10 Best Automated Payroll Software to Save Time in 2023

Deel is a comprehensive automated payroll software that lets you take care of multi-country payroll processes in one central platform. This modern solution takes the guesswork out of calculating taxes, deductions, and other pay-related information. With Deel, employers can save time and money while ensuring their employees are paid on time and accurately.

Deel’s employer of record service uses their in-house payroll team to take care of local payroll details like 13th month pay or accrued vacation. Through its intuitive dashboard, companies can make one single mass payment, with Deel automatically initiating direct deposits and payslips. Deel also includes automated tax filing features that help streamline the entire process from beginning to end. 

To pay contractors, Deel supports many contract types and offers a number of withdrawal services like Wise and Payoneer. Moreover, this automated payroll platform offers security features such as two-factor authentication for added peace of mind when processing payments.

You can integrate Deel with your accounting and reporting software with pre-built integrations or by connecting through the Deel Open API to automate and sync data across your HR tech stack. Key native integrations include Ashby, BambooHR, Expensify, Greenhouse, Hibob, Netsuite, Okta, OneLogin, Quickbooks, SCIM, Xero, Workday, and Workable.

Overall, Deel is an ideal choice for businesses looking for an efficient way to manage their payroll process without dealing with manual entry or working with multiple platforms. 

Deel offers flat pricing upon request, as well as a free demo.

Papaya Global is a global work operating system (OS) that helps businesses manage their global payroll, payments, and workforce. It's designed for companies with employees in multiple countries since it's built to handle the complexities of international payroll and compliance.

I chose Papaya Global because it's more than just another payroll tool. It's specifically designed for businesses with a global workforce, which is becoming more and more common these days.

Also, its powerful automation engine takes care of all the calculations and compliance requirements for you, meaning you won't have to worry about making mistakes or missing deadlines. It does this by incorporating artificial intelligence (AI) into its software, which automatically audits your payroll data to ensure it's error-free before you process payroll.

There are several other features that also make Papaya Global stand out from the competition. It has a very intuitive user interface, which makes it easy to navigate and find what you need, which is always a bonus in my books. It also has a great reporting feature that gives you insights into your global payroll and workforce, helping you make better data-driven decisions so you can further optimize your operations.

Integrations are available with numerous other tools, to help you get the most out of their automations. Key systems to note include popular HR platforms like HiBob, Namely, Netsuite, Oracle HCM, SAP SuccessFactors, and UKG Pro, so you can easily sync your employee data.

Insperity is a cloud-based software that streamlines payroll management, employee benefits, HR tasks, and compliance for small and mid-sized businesses. It offers a comprehensive suite of services that cater to different aspects of employee management, making it a one-stop shop for all things HR-related.

I chose Insperity as one of the best-automated payroll software to save teams time because it simplifies the payroll process, eliminating the need for manual data entry and repetitive calculations. With Insperity, I can easily manage payrolls, taxes, and other deductions in one place, without worrying about errors or discrepancies.

One of the standout features of Insperity is its user-friendly interface. The software is easy to navigate and comes with a dashboard that provides a quick overview of key HR metrics, including headcount, turnover rate, and benefit costs. Additionally, Insperity offers excellent customer support, with a dedicated team of experts available 24/7 to answer any questions or concerns.

Another feature that sets Insperity apart is its comprehensive HR services. The software offers a range of HR solutions, including recruitment, training, performance management, and compliance. This makes Insperity a valuable asset for businesses looking to manage their entire HR function in one place.

Insperity integrates with a variety of third-party tools, including QuickBooks, Xero, and other accounting software. This means that users can easily sync their payroll data with other systems, eliminating the need for manual data entry.

Justworks is a comprehensive HR and payroll platform designed for small to medium-sized businesses.

Justworks offers a user-friendly interface that allows businesses to easily manage payroll and related tasks. The platform is easy to navigate, and the process for setting up and running payroll is straightforward. Justworks automates the entire payroll process, from calculating and processing payroll to filing taxes and sending out pay stubs. This helps to save time and reduce errors.

Features include automated deposits, one-off payments, payroll tax fillings, automated payroll notifications, and hands-off payroll tax payments.

Integrations include Xero, Quickbooks, 15Five, Accurate Background, Bench, Checkr, Culture Amp, Expensify, Found, JazzHR, Lattice, Pilot, Remote, Teampay, Velocity Global, and Zip Recruiter.

OnPay is a small business payroll solution designed to do the heavy lifting for small businesses. Payroll can be run on any schedule, including multiple payroll schedules for different employees. 

The software withholds all payroll taxes on each pay run, makes tax payments, and files the appropriate tax forms. Both W-2 and 1099 contractors can be paid from the same dashboard by direct deposit, debit card, or cheque. 

Garnishments can be set up with a couple of clicks, with details automatically reported in paystubs and expense reports. OnPay also allows you to easily incorporate extra payments such as tips or commissions. The system includes advanced reporting, with the option to filter by employee type, location, or department. 

OnPay integrates with popular platforms such as Deputy, PosterElite, QuickBooks Desktop, QuickBooks Online, QuickBooks Time, Xero, and When I Work.

Pricing for OnPay starts at $6/user/month plus a $40/month base fee. A 30-day free trial is also available. 

QuickBooks Online is a payroll management and general accounting software for small businesses in the US, Canada, Australia, and the United Kingdom. Its feature set spans across various financial management needs, including invoicing, expense tracking, and payroll management.

The software's automation capabilities cover payroll processing, tax deductions, and tax filings. You can set up your payroll to run automatically, and review and approve pay before it's processed. It can also automatically calculate and deduct payroll taxes in all 50 US states.

Garnishments, deductions, health benefits, and workers compensation can all be managed with the software. It also provides more general accounting tools, like expense and receipt management and invoicing and payment management.

QuickBooks Online integrates with over 450 business apps like Square, Stripe, Paychex, Insightly CRM, Mailchimp, Shopify, eBay, BigCommerce, Magento, Squarespace, Etsy, Katana, and ProjectWorks. Pricing starts from $30 per month, and a 30-day free trial is available.

Square Payroll is an online payroll solution that helps businesses pay employees and handle payroll tax. Features include tools for automated tax filing, payroll process automation, and employee benefits management. 

The software allows companies to track workers' compensation and ensure payroll compliance at all times. Managers can easily manage salaried employees, hourly employees, and contractors. 

Employees are paid based on the hours worked, with data automatically pulled from the Square Point of Sale app. The system also calculates paid time-off and the total labor cost for each employee. 

Square Payroll integrates with various payment processing tools, accounting software, and employee management systems, including Square POS and QuickBooks.

Pricing for Square Payroll starts at $5/user/month. There is no free trial.

Gusto offers a payroll and HR software solution designed to be both smart and easy to use. You can run payroll as often as you need with no extra charges, setting everything up with just a few clicks. 

The software calculates taxes and files with the appropriate government agencies every time you run payroll. Employee I-9s and W-2s, and contractor 1099s are stored and organized online, so there are no forgotten forms or signatures. You can also use Gusto to pay international contractors in 80 different countries. 

The payroll platform is designed to work seamlessly with other Gusto tools, covering areas such as health insurance, 401(k), workers’ compensation, time tracking, and PTO. Time tracking with geolocation is included, ensuring that everyone gets accurate payments.

Gusto integrates with popular platforms such as Clover, QuickBooks, Trainual, TSheets, and Xero. 

Pricing for Gusto starts at $6/employee/month plus a $40/month base fee. A 30-day free trial is also available.

UKG Pro Payment Service aims to make tax filing and wage attachment disbursement less time-consuming, stressful, and prone to errors. This HR support solution helps businesses reduce risks, avoid penalties, and process filings or payments promptly. 

The technology is modern and scalable, to support growing organizations. You can control, run, and automate payroll in ways that match your needs—improving efficiency and reducing the number of manual processes.

UKG Pro Payment Service ensures that employees are paid quickly, consistently, and fairly. The process is designed to be transparent, so employees find it easy to access and understand their pay.  

UKG Pro integrates with many other software platforms via the UKG Pro Connector Hub API Explorer.

UKG Pro Payment Service offers customized pricing upon request.

SurePayroll is a cloud-based payroll service for small businesses and households that employ staff such as nannies. It offers resources for tax form submission and legal compliance, payroll calculation, and direct deposits. Federal, state, and local taxes are calculated automatically.  

You can automate regular payroll runs, make necessary changes, and get reminders before processing begins. It’s also easy to manage payroll runs from anywhere using their mobile app. 

The reporting module offers insights into payroll, employee data, and health benefits. You can view and download customizable reports and eliminate manual errors using the integrated time clock. 

SurePayroll integrates with accounting software such as Kashoo, QuickBooks, Sage 50, and Xero.

Pricing for SurePayroll starts at $19.99/user/month, and a 60-day free trial is available.