20 Best HRMS for Small Business in 2025: Reviewed & Compared

Deel is a global HRMS solution designed for businesses of all sizes. Deel’s HR tools are completely free for small businesses, so it’s a powerful platform to manage additional help from anywhere in the world.

The Deel platform has a clean and straightforward user interface that makes it easy to manage employees and contractors without having to juggle several tools. Features include contract and stock option management, expense reimbursements, and compliance tracking. In addition, their automated onboarding with compliance document collection is a great time saver. 

Employees and contractors can self-manage their pay and personal data, which reduces admin load. The platform provides a polished and consistent payment experience, making it easy to update their own data and set up withdrawals.

Deel has positive online reviews from clients and their workers. The company offers 24/7 online chat support.

Deel integrates with a handful of popular HR and accounting software systems, including Ashby, BambooHR, Expensify, Greenhouse, Hibob, Netsuite, Okta, OneLogin, Quickbooks, SCIM, Xero, Workday, and Workable.

Deel’s HR management tools are free for businesses. They offer flat rate pricing for their hiring and payroll services, so you can simply scale up or down depending on your situation. You can request a free demo through their website to discuss your hiring needs.

BambooHR is a leading cloud-based performance management system. The tool helps small business owners improve their existing processes with automation and simplified workflows.

The great thing about Bamboo HR is that it has all the HR tools a small business would need. You can track applicants, automate your onboarding and offboarding processes, and monitor your employees’ performance.

The platform enables you to carry out performance reviews, send out surveys, store and sign documents, schedule team events, and share company news. You can integrate the solution with your payroll software and training systems to centralize all your HR topics.

BambooHR integrates with Checkr, 15Five, Leapsome, Lattice, Slack, Indeed, Zapier, Deel, and others.

BambooHR costs from $4.95/user/month. You can try out the solution for free for seven days. The solution offers a live demo.

Remofirst is a human resources management solution that helps companies with global HR services, international benefits, and compliance. Their Employer of Record (EOR) services help businesses manage payroll processes, benefits, and taxes for their workforce more effectively by accessing their pool of legal experts and HR professionals. Their software also helps users streamline HR operations and improve efficiency, helping save money on administrative costs.

Remofirst provides a centralized hub for all HR data, allowing users to create custom workflows and automate HR processes including onboarding, performance reviews, and compliance tracking. They provides a secure environment for storing employee data, ensuring that sensitive information is protected. Users can enroll employees in health, dental, and other benefits programs. Their payroll module makes it easy to calculate payroll taxes and send direct deposit payments to employees' bank accounts. It can also calculate and handle bonuses, equity, and benefits in compliance with local employment laws. In addition, Remofirst can handle the logistics of providing equipment like laptops to international hires too.

Their dashboard with visual graphs provides an overview of employees, expenses, and performance. Remofirst provides a comprehensive database of HR policies and procedures for a smooth onboarding process. Employees have access to self-service features that make finding the information they need a hassle-free affair. Its performance management tools help managers and employees set and track goals, receive feedback, and measure progress over time. Remofirst is a scalable solution that can be customized to meet the needs of startups and small-scale enterprises.

Remofirst’s services cost from $199/employee/month and are available in 170+ countries. They also offer a $25/month plan if you only need to manage global contractors. There is no free trial available, but you can request a free demo through their website.

As an HRMS, Paycor helps businesses manage employee data, onboard new employees, and automate payroll and tax compliance. Paycor’s payroll system can automatically calculate and withhold taxes, track employee hours, and generate pay stubs. It offers a wide range of reports that allow employers to track employees' compensation history and compare it to market rates, which can be used to ensure that employees are being paid fairly and identify opportunities for cost savings.

Paycor’s compliance tools help businesses comply with federal, state, and local employment laws. These tools include a compliance calendar, an onboarding checklist, and a document library. Its self-service portal helps small businesses manage their payroll and HR needs by providing a secure online environment where they can access their account information and take care of tasks such as managing employee records, running payroll reports, and paying invoices. The self-service portal helps businesses save time and money by eliminating hiring a separate payroll and HR provider. The portal has the ability to create custom reports, set up automatic payments, and track employee vacation days.

Paycor’s Work Opportunity Tax Credit (WOTC) feature allows employers to take advantage of federal and state tax credits for hiring employees from certain target groups, such as veterans and food stamp recipients. Businesses can offset the costs of training new employees. The HRM system provides dedicated customer support, ensuring users have the resources to run their businesses effectively. It integrates with various third-party applications, making it easy to manage all HR data in one central location.

Pricing for Paycor starts at $199/month.

TriNet is a cloud-based HR technology platform that offers a suite of HR solutions for small and medium-sized businesses. It covers everything from payroll and benefits administration to compliance and risk management.

It's great for companies that are growing and need an all-in-one solution to manage their HR processes efficiently. It also has a user-friendly interface and robust feature set. What sets TriNet apart from other HRMS tools is its focus on compliance and risk management. The platform includes a team of HR professionals who stay up to date on the latest regulations and can help businesses navigate complex HR issues. This added layer of support is invaluable for small businesses that may not have a dedicated HR department.

Its standout features include payroll processing, benefits administration, time and attendance tracking, HR compliance, onboarding and offboarding, performance management and an employee self-service portal.

Integrations include QuickBooks, Oracle NetSuite, Sage Intacct, BambooHR, Lattice, Greenhouse Software, Carta, and Xero. This makes it easy to connect your HR data with other systems you may be using.

Insperity is a cloud-based HRMS (Human Resource Management System) software designed to help small businesses manage their HR tasks more efficiently. The software offers a wide range of HR-related features, such as payroll management, benefits administration, time and attendance tracking, employee onboarding, and more.

As a small business owner, I was looking for HRMS software that could help me streamline my HR tasks, improve my overall HR operations, and ensure compliance with all applicable laws and regulations. After researching and comparing several options in the market, I chose Insperity because of its comprehensive features, user-friendly interface, and excellent customer support.

Insperity offers many standout features that make it an excellent choice for small businesses. One of the most notable features is its HR support center, which provides access to HR experts who can help with employee-related issues and compliance matters. Additionally, Insperity's payroll management feature is robust and includes direct deposit, tax filing, and reporting. Another standout feature is the employee self-service portal, which enables employees to view and manage their benefits, pay stubs, and time off requests.

Insperity offers integrations with several popular business applications, such as QuickBooks, Microsoft Office, and various time and attendance tracking systems. This makes it easier for small businesses to integrate Insperity with their existing HR and payroll systems, saving time and improving accuracy. However, it's worth noting that Insperity's integrations are somewhat limited compared to some other HRMS software options in the market.

Overall, Insperity is an excellent HRMS software for small businesses looking to streamline their HR operations and improve their compliance. Its comprehensive features, user-friendly interface, and excellent customer support make it a top choice in the market.

Freshteam by Freshworks is a low-code HR system that helps you manage hiring, onboarding, time off, employee data, and HR workflows. It automates repetitive routines to reduce recruiter workload by up to 75%.

Using Freshteam, you can organize and store all employee data and files securely. You can also manage time off, track absences, and report other employee events.

Managers can hire and onboard new team members without needing paper, as well as cutting down on new hire queries. Employees can use the self-service option to access their own records and update their information.

This tool integrates with a wide range of applications, including DocuSign, Google Calendar, Google Meet, LinkedIn, and Zoom.

Freshteam costs from $1.20/user/month. A 21-day free trial is also available.

eloomi is an HR system that’s designed to help your team improve their skills. This workforce management platform is great for small businesses that want to encourage their employees to grow and gain new certifications with the help of e-learning courses.

One of the great things about eloomi is that it’s very easy to set up. Managers can recommend courses to employees and review their learning process. The managers and employees can keep track of goals and they can communicate on the course material with the app’s built-in messaging feature.

Managers can use eloomi during the onboarding process to instruct new employees on various topics. The gamification features make learning fun, and it may encourage competitive team members to go through the training materials.

eloomi uses a REST API, so you can integrate with 3rd party service providers.

eloomi offers customized pricing upon request. It also offers a live demo.

Eddy is an HR software that’s great for performance management. The tool acts as a database for your employee records and makes it easy to track employee engagement, run payroll and create standardized HR processes.

This human resources information system (HRIS) stands out from its competition thanks to its ease of use. Its interface is customizable and easy to navigate, and your team members should be able to learn how to use all of the tool’s features after a brief training period.

With Eddy, you can create a company directory rich with employee data, track billable time, manage time off, and store documents. The platform provides access to HR training materials and educational content, so your HR professionals can learn how to create onboarding, training, and people management processes.

Eddy integrates with a variety of tools, including QuickBooks, HelloSign, and Indeed.

Eddy costs from $8/user/month. The company offers a live demo.

Factorial is a cloud-based HR management software that covers everything from employee onboarding, time tracking, leave management, to performance reviews. It's like having an extra pair of hands to handle all the nitty-gritty HR tasks, freeing up your time to focus on the bigger picture.

I chose Factorial for small businesses because it's user-friendly and doesn't require a steep learning curve. /ou can be up and running in no time, and it's perfect for companies that don't have a dedicated HR team yet. One of the standout features of Factorial is its employee self-service portal. This feature allows your team to manage their personal details, request time off, and view their payslips all in one place. It's a huge time-saver and can significantly reduced the number of HR-related queries you receive.

Factorial goes beyond standard HR software by incorporating an intelligent document management feature. This feature uses advanced optical character recognition (OCR) technology to automatically scan and extract relevant information from various HR-related documents, such as contracts, resumes, and invoices.

Factorial distinguishes itself by prioritizing employee well-being through a dedicated module that allows employees to provide anonymous feedback, report concerns, and suggest improvements. This module provides a secure space for employees to express their opinions without fear of reprisal, fostering an open and transparent communication culture. It also includes sentiment analysis capabilities that help HR teams identify trends and address potential issues proactively. By actively involving employees in shaping their work environment, Factorial promotes a stronger sense of belonging, leading to higher engagement levels and a more positive workplace culture.

Integrations include Sage, Gmail, Payflow, Dynamics 365, LinkedIn, TravelPerk, PowerBI, Indeed, Recruitee, Slack, and other. 

Factorial costs from $6.50/employee/month and offers a 14-day free trial. You can also request a free demo and one of their representatives will show you around the software and answer any questions you might have.