10 Best HRMS for Human Resource Management in 2023

Deel is a global HRMS solution for international teams. It eliminates borders from your talent pool, supporting over 150 countries where you can hire, manage, and pay any contractor or employee.

Why I picked Deel: Their HRMS platform offers more than just basic HR management tools. Instead, Deel serves as an employer of record for international employees and handles full payroll and benefits so you don't have to set up a foreign entity. You can make use of functions like contract generation, expense reimbursements, and off-cycle changes using Deel's self-serve platform. Their automatic onboarding saves time, and the analytics are great for monitoring your HR data. Overall, it scored very highly in the evaluation considerations for Usability.

For contractors, Deel helps you avoid contractor misclassification with legal-reviewed contracts and provides multiple withdrawal options. The platform provides a polished and consistent payment experience, using major payment providers like Wise, PayPal, Payoneer, and Revolut to offer withdrawals in the currency of the contractor’s choice, including cryptocurrency.

Deel Standout Features & Integrations:

Features include global payroll, global mobility support, integrated Slack tools, and advanced integrations. Their global mobility service helps companies with visa sponsorship, allowing them to bring in candidates from abroad. The Slack plugins can be used to create an accessible organizational chart, provide self-service PTO management, and even track applicant referrals. 

Integrations are available with major HR, ATS, and accounting platforms, including Ashby, BambooHR, Bob, Lever, Expensify, Greenhouse, NetSuite, Quickbooks, Workable, and Xero. Deel also complies with SOC2 and ISO 27001 security standards and has an Open API solution that allows developers to build their own connections with the Deel platform.

Paycor's HRMS platform is designed to help companies eliminate paper-based administrative tasks by automating common workflows. Their unified employee database acts as a single source of truth for all employees, and includes a knowledge base and an employee self-service portal. While it's technically an HCM (human capital management) platform, their software has all the features you'd expect from an HRMS system, and more.

Why I picked Paycor: I included Paycor in this list because of the flexible and modular nature of their software. Their HR system works for businesses of any size, from small-to-medium sized businesses all the way up to enterprise organizations. Paycor also prides themselves on tailoring their technology for each clients needs, rather than offering a one-size-fits-all solution.

Paycor Standout Features & Integrations:

Features are divided into five main modules: HR + Payroll Software, Talent Management, Workforce Management, Employee Experience, and Benefits Administration. Within those modules, they offer features like automated time and attendance tracking, employee scheduling, payroll processing and expense management tools, integrated recruiting software with analytics, employee onboarding tools, pulse surveys, a learning management system, and talent development tools including performance management and compensation planning functions.

With so much data integrated at your fingertips, it's easy to manage your employee records at scale. You can create custom fields and notifications, easily search and filter employee records, and schedule the delivery of e-documents and collect e-signatures.

Integrations with over 200 applications are available natively through Paycor's Marketplace. Featured integrations include Certify, Equifax, GoodHire, HireTech, Ignite, Instant Pay, Oracle NetSuite, Payscale, TalentReef, Tapcheck, Sterling, Velosio, and many others.

monday.com is a flexible work operating system (work OS) that allows you to create your own custom HRMS platform using their visual dashboards and drag-and-drop editing tools. Their system also includes a variety of dedicated HR templates for common HR processes and workflows to help you get started.

Why I picked monday.com: The flexibility of their software lends itself to numerous practical applications beyond just tracking HR processes, meaning you get a lot of potential value for a low cost investment. In fact, because it does have a very low price point compared to other classic HRMS systems, you may even want to use it as a supplementary system to fill the gaps left by other programs you're currently using to monitor your core HR tasks.

monday.com Standout Features & Integrations:

Features include tools to build visual dashboards like drag-and-drip columns, automation widgets, and many customizable templates. HR-specific examples include a template to help hiring managers oversee their recruitment pipelines and track applicants with embedded forms that record all relevant contact details automatically. As candidates go through the hiring process, team members can update the status of their application so that there’s a real-time source of truth for all open positions.

monday.com also includes a pre-made template for onboarding, which includes all of the sessions and reading material newcomers need in their first weeks on the job. The onboarding template also uses no-code automations to notify relevant team members of their tasks to properly welcome the new hire. Another great feature is the vacation tracker, which allows employees to schedule vacation time.

Integrations are available natively with many popular software applications, including Data Studio, DocuSign, Google Workspace, Jira, Microsoft Teams, Slack, SurveyMonkey, Trello, Typeform, and many others. Additional custom integrations can be accessed through their API, or by connecting their platform to a paid Zapier account.

Sapling is a well-known people operations platform with HR software packages for businesses of any size, including startups and small businesses, mid-market companies, or enterprise organizations. Sapling was acquired by Kallidus in mid-2022, transforming their product into a full-feature human capital management (HCM) platform with features that cover the entire employee lifecycle.

Why I picked Sapling: Now that Sapling is integrated with Kallidus, their software brings even more features to the table. In addition to Sapling's core HR features, users can take advantage of other Kallidus functions like their performance management system, learning and development tools, and learning management system (LMS).

Sapling Standout Features & Integrations:

Features within Sapling's HRMS include automated workflows for onboarding and offboarding (or any other repeatable process required), company-wide communication features, tools to eliminate manual checks and data duplication, and the ability to run reports on system-wide data like time off, tasks, document reviews, check-in statuses, and more.

You can also build automated workflows for recruitment, import your recruiting data from other systems, and automatically assign people workflows based on their location, department, and employment status. On top of managing your people data, your HR team can use Sapling to create org charts, and end-users can create individual profiles too.

Integrations available natively for Sapling include 40+ popular platforms like 15Five, ADP, Asana, Breezy, Compass, Google Suite, Greenhouse, Lattice, Lever, LinkedIn, Okta, OneLogin, Paylocity, Slack, TriNet, Xero, Workable, Workday, Zapier, and more. They also have an API and webhooks to support further integration options too.

Workday is an HRMS platform with a broad set of features. Their wide range of software solutions work together seamlessly, making them well-suited for large or enterprise-level organizations that have a lot of sophisticated workforce and data management needs.

Why I picked Workday: Their system offers more advanced workforce planning tools than others in this list, including 'what if' scenarios, flexible organizational charting tools, and a skills cloud of 55,000 skills to help with talent development and skill gap analysis. Other modern features that landed them a spot on this list include their system's machine learning capabilities that help identify existing workers for internal mobility opportunities, and compensation tools including diversity and pay equity metrics.

Workday Standout Features & Integrations:

Features include core HR employee data management tools, time tracking including a paid time-off tracker, tools to recruit and develop talent, and modern payroll features including global payroll services and pay on demand. They also offer detailed reporting and analytics tools, data dashboards, scorecards, and retention analysis tools.

Integrations are available natively with 600+ software applications, or you can access more tools using their custom API. They also offer full feature mobile apps for Android and iOS devices too.

PeopleBookHR is an application-based solution to manage your human resources. It’s combined with a reporting mechanism as well as a timely solution to upgrade and modernize your HR team with tools for time, attendance, asset management, and more.

One of the things this software does best is deftly managing sales made in the field; this tool allows HR administrators to easily track any sales representative’s performance and then derive useful reports from the data presented.

PeopleBookHR did not mention the possibility of third-party app integrations on their website.

As per the above note, a con of PeopleBookHR is their lack of integration options. If you are looking to connect other tools to your HRMS, you will want to go with another solution. Thus, they lost some points in the evaluation of Integrations.

PeopleBookHR offers pricing upon request and has a free trial and demo.

Collage is an HRMS platform that covers core employee records, recruiting and onboarding, time off, performance management and benefits administration. It acts as a centralized employee database you can sync with your payroll and benefits providers to ensure that employee records are up-to-date and avoid double-entries.

Why I picked Collage: I included Collage in this list because they are a top choice for Canadian businesses since their software comes pre-set to Canadian employment standards. I also appreciate how they offer full payroll services in addition to their modules, meaning you can outsource your payroll activities directly to Collage to ensure you're in compliance with Canadian tax laws and reporting requirements at all times.

Collage Standout Features & Integrations:

Features include an employee database with a linked org chart, a shared team calendar, document storage and e-signatures, training module assignments and tracking, custom access permissions, paperless onboarding, HR reports and metrics with lots of visual tools, and time-off tracking including custom leave types. Their performance management module also includes modern features like 360 degree reviews, continuous feedback and check-in tools, plus automated performance review cycles so nothing slips between the cracks. Collage also includes an employee self-service module were staff can access and update their own HR records as needed.

Integrations are available by working directly with Collage, but specific software integrations are not mentioned on their website. Their software can integrate with common payroll systems and benefit providers though.

People HR is an HR software that can help you save time by automating HR tasks. It acts as a centralized database to record and store employee records for easy access. People HR has an online applicant tracking system to help you hire the best talents that can help grow your business. It has self-service options so employees can manage their holiday and sick leave requests and ensure that they get forwarded for proper approval.

Why I picked People HR: If you need HRMS software to help you manage employee performance, then People HR is an excellent choice because you can compare employee scores to discover your top performers and those who need assistance. It lets you track year-on-year performance to gauge your employees’ continuous improvement. Instead of relying on traditional employee-manager appraisals, People HR allows employees to assess their peers, giving you a holistic 360-degree means of evaluating employees.

People HR Standout Features & Integrations:

Features include employee records, an applicant tracking system, a self-service HR system, performance review features, payroll outsourcing services, and expert guidance from HR advisors, as needed. They also offer mobile apps for Android and iOS devices where employees can manager their vacation requests and employee expenses from anywhere.

Integrations are available natively with 40 commonly used software systems including ADP, Google Docs, Glassdoor, Learn Amp, Sage Payroll, Okta, Slack, Zapier, and others.

Built for Teams is a position intelligence platform that helps organizations with their day-to-day human resources management as well as future workforce planning. They offer integrated modules for position management, org charts, succession planning, paid time-off tracking, and employee timesheets.

Why I picked Built for Teams: I chose Built for Teams because of their unique visual charting tools that are very user friendly, and their modular pricing structure, which means you only have to pay for the modules you actually want to use. As an example, if your existing HR tech stack doesn't have good succession planning tools, you can augment your software by purchasing the succession planning module only.

Built for Teams Standout Features & Integrations:

Features include: advanced org charts to help with growth, reorganization or downsizing plans; a position management tool that tracks headcounts and budgets per department; a succession planning module to identify and develop talent for critical roles; time-tracking features like mobile clock in/out; and custom scheduling tools. Their platform is very straightforward to use, meaning even those who are not particularly tech-savvy should be able to master it quickly.

Integrations are available natively with ADP, Google Suite, Lever, Microsoft, NetSuite, Okta, Oracle PeopleSoft, SAP, Slack, Paychex, Paylocity, Quickbooks, and Workday. They also offer a CSV Data Importer tool that can sync data from many other applications with Built for Teams as well.

VAIRKKO is a web-based fully-mobile workforce management and operations management platform offering cloud products with certification tracking, online employee scheduling, personnel management, e-Learning, HR, and more. Bonus: training comes free with a plan.

Why I picked VAIRKKO: Their platform includes a full e-learning system complete with training certification credential (and expiry date) tracking, a classroom training feature, customizable digital forms, a skills testing cloud and a module that helps with policy management. These are unique features that are not included in most HRMS platforms.

VAIRKKO Standout Features & Integrations:

Features include core HR data management, and ATS cloud, onboarding and offboarding tools, performance management tools, surveys and pools, time tracking that's linked to payroll, and performance management tools.

Integration details are currently not included in their website.