I picked TimeTrex: It excels in scheduling and attendance, offering features that simplify workforce management. TimeTrex provides automated scheduling, helping you optimize your team's shifts and reduce conflicts.

The platform offers detailed attendance tracking, ensuring your records are accurate and up-to-date. With its focus on scheduling, TimeTrex helps keep your operations running smoothly by efficiently managing employee time.

Standout features & integrations:

Features include time tracking, automated scheduling, and payroll processing. TimeTrex also offers biometric time clocks, ensuring accurate employee check-ins. The platform provides compliance management tools to help your team adhere to labor laws.

Integrations include QuickBooks, ADP, Paychex, BambooHR, Sage, Xero, Gusto, NetSuite, Microsoft Dynamics, and Slack.

Patriot Payroll is a payroll software designed for small businesses looking for a cost-effective solution. It handles payroll processing and tax filing, providing essential tools to manage employee payments and compliance.

Why I picked Patriot Payroll: It offers affordable pricing, making it accessible for small businesses on a budget. The software provides easy payroll setup and straightforward tax filing options.

Patriot Payroll also includes direct deposit and printable checks, giving flexibility in how you pay your team. Its simple interface ensures that you can manage payroll tasks without unnecessary complications.

Standout features & integrations:

Features include time and attendance tracking, customizable payroll reports, and employee self-service. Patriot Payroll also offers automated tax calculations, reducing the risk of errors. The platform provides a comprehensive payroll history, allowing you to review past payments easily.

Integrations include QuickBooks, Xero, TSheets, Expensify, FreshBooks, Gusto, Sage, BambooHR, Zoho Books, and ADP.

GoCo is a cloud-based HR and payroll platform tailored for small to medium-sized businesses. It focuses on payroll processing, benefits administration, and HR management, providing a streamlined way to handle employee-related tasks.

Why I picked GoCo: It offers a user-friendly interface, making it easy for you and your team to navigate and manage HR tasks. GoCo provides customizable workflows that adapt to your specific business needs.

The platform also supports benefits administration, helping you manage employee benefits efficiently. With automated payroll processing, you can ensure accuracy and compliance without hassle.

Standout features & integrations:

Features include time tracking, performance management, and document management. GoCo offers employee self-service, allowing your team to access and update their information. The platform provides compliance tools to help your business adhere to regulations.

Integrations include QuickBooks, Xero, BambooHR, Gusto, ADP, TSheets, Expensify, Slack, Google Workspace, and Microsoft Teams.

Zenefits is a comprehensive HR platform designed for small to medium-sized businesses. It offers a range of services including payroll processing, benefits administration, and HR management, catering to the diverse needs of your team.

Why I picked Zenefits: It excels in benefits management, providing tools that simplify the administration of employee benefits. Zenefits offers an intuitive dashboard that makes it easy to manage benefits, payroll, and compliance in one place.

The platform provides automated onboarding features, helping you get new hires up to speed quickly. With its focus on efficiency, Zenefits ensures that you can handle HR tasks with minimal hassle.

Standout features & integrations:

Features include automated compliance management, time tracking, and performance reviews. Zenefits also offers mobile access, allowing your team to manage HR tasks from anywhere. The platform provides employee self-service options to update personal information and benefits.

Integrations include QuickBooks, Salesforce, Slack, G Suite, Microsoft Office 365, Xero, Expensify, Asana, Deputy, and Greenhouse.

PrimePay is a payroll and HR software solution tailored for small to medium-sized businesses. It focuses on payroll processing, benefits administration, and compliance management, offering essential tools to keep your business running smoothly.

Why I picked PrimePay: It provides strong compliance support, ensuring your team adheres to the latest regulations. PrimePay offers automated tax filing, reducing the risk of errors and penalties.

The software also provides benefits management, allowing you to easily administer employee benefits. With its emphasis on compliance, PrimePay helps you navigate the complexities of payroll and HR requirements.

Standout features & integrations:

Features include automated payroll processing, tax filing, and benefits administration. PrimePay offers time and attendance tracking, helping you manage employee hours accurately. The platform also provides HR support tools to assist with employee management tasks.

Integrations include QuickBooks, Xero, Sage, Microsoft Dynamics, ADP, BambooHR, NetSuite, Kronos, Salesforce, and Workday.

Wave Payroll is a software designed for small businesses to manage payroll tasks with ease and accuracy. It offers tools that allow you to efficiently handle employee payments and tax filings, ensuring compliance and reducing manual workload.

Why I picked Wave: I selected Wave Payroll as a strong option for payroll software for small businesses because it offers automatic tax payments and filings in the U.S. (all 50 states) and Canada.

It supports both employee and contractor payments and automatically generates year-end tax forms like W-2s, 1099s, T4s and T4As. It also produces automatic payroll journal entries that connect with your accounting records so you don’t have to manually reconcile payroll expenses and taxes.

Standout features & integrations:

Features include automatic tax remittances — in Canada via the CRA, and in the U.S. across federal and state levels — reducing the burden of tracking due dates and payments. It also provides employee access portals where team members can log in securely to view pay stubs, tax forms, and update banking/contact info.

Integrations are not currently listed.

FinancePal is a financial management service tailored for small businesses. It focuses on bookkeeping, tax preparation, and payroll management, providing essential support to keep your finances in order.

Why I picked FinancePal: It offers comprehensive bookkeeping services, ensuring your financial records are accurate and up-to-date. FinancePal provides personalized bookkeeping solutions that cater to your business needs.

The platform assists with tax preparation, reducing the stress of tax season. With its payroll management tools, you can handle employee payments efficiently and accurately.

Standout features & integrations:

Features include detailed financial reporting, tax filing assistance, and payroll processing. FinancePal also offers expense tracking, helping you monitor your business spending. The platform provides cash flow management tools to ensure your business stays financially healthy.

Integrations include QuickBooks, Xero, Sage, FreshBooks, ADP, Gusto, Paychex, NetSuite, Zoho Books, and Wave.