Human resource management systems, or HRMS for short, are used by organizations of all sizes to support various HR functions. In this post, I’ll highlight a few of the best HRMS to help you choose the most suitable for your organization’s needs.
What Is An HRMS System?
Human resource management systems are software tools designed to support human resource management by taking advantage of automation, greater collaboration, and data. HRMS typically assist with applicant tracking, employee management, payroll, benefits, timesheets, and performance management.
They’re important tools, so it’s worth taking time to shop around before deciding the best solution for your organization.
Human Resources Software Comparison Criteria
What are we looking for when we select what tools make it on the final HRMS list? Here’s a summary of my evaluation criteria:
- User Interface (UI): Is it clean and attractive? Are all typical HR functions easy to find? Is personal data clear, well organized, and easily searchable?
- Usability: Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training?
- Features & Functionality:
- Scalability/Flexibility – Is the software equipped to grow and expand with you as your company and HR needs change over time?
- Engagement Tools – Does your HRMS of choice go above and beyond “typical” HR features to offer a means for employee engagement, satisfaction gauge, and culture development? Is there a learning management system built-in?
- Time, Payroll, Tax – Can the tool handle all the typical elements of the HR process?
- Reporting and Analytics – Does the software offer real-time and actionable insights using the data you provide it? Are reports customizable, easily exportable, and otherwise flexible?
- Integrations: Is it easy to connect with other tools? Any pre-built integrations? Does it connect to any job boards for easy recruitment?
- Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible?
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Overviews Of The 10 Best HRMS Software
Here’s a brief description of each HR management system that is featured on this top 10 list.
monday.com is an HRMS platform that allows HR teams to customize and run all of their HR processes and workflows with drag-and-drop technology. The tool also includes a variety of HR-dedicated templates for getting started.
The tool allows hiring managers to oversee their recruitment pipelines and track applicants with embedded forms that record all relevant contact details automatically. As candidates go through the hiring process, team members can update the status of their application so that there’s a real-time source of truth for all open positions.
monday.com also includes a pre-made template for onboarding, which includes all of the sessions and reading material newcomers need in their first weeks on the job. The onboarding template also uses no-code automations to notify relevant team members of their tasks to properly welcome the new hire. Another great feature is the vacation tracker, which allows employees to schedule vacation time.
monday.com costs from $8/user/month. A 14-day free trial is also available.
- Customizable and scalable workflows
- Enterprise-grade security with HIPAA certification
- Custom dashboards update automatically
- Involves slight learning curve
- Mobile app isn’t as fully functional as web
- Certain features only available in enterprise package
Eddy is an all-in-one HR Suite built for local businesses that streamlines tedious HR processes and improves the employee experience. Founded in 2017 by former professional basketball player turned entrepreneur, Travis Hansen, Eddy has grown rapidly due to it’s simple but powerful product, highly-rated customer service, and focus on local businesses with deskless workforces.
With Eddy, businesses can hire, onboard, manage, and pay employees with one easy-to-use software. Key features include job posting management, tracking incoming candidates, and a full-scale applicant tracking system (ATS). The onboarding system lets HR managers create custom onboarding packages, assign tasks, and easily collect digital signatures.
A core function of Eddy is people management—users can access company directories and store important employee documents, notes on performance, and training and certifications in employee profiles. You can also create custom PTO policies and approve or deny requests; tap into their time tracking tool, which allows employees to easily clock-in and clock-out; and navigate payroll processes using Eddy’s in-house, full-service system that includes support for multiple pay periods and end-of-year W-2 preparation, filing, and distribution.
Eddy starts at $8/employee/month and offers a free demo.
- Low entry-level per-employee cost
- Easy to use and intuitive
- Robust self-serve help documentation
- Payroll and ATS cost extra
- No free plan or free trial listed
PeopleGuru is an HRMS solution designed to help mid-market organizations manage their entire employee lifecycle efficiently. Their platform includes integrated modules for core HR data, payroll, time & labor tracking, talent management, benefits management, and more.
Using PeopleGuru’s recruiting tools, high-growth companies can attract, retain, and engage their people, while driving efficiency within their HR operations. Other features include a learning management system, social engagement tools, a health check feature, and modules for scheduling, onboarding, performance, and compensation.
PeopleGuru’s HRMS system comes with a dedicated client success team including a strategic account manager who will guide you through the onboarding process and beyond. PeopleGuru is available for US-based companies only, though they can accommodate US companies with Canadian employees too.
PeopleGuru offers pricing upon request, as well as a free demo.
- Includes a dedicated account manager to ensure successful implementation
- Can be configured to meet unique client needs
- Full video tour available on their website
- Modules are not available individually at this time
- Pricing details are only available upon request
- Currently only available for US-based organizations
Sage is known to manage accounting, HR, payments, assets, construction, real estate, and enterprise systems. They offer cloud solutions, on-premise, or both. Their highly customizable solutions can be tailored to startup, scale-up, and enterprise companies alike.
This software excels in training through their various wizards designed to help with each unique HR process such as entering new hires, training, pay raises, job changes, and more.
Sage provides a comprehensive list of first party add-ons that can be used to integrate different solutions into your HRMS workflow.
Sage HRMS tends to prioritize first party integration solutions, which can put users at a disadvantage if they have other project management or payroll tools they need to connect. They lost a few points in the Integrations evaluation because of this.
Sage starts at $10/user/month and has a free demo.
- Can upload Excel sheets into payroll module
- Great new hire Wizards
- Easy payroll history reports
- Not built for large enterprises
- No self-service access
- Requires manual export to some payroll systems
PeopleStreme, developed by Ascender, is an international human capital management and payroll software company, specializing in the development of technology to support human resources initiatives. It is used by brands like Audi and the Movember Foundation.
PeopleStreme did well in the evaluation criteria for Usability, as the software is easy to use with an intuitive dashboard system. Additionally, they provide highly responsive troubleshooting with support offered promptly when needed.
Integrations include other Ascender tools, GO1, Australian HR Institute (AHRI), Broadbean, CT Management, Indeed, Intercheck, SEEK, and Workpro.
One con is that the data can be a bit tricky to assess at a glance, as the internal candidates are a) identified only by number, not name and b) are not flagged in the event of duplications (ie, candidates that apply for multiple roles within the company).
PeopleStreme offers pricing upon request and has a free demo.
- Ability to personalize responses to candidates en masse
- Payroll for complex configuration and requirements
- Can manage a very high recruitment workload
- Limited custom branding options
- Best reporting features limited to higher plans
- Inability to identify same candidate twice
HR Cloud delivers three integrated software solutions to improve the way you onboard, engage, and manage your employees: Onboard, Workmates, and HR Suite. Their solutions are designed to automate manual HR processes, deliver an enhanced employee experience, and manage the entire employee lifecycle.
The Onboard solution has features for automating manual onboarding processes, as well as features for ensuring employees are equipped on their first day and throughout the onboarding process, such as self-service, employee profiles, customizable new hire portals, and customizable onboarding workflows.
HR Cloud’s Workmates solution includes powerful tools to help remote teams collaborate, communicate, and even recognize and reward their peers. Features here include employee feeds, announcements, an employee directory, communication and messaging tools, and employee analytics. Workmates also has a great feature to help employees become advocates for your business.
Additionally, HR Cloud’s HR Suite provides a number of powerful, proven HR solutions to improve the way you manage the entire employee lifecycle, including performance management, leave tracking, and a mobile employee app. The suite also includes advanced reporting features, org charts, and the ability to create surveys to collect employee feedback.
HR Cloud offers easy integrations to leading applications and systems such as ADP, Quickbooks, UltiPro, Compass, TalentLyft, Checkr, Indeed, ZipRecruiter, and many more.
HR Cloud solutions start at $6 per user per month, and they offer a free demo of all solutions.
- Customizable onboarding workflows and checklists
- Employee-centric employee experience platform
- Effective intra-employee recognition and reward tools
- HR Cloud does not include payroll
- Not originally built for enterprise businesses
- Integrations are lacking, but HR Cloud continues to develop new integrations
Built for Teams offers intuitive, powerful tools designed to help you hire, manage, retain, and analyze your workforce. Features include data-driven org charts for optimized visualization, streamlined PTO tracking systems, and applicant tracking automation.
This tool has a relatively tame learning curve and even those who are not particularly tech-savvy should be able to make ample use of it. Thus, it scored highly in the evaluation considerations for Usability.
Integrations include Google Suite, Microsoft Teams, Outlook, ADP, Slack, other payroll systems, and more.
One downside to note is that it is not currently possible to cancel requests, like paid time off, after they have been submitted in the system. The HR team can do it but having this power in the hands of the individual user would be ideal.
Built For Teams starts at $30/month and has a free demo.
- Easy to define a custom hiring workflow
- Robust, data-driven org chart tool
- Accurate, flexible PTO tracking software
- Limited “away” statuses; no customization
- Can’t see full calendar in the app
- Limited OT tracking and reporting
VAIRKKO is a web-based fully-mobile workforce management and operations management platform offering cloud products with certification tracking, online employee scheduling, personnel management, e-Learning, HR, and more. Bonus: training comes free with a plan.
With a modest monthly price, and one that can be adjusted according to which solutions are needed by your company, and a substantial free trial means that VAIRKKO scored highly in the Value for Price section of the evaluation criteria.
VAIRKKO offers a variety of their own products as add-ons to integrate varying degrees of service into your plan; however, their site offers no details about the possibility of third-party app integration (ie, with Slack and so on).
One thing VAIRKKO could do better (per the above note) is offer more options for third-party apps and add-ons. This is the most prominent critique of the software.
VAIRKKO starts at $4.99/user/month and has a free 30-day trial.
- Branding customization, logo and colors
- Great for tracking CEU’s
- Easily add unpaid breaks into your staff’s time card
- Steep learning curve
- Mobile app isn’t as fully functional as web
- Using multiple add-ons will greatly increase cost
Easily plan for, recruit, and develop talent by using Workday. Features include the ability to engage your people on their preferred device, activate business decisions based on contextual insight, and define and manage business processes.
A highpoint of the software is its flexibility to manage user-input change, everything from the ability to audit change logs to the ability to mass rescind changes, and so on.
Integrations include 10x Psychology, Accu-Time Systems, Accurate Background, Achievers, Adobe, ADP, Amazon Business, AON, Aptitude Software, Ascend Software, Automation Anywhere, Avalara, Box, BetterUp, BountyJobs, Checkr, data.world, docusign, Google Cloud, Microsoft systems, Salesforce, and more.
Although it is not uncommon for software solutions to not disclose pricing arrangements, Workday takes it a step farther by not disclosing information about plan levels, any free trial offers, or even live demos. The lack of transparency lost them marks in the area of Value for Cost.
Workday offers pricing upon request and offers a free video demo on their homepage.
- Intelligent process automation from attract-to-pay
- Flexible organizational structures and modeling
- Benefits and employee transactional data in the same system
- Complex goals and self-appraisal process
- Pre-screening questionnaires are not customizable per job posting
- Can only drag-and-drop single entries on the Candidate Grid
PeopleBookHR is an application-based solution to manage your human resources. It’s combined with a reporting mechanism as well as a timely solution to upgrade and modernize your HR team with tools for time, attendance, asset management, and more.
One of the things this software does best is deftly managing sales made in the field; this tool allows HR administrators to easily track any sales representative’s performance and then derive useful reports from the data presented.
PeopleBookHR did not mention the possibility of third-party app integrations on their website.
As per the above note, a con of PeopleBookHR is their lack of integration options. If you are looking to connect other tools to your HRMS, you will want to go with another solution. Thus, they lost some points in the evaluation of Integrations.
PeopleBookHR offers pricing upon request and has a free trial and demo.
- Includes incident recording and tracking
- Manual or upload input for time logs
- Create customized panel for employee reviews
- Slight learning curve
- No multi-lingual support
- Comparatively high pricing quotes
Best HRMS Software Summary
14 days free trial
|From $8/user/month||Check out monday.com|
|From $8/employee/month||Check out Eddy|
Free demo available
|From $8/employee/month||Check out PeopleGuru|
|From $10/user/month||Check out Sage HRMS|
|Pricing upon request||Check out PeopleStreme|
|From $6/user/month||Check out HR Cloud|
|From $30/month||Check out Built for Teams|
30 days free trial
|From $4.99/user/month||Check out VAIRKKO|
|Pricing upon request||Check out Workday|
Free trial and demo
|Pricing upon request||Check out PeopleBookHR|
Other HRMS Systems
Here are a few more HR systems that didn’t make the top list. If you need additional suggestions for handy human resources management system software, check these out.
- CakeHR – Best for benefits administration
- UltiPro – Best for complex employee data
- People HR – Best for managing employee performance
- Collage HR – Best white-labeled enrolment dashboards
- Namely – Best HRMS for mid-sized businesses
- Gusto – Best employee self-service finance tools
- Zenefits – Best for employee turnover prevention
- Rippling – Best electronic document management
- BambooHR – Best form managing HRMS benefits
- Zoho People – Best free HRMS software
- OrangeHRM – Best open source HRMS
Related Read: 10 Best HRMS For Small Business In 2022
Need Expert Help Finding The Right Human Resource Software?
We’ve partnered with the software comparison portal Crozdesk.com to help you find the right solution. Crozdesk’s Human Resource Software advisors can give you independent advice and shortlist software products that best fit your specific needs. Our partnership gives you free access to their tailored software selection advice and community negotiated discounts, taking the hassle out of the research process.
It takes just a minute to submit your requirements and they will give you a call at no cost or commitment. You’ll get custom product shortlists covering the top solutions that best fit your specific needs from their team of software experts (via phone or email) and they can even connect you to your choice of the selected vendors. To get started, please submit the form below:
What Do You Think About These Human Capital Management Tools?
It’s hard to imagine a modern organization functioning efficiently without some form of HR system automation, especially with a burgeoning trend toward remote working.
Increasingly, companies have been leveraging HRMS to get greater insights into their workforce by analyzing patterns in their employee data. HRMS analysts, a relatively new role, are tasked with implementing and maintaining HRMS and making recommendations based on data.
Have you tried out any HRMS tools listed above? What HR technology do you go to for your day-to-day needs? Are there any HRMS solutions that you would add to this list if given the chance? We appreciate your feedback in the comments.
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