10 Best HRMS For Small Business In 2022

Many small businesses don’t worry about HR until it’s too late. They manage to get by using spreadsheets or paper files to keep track of their human resources and payroll. 

But the problem with this basic management system is that it doesn’t offer any insights into your team’s performance, employee satisfaction, and employee lifecycle. Instead of relying on data to make smart business decisions, you guess your way to a more profitable organization.

Human resources management systems (HRMS) help small business owners with recruiting, onboarding, performance tracking, compensation, employee development, and succession planning. They collect and interpret data from a variety of sources, and provide all the information you need to make calculated business decisions. 

Read my review to discover the best HRMS for small business in 2022. My review includes a short description of each solution that made the list, screenshots, as well as a comparison chart outlining the differences between the solutions so you can determine which would be a good addition to your company. 

The Best HRMS For Small Business

Here’s the list of the best HRMS for small business that I’ll cover in this article.

  1. monday.com logomonday.com

    Speed up your recruitment with a flexible all-in-one solution

  2. Sapling logoSapling

    Simplify your work with standardized processes for every HR task

  3. Eddy logoEddy

    Stay on top of your company data with a detailed employee directory

  4. ZenHR logoZenHR

    Improve employee experience with a mobile app for attendance tracking

  5. HR Cloud logoHR Cloud

    Make the onboarding process easier with automation features

  6. Breezy HR logoBreezy HR

    Attract the right candidates with an end-to-end applicant tracking system

  7. BambooHR logoBambooHR

    Improve your HR initiatives with automation and simplified workflows

  8. eloomi logoeloomi

    Cultivate your team’s skills with dedicated learning packages

  9. WorkforceHub logoWorkforceHub

    Track your team’s activity with a simple solution

  10. Qandle logoQandle

    Create company policies with a flexible HR software

Comparison Criteria

What do I look for when I select the best HRMS for small business? Here’s a summary of my evaluation criteria: 

  1. User Interface (UI): I look for solutions that offer a clean interface. You shouldn’t go through a series of unnecessary steps to access the right HR functions. 
  2. Usability: I look for tools that are easy to use. You should be able to understand how the software works after going over the tool’s documentation or watching a series of training videos. 
  3. Integrations: I look for software that integrates with your existing solutions so you’ll be able to simplify your work processes. 
  4. Value for $: I look for tools that help you achieve a variety of HR goals, so you get the most out of your investment.

HRMS For Small Business Key Features

  1. Payroll management: The solution should help you manage the payroll process, so you can focus on other aspects of your business.
  2. Employee management: The tool should enable you and your team to forecast and manage workload, handle benefits, and schedule PTO in a self-service portal. 
  3. Employee performance tracking: The software should enable you to identify top performers in your organization so you can reward them accordingly. 
  4. Talent management: The solution should create a database for all your employee-related data and help with applicant tracking and employee onboarding. 

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Overviews Of The 10 Best HRMS For Small Business

Here’s a brief description of each HRMS for small business to showcase each tool’s best use case, some noteworthy features, and screenshots to give a snapshot of the user interface.

  • 14 days free trial
  • From $8/user/month

monday.com - Speed up your recruitment with a flexible all-in-one solution

With monday, it’s easy to track and manage your company’s hiring process.

monday is a flexible cloud-based platform you can configure to work as an HRMS software. The platform comes with 200+ HR-related templates and adaptable dashboards. With monday, you can set up employee management processes, applicant and performance tracking systems, recruitment and onboarding roadmaps, and payroll automation.

One of the great things about monday is that you can customize it to your specific business needs. The platform’s automation features are fantastic, allowing you to connect different elements in order to create complex processes.

When properly configured as an HRMS, monday excels at tracking and managing your hiring process. You can segment the applicants into different categories, assign recruiters, send out candidate surveys, and break down referral sources.

monday integrates with a wide variety of apps, including Slack, Microsoft Teams, Outlook, Zoom, Google Drive, LinkedIn, Zapier, and more.

monday costs from $8/user/month. The platform offers a free 14-day trial. You can also access a free-forever plan for up to two users.
  • From $4.92/user/mont

Sapling - Simplify your work with standardized processes for every HR task

Sapling enables you to create processes for every HR-related task.

Sapling is an HR management software that helps small business owners save time with process templates. The software enables you to store employee information, automate workflows, process payroll, and train new hires.

The highlight of this solution is its clean and modern interface. Sapling offers a flawless user experience for HR departments. Your HR team can set up employee benefits, create templates for HR tasks, check timesheets in real-time, process payroll, and track applicants with ease.

Sapling integrates with a lot of tools, including Workday, ADP, 15Five, Lattice, Zapier, Gusto, Xero, and more.

Sapling’s core HR solution costs from $4.92/user/month. You can access different add-ons for an additional cost. You can also schedule a customized demo.

  • From $8/user/month

Eddy - Stay on top of your company data with a detailed employee directory

Eddy enables you to create a detailed employee directory, making it easy to track employee performance.

Eddy is an HR software that’s great for performance management. The tool acts as a database for your employee records and makes it easy to track employee engagement, run payroll and create standardized HR processes.

This human resources information system (HRIS) stands out from its competition thanks to its ease of use. Its interface is customizable and easy to navigate, and your team members should be able to learn how to use all of the tool’s features after a brief training period.

With Eddy, you can create a company directory rich with employee data, track billable time, manage time off, and store documents. The platform provides access to HR training materials and educational content, so your HR professionals can learn how to create onboarding, training, and people management processes.

Eddy integrates with a variety of tools, including QuickBooks, HelloSign, and Indeed.

Eddy costs from $8/user/month. The company offers a live demo.

  • 14 days free trial
  • Pricing upon request

ZenHR - Improve employee experience with a mobile app for attendance tracking

ZenHR’s attendance and time tracking module enables your team to schedule shifts and request time off.

ZenHR is a human capital management (HCM) platform that features a great employee self-service portal. The solution offers a mobile app version for Android and iOS devices, so your team members can clock in and out of work, check their leave balance, request time off, and store their payment slips.

Besides its time-tracking features, ZenHR also offers a configurable benefits management and payroll module. Once you set it up, the payroll process automatically calculates salaries, deductions, taxes, and social security. You can set up an additional pay structure for overtime, but you can also compensate for overtime with extra time off.

ZenHR has open APIs, so you can integrate it with other could-based solutions.

ZenHR offers customized pricing upon request. You can try out the platform for free for 14 days. The platform offers a live demo.

  • Pricing upon request

HR Cloud - Make the onboarding process easier with automation features

HR Cloud enables you to automate the employee onboarding process.

HR Cloud is an HR platform that enables small business owners to handle every step in the employee lifecycle, from recruitment to onboarding, performance management, and offboarding. This solution helps you save time with strong automation features, and it also serves as a database for all your company documents, so you won’t have to rely on paper any longer.

One of the great things about HR Cloud is that it helps you speed up the employee onboarding process with automation. You can create standard flows for different employee categories, assign a category to your new employees, and have them go through a checklist to complete the onboarding process.

You can also use the same automation features to encourage your employees to access your company’s learning management materials. Create a checklist and a document trail and they can access all the information they need.

HR Cloud integrates with a lot of apps, including QuickBooks, ADP, SAP, Greenhouse, JazzHR, Checkr, Indeed, Glassdoor, LinkedIn, Office 365, and more.

HR Cloud offers customized pricing upon request. You can schedule a live product tour.

  • Free-forever version with limited functionalities
  • From $143/month

Breezy HR - Attract the right candidates with an end-to-end applicant tracking system

Breezy HR gives you a detailed overview of your recruiting process.

Breezy HR is one of the best HR software solutions for startups and SaaS businesses that want to attract top candidates. The platform gives you actionable insight into how well your job postings are doing and enables you to identify the ideal recruiting channels for your business.

The tool has a great layout, making it easy to organize your work. You can track different job postings on your dashboard and use the app’s communication features to discuss each application you receive with your team.

The highlight of using Breezy is that it enables you to increase your volume of job applicants without adding to your workload. You can track your candidates visually, so you can get back to them without combing through spreadsheets for their contact information. The scorecard feature allows you to rank interviewees, making it easy to create candidate shortlists.

Breezy HR integrates with multiple solutions, including Zenefits, Indeed, Checkr, Google Calendar, Office 365 Calendar, Outlook, BambooHR, Rippling, Zoom, and others.

Breezy HR costs from $143/month. You can also access a free-forever version with limited functionalities.

  • 7 days free trial
  • From $4.95/user/month

BambooHR - Improve your HR initiatives with automation and simplified workflows

BambooHR’s self-service portal helps your team clock in and out of work, request time off, and more.

BambooHR is a leading cloud-based performance management system. The tool helps small business owners improve their existing processes with automation and simplified workflows.

The great thing about Bamboo HR is that it has all the HR tools a small business would need. You can track applicants, automate your onboarding and offboarding processes, and monitor your employees’ performance.

The platform enables you to carry out performance reviews, send out surveys, store and sign documents, schedule team events, and share company news. You can integrate the solution with your payroll software and training systems to centralize all your HR topics.

BambooHR integrates with Checkr, 15Five, Leapsome, Lattice, Slack, Indeed, Zapier, Deel, and others.

BambooHR costs from $4.95/user/month. You can try out the solution for free for seven days. The solution offers a live demo.

  • Pricing upon request

eloomi - Cultivate your team’s skills with dedicated learning packages

eloomi helps your team improve their skills with custom learning packages.

eloomi is an HR system that’s designed to help your team improve their skills. This workforce management platform is great for small businesses that want to encourage their employees to grow and gain new certifications with the help of e-learning courses.

One of the great things about eloomi is that it’s very easy to set up. Managers can recommend courses to employees and review their learning process. The managers and employees can keep track of goals and they can communicate on the course material with the app’s built-in messaging feature.

Managers can use eloomi during the onboarding process to instruct new employees on various topics. The gamification features make learning fun, and it may encourage competitive team members to go through the training materials.

eloomi uses a REST API, so you can integrate with 3rd party service providers.

eloomi offers customized pricing upon request. It also offers a live demo.

  • Free live demo
  • From $4/employee/month

WorkforceHub - Track your team’s activity with a simple solution

WorkforceHub helps your employees keep track of their hours, PTO, and benefits.

WorkforceHub is an HR software that helps small businesses with time tracking, benefits administration, paid time off management, and tax compliance. The solution has a simple interface and comes with a mobile app your team can use to clock in and out of work.

Even though WorkforceHub offers multiple HR features, it’s great at simplifying your workforce management. The tool makes it easy to track your employees’ performance, availability, and location, so you are always on top of what’s happening in your organization.

WorkforceHub integrates with Gusto, QuickBooks, Apex, Rippling, BambooHR, MPay, and more.

WorkforceHub costs from $4/employee/month. It also offers a free live demo.

  • 14 days free trial and a live demo
  • From $38/company/month

Qandle - Create company policies with a flexible HR software

Qandle enables your employees to check their performance, schedule time off, and communicate.

Qandle is an up-and-coming HR management software that features a strong employee self-service portal. The platform has a clean interface and is simple to use, so your team should be able to access all of its functions without training.

One of the things that make Qandle stand out is its flexibility. You can create company policies for minimum hours or late employees, facilitate mobile clock-ins for field employees with geo-fencing or geo-tagging attendance, and get real-time notifications about policy breaches.

The platform’s dashboard enables managers to review employee performance, schedule leaves, plan team activities, and create custom notifications.

Qandle enables you to link to various platforms with API integrations.

Qandle costs $38/company/month plus from $4.5 per employee/month. The company offers a free 14-day trial and a live demo.

Need Expert Help Selecting The Right Human Resources (HR) Software?

People Managing People has joined forces with the software comparison platform Crozdesk.com to assist you in finding the best tool for your needs. Crozdesk’s Human Resources (HR) Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business’s needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.

It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:

The 10 Best HRMS For Small Business Summary

Other Options

Here’s a few more that didn’t make the top list.

  1. ADP – Cloud-based HR solution with strong workforce management and payroll features. 
  2. Sage HRMS – HRMS platform that helps you plan shifts, handle timesheets, and conduct performance reviews. 
  3. Peopleworks – Human capital management software that helps you automate repetitive tasks and manage your employee data. 
  4. Connecteam – Workforce management tool that enables you to manage daily tasks, track hours, locate team members via GPS, and communicate. 
  5. PeopleStreme – Cloud-based HR software that helps you map an HR strategy for your company and appraise your team’s performance. 
  6. Built for Teams – A modular HR platform that enables you to manage time off, schedule shifts, and store employee records and documents.  
  7. VAIRKKO – HR management software that makes training easy, encouraging your employees to gain new certifications through gamification. 
  8. Workday – HCM solution that helps you run payroll, conduct performance reviews, and track billable hours. 
  9. OrangeHRM – HR software that enables small businesses to train their new employees, create employee directories, and track attendance. 

Related Read: 10 Best Employee Evaluation Software For Performance Reviews & Recognition

Help Your Small Business Grow With HRMS Solutions

Growing a small business is complicated because there are a lot of things owners have to look out for. But HRMS solutions make the process easier. Many of them help you automate repetitive HR tasks, so you can focus on other aspects of your business. And they help you save time with recruiting, talent management, onboarding, and workforce management. 

But most importantly, HRMS software can help you and your team understand how to grow.  Mary Karamanos, Senior Vice President, Human Resources at BDC, said “A common mistake that growing companies make is not taking enough time to plan their HR needs. […] The good news is small businesses often attract top employees because they can often offer challenging responsibilities, good learning opportunities, and personal growth.” 

You can read more about human resources management systems on our blog. If you want to get tips on how to improve your small business with the help of HR, subscribe to the People Managing People newsletter

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