20 Best HRMS for Small Business in 2025: Reviewed & Compared

Deel is a global HRMS solution designed for businesses of all sizes. Deel’s HR tools are completely free for small businesses, making it a powerful platform to manage additional help from anywhere in the world.

Why I picked Deel: Employees and contractors can self-manage their pay and personal data, which reduces admin load. The platform provides a polished and consistent payment experience, making it easy to update their own data and set up withdrawals.

Plus, Deel has positive online reviews from clients and their workers, and offers 24/7 online chat support.

Deel Features and Integrations:

Features include contract and stock option management, expense reimbursements, and compliance tracking. Their automated onboarding with compliance document collection is also a great time saver. 

The platform has a clean and straightforward user interface that makes it easy to manage employees and contractors without having to juggle several tools. In addition, Deel also offers global employer of record (EOR) services, making it possible for organizations to hire and manage talent in 150+ countries without having to open a legal entity abroad.

Integrations are available with a handful of popular HR and accounting software systems, including Ashby, BambooHR, Expensify, Greenhouse, Hibob, Netsuite, Okta, OneLogin, Quickbooks, SCIM, Xero, Workday, and Workable.

Deel’s HR management tools are free for businesses. They offer flat rate pricing for their hiring and payroll services, so you can simply scale up or down depending on your situation. You can request a free demo through their website to discuss your hiring needs.

Paylocity is a cloud-based human resource management system (HRMS) that helps small businesses handle payroll, benefits, compliance, and employee engagement in one place. 

Why I picked Paylocity: One reason I chose Paylocity is its built-in compliance dashboard. This feature gives you quick access to important information like work authorizations, EEO and FLSA data, and certifications, helping you stay on top of changing regulations. It also includes interactive training courses to educate your team on topics like harassment and cybersecurity, so you can reduce risk without hiring extra help.​

I also like its payroll management capabilities. Paylocity offers automated tax filing, direct deposit, and wage garnishment services, which are all built into the platform. These tools help reduce manual payroll tasks and ensure your business stays compliant with tax laws. You can also run reports to audit payroll for accuracy before submission, making it easier to catch errors before they impact your employees.

Paylocity Features and Integrations:

Features include position and seat-level management, which lets you assign required skills and certifications to specific roles, helping you plan for future vacancies and budget changes. Additionally, the compensation management tool allows you to align pay structures with your business goals, making it easier to offer competitive salaries.

Paylocity also offers a benefits administration feature that supports electronic file feeds to carriers and tracks ACA compliance, simplifying open enrollment and ongoing benefits management.

Integrations include over 400 tools, like 24HourFlex, Criteria Corp, eSkill, HighMatch, PARiM, Plum, The Predictive Index, 15Five, 401GO, 4MyBenefits, BambooHR, and Greenhouse.

HiBob is a human resources platform designed to simplify people management and enhance the work experience for employees. It offers a range of tools to help businesses manage HR processes effectively, whether your team works onsite, remotely, or in a hybrid setup. 

Why I picked HiBob: For small businesses, HiBob is great because of its customizable workflows and performance management features. The platform allows you to tailor HR processes to fit your company's unique needs, ensuring that tasks such as onboarding and performance reviews align with your specific requirements. This flexibility is particularly beneficial for small businesses looking to establish efficient HR practices without unnecessary complexity.

Another key feature is HiBob's compensation management tool. It enables you to manage and establish company-wide consistency around pay, create compensation bands, and connect to workforce planning. This centralized approach helps maintain transparency and fairness in employee compensation.

HiBob Features and Integrations:

Features include time and attendance tracking, which helps monitor employee hours and manage schedules effectively. The platform also offers a survey feature, allowing you to gather employee feedback and gauge engagement levels.

Additionally, HiBob provides people analytics, offering real-time data to inform strategic HR decisions and improve overall workforce management.

Integrations include ADP, Breezy, Globalization Partners, Paylocity, Trinet, Xero, Sequoia Tech, Greenhouse, Slack, Deel, and NetSuite.

BambooHR is an all-in-one HR management platform designed to help small and medium-sized businesses manage employee data, hiring, and onboarding processes. It focuses on automating repetitive HR tasks and simplifying workflows, making it easier for teams to stay organized and efficient.

Why I picked BambooHR: It offers tools that save your team time by automating everyday HR tasks like tracking employee information, managing time-off requests, and organizing hiring pipelines. It’s designed with a simple, intuitive interface that helps your team quickly find what they need without a steep learning curve.

Its onboarding checklist, self-service employee portal, and time-tracking tools keep your processes smooth while focusing on automation and simplicity. By cutting down on manual work, your team can spend more time on meaningful tasks.

BambooHR Features and Integrations:

Features include an HRMS database that supports HR analytics across the employee lifecycle, time off and benefits tracking tools, employee experience features, and hiring and onboarding tools. You can track applicants, send out digital offer letters with e-signature capabilities, and automate your onboarding and offboarding processes.

The platform also helps you conduct performance reviews, send out surveys, store digital documents, schedule team events, and share company news. You can also integrate the solution with your payroll software and training systems to centralize all your HR topics.

Integrations include Checkr, 15Five, Leapsome, Lattice, Slack, Indeed, Zapier, Deel, and many others.

RemoFirst is a human resources management solution that offers global HR services, including international employee benefits, and compliance management. Their software also helps users streamline HR operations and improve efficiency, helping save money on administrative costs.

Why I picked RemoFirst: Their Employer of Record (EOR) services help businesses manage payroll processes, benefits, and taxes for their workforce more effectively by accessing their pool of legal experts and HR professionals. Users can enroll employees in health, dental, and other benefits programs.

RemoFirst provides a centralized hub for all HR data, allowing users to create custom workflows and automate HR processes including onboarding, performance reviews, and compliance tracking. They provides a secure environment for storing employee data, ensuring that sensitive information is protected.

Their payroll module makes it easy to calculate payroll taxes and send direct deposit payments to employees' bank accounts. It can also calculate and handle bonuses, equity, and benefits in compliance with local employment laws.

In addition, RemoFirst can handle the logistics of providing equipment like laptops to international hires too.

RemoFirst Features and Integrations:

Features include robust dashboards with visual graphs summarizing employee data, expenses, and performance, and a comprehensive HR database of policies and procedures to create a smooth onboarding process. Employees have access to self-service features that make finding the information they need a hassle-free affair.

Its performance management tools also help managers and employees set and track goals, receive feedback, and measure progress over time.

It's a scalable solution that can be customized to meet the needs of startups and small-scale enterprises.

Integrations include Slack, Microsoft Teams, Google Workspace, BambooHR, Greenhouse, Workable, Lever, Gusto, QuickBooks, Xero, Zapier, HubSpot, Salesforce, Asana, Trello, Jira, PayPal, Stripe, and TransferWise.

Trinet is a cloud-based HR technology platform that offers a suite of HR solutions for small and medium-sized businesses. It provides tools for payroll, benefits, and compliance to support your team and help your business grow. Trinet’s features are tailored to streamline everyday HR tasks so you can focus on your business goals.

Why I picked Trinet: It's great for companies that are growing and need an all-in-one solution to manage their HR processes efficiently. What sets Trinet apart from other HRMS tools is its focus on compliance and risk management.

Through their PEO services, the platform includes access to a team of HR professionals who stay up to date on the latest regulations and can help businesses navigate complex HR issues. This added layer of support is invaluable for small businesses that may not have a dedicated HR department.

Trinet Features and Integrations:

Features include access to in-depth HR analytics, industry-specific compliance tools, and a library of employee resources. You can generate detailed reports to better understand your workforce and address potential challenges. The platform also includes tools to manage benefits enrollment and track performance data effectively.

The software also includes payroll processing, time and attendance tracking, HR compliance, onboarding and offboarding, and an employee self-service portal that is mobile-friendly.

Integrations include QuickBooks, Oracle NetSuite, Sage Intacct, BambooHR, Lattice, Greenhouse Software, Carta, and Xero. This makes it easy to connect your HR data with other systems you may be using.

Eddy is an human resources information system (HRIS) that's designed for small and medium-sized businesses. It simplifies core HR functions like hiring, onboarding, time tracking, and employee management, offering an intuitive platform for teams to manage their workforce.

Why I picked Eddy: It offers an easy-to-navigate employee directory where you can organize all your team’s information in one place. It simplifies tracking contact details, job titles, hire dates, and even custom fields to suit your needs. Its intuitive design ensures you can access the data you need without extra steps.

Beyond the directory, it also includes features like time tracking and PTO management that integrate seamlessly into the broader platform. These tools make it easy to centralize HR tasks and keep everything organized.

Eddy Features and Integrations:

Features include an applicant tracking system to help you manage hiring, an intuitive onboarding workflow to ensure new hires feel supported from day one, and a time tracking feature for monitoring work hours and PTO.

Eddy’s platform also includes simple document storage, making it easier to store and retrieve employee records.

Integrations include Google Calendar, Microsoft Outlook, QuickBooks, BambooHR, Gusto, Xero, and ADP.

Factorial is a cloud-based HR management software that covers everything from employee onboarding, time tracking, leave management, to performance reviews. It's like having an extra pair of hands to handle all the nitty-gritty HR tasks, freeing up your time to focus on the bigger picture.

Why I picked Factorial: I chose Factorial for small businesses because it's user-friendly and doesn't require a steep learning curve. You can be up and running in no time, and it's perfect for companies that don't have a dedicated HR team yet.

Factorial distinguishes itself by prioritizing employee well-being through a dedicated module that allows employees to provide anonymous feedback, report concerns, and suggest improvements. This module provides a secure space for employees to express their opinions without fear of reprisal, fostering an open and transparent communication culture. It also includes sentiment analysis capabilities that help HR teams identify trends and address potential issues proactively.

By actively involving employees in shaping their work environment, Factorial promotes a stronger sense of belonging, leading to higher engagement levels and a more positive workplace culture.

Factorial Features and Integrations:

One of the standout features of Factorial is its employee self-service portal which allows employees to manage their personal details, request time off, and view their payslips all in one place. It's a huge time-saver and can significantly reduced the number of HR-related queries you receive.

Factorial goes beyond standard HR software by incorporating an intelligent document management feature. This feature uses advanced optical character recognition (OCR) technology to automatically scan and extract relevant information from various HR-related documents, such as contracts, resumes, and invoices.

Other useful HR features include time and attendance tracking, shift management tools, training management, and employee performance tracking.

Integrations include Sage, Gmail, Payflow, Dynamics 365, LinkedIn, TravelPerk, PowerBI, Indeed, Recruitee, Slack, and other. 

Sage HR is a cloud-based HR management tool designed to help small businesses manage core HR functions such as recruiting, onboarding, scheduling, and performance efficiently. The platform is built to cater to teams looking for an intuitive, user-friendly HR solution to handle day-to-day workforce management tasks.

Why I picked Sage HR: It offers features specifically tailored to managing shifts and timesheets, making it ideal for teams that rely on accurate time tracking. Its drag-and-drop scheduling tool helps you quickly plan and adjust shifts without complications. Plus, timesheets are automated, reducing the hassle of manual entries.

The leave management system integrates seamlessly with shift planning, ensuring accurate schedules. These features combine to provide a practical solution for businesses managing hourly workers or flexible schedules.

Their modular approach means that small businesses can choose and pay only for the specific features and capabilities they need instead of paying a hefty price for an entire HRMS platform with features they don’t even need.

Standout Features & Integrations:

Features include easy access to employee records, a centralized document hub for contracts and policies, and customizable reports to analyze workforce data. The self-service portal allows your team to request time off and track their schedules in real time. These tools are designed to simplify your HR processes and reduce administrative overhead.

Other features include HR workflows, expense management tools, work-life programs, onboarding processes, organizational charts, and comprehensive reporting. Their HR software solution is also mobile-friendly, providing employees with remote access to everything they need such as their schedules, company policies, and pay slips.

Integrations include Sage Accounting, BambooHR, Slack, Zapier, Xero, QuickBooks, Google Calendar, Microsoft Teams, and Outlook.

Insperity is a cloud-based HRMS (human resource management system) that's designed to help small business owners manage their HR tasks more efficiently.

Why I picked Insperity: It offers specialized HR solutions for businesses in the United States, focusing on streamlining complex compliance requirements and administrative burdens. 

You can also access HR expertise to navigate employment regulations, making it especially suitable for businesses that need local HR support. This level of functionality combined with compliance tools aligns well with businesses looking for a reliable HRMS.

Overall, Insperity is an excellent HRMS software for small businesses looking to streamline their HR operations and improve their compliance. Its comprehensive features, user-friendly interface, and excellent customer support make it a top choice in the market.

Insperity Features and Integrations:

Features include a wide range of HR-related tools, such as payroll management, benefits administration, time and attendance tracking, employee onboarding, and more. Its payroll management feature stands out with capabilities like direct deposit, tax filing, and detailed reporting, ensuring compliance while simplifying administrative tasks.

The platform also includes an employee self-service portal, allowing employees to view and manage their benefits, access pay stubs, and submit time-off requests.

Integrations are available with QuickBooks, Microsoft Office, and several time and attendance tracking systems. However, it's worth noting that Insperity's integrations are somewhat limited compared to some other HRMS software options in the market.