20 Best Payroll Companies Of 2023 To Run Your Payroll Process

Deel is a global payroll platform that allows you to hire anyone as a contractor or employee without worrying about local laws, complicated tax systems, or international payroll. Deel’s intuitive platform gives you end-to-end workforce management, including contract adjustments, expense reimbursements, and off-cycle adjustments. Local country experts provide consultative approaches for each location you hire from, ensuring compliance with local pay standards.

Why I picked Deel: Deel offers 10+ payment options for clients, ranging from bank transfers to cryptocurrency pay-ins. You can schedule payments in advance and run off-cycle payroll whenever needed. Employees and contractors on Deel can self-manage their pay and personal data and use providers like Wise, PayPal, Payoneer, and Revolut for easy international withdrawals. The company offers 24/7 online support and dedicated account managers for specific requests.

In addition to their global payroll services run by local experts, Deel has launched several new offerings over the past year, including global mobility support, integrated Slack tools, and advanced integrations. The global mobility service helps companies with visa sponsorship, allowing them to bring in candidates from abroad.

Integrations are available with NetSuite, HiBob, Xero, Ashby, and Greenhouse.

Papaya Global is an online payroll software that helps companies remove barriers to global hiring. Papaya’s automated, SaaS platform provides an end-to-end global workforce management solution—everything from onboarding to cross-border payments in 160+ countries.

Why I picked Papaya Global: Their platform supports all employee options (payroll, EoR, contractors), integrates with all management tools, and uses smart technology to ensure compliance and eliminate errors. It creates a highly visible system for tracking payroll spending and real-time business intelligence (BI). Papaya Global can help any company simplify global people management. Enterprises can access Papaya’s state-of-the-art automation, security, and BI without replacing their existing payroll system.

Integrations are available with BambooHR, Expensify, Microsoft Dynamics 365, Namely, NetSuite, Priority Software, SAP Business One, SAP Concur, and SAP SuccessFactors. They can also create additional custom integrations for your existing HR software upon request.

Paycor’s human capital management (HCM) software brings many HR functions together, including payroll processing, workforce management, talent management, employee experience features, and benefits administration.

Why I picked Paycor: Their automated payroll feature is perfect for salaried workforces since the system can run independently once you’ve onboarded your employees. Paycor also takes care of calculating employee and corporate tax filings, processing W-2 and 1099 tax forms, and submitting workers’ compensation premiums and reports on your behalf.

In terms of Paycor’s advanced features, their employee self-service capabilities are very strong. Employees can easily access their pay information via their mobile app, and even access earned wages early using their OnDemand Pay app. This feature alone eliminates the need to worry about issuing staff advances or manual payroll runs, which is often a stressful situation for both employees and payroll administrators alike.

In addition, Paycor also has several useful expense-tracking tools within their HCM software, including mobile-friendly receipt management tools and a function to track trip mileage for reimbursement.

Integrations are available with 140+ software applications through their Paycor Marketplace, including Center Expense Management, Certify by Emburse, CloudPay, HIRETech, Instant Pay, Rapid Disbursements, Payfactors, Netspend, and many others.

Paychex Flex is an all-in-one HR, benefits and payroll management system with configuration options for businesses of any size, from self-employed solo entrepreneurs to small businesses, all the way up to organizations with 1,000+ employees.

Why I picked Paychex Flex: Their online payroll system calculates, files, and submits payroll taxes on your behalf, and integrates HR and benefits deduction costs directly with payroll to reduce the need for manual data entry. To further improve productivity, Paychex also includes a time & attendance tracking system that automatically links tracked hours to payroll too.

To help businesses stay compliant at all times, Paychex has a roster of 200+ compliance experts who are constantly monitoring any changes to US-based tax laws and regulations. Their software also supports multiple payment options, including direct deposit, paper checks, a Pay-on-Demand feature where funds can be accessed prior to your next payroll date, or payment via pay cards that are fully compliant with US federal laws.

Their customer support services are also quite deep, and include an online chat feature, articles, how-to guides, and 24/7 live coverage for US-based customers.

Integrations are available with 300+ commonly used applications, including BambooHR, Epicor, Infor, JazzHR, Microsoft Azure, Microsoft Dynamics, Sage, SAP, and many others. Plus, Paychex Flex has an API to support any custom software integrations you may need.

ADP Workforce Now is a comprehensive cloud-based platform that helps companies manage payroll needs in one integrated system.

Why I picked ADP Workforce Now: It lets users view information about their workforce in real time with employee self-service features that allow employees to access their personal information and make changes if needed. With its intuitive web interface, employers can easily access the data they need to accurately track employee hours, wages, benefits, taxes, and deductions. Additionally, it provides compliance support, so employers are always up-to-date on the latest laws and regulations about paying employees correctly.

ADP Workforce Now allows businesses to easily manage employee benefits such as health insurance, 401(k) plans, and vacation time tracking. Users can create custom benefit packages for different types of employees or job levels within their organization so that everyone receives the same level of care and attention when it comes to benefits administration.

It also provides an online platform for managing employee information such as contact details, job history, education, skills, and performance reviews. It enables businesses to easily track attendance data and monitor employee leave applications in real time. Additionally, this feature helps onboard new hires by providing them with the necessary paperwork quickly and efficiently so they can get up to speed faster.

Users can automate repetitive tasks like calculating paychecks and taxes, creating reports, and generating invoices. These features enable companies to streamline their payroll processes to save time and money while providing accurate information to their employees. This platform allows users to choose from various payment options such as direct deposit, cheques, or even a combination of both. This gives them the flexibility to choose the best option for their employees so that they can receive their payments quickly and securely. 

Integrations include accounting solutions like Quickbooks, Wave, and Xero, ERPs like Oracle, SAP, and Workday, time and attendance solutions like Clock Shark, Deputy, and Dolce, and recruiting and onboarding solutions like GoodHire, Sapling, and Zip Recruiter.

Patriot Payroll is a payroll service provider that covers payroll, setup, 2-day direct deposits, and customer support.

Why I picked Patriot Payroll: It's a full-service payroll platform that acts as a concierge for US-based businesses. The customer service team will reach out to you if they need any information, but otherwise will handle your local, state, and federal taxes with no problem.

The platform comes with a large information database that gives you tons of resources for managing your payroll and taxes. The detailed guides are super helpful for people who have limited knowledge of payroll best practices and tax filings. You can also choose from their add-ons that cover time and attendance tracking, and an employee database.

Integrations are available with other HR tools like Intuit QuickBooks Online, GoCo, Plaid, Workforce.com, and WorkforceHub Time & Attendance.

OnPay’s comprehensive HRIS platform helps entrepreneurs manage payroll, HR functions, and benefits all in one place.

Why I picked OnPay: Their software includes a full suite of payroll services and compliance settings for all 50 states. For no additional cost, they also offer special payroll services for certain industries like restaurants, farms and agriculture, churches and clergy, and nonprofits. As well, OnPay makes it easy to access pandemic-related tax credits and forgiveness applications through their COVID-19 dashboard.

Their team of licensed in-house insurance brokers can help you set up health, dental and vision plans with top providers such as Humana, Cigna, Blue Cross / Blue Shield, Aetna and UnitedHealthcare. Once in place, benefit costs are synced with payroll, which means you won’t have to worry about capturing any cost fluctuations yourself. Another interesting feature is their 401k integration which automatically supports employer matching and profit-sharing options.

Integrations are available with QuickBooks, Xero, When I Work, Deputy, Magnify, Mineral, PosterElite, and with the 401k retirement platforms Guideline, America’s Best 401k, and Vestwell.

QuickBooks Online is a payroll management and accounting software designed to cater to the needs of small businesses. You can use it to manage your company's invoicing, expense tracking, payroll, and taxes. It's available in the US, Canada, Australia, and the United Kingdom.

Why I picked QuickBooks Online: The software can modernize your payroll processes by automating how pay is calculated and sent out to employees. It can also automatically calculate and deduct income taxes, and run your tax filings in all 50 US states. You can essentially set it and forget it when it comes to paying your staff. Of course, you can still review and approve payments before they're sent out.

Beyond its basic payroll features, it also facilitates garnishments, deductions, health benefits, and workers comp management. And, you can manage your expenses and receipts as well as invoices and payments through the same platform.

Integrations are available with over 450 business apps like Square, Stripe, Paychex, Insightly CRM, Mailchimp, Shopify, eBay, BigCommerce, Magento, Squarespace, Etsy, Katana, and ProjectWorks.

Gusto is an all-in-one HR solution with scalable pricing and features that work for small businesses with simple salary structures or complex international teams.

Why I picked Gusto: Gusto is a great option for a full service payroll provider if you’re also in the market for HR software, since they also have modules for hiring, onboarding, time tracking and time-off management too.

Gusto’s payroll solution includes automatic tax reporting, scheduled reminders, W-2 processing, and automatic withholding for health insurance and retirement plans, depending on your configuration. They also have a large document database to assist you with all your accounting, legal and tax problems so you won’t need to outsource to a specialist.

In addition, their employee self-service feature allows staff to log in and review their pay statements, track their healthcare costs, and manage their paid time-off (PTO) with ease.

Integrations are available with over 135 software applications, including Asana, Bonusly, ChartHop, DropBox, GitHub, Google Workspace, Microsoft 365, Sage Accounting, Salesforce, Slack, Webex, Zoom and many others.

Zenefits is an HR software solution that integrates HR, benefits and payroll services in one streamlined platform.

Why I picked Zenefits: Designed primarily for entrepreneurs and SMBs, Zenefits helps HR teams save time and energy by automatically linking data-heavy processes directly to payroll—including onboarding information, paid time-off requests, tracked work hours, and benefit costs.

Payroll administrators will appreciate Zenefits’ more sophisticated features, including automatically prorated payments for new hires who start mid-pay period, automated reminders, dynamic pay stubs that break down all deductions (even on mobile devices), and the ability to add messages to pay stubs to flag special payments like bonuses or commissions.

Zenefits also allows users to upload bulk earning files (useful for entering bonuses or annual salary changes), capture reported tips, pay contractors, or apply wage garnishments as needed.

Integrations are available with 40+ software solutions, including Asana, Betterment, Bonusly, Carta, CoPilot, Deputy, Embroker, Expensify, Google Suite, Intuit Quickbooks, Microsoft Office 365, Next Insurance, Sidecar Health, Teladoc, T-Sheets, Truework, SixFifty, Slack, Xero, Zapier, and others.