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There are seemingly countless HRMS for small business available, so figuring out which is best for you is tough. You want to manage various human resource functions efficiently—employee data management, payroll, recruitment, and benefits administration—but now need to figure out which tool is the best fit. In this post, I make things simple, leveraging my experience as an HR expert and using dozens of different HRMS tools with small teams to bring you this shortlist of the best HRMS for small business overall.

What is an HRMS?

Human resource management systems (HRMS) is a software tool designed to streamline and automate various HR functions, such as employee data management, payroll processing, benefits administration, and recruitment processes. It provides a centralized platform for storing and accessing employee information, simplifying HR tasks, and improving decision-making.

This software aids small businesses in efficiently managing a small workforce, ensuring compliance with labor laws, and reducing manual workload without costing a bundle. By using HRMS, small businesses can focus more on strategic growth and less on administrative burdens.

Overviews Of The 10 Best HRMS For Small Business

Here’s a brief description of each HRMS for small business to showcase each tool’s best use case, some noteworthy features, and screenshots to give a snapshot of the user interface. Keep reading to find additional bonus picks at the bottom of the list.

Best free all-in-one HRMS for small businesses

  • Free demo available
  • Flat rate user pricing, with a free version for businesses with up to 200 people
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Rating: 4.8/5

Deel is a global HRMS solution designed for businesses of all sizes. Deel’s HR tools are completely free for small businesses, so it’s a powerful platform to manage additional help from anywhere in the world.

The Deel platform has a clean and straightforward user interface that makes it easy to manage employees and contractors without having to juggle several tools. Features include contract and stock option management, expense reimbursements, and compliance tracking. In addition, their automated onboarding with compliance document collection is a great time saver. 

Employees and contractors can self-manage their pay and personal data, which reduces admin load. The platform provides a polished and consistent payment experience, making it easy to update their own data and set up withdrawals.

Deel has positive online reviews from clients and their workers. The company offers 24/7 online chat support.

Deel integrates with a handful of popular HR and accounting software systems, including Ashby, BambooHR, Expensify, Greenhouse, Hibob, Netsuite, Okta, OneLogin, Quickbooks, SCIM, Xero, Workday, and Workable.

Deel’s HR management tools are free for businesses. They offer flat rate pricing for their hiring and payroll services, so you can simply scale up or down depending on your situation. You can request a free demo through their website to discuss your hiring needs.

Best HRMS for small businesses needing support with HR, payroll, IT and benefits

  • Free demo available
  • From $8/user/month (billed annually)
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Rating: 4.8/5

Rippling is a cloud-based HRMS that combines payroll, benefits administration, onboarding, and IT management into one platform. With the click of a button, your HR teams can access all the information they need to make informed decisions about their HR operations. The platform eliminates the hassle of manual data entry by streamlining processes such as onboarding new employees or running payroll reports. By automating these key functions, small businesses can save time and money while providing a better employee experience.

Rippling allows employees to manage their personal information through its self-service portal. Employees can log in to view their pay stubs, W2s, contact information, vacation days remaining, benefits packages, and any other information they might need about their employment with the company. This ensures employee records remain accurate and frees the HR team from having to answer tedious questions about employee data.

Rippling’s time tracking feature keeps track of how many hours each employee works each week and how many vacation days they've taken throughout the year. This helps employers ensure their staff are working within their allotted hours according to company policies and relevant labor laws in their state or country. The feature also helps employers plan employee schedules when assigning work tasks or planning for vacation days throughout the year.

Rippling also includes advanced benefits management capabilities. Employees can enroll in their plan of choice as part of their onboarding workflow. Benefit deductions are synced directly to payroll, and Rippling ensures the plans offered are always compliant with local regulations too.

Integrations are available with 1Password, Asana, Checkr, Databricks, DocuSign, Dropbox, Google Workspace, Microsoft 365, Sage Intacct, Slack, Typeform, QuickBooks, Zendesk, Zoom, and many other systems.

Due to the modular nature of their system, pricing details are customized upon request. You can also request a free demo through their website too.

Robust human capital management with an intuitive self-service portal

  • 90-day free trial + free demo available
  • From $5/employee/month + $99/month base fee
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Rating: 4.1/5

As an HRMS, Paycor helps businesses manage employee data, onboard new employees, and automate payroll and tax compliance. Paycor’s payroll system can automatically calculate and withhold taxes, track employee hours, and generate pay stubs. It offers a wide range of reports that allow employers to track employees' compensation history and compare it to market rates, which can be used to ensure that employees are being paid fairly and identify opportunities for cost savings.

Paycor’s compliance tools help businesses comply with federal, state, and local employment laws. These tools include a compliance calendar, an onboarding checklist, and a document library. Its self-service portal helps small businesses manage their payroll and HR needs by providing a secure online environment where they can access their account information and take care of tasks such as managing employee records, running payroll reports, and paying invoices. The self-service portal helps businesses save time and money by eliminating hiring a separate payroll and HR provider. The portal has the ability to create custom reports, set up automatic payments, and track employee vacation days.

Paycor’s Work Opportunity Tax Credit (WOTC) feature allows employers to take advantage of federal and state tax credits for hiring employees from certain target groups, such as veterans and food stamp recipients. Businesses can offset the costs of training new employees. The HRM system provides dedicated customer support, ensuring users have the resources to run their businesses effectively. It integrates with various third-party applications, making it easy to manage all HR data in one central location.

Pricing for Paycor starts at $199/month.

Best HRMS to support growing international teams in 170+ countries

  • From $25/user/month (billed annually)
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Rating: 4.4/5

Remofirst is a human resources management solution that helps companies with global HR services, international benefits, and compliance. Their Employer of Record (EOR) services help businesses manage payroll processes, benefits, and taxes for their workforce more effectively by accessing their pool of legal experts and HR professionals. Their software also helps users streamline HR operations and improve efficiency, helping save money on administrative costs.

Remofirst provides a centralized hub for all HR data, allowing users to create custom workflows and automate HR processes including onboarding, performance reviews, and compliance tracking. They provides a secure environment for storing employee data, ensuring that sensitive information is protected. Users can enroll employees in health, dental, and other benefits programs. Their payroll module makes it easy to calculate payroll taxes and send direct deposit payments to employees' bank accounts. It can also calculate and handle bonuses, equity, and benefits in compliance with local employment laws. In addition, Remofirst can handle the logistics of providing equipment like laptops to international hires too.

Their dashboard with visual graphs provides an overview of employees, expenses, and performance. Remofirst provides a comprehensive database of HR policies and procedures for a smooth onboarding process. Employees have access to self-service features that make finding the information they need a hassle-free affair. Its performance management tools help managers and employees set and track goals, receive feedback, and measure progress over time. Remofirst is a scalable solution that can be customized to meet the needs of startups and small-scale enterprises.

Remofirst’s services cost from $199/employee/month and are available in 170+ countries. They also offer a $25/month plan if you only need to manage global contractors. There is no free trial available, but you can request a free demo through their website.

Best for its robust mobile app

  • Free demo available
  • Pricing upon request

TriNet is a cloud-based HR technology platform that offers a suite of HR solutions for small and medium-sized businesses. It covers everything from payroll and benefits administration to compliance and risk management.

It's great for companies that are growing and need an all-in-one solution to manage their HR processes efficiently. It also has a user-friendly interface and robust feature set. What sets TriNet apart from other HRMS tools is its focus on compliance and risk management. The platform includes a team of HR professionals who stay up to date on the latest regulations and can help businesses navigate complex HR issues. This added layer of support is invaluable for small businesses that may not have a dedicated HR department.

Its standout features include payroll processing, benefits administration, time and attendance tracking, HR compliance, onboarding and offboarding, performance management and an employee self-service portal.

Integrations include QuickBooks, Oracle NetSuite, Sage Intacct, BambooHR, Lattice, Greenhouse Software, Carta, and Xero. This makes it easy to connect your HR data with other systems you may be using.

Best comprehensive and user-friendly HRMS software for small businesses

  • Pricing upon request

Insperity is a cloud-based HRMS (Human Resource Management System) software designed to help small businesses manage their HR tasks more efficiently. The software offers a wide range of HR-related features, such as payroll management, benefits administration, time and attendance tracking, employee onboarding, and more.

As a small business owner, I was looking for HRMS software that could help me streamline my HR tasks, improve my overall HR operations, and ensure compliance with all applicable laws and regulations. After researching and comparing several options in the market, I chose Insperity because of its comprehensive features, user-friendly interface, and excellent customer support.

Insperity offers many standout features that make it an excellent choice for small businesses. One of the most notable features is its HR support center, which provides access to HR experts who can help with employee-related issues and compliance matters. Additionally, Insperity's payroll management feature is robust and includes direct deposit, tax filing, and reporting. Another standout feature is the employee self-service portal, which enables employees to view and manage their benefits, pay stubs, and time off requests.

Insperity offers integrations with several popular business applications, such as QuickBooks, Microsoft Office, and various time and attendance tracking systems. This makes it easier for small businesses to integrate Insperity with their existing HR and payroll systems, saving time and improving accuracy. However, it's worth noting that Insperity's integrations are somewhat limited compared to some other HRMS software options in the market.

Overall, Insperity is an excellent HRMS software for small businesses looking to streamline their HR operations and improve their compliance. Its comprehensive features, user-friendly interface, and excellent customer support make it a top choice in the market.

Empower your workforce with paperless employee self-service options

  • 21-day free trial
  • From $1.20/user/month + $71/month base fee
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Rating: 4.6/5

Freshteam by Freshworks is a low-code HR system that helps you manage hiring, onboarding, time off, employee data, and HR workflows. It automates repetitive routines to reduce recruiter workload by up to 75%.

Using Freshteam, you can organize and store all employee data and files securely. You can also manage time off, track absences, and report other employee events.

Managers can hire and onboard new team members without needing paper, as well as cutting down on new hire queries. Employees can use the self-service option to access their own records and update their information.

This tool integrates with a wide range of applications, including DocuSign, Google Calendar, Google Meet, LinkedIn, and Zoom.

Freshteam costs from $1.20/user/month. A 21-day free trial is also available.

Attract the right candidates with an end-to-end applicant tracking system

  • 14-day free trial
  • From $143/month
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Rating: 4.5/5

Breezy HR is one of the best HR software solutions for startups and SaaS businesses that want to attract top candidates. The platform gives you actionable insight into how well your job postings are doing and enables you to identify the ideal recruiting channels for your business.

The tool has a great layout, making it easy to organize your work. You can track different job postings on your dashboard and use the app’s communication features to discuss each application you receive with your team.

The highlight of using Breezy is that it enables you to increase your volume of job applicants without adding to your workload. You can track your candidates visually, so you can get back to them without combing through spreadsheets for their contact information. The scorecard feature allows you to rank interviewees, making it easy to create candidate shortlists.

Breezy HR integrates with multiple solutions, including Zenefits, Indeed, Checkr, Google Calendar, Office 365 Calendar, Outlook, BambooHR, Rippling, Zoom, and others.

Breezy HR costs from $143/month. You can also access a free-forever version with limited functionalities.

Stay on top of your company data with a detailed employee directory

  • Free demo available
  • From $8/employee/month + a $49 base fee/month
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Rating: 4.8/5

Eddy is an HR software that’s great for performance management. The tool acts as a database for your employee records and makes it easy to track employee engagement, run payroll and create standardized HR processes.

This human resources information system (HRIS) stands out from its competition thanks to its ease of use. Its interface is customizable and easy to navigate, and your team members should be able to learn how to use all of the tool’s features after a brief training period.

With Eddy, you can create a company directory rich with employee data, track billable time, manage time off, and store documents. The platform provides access to HR training materials and educational content, so your HR professionals can learn how to create onboarding, training, and people management processes.

Eddy integrates with a variety of tools, including QuickBooks, HelloSign, and Indeed.

Eddy costs from $8/user/month. The company offers a live demo.

Simplify your work with standardized processes for every HR task

  • Free demo available
  • Pricing upon request
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Rating: 4.3/5

Sapling is an HR management software that helps small business owners save time with process templates. The software enables you to store employee information, automate workflows, process payroll, and train new hires.

The highlight of this solution is its clean and modern interface. Sapling offers a flawless user experience for HR departments. Your HR team can set up employee benefits, create templates for HR tasks, check timesheets in real-time, process payroll, and track applicants with ease.

Sapling integrates with a lot of tools, including Workday, ADP, 15Five, Lattice, Zapier, Gusto, Xero, and more.

Sapling’s core HR solution costs from $4.92/user/month. You can access different add-ons for an additional cost. You can also schedule a customized demo.

The 10 Best HRMS For Small Business Summary

Tools Price
Deel Flat rate user pricing, with a free version for businesses with up to 200 people
Rippling From $8/user/month (billed annually)
Paycor From $5/employee/month + $99/month base fee
Remofirst From $25/user/month (billed annually)
Trinet Pricing upon request
Insperity Pricing upon request
Freshteam From $1.20/user/month + $71/month base fee
Breezy HR From $143/month
Eddy From $8/employee/month + a $49 base fee/month
Kallidus Sapling Pricing upon request
Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

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Other Options

Here’s a few more that didn’t make the top list. I didn't have room for a full review for each of these but they are still worthy of consideration:

Related Read: 10 Best Employee Evaluation Software For Performance Reviews & Recognition

How I Picked the Best HRMS for small business

How did I pick the best HRMS for small business? Here's my comparison criteria:

  1. User Interface (UI): I look for solutions that offer a clean interface. You shouldn’t go through a series of unnecessary steps to access the right HR functions. 
  2. Usability: I look for tools that are easy to use. You should be able to understand how the software works after going over the tool’s documentation or watching a series of training videos. 
  3. Integrations: I look for software that integrates with your existing solutions so you’ll be able to simplify your work processes. 
  4. Value for $: I look for tools that help you achieve a variety of HR goals, so you get the most out of your investment.

HRMS For Small Business Key Features

  1. Payroll management: The solution should help you manage the payroll process, so you can focus on other aspects of your business.
  2. Employee management: The tool should enable you and your team to forecast and manage workload, handle benefits, and schedule PTO in a self-service portal. 
  3. Employee performance tracking: The software should enable you to identify top performers in your organization so you can reward them accordingly. 
  4. Talent management: The solution should create a database for all your employee-related data and help with applicant tracking and employee onboarding. 

For businesses looking for more customization options, exploring advanced HR software can provide a wider range of features to tailor to your needs.

Help Your Small Business Grow With HRMS Solutions

Growing a small business is complicated because there are a lot of things owners have to look out for. But HRMS solutions and other HR software designed for small businesses make the process easier. Many of them help you automate repetitive HR tasks, so you can focus on other aspects of your business. And they help you save time with recruiting, talent management, onboarding, and workforce management. 

But most importantly, HRMS software can help you and your team understand how to grow.  Mary Karamanos, Senior Vice President, Human Resources at BDC, said “A common mistake that growing companies make is not taking enough time to plan their HR needs. […] The good news is small businesses often attract top employees because they can often offer challenging responsibilities, good learning opportunities, and personal growth.” 

You can read more about human resources management systems on our blog. If you want to get tips on how to improve your small business with the help of HR, subscribe to the People Managing People newsletter

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Kim Behnke
By Kim Behnke

Kim Behnke is an HR Tool Expert & Writer for People Managing People. She draws on her 9 years of human resources experience and her keen eye for systematic processes to support her analyses of the top HR tools on the market. She is passionate about maximizing efficiencies and streamlining workflows to ensure internal systems run smoothly. Kim's HR experience includes recruitment, onboarding, performance management, training and development, policy development and enforcement, and HR analytics. She also has degrees in psychology, writing, publishing, and technical communication, and recently completed a Certified Digital HR Specialist program through the Academy to Innovate HR. When away from her desk, she can usually be found outside tending to her ever-expanding garden.