- 1. Deel — Best all-in-one HRMS for international teams
- 2. Paycor — Best HRMS for enterprise organizations
- 3. Rippling — Best HRMS for creating a single source of truth to manage HR
- 4. Bambee — Best for small businesses
- 5. Trinet — Best HRMS for global payroll and compensation benchmarking
- 6. Connecteam — Best HRMS for mobile-first teams
- 7. Insperity — Best HRMS combined with complete HR services
- 8. Justworks — Best HRMS for flexible payroll & benefits planning
- 9. Arcoro — Best HRMS for construction companies
- 10. Eddy — Best HRMS for easy customized onboarding
There are seemingly countless HRMS solutions available, so figuring out which is best for you is tough. You want to automate and manage various HR functions like recruitment, payroll, performance, and benefits but need to figure out which tool is the best fit. In this post, I make things simple, leveraging my experience managing tons of employee data and using dozens of different HRMS tools, and bring you this shortlist of the best HRMS platforms overall.
What is an HRMS System?
An HRMS (human resource management system) is a comprehensive software tool designed to automate and streamline all of an organization's human resource tasks. An HRMS encompasses employee data management, payroll and benefits administration, recruitment and onboarding, performance evaluation, time and attendance tracking, learning management, and HR analytics.
Detailed Overviews of the 10 Best HRMS Software
To help you find the best human resource management system for you, I've summarized my top 10 choices in detail. Any one of these systems will help you manage your employee data with ease. Plus, there are 20 more HRMS options below if you want a few more options to vet.
Deel is a global HRMS solution for international teams. It eliminates borders from your talent pool, supporting over 150 countries where you can hire, manage, and pay any contractor or employee.
Why I picked Deel: Their HRMS platform offers more than just basic HR management tools. Instead, Deel serves as an employer of record for international employees and handles full payroll and benefits so you don't have to set up a foreign entity. You can make use of functions like contract generation, expense reimbursements, and off-cycle changes using Deel's self-serve platform. Their automatic onboarding saves time, and the analytics are great for monitoring your HR data. Overall, it scored very highly in the evaluation considerations for Usability.
For contractors, Deel helps you avoid contractor misclassification with legal-reviewed contracts and provides multiple withdrawal options. The platform provides a polished and consistent payment experience, using major payment providers like Wise, PayPal, Payoneer, and Revolut to offer withdrawals in the currency of the contractor’s choice, including cryptocurrency.
Deel Standout Features & Integrations:
Features include global payroll, global mobility support, integrated Slack tools, and advanced integrations. Their global mobility service helps companies with visa sponsorship, allowing them to bring in candidates from abroad. The Slack plugins can be used to create an accessible organizational chart, provide self-service PTO management, and even track applicant referrals.
Integrations are available with major HR, ATS, and accounting platforms, including Ashby, BambooHR, Bob, Lever, Expensify, Greenhouse, NetSuite, Quickbooks, Workable, and Xero. Deel also complies with SOC2 and ISO 27001 security standards and has an Open API solution that allows developers to build their own connections with the Deel platform.
- Tailored for international organizations
- Managed by 200+ local legal and tax compliance experts
- Simplifies payroll using multiple currencies
- Overlapping plan features require custom pricing
- No free trial available
Paycor's HRMS platform is designed to help companies eliminate paper-based administrative tasks by automating common workflows. Their unified employee database acts as a single source of truth for all employees, and includes a knowledge base and an employee self-service portal. While it's technically an HCM (human capital management) platform, their software has all the features you'd expect from an HRMS system, and more.
Why I picked Paycor: I included Paycor in this list because of the flexible and modular nature of their software. Their HR system works for businesses of any size, from small-to-medium sized businesses all the way up to enterprise organizations. Paycor also prides themselves on tailoring their technology for each clients needs, rather than offering a one-size-fits-all solution.
Paycor Standout Features & Integrations:
Features are divided into five main modules: HR + Payroll Software, Talent Management, Workforce Management, Employee Experience, and Benefits Administration. Within those modules, they offer features like automated time and attendance tracking, employee scheduling, payroll processing and expense management tools, integrated recruiting software with analytics, employee onboarding tools, pulse surveys, a learning management system, and talent development tools including performance management and compensation planning functions.
With so much data integrated at your fingertips, it's easy to manage your employee records at scale. You can create custom fields and notifications, easily search and filter employee records, and schedule the delivery of e-documents and collect e-signatures.
Integrations with over 200 applications are available natively through Paycor's Marketplace. Featured integrations include Certify, Equifax, GoodHire, HireTech, Ignite, Instant Pay, Oracle NetSuite, Payscale, TalentReef, Tapcheck, Sterling, Velosio, and many others.
- Modular nature allows for easy customizations
- Includes HR solutions for specific niche industries
- Many time-saving automations
- Basic package limited to payroll features only
- May be too expensive for smaller organizations
Rippling is an online HRMS system that helps organizations create a single source of truth for employee data and automate the manual work needed to manage human resources.
Why I picked Rippling: Companies can collect and store employee information with robust data collection and custom field capabilities. HR teams can then use the data to automate access to apps (Google Workspace, Salesforce, etc.), create policy rules (PTO, overtime, benefits), and more. Users can also create approval processes with advanced approval chains for hiring, terminations, and salary changes.
The HRMS' role-based permission system allows you to automatically give other people—like managers and junior admins—access to specific services and third-party apps based on their department or level. Users can also precisely control what information they can view and change—from salary to SSN to device OS. Smart rules allow admins to automatically provision new accounts and policies when employees get promoted or change departments.
Rippling Standout Features & Integrations:
Features include payroll, time and attendance, learning management, benefits, talent management, PEO, pulse surveys, and workforce analytics.
Integrations are available with 1Password, Asana, Atlassian, BrightHire, Checkr, Databricks, DocuSign, Dropbox, GitHub, Google Workspace, LinkedIn, Microsoft 365, Netsuite, Sage Intacct, Slack, Typeform, QuickBooks, Upwork, Zendesk, Zoom, and hundreds more.
- Lots of native integrations
- Unique IT management features make it standout
- No free trial available
Bambee is an online HR management platform that provides various HR services for companies with less than 500 employees, including employee onboarding, termination, and legal compliance.
Why I picked Bambee: This software offers small businesses a resource that few have access to, a personal HR Manager. This HR Manager is a person that can coach the HR team to solve problems, clarify policies, onboarding, terminations, and can clarify questions on HR regulations.
Apart from that, Bambee can help you develop your workforce through automated training that you can use to measure compliance with mandatory training, like workplace safety rules. Also, its HR Autopilot feature makes sure that all your policies are up to date, signed by employees, and makes them reaffirm their commitment every six months.
Bambee Standout Features & Integrations
Features include audits to let you identify HR gaps, automated and custom HR policies, an employee training tracker, report cards that track your staff against their goals, employee voices for feedback, and access to a personal HR Manager.
Integrations are not currently on the roadmap, but you can explore building a custom integration with this tool using an API.
Trinet offers an HRMS as well as HR consulting services to support your core HR needs. The software covers the full employee experience, from hiring and onboarding through employee performance and learning management. It can also be used to manage payroll and benefits administration, and provides workforce analytics.
Why I picked Trinet: The software and services cover the full scope of HR tasks and operations, bringing everything into a central hub. Pre-built performance review templates are available, and you can connect employee goals and feedback to their evaluations. Payroll and tax filings can be conducted through the software as well as employee performance evaluations and goal-tracking. You can also monitor the most important HR-related business metrics and run reports on your HR operations.
In addition to being able to handle complex payroll regulations in multiple countries, the software also provides compensation benchmarking. This helps you set competitive pay rates and understand salary standards across various industries, job titles, and company sizes. The software can also manage worker's compensation claims, retirement plans, and employee benefits packages.
TriNet Standout Features & Integrations:
Features include an employee perks program, global payroll solution, compliance with local tax laws and regulations, custom rewards, a variety of payment options, and employee recognition programs.
Integrations include Assembly, Bob, ChartHop, Compt, Greenhouse, Hyperproof, Lattice, Sage Intacct, and QuickBooks, among others.
- Centralizes all of your HR processes in one platform
- Company provides HR consulting as well as software
- Global payroll management for multi-national businesses
- Robust system, comes with a learning curve
- Full functionality may not be needed
Connecteam is a true all-in-one HRMS — a software designed for HR people, employee managers, and business owners, to communicate, manage, onboard, and train non-desk employees, wherever they might be.
Why I picked Connecteam: Available on mobile, desktop, or as a kiosk app for tablets, Connecteam is a perfect fit for any organization, where employees don’t spend their working time in the office. From retail and restaurants to manufacturing, construction, field services, and healthcare — Connecteam is being used by thousands of businesses across dozens of industries, to communicate with and manage their mobile workforce.
Designed for out-of-office use, even on the run, Connecteam is extremely intuitive, easy to use, customizable, and quick to set up, so it takes no time to deploy and start utilizing. Connecteam is a one-stop-shop for HR and staff managers to go paperless and automate daily procedures, streamline team communication, boost employee engagement, and save time and money on operational friction.
Connecteam Standout Features & Integrations:
Features include a dedicated employee communication channel with targeted updates, team engagement features, surveys and polls, a suggestion box to collect employees feedback, a searchable company directory, an organizational chat, training and onboarding capabilities, a company library, time management tools, digital forms and checklists, quick tasks, and more. Basically, everything you need to manage your deskless workforce, combined into a single app for no extra cost.
Integrations include Google Calendar, Gusto, QuickBooks Payroll, and others.
- Great user experience, intuitive UI
- No company email is required to sign-up
- All-in-one and mobile-first solution
- No applicant tracking features
- Live location tracking works only while clocked in
- Requires an external solution for payroll processing
Insperity offers both an HR software and services for various HR functions from their expert support team. Payroll management, benefits administration, recruitment and hiring, and performance management are among the company's offerings.
Why I picked Insperity: As a complete human capital management (HCM) platform, the software can be used for various core HR functions like onboarding, training, and paying employees. The employee portal allows staff members to submit time off requests, access their paystubs, and keep their personal information up-to-date. Employers can draw up reports to understand their HR operations, and stay compliant with employment laws and regulations.
The company offers both software and services, so you not only get an HCM platform but also a team of HR experts to support your operations. Their team can help with your admin, compliance, and employee benefits needs.
Insperity Standout Features & Integrations:
Features include employee portals, employee time tracking, talent management, hiring and onboarding tools, payroll processing, benefits administration, performance evaluations, employee training, reports, and full-service HR team.
Integrations can be configured with the software's public API and API dashboard.
- Software and services combined
- Benefits brokering included
- All-in-one people management platform
- May not be ideal for those with in-house HR teams
- Only available to US companies
Justworks is a cloud-based HR management system that provides businesses with an all-in-one solution to streamline their HR tasks and processes, including payroll, benefits administration, compliance, and employee management.
Why I Picked Justworks: Justworks stands out from the competition with its intuitive user interface and easy-to-use tools for HR management. One of the standout features is the ability to manage payroll for both salaried and hourly employees in one place, ensuring accurate and timely payments. Justworks also offers a range of employee benefits, including health insurance, 401(k) plans, commuter benefits, and more. In addition, the platform provides compliance support for taxes, payroll, and HR regulations.
I found that the best way to get the most out of Justworks is to take advantage of their extensive support resources, including tutorials and expert advice. The platform offers a range of helpful resources, such as a knowledge base, webinars, and personalized support from HR experts. By taking advantage of these resources, I was able to fully understand the capabilities of the platform and use it more effectively to streamline my HR tasks.
Justworks Standout Features & Integrations
Features include payroll for salaried & hourly employees, off-cycle payments, employer payroll tax filings, vendor & contractor payments, W-2 & 1099 filings, HR consulting, online employee onboarding, PTO management, calendar, doc center, directory, and mobile app for employees
Integrations include 15Five, Accurate Background, Bench, Checkr, Culture Amp, Expensify, Found, JazzHR, Lattice, Pilot, Remote, Teampay, Velocity Global, and Zip Recruiter.
- Mobile app for employees
- All-in-one HR platform
- Limited customization options
Arcoro is a comprehensive human resource management system that's designed to streamline and simplify HR tasks for businesses. It's a cloud-based solution that offers a range of features, including succession planning, performance management, and compliance tracking. It's a tool that's built to handle the nitty-gritty of HR, so you can focus on the bigger picture.
Why I Picked Arcoro: Arcoro serves as a robust HRMS tailored specifically for construction companies, enabling efficient management of various HR functions within the industry. It offers comprehensive tools to automate processes such as recruitment, onboarding, and employee record management, facilitating streamlined workflows and ensuring compliance with industry-specific regulations. Arcoro's construction-focused HRMS also encompasses modules for tracking certifications, licenses, and safety training, ensuring that workers are appropriately qualified and compliant with project requirements. It also provides features for time and attendance tracking, labor cost management, and workforce scheduling.
Arcoro Standout Features and Integrations:
Features include it's succession planning module. With Arcoro's succession planning, you can identify and develop future leaders within your organization, ensuring a smooth transition when key employees leave or retire. It's a proactive approach to HR that I really appreciate. Arcoro also has compliance tracking. Keeping up with all the different HR laws and regulations can be a real headache, but Arcoro makes it easy. It keeps track of all the relevant laws and regulations for you, and alerts you when there are changes that you need to be aware of.
Integrations include Acumatica, Procore, Quickbooks, Sage, Viewpoint, and Foundation Software. They add that they connect with other onboarding, core HR, and time tracking apps but they don't list which ones by name.
- Outstanding customer care team
- Great succession planning features
- Niche specialty in construction companies
- May not work for non-construction businesses
- Few out-of-the-box intregrations
Eddy is an all-in-one HR Suite built to help local businesses streamline tedious HR processes and improve their employee experience. Founded in 2017 by former professional basketball player turned entrepreneur, Travis Hansen, Eddy has grown rapidly due to its simple but powerful product, highly-rated customer service, and focus on local businesses with deskless workforces.
Why I picked Eddy: A core function of Eddy is people management—users can access company directories and store important employee documents, notes on performance, and training and certifications in employee profiles. With Eddy, businesses can hire, onboard, manage, and pay employees with one easy-to-use software.
Eddy Standout Features & Integrations:
Features include job posting management, tracking incoming candidates, and a full-scale applicant tracking system (ATS). The onboarding system lets HR managers create custom onboarding packages, assign tasks, and easily collect digital signatures.
You can also create custom PTO policies and approve or deny requests; tap into their time tracking tool, which allows employees to easily clock-in and clock-out; and navigate payroll processes using Eddy’s in-house, full-service system that includes support for multiple pay periods and end-of-year W-2 preparation, filing, and distribution.
Integrations include Glassdoor and Indeed.
- Low entry-level per-employee cost
- Easy to use and intuitive
- Robust self-serve help documentation
- Payroll and ATS cost extra
- No free plan or free trial listed
Best all-in-one HRMS for international teams
Free demo available
|Flat rate user pricing, with a free version for businesses with up to 200 people||Website|
Best HRMS for enterprise organizations
90-day free trial + free demo available
|From $5/employee/month + $99/month base fee||Website|
Best HRMS for creating a single source of truth to manage HR
Free demo available
|From $8/user/month (EOR pricing upon request)||Website|
Best for small businesses
Free demo available
Best HRMS for global payroll and compensation benchmarking
Free demo available
|Pricing upon request||Website|
Best HRMS for mobile-first teams
14-day free trial + free plan available
|From $29/month for 30 users (paid annually)||Website|
Best HRMS combined with complete HR services
|Pricing upon request||Website|
Best HRMS for flexible payroll & benefits planning
Free demo available
Best HRMS for construction companies
Free demo available
|Pricing upon request||Website|
Best HRMS for easy customized onboarding
Free demo available
|From $8/employee/month + a $49 base fee/month||Website|
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Other HRMS Systems
Here are a few more options that didn't make the best HRMS list. If you need additional suggestions for human resource software, check these out:
Best HRMS for advanced workforce planning tools
- People HR
Best HRMS for managing employee performance
- Collage HR
Best HRMS for Canadian organizations
Best HRMS with learning management add-ons
Best HRMS + combined payroll system for US-based organizations
- Built For Teams
Best HRMS for advanced org charts and succession planning tools
Best HRMS system for creating custom HR processes and workflows
Best HRMS for talent management and recruiting
- Kallidus Sapling
Best HRMS for automating repeatable workflows
- Sage HR
Best HRMS for benefits administration
- ADP Workforce Now
Best HRMS for numerous third-party integrations
Best HRMS with global payroll and additional EOR services
- HR Cloud
Best HRMS solution for engaging employee onboarding workflows
- Keka HR
Best HRMS software for driving the digital transformation of HR processes
Best HRMS with ATS and EOR add-ons
Best HRMS for employee self-service
Best HRMS for mid-sized businesses
Best HRMS for employee turnover prevention
Best open source HRMS
- Zoho People
Best HRMS with a freemium version
Selection Criteria for Human Resources Management Systems
Perhaps you're wondering how I selected the best HRMS systems for this list? I'm happy to explain my experience and selection process to you.
My Expertise and Experience
First, I drew on my years of personal experience as an HR administrator and HR software power user to add more expertise to my assessment. When I started in that role, we had no HRMS in place, but we implemented one within my first year.
As a key member of our implementation team, I spent a lot of time entering data from paper-based forms into our HRMS to keep our employee records up-to-date. That's why I know how important a well-chosen HRMS is, and how much time it can save you when you set it up correctly.
To build this top 10 list, I started by reviewing the most up-to-date market data on HRMS systems. I then evaluated and compared a wide range of human resources management systems with positive user ratings, including some HRIS and HCM platforms.
After determining my long list of top choices, I further honed my list by using the selection criteria below to see how each HR system compared to the rest.
Here's a summary of the main features I evaluated to create this list:
Since human resource management systems serve as a central cog for your HR operations, it's important that the software you choose includes all the features you need. While this will differ for each organization, for this list I aimed to select systems that included a wide range of core HR features to cover the basic needs.
In order for an HRMS system to land a spot in my top 10 list, it needed to cover the following core HR functionalities at a bare minimum:
- The ability to store employee data electronically, with updates linked across all integrated modules
- Employee self-service and/or manager self-service functions to cut down on the amount of questions your HR staff have to deal with
- The ability to track employee working hours and/or attendance management within the system (with bonus points awarded for systems that automatically sync time-tracking data with their payroll module)
- Automations to streamline common yet time-consuming administrative processes and improve the system's ease of use
Pretty much without exception, HR teams are always swamped. That's why you need a system that's user-friendly, with a well-organized user interface (UI) that creates a positive user experience (UX).
To assess an HR tool's usability, I look at the following features:
- The organization of its user interface and menu items
- How modules connect to each other
- The type of workflow automations that are available
- Any features that eliminate repetitive, manual tasks
- The level of customer service or tech support available, including:
- training academies
- knowledge hubs
- user tutorials
- live chat
- customer support via email, phone, or live chat
Any features that will save you time and eliminate hassles are going to create a better UX for everyone on your team.
Scalability and Flexibility
I always prefer HR systems with modular designs, meaning you can pick and pay for only what you need. Many systems are like that nowadays, but it is an important detail to assess.
I also selected systems that offer plans for different business sizes, including startup or small business plans, with scalable options for mid-size and enterprise-level organizations.
Your HR needs will likely grow and expand over time, so it's important to select an HRMS system that can grow with your business accordingly.
Reporting and HR Analytics Tools
One of the biggest benefits of using an HRMS is the ability to run advanced analyses on your data. You want a system that collects and interprets data from across your different modules automatically, with the option to drill down into the details more as needed.
For this list, I've chosen software that includes data dashboards and other analysis tools to help you get the most out of your system-wide employee data.
Software integrations will help you improve your team's productivity by automatically sharing up-to-date employee information with other software solutions you're using. You don't want to waste your precious time importing and exporting data between systems, or even worse: copying and pasting it.
It's also crucial to make sure the software you choose integrates with the key programs you're already using. This will simplify your day-to-day data management requirements significantly.
Sometimes it all comes down to price, so keep your budget in mind when you're doing your research. Due to the modular nature of HRMS systems, many only offer pricing details upon request.
But, the upside of that is that you can request a quote for only the modules you need, instead of a one-size-fits-all package that might not actually work for you.
I also recommend testing out a free trial before you commit to a contract. Or, at the very least, a free demo is a reasonable secondary assessment option too.
Other Key Features
Beyond the basic functionalities above, I also assessed the following key features to make my final selections for this list:
- Digital personnel files: The depth of a system's employee data management capabilities can make a big impact. That's especially true if there's an employee-facing component. Robust digital profiles can help staff locate each other through an employee directory.
- Payroll processing tools: These features help you manage your payroll data, calculate taxes and deductions, run payroll, and complete direct deposits. This also includes specialized features to make sure your payroll operations are always in compliance.
- Workforce management tools: This includes features to create employee schedules, prepare timesheets, track employee work hours, and clock in and out.
- Performance management tools: These track metrics like key performance indicators, or objectives and key results. Other features include tools to collect continuous feedback or 360-degree feedback, and notifications to schedule performance reviews.
Are there different types of HRMS systems?
Are there specialty features to look for when evaluating an HRMS?
How can I tell which HRMS is right for my business?
What is the best HRMS for Canadian businesses?
How much do HRMS systems typically cost?
Trends in HRMS Software for 2023
As of fall 2023, the latest trends affecting human resources management software are artificial intelligence (AI), machine learning (ML), and big data analytics.
Artificial Intelligence and Machine Learning
Many technology analysts are predicting that AI and ML will help reduce workloads for HR staff by picking up the bulk of routine tasks, freeing up countless work hours for more important items.
Another emerging trend is the integration of blockchain technology into HR software. Blockchain technology can be used to improve data security and verification, and in the near future, it may even be used to verify candidate data such as educational credentials and certifications - items that should be verified during a typical background check.
Keep Watching These Emerging HRMS Trends
Want to learn more about using AI to your advantage? Take a look at our articles explaining how AI will impact human resources or how AI is being incorporated into recruiting software too.
Or, press play on this podcast explaining how to use AI to empower your employees and transform your organization.
Other Software Reviews
Looking for a different type of specialty HR software? These lists may be a better fit for your needs:
- Employee management systems <a heavier focus on workforce management
- Payroll software <dedicated payroll systems for small up to multinational teams
- Onboarding software <for welcoming and training your new hires efficiently
- Leave management software <for tracking your PTO & other leave requests
Get the Most Out of Your HR Data
Increasingly, companies have been leveraging HRMS to get greater insights into their workforce by analyzing patterns in their employee data. HRMS analysts, a relatively new role, are tasked with implementing and maintaining HRMS and making recommendations based on data.
If you're looking for more specialized or specific software, pop over to our Search field at the top. I'm sure we already have the list you need ready to go for you too.
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