10 Best Online HRIS Systems Of 2021

Sapling - Best HRIS for a distributed workforce

Sapling is a people operations platform best suited for mid-market companies with distributed international offices. The tool can automate workflows for onboarding, offboarding, and using people data across existing systems.

Sapling allows users to build automated workflows for recruitment and onboarding. Team members can automatically assign people workflows based on location, department, and employment status.

The tool allows team members to store and manage people data and create org charts, and end-users can create individual profiles.

Sapling offers native integrations with a variety of other software, including applicant tracking systems, payroll software, time tracking software, and more. The tool also has an API and webhooks available for further integration options.

Sapling starts at $6/user/month and offers a free demo.

Uzio - Best HRIS platform for payroll & benefits integration

UZIO provides an easy-to-use and inexpensive cloud-based human resources information system for small and medium-sized businesses. It is a US-based company headquartered in Reston, VA.

Extensive features such as employee onboarding, time & attendance management, employee records management, workflows & automation, single-click approval process, and more make UZIO the best choice overall. It integrates easily with the UZIO payroll & benefits management solution. UZIO is gearing up to reach the top spot in the HRIS segment at a very rapid pace. It wraps in all the essential features that a small or medium enterprise may require.

The UZIO HRIS is priced very competitively at $4 per month per employee and comes with a 30 days free trial.

intelliHR - Best HRIS for performance & people analytics

intelliHR is a people management and analytics platform built for organizations to centralize performance management, employee engagement, core HR processes, and people data analytics. intelliHR provides best-practice tools for HR and managers to align, manage and enable a people and culture strategy within a broader business strategy.

Where intelliHR notably adds value is through the automation of traditionally manual HR processes, such as onboarding and compliance management, while capturing critical people and performance data that’s not typically visible. This data provides deep insight into issues and opportunities that HR managers can use to inform decision making.

One of the biggest points of difference is intelliHR’s in-built people analytics. The analytics features allow organizations to gain a firsthand view of their people’s happiness, engagement and wellbeing through a wide range of easy-to-use interactive dashboards, capturing insights across training investment, team sentiment, attrition, performance and employee satisfaction. Managers can use the analytics feature to keep up to speed with their team through features like goals, feedback and regular check-ins.

intelliHR has an industry-leading NPS of 61, with an award-winning customer support team experienced in HR and change management. The team uses design thinking workshops, tailored to each customer, to ensure the software is launched smoothly, with a high adoption rate.

intelliHR costs from $3.90/user. They also offer a free demo and a 30-day free trial of the employee engagement product tier.

Eddy - Best for easy customized onboarding

Eddy is an all-in-one HR Suite built for local businesses that streamline tedious HR processes and improves the employee experience. Founded in 2017 by former professional basketball player turned entrepreneur, Travis Hansen, Eddy has grown rapidly due to its simple but powerful product, highly-rated customer service, and focus on local businesses with deskless workforces.

With Eddy, businesses can hire, onboard, manage, and pay employees with one easy-to-use software. Key features include job posting management, tracking incoming candidates, and a full-scale applicant tracking system (ATS). The onboarding system lets HR managers create custom onboarding packages, assign tasks, and easily collect digital signatures.

A core function of Eddy is people management—users can access company directories and store important employee documents, notes on performance, and training and certifications in employee profiles. You can also create custom PTO policies and approve or deny requests; tap into their time tracking tool, which allows employees to easily clock in and clock out; and navigate payroll processes using Eddy’s in-house, a full-service system that includes support for multiple pay periods and end-of-year W-2 preparation, filing, and distribution.

Eddy starts at $8/employee/month and offers a free demo.

HRM Labs - Best HRIS system with configurable payslip items

Founded in 2015, HRM Labs tailors its solution to the country and industry in which you are based. For example, they can provide payslips with configurable payment items such as employee information to show an exemption (tax, allowance, deduction, reimbursement).

HRM Labs is intuitive and easy to pick up on, plus they have a very responsive customer service team available by either phone or email. Thus, they scored particularly well in the Usability category of the evaluation.

One con of the tool is that there is not much buzz about it online, including a general lack of product visualizations, information about pricing, and trial/demo capabilities. This makes it hard to fully explore the tool before scheduling a sales call.

HRM Labs offers custom pricing upon request.

CommonOffice HRIS - Best HR information system custom portal & employee self-service

For over a decade, CommonOffice has been providing innovative Cloud-based HR software to clients around the world. They are hyper-focused on security, being IBM audited and offering login validation, multilevel encryption, internal audits, and nightly data backups.

CommonOffice has a smooth, well-organized, and cunningly designed user interface. Everything from the clean menus to the eye-catching data visualizations makes it a stand-out in the UX segment of the evaluation criteria.

One con is that you may run into limitations for certain complex tasks, for example, multiple-level investigations or complex performance management metrics may require external tools.

CommonOffice HRIS starts at $4/user/month and has a free trial.

Hr.my - Best free multilingual HR platform

HR.my is a no-cost multi-user online HR software that allows Employer accounts to add an unlimited number of employees, who each are able to sign up for their Employee account for free. Accounts are all managed by a powerful Role-based User Access Control.

As a free-to-use tool, HR.my walked away with a perfect score in the Value for Cost category of the evaluation criteria. The tool is feature-rich, too, making it an ideal option for small-to-midsize businesses working on a budget.

The only downside to being aware of is that HR.my may not be suitable for large enterprises, as it is primarily designed for the needs of smaller businesses.

Hr.my is free to use.

Bridge - Best employee development platform for coaching & collaboration

Developed by Instructure Inc, Bridge is an HRIS with ample resources dedicated to training and learner, as can also be seen by their open-source Learning Management Platform called Canvas. Bridge highlights data-driven approaches to develop and retain staff.

Bridge’s various assessment tools are especially useful and stand out as a way to compile a comprehensive database of career positions and the skills that apply to each. Additionally, self-review and peer-review tools are also used to pick out skill goals for the future.

Bridge lost a few marks in the Value for Cost segment of the evaluation, not only because the yearly fee is much more than other options on this list but because they have multiple “add on” costs that muddy transparency in the pricing scheme.

Bridge starts at $9000/year for 500 users plus a one-time implementation fee of $5000+ and a yearly support fee of $1700+.

Homebase - Best HRIS tool for employee scheduling & time/clock records

Homebase is a cloud-based time clock and timesheets that allow you to track hours from anywhere in order to save time on preparing payroll. Their free apps allow your whole team to stay coordinated and connected, even remotely.

Pros/EvalHaving a freemium subscription plan scored them favorably in the Value for Cost department. The free tool offers scheduling and time tracking for unlimited employees at a single location.

One critique is that the software is tailored to employers who have multiple staff members with staggered schedules/shift work. It may not be the best for those who are self-employed or those with flat Monday-to-Friday work weeks.

Homebase starts at $16/month per location and has a freemium version of the software.

Built For Teams - Best HRIS for ease of use & quick onboarding

Built for Teams is a modern, easy-to-use solution for human resources and workforce planning with a design that is interactive, dynamic, and collaborative in order to help your organization hire, retain, manage, and analyze your workforce.

Built for Teams is very intuitive and easy to use. In fact, they have been voted “Best Ease of Use” multiple times according to user reviews across different platforms. Because of this consensus, this tool scored highly in the usability category of the above evaluation criteria.

Two minor cons to note are that the syncing to Outlook can be a bit glitchy and the calendar program is a bit confusing and clunky to navigate, particularly when you first are getting accustomed to the software.

Built For Teams starts at $30/month and has a free demo.