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10 Best HRMS for Human Resource Management in 2022

The Best HRMS Software Systems

Here’s a shortlist of the best human resource management systems (HRMS) I’ve covered in this article, with detailed tool summaries below:

  1. Paycor

    Best HRMS for enterprise organizations

  2. Deel

    Best HRMS for managing global teams of international employees or contractors

  3. monday.com

    Best HRMS system for creating custom HR processes and workflows

  4. Sapling

    Best HRMS for automating repeatable workflows

  5. Connecteam

    Best HRMS for mobile-first teams

  6. Keka HR

    Best HRMS software for driving the digital transformation of HR processes

  7. Remofirst

    Best HRMS with global payroll and additional EOR services

  8. Workday

    Best HRMS for advanced workforce planning tools

  9. VAIRKKO

    Best HRMS with learning management add-ons

  10. Built For Teams

    Best HRMS for advanced org charts and succession planning tools

Human resource management systems, or HRMS for short, are used by organizations of all sizes to support various HR functions. In this article, I’ve reviewed my top 10 choices for the best HRMS systems on the market today. I've also explained why I chose each one, to help you find the most suitable option for your organization's needs.

How I Selected the Best HR Management Systems

Perhaps you're wondering how I selected the best HRMS systems for this list? To build this top 10 list, I evaluated and compared a wide range of HR management systems with positive user ratings, including some HRIS and HCM platforms too.

After determining my long list of top choices, I further honed my list by using the selection criteria below to see how each platform stacked up against the next one. I also drew on my years of HR administration experience to pinpoint the features that add a lot of value by automating time-consuming processes.

If you have general questions about how HRMS systems work or how to pick the best HR management system for your organization, take a look at our Frequently Asked Questions section below. Or, you can skip directly to my detailed software summaries, if that's what you need the most.

Selection Criteria

Here’s a short summary of the main selection and evaluation criteria I used to develop my list of the best HRMS for this article:

Usability:

Pretty much without exception, HR teams are always swamped. That's why you need a system that's easy to use, with a well-organized user interface (UI) that creates a positive user experience (UX).

To assess a software system's usability, I look at the organization of their interface and menus, how modules connect to each other, and the type of workflow automations that are available. Any features that will save you time are going to create a better UX for everyone on your team.

I also try to get a sense of the type of customer service or tech support each software provider offers too. This includes features like training academies, user tutorials, live chats, and customer support via email or phone.

Core HR Features and Functionality:

Since HR management systems serve as a central cog for your HR operations, it's important that the software you choose includes all the features you need. While this will differ for each organization, for this list I aimed to select systems that included a wide range of core HR features to cover the basic needs.

If you're looking for something more specialized or specific, pop up to our Search field cause I'm sure we already have it ready to go for you too.

Scalability and Flexibility:

I always prefer HR systems with modular designs, meaning you can pick and pay for only what you need. The great thing is, most systems are like that nowadays, but it is an important detail to assess.

I also prefer to select systems that offer plans for different business sizes. For example, startup or small business plans, with scalable packages up to the enterprise organization level. Your HR needs will likely grow and expand over time, so it's important to select a software system that can grow with your business accordingly.

Reporting and HR Analytics Tools:

One of the biggest benefits of using an HRMS is the ability to run advanced analyses on your data. You want a system that collects and interprets data from across your different modules automatically, with the option to drill down into the details more as needed.

For this list, I've chosen software that includes data dashboards and other analysis tools to help you get the most out of your system-wide employee data.

Software Integrations:

Software integrations will help you improve your team's productivity by automatically sharing up-to-date data across all the platforms you use. You don't want to waste your precious time importing and exporting data between systems — or even worse — copying and pasting it! That's why I've summarized key software integrations for each of the HRMS systems in this list.

Two additional tips regarding software integrations:

  1. Make sure the software you choose integrates with the key programs you're already using, to simplify your day-to-day data management requirements.
  2. Also ensure the software you choose can integrate with other niche tools that are NOT built into their system already. For example, if the HRMS system you choose does not include a full payroll processing module, then make sure it has many payroll management integrations available instead.
Price:

Sometimes it all comes down to price, so keep your budget in mind when you're doing your research. I always try to choose software with transparent pricing modules as much as possible. However, sometimes those details are only available upon request. This is often the case for systems that are modular by design. But, the upside of that is that you can request a quote for only the modules you need, instead of a one-size-fits-all package that might not actually work for you.

I'm also a big supporter of software that offers free trials before you commit to a contract. I've noted free trial details for each HRMS in this list, or in the very least, a free demo as a secondary assessment option.

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Overviews of the 10 Best HRMS Software

Here’s a brief description of each HRMS platform I've chosen that explains what it does best and why I picked it, plus pros & cons, software integrations, screenshots, and pricing details:

1

Paycor

Best HRMS for enterprise organizations

Paycor's HRMS platform is designed to help companies eliminate paper-based administrative tasks by automating common workflows. Their unified employee database acts as a single source of truth for all employees, and includes a knowledge base and an employee self-service portal. While it's technically an HCM (human capital management) platform, their software has all the features you'd expect from an HRMS system, and more.

Why I picked Paycor: I included Paycor in this list because of the flexible and modular nature of their software. Their HR system works for businesses of any size, from small-to-medium sized businesses all the way up to enterprise organizations. Paycor also prides themselves on tailoring their technology for each clients needs, rather than offering a one-size-fits-all solution.

Paycor Standout Features & Integrations:

Features are divided into five main modules: HR + Payroll Software, Talent Management, Workforce Management, Employee Experience, and Benefits Administration. Within those modules, they offer features like automated time and attendance tracking, employee scheduling, payroll processing and expense management tools, integrated recruiting software with analytics, employee onboarding tools, pulse surveys, a learning management system, and talent development tools including performance management and compensation planning functions.

With so much data integrated at your fingertips, it's easy to manage your employee records at scale. You can create custom fields and notifications, easily search and filter employee records, and schedule the delivery of e-documents and collect e-signatures.

Integrations with over 200 applications are available natively through Paycor's Marketplace. Featured integrations include Certify, Equifax, GoodHire, HireTech, Ignite, Instant Pay, Oracle NetSuite, Payscale, TalentReef, Tapcheck, Sterling, Velosio, and many others.

Free demo available

From $99/month + $5/employee/month

Pros

  • Many time-saving automations
  • Includes HR solutions for specific niche industries
  • Modular nature allows for easy customizations

Cons

  • May be too expensive for smaller organizations
  • Basic package limited to payroll features only
2

Deel

Best HRMS for managing global teams of international employees or contractors

Deel is an HRMS that helps businesses streamline their HR processes for international workforces in over 150 countries. Their software provides users with a central platform to run HR operations, including storing and analyzing employee data, tracking employee work hours, and running global payroll. Their user-friendly HRMS interface helps international organizations improve the efficiency of their HR processes, save money on internal resources, and scale freely.

Why I picked Deel: Their HRMS platform offers more than just basic HR management tools, including full global payroll processing, employer of record (EOR) services, staff relocation and visa/work permit support, and tools to hire international contractors as well as full-time employees. This flexibility makes them a solid choice for organizations of any size who have international employees, or are interested in pursuing global expansion.

Deel Standout Features & Integrations:

Features include an employee database, onboarding process tools, a mobile app, compliance and expense reporting, additional HR resources to help offset your internal teams bandwidth, cloud-based data storage, and a benefits enrollment portal that services international teams. Their more advanced features include global payroll outsourcing, wage distribution via PayPal or Cryptocurrency, and EOR services.

You can also engage with your international employees through their built-in performance management tools that track employee progress and identify areas for improvement, allowing you to collect and give feedback as needed. Users also have access to Deel’s team of local tax, legal and compliance experts to troubleshoot any problems or concerns.

Integrations are available with dozens of HR and operations platforms like Ashby, BambooHR, Bob, Lever, Expensify, Greenhouse, NetSuite, QuickBooks, Workable, and Xero.

Free demo available

From $599/employee/month

Pros

  • Simplifies payroll using multiple currencies
  • Managed by 200+ local legal and tax compliance experts
  • Tailored for international organizations

Cons

  • No free trial available
  • Overlapping plan features require custom pricing
3

monday.com

Best HRMS system for creating custom HR processes and workflows

monday.com is a flexible work operating system (work OS) that allows you to create your own custom HRMS platform using their visual dashboards and drag-and-drop editing tools. Their system also includes a variety of dedicated HR templates for common HR processes and workflows to help you get started.

Why I picked monday.com: The flexibility of their software lends itself to numerous practical applications beyond just tracking HR processes, meaning you get a lot of potential value for a low cost investment. In fact, because it does have a very low price point compared to other classic HRMS systems, you may even want to use it as a supplementary system to fill the gaps left by other programs you're currently using to monitor your core HR tasks.

monday.com Standout Features & Integrations:

Features include tools to build visual dashboards like drag-and-drip columns, automation widgets, and many customizable templates. HR-specific examples include a template to help hiring managers oversee their recruitment pipelines and track applicants with embedded forms that record all relevant contact details automatically. As candidates go through the hiring process, team members can update the status of their application so that there’s a real-time source of truth for all open positions.

monday.com also includes a pre-made template for onboarding, which includes all of the sessions and reading material newcomers need in their first weeks on the job. The onboarding template also uses no-code automations to notify relevant team members of their tasks to properly welcome the new hire. Another great feature is the vacation tracker, which allows employees to schedule vacation time.

Integrations are available natively with many popular software applications, including Data Studio, DocuSign, Google Workspace, Jira, Microsoft Teams, Slack, SurveyMonkey, Trello, Typeform, and many others. Additional custom integrations can be accessed through their API, or by connecting their platform to a paid Zapier account.

14-day free trial

From $10/user/month

Pros

  • Custom dashboards update automatically
  • Enterprise-grade security with HIPAA certification
  • Customizable and scalable workflows

Cons

  • Certain features only available in enterprise package
  • Mobile app isn’t as fully functional as web
4

Sapling

Best HRMS for automating repeatable workflows

Sapling is a well-known people operations platform with HR software packages for businesses of any size, including startups and small businesses, mid-market companies, or enterprise organizations. Sapling was acquired by Kallidus in mid-2022, transforming their product into a full-feature human capital management (HCM) platform with features that cover the entire employee lifecycle.

Why I picked Sapling: Now that Sapling is integrated with Kallidus, their software brings even more features to the table. In addition to Sapling's core HR features, users can take advantage of other Kallidus functions like their performance management system, learning and development tools, and learning management system (LMS).

Sapling Standout Features & Integrations:

Features within Sapling's HRMS include automated workflows for onboarding and offboarding (or any other repeatable process required), company-wide communication features, tools to eliminate manual checks and data duplication, and the ability to run reports on system-wide data like time off, tasks, document reviews, check-in statuses, and more.

You can also build automated workflows for recruitment, import your recruiting data from other systems, and automatically assign people workflows based on their location, department, and employment status. On top of managing your people data, your HR team can use Sapling to create org charts, and end-users can create individual profiles too.

Integrations available natively for Sapling include 40+ popular platforms like 15Five, ADP, Asana, Breezy, Compass, Google Suite, Greenhouse, Lattice, Lever, LinkedIn, Okta, OneLogin, Paylocity, Slack, TriNet, Xero, Workable, Workday, Zapier, and more. They also have an API and webhooks to support further integration options too.

Free demo available

Pricing upon request

Pros

  • Centralized location for people data
  • Integrates with popular tools
  • Fully customizable, automated workflows

Cons

  • Pricing details only available upon request
  • No freemium version
5

Connecteam

Best HRMS for mobile-first teams

Connecteam is a true all-in-one HRMS — a software designed for HR people, employee managers, and business owners, to communicate, manage, onboard, and train non-desk employees, wherever they might be.

Why I picked Connecteam: Available on mobile, desktop, or as a kiosk app for tablets, Connecteam is a perfect fit for any organization, where employees don’t spend their working time in the office. From retail and restaurants to manufacturing, construction, field services, and healthcare — Connecteam is being used by thousands of businesses across dozens of industries, to communicate with and manage their mobile workforce.

Designed for out-of-office use, even on the run, Connecteam is extremely intuitive, easy to use, customizable, and quick to set up, so it takes no time to deploy and start utilizing. Connecteam is a one-stop-shop for HR and staff managers to go paperless and automate daily procedures, streamline team communication, boost employee engagement, and save time and money on operational friction.

Connecteam Standout Features & Integrations:

Features include a dedicated employee communication channel with targeted updates, team engagement features, surveys and polls, a suggestion box to collect employees feedback, a searchable company directory, an organizational chat, training and onboarding capabilities, a company library, time management tools, digital forms and checklists, quick tasks, and more. Basically, everything you need to manage your deskless workforce, combined into a single app for no extra cost.

Integrations are available with DropBox, Google Calendar, Google Drive, Gusto, NextBee, and QuickBooks Payroll.

14-day free trial

From $35/month

Pros

  • All-in-one and mobile-first solution
  • No company email is required to sign-up
  • Great user experience, intuitive UI

Cons

  • Requires an external solution for payroll processing
  • Live location tracking works only while clocked in
  • No applicant tracking features
6

Keka HR

Best HRMS software for driving the digital transformation of HR processes

Keka HR is a one-stop HRMS platform built for small-to-medium businesses and enterprises. It automates your people processes and helps you adapt to the changing realities of workforce management. By leveraging your people data, Keka HR empowers you to make smart decisions and create experiences your employees will love.

Why I picked Keka HR: With over 4,500 customers using the platform, Keka HR has emerged as a preferred provider of HR solutions across many major industries, including information technology (IT), pharmaceutical, manufacturing, retail, banking, financial services, insurance, and more.

Keka HR Standout Features & Integrations:

Features include modules for hiring & onboarding, core HR & payroll, time & attendance tracking, timesheets, and performance management. Their hiring and onboarding workflows will save your teams time by integrating directly with your applicant tracking system. Their time & attendance tracking feature also efficiently tracks your employee’s work hours, and manages leave requests, all in accordance with your company policies. Their performance management module also includes modern features to transform your staff base into an agile workforce through 360-degree reviews, OKRs, continuous feedback, and clear goals.

Integrations are available with a range of third-party applications covering accounting & finance, learning management systems (LMS), rewards & recognition platforms, personal finance tools, personal healthcare platforms, IT declaration tools, and travel management apps.

Free trial + free demo

From $500/month

Pros

  • Includes a useful assets/inventory tracking feature
  • GPS and mobile tracking features work well for deskless workforces
  • Includes a unique employee loan feature to help employees between pay periods
  • Employee work hours are synced directly to payroll to eliminate errors

Cons

  • No file management system to share documents internally
  • Additional set-up fee for payroll configuration and importing employee information may apply
  • Pricing details for individual modules is not readily available
7

Remofirst

Best HRMS with global payroll and additional EOR services

Remofirst is a comprehensive HRMS and payroll solution that lets companies hire, onboard, and pay employees worldwide. Their cloud-based solution has a simple interface and can be accessed from any device with an internet connection.

Why I picked Remofirst: Remofirst provides a central place for employees to access and manage their benefits and allows employers to administer and monitor their benefits programs easily for employees all around the world. It provides tools to help employers evaluate the cost and effectiveness of their benefits programs and help them comply with tax regulations and labor laws with tax return preparation and compliance reporting. Moreover, Remofirst provides automated compliance alerts to keep users up-to-date on changes in tax regulations and labor laws.

Remofirst Standout Features:

Features include employee self-service, time and attendance tracking, leave management, an employee cost calculator, and HR analytics dashboard, performance appraisal tools, and 24/7 customer service. Remofirst's payroll reporting module can produce comprehensive reports showing how much each employee has earned in a given pay period, including their hours worked, vacation days taken, and sick days used. This data is valuable for tracking employee productivity and ensuring that employees are fairly compensated.

For businesses operating internationally, they also offer global Employer of Record (EOR) services, which allow you to hire, manage and pay international employees and contractors without any compliance risk. Remofirst also offers a knowledge base of resources, including FAQs and articles.

Free forever plan with limited features

From $199/employee/month

Pros

  • Employee misclassification tool is helpful for international hiring
  • Compliance issues are handled by local experts around the world
  • Their EOR services are available in 150+ countries

Cons

  • No free trial available
  • Details on software integrations are not available
8

Workday

Best HRMS for advanced workforce planning tools

Workday is an HRMS platform with a broad set of features. Their wide range of software solutions work together seamlessly, making them well-suited for large or enterprise-level organizations that have a lot of sophisticated workforce and data management needs.

Why I picked Workday: Their system offers more advanced workforce planning tools than others in this list, including 'what if' scenarios, flexible organizational charting tools, and a skills cloud of 55,000 skills to help with talent development and skill gap analysis. Other modern features that landed them a spot on this list include their system's machine learning capabilities that help identify existing workers for internal mobility opportunities, and compensation tools including diversity and pay equity metrics.

Workday Standout Features & Integrations:

Features include core HR employee data management tools, time tracking including a paid time-off tracker, tools to recruit and develop talent, and modern payroll features including global payroll services and pay on demand. They also offer detailed reporting and analytics tools, data dashboards, scorecards, and retention analysis tools.

Integrations are available natively with 600+ software applications, or you can access more tools using their custom API. They also offer full feature mobile apps for Android and iOS devices too.

Free demo available

Pricing upon request

Pros

  • Benefits and employee transactional data in the same system
  • Flexible organizational structures and modeling
  • Intelligent process automation from attract-to-pay

Cons

  • Can only drag-and-drop single entries on the Candidate Grid
  • Pre-screening questionnaires are not customizable per job posting
  • Complex goals and self-appraisal process
9

VAIRKKO

Best HRMS with learning management add-ons

VAIRKKO is a web-based fully-mobile workforce management and operations management platform offering cloud products with certification tracking, online employee scheduling, personnel management, e-Learning, HR, and more. Bonus: training comes free with a plan.

Why I picked VAIRKKO: Their platform includes a full e-learning system complete with training certification credential (and expiry date) tracking, a classroom training feature, customizable digital forms, a skills testing cloud and a module that helps with policy management. These are unique features that are not included in most HRMS platforms.

VAIRKKO Standout Features & Integrations:

Features include core HR data management, and ATS cloud, onboarding and offboarding tools, performance management tools, surveys and pools, time tracking that's linked to payroll, and performance management tools.

Integration details are currently not included in their website.

Free demo available

Pricing upon request

Pros

  • Easily add unpaid breaks into your staff’s time card
  • Advanced learning and development features
  • Branding customization, logo and colors

Cons

  • Mobile app isn’t as fully functional as web
  • Plan details and prices are not readily available
10

Built For Teams

Best HRMS for advanced org charts and succession planning tools

Built for Teams is a position intelligence platform that helps organizations with their day-to-day human resources management as well as future workforce planning. They offer integrated modules for position management, org charts, succession planning, paid time-off tracking, and employee timesheets.

Why I picked Built for Teams: I chose Built for Teams because of their unique visual charting tools that are very user friendly, and their modular pricing structure, which means you only have to pay for the modules you actually want to use. As an example, if your existing HR tech stack doesn't have good succession planning tools, you can augment your software by purchasing the succession planning module only.

Built for Teams Standout Features & Integrations:

Features include: advanced org charts to help with growth, reorganization or downsizing plans; a position management tool that tracks headcounts and budgets per department; a succession planning module to identify and develop talent for critical roles; time-tracking features like mobile clock in/out; and custom scheduling tools. Their platform is very straightforward to use, meaning even those who are not particularly tech-savvy should be able to master it quickly.

Integrations are available natively with ADP, Google Suite, Lever, Microsoft, NetSuite, Okta, Oracle PeopleSoft, SAP, Slack, Paychex, Paylocity, Quickbooks, and Workday. They also offer a CSV Data Importer tool that can sync data from many other applications with Built for Teams as well.

14-day free trial

Pricing upon request

Pros

  • Position control module includes advanced planning and budgeting tools
  • Interactive, dynamic and fully customizable org chart features
  • PTO tracking module includes a helpful shared calendar

Cons

  • More software integrations with HRIS or payroll systems would be helpful
  • No built-in payroll functions

10 Best HRMS Software Comparison Chart

This comparison chart summarizes basic details about each of my top HRMS selections. You can view pricing details and the availability of free trials or demos side-by-side to help you find the best system that works for your budget.

Tool Free Option Price
1
Paycor

Best HRMS for enterprise organizations

Free demo available

From $99/month + $5/employee/month Visit Website
2
Deel

Best HRMS for managing global teams of international employees or contractors

Free demo available

From $599/employee/month Visit Website
3
monday.com

Best HRMS system for creating custom HR processes and workflows

14-day free trial

From $10/user/month Visit Website
4
Sapling

Best HRMS for automating repeatable workflows

Free demo available

Pricing upon request Visit Website
5
Connecteam

Best HRMS for mobile-first teams

14-day free trial

From $35/month Visit Website
6
Keka HR

Best HRMS software for driving the digital transformation of HR processes

Free trial + free demo

From $500/month Visit Website
7
Remofirst

Best HRMS with global payroll and additional EOR services

Free forever plan with limited features

From $199/employee/month Visit Website
8
Workday

Best HRMS for advanced workforce planning tools

Free demo available

Pricing upon request Visit Website
9
VAIRKKO

Best HRMS with learning management add-ons

Free demo available

Pricing upon request Visit Website
10
Built For Teams

Best HRMS for advanced org charts and succession planning tools

14-day free trial

Pricing upon request Visit Website

Other HRMS Systems

Here are a few more options that didn't make the best HRMS list. If you need additional suggestions for HR management software, check these out:

  1. Collage HR

    Best HRMS for Canadian organizations

  2. PeopleGuru

    Best HRMS + combined payroll system for US-based organizations

  3. PeopleBookHR

    Best HRMS for automatic reporting

  4. People HR

    Best HRMS for managing employee performance

  5. Eddy

    Best HRMS for easy customized onboarding

  6. ADP Workforce Now

    Best HRMS for numerous third-party integrations

  7. HR Cloud

    Best HRMS solution for engaging employee onboarding workflows

  8. BambooHR

    Best HRMS for employee self-service

  9. Zenefits

    Best HRMS for employee turnover prevention

  10. Zoho People

    Best HRMS with a freemium version

HRMS: Frequently Asked Questions

Here are some answers to commonly asked questions you may have about HRMS software and how it works:

Other Resources

It's hard to imagine a modern organization functioning efficiently without some form of HR management system in place.

To help you find the right system for you, you may also want to check out a few of our other specialty HR system lists too:

Increasingly, companies have been leveraging HRMS to get greater insights into their workforce by analyzing patterns in their employee data. HRMS analysts, a relatively new role, are tasked with implementing and maintaining HRMS and making recommendations based on data.

Lastly, I also recommend subscribing to our People Managing People newsletter to get updates on our latest articles and podcasts too.

Need Expert Help Finding The Right Human Resource Software?


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By Kim Behnke

Kim Behnke is an HR Tool Expert & Writer for People Managing People. She draws on her 9 years of human resources experience and her keen eye for systematic processes to support her analyses of the top HR tools on the market. She is passionate about maximizing efficiencies and streamlining workflows to ensure internal systems run smoothly. Kim's HR experience includes recruitment, onboarding, performance management, training and development, policy development and enforcement, and HR analytics. She also has degrees in psychology, writing, publishing, and technical communication. When away from her desk, she can usually be found outside tending to her ever-expanding garden.

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