10 Best HRIS Systems For Employee Data Management In 2023

Deel is a global HRIS solution for international teams. It eliminates borders from your talent pool, supporting over 150 countries where you can hire, manage, and pay any employee or contractor.

For employees, Deel works as the employer of record, handling full payroll and benefits so you don’t need to open up a foreign entity. Deel’s full-featured UI gives you features such as contract management, expense reimbursements, and off-cycle adjustments. Their automated onboarding feature is a great time saver, and the analytics are helpful in keeping track of your HR data.

For contractors, Deel helps you avoid contractor misclassification with legal-reviewed contracts, and provides multiple withdrawal options for accessing funds. The platform provides a polished and consistent payments experience, using major payment providers like Wise, PayPal, Payoneer, and Revolut to offer withdrawals in the currency of the contractor’s choice, including cryptocurrency.

Deel's HRIS system gives you a comprehensive overview of benefits, perks, and salary expenses. You can compare different country costs and see what benefits and withholdings are required. You can also set up employees with local health insurance, pension plans, or stipends. Payroll deductions and withholdings are automatically calculated, allowing you to simply schedule a mass payment in one click.

Compared to other management offerings, Deel stands out with global payroll, global mobility support, integrated Slack tools, and advanced integrations. Their global mobility service helps companies with visa sponsorship, allowing them to bring in candidates from abroad. The Slack plugins can be used to create an accessible organizational chart, provide self-service PTO management, and even track applicant referrals.

Deel integrates with major HR, ATS, and accounting platforms and complies with SOC2 and ISO 27001 security standards. They also have an Open API solution that allows developers to build their own connections with the Deel platform too.

Deel offers flat rate pricing upon request, as well as a free demo.

monday.com is an HRIS platform that allows HR teams to customize and run all of their HR processes and workflows with drag-and-drop technology. The tool also includes a variety of dedicated HR templates for getting started.

The tool allows hiring managers to oversee their recruitment pipelines and track applicants with embedded forms that record all relevant contact details automatically. As candidates go through the hiring process, team members can update the status of their application so that there’s a real-time source of truth for all open positions.

monday.com also includes a pre-made template for employee onboarding, which includes all of the employee training sessions and reading material newcomers need in their first weeks on the job. The onboarding template also uses no-code automations to notify relevant team members of their tasks to properly welcome the new hire. Another great feature is the vacation tracker, which allows employees to schedule vacation time.

monday.com costs from $8/user/month. A 14-day free trial is also available.

Papaya Global is an online HRIS system that helps companies remove barriers to global hiring. Papaya Global's automated, SaaS platform provides an end-to-end global workforce management solution for onboarding to cross-border payments in 160+ countries.

Papaya Global supports all employee options (payroll, EoR, contractors), integrates with all management tools, and uses smart technology to ensure compliance and eliminate errors. It creates a highly visible system for tracking payroll spending and real-time business intelligence (BI). Papaya Global can help any company simplify global people management. Enterprises can access Papaya’s state-of-the-art automation, security, and BI without replacing their existing payroll system.

Papaya Global integrates with most financial tools.

Papaya Global costs from $20/user/month and offers a free trial.

Rippling is an online HRIS system with features like payroll, time and attendance, learning management, benefits, talent management, PEO, pulse surveys, and workforce analytics. By connecting every business system to one source of truth for employee data, businesses can automate all of the manual work they normally need to do to make employee changes.

With robust data collection and custom field capabilities, companies can collect and store any employee information within Rippling. HR teams can then use the data across Rippling to automate access to apps (Google Workspace, Salesforce, etc.), create policy rules (PTO, overtime, benefits), and more. Rippling can also reflect any organization’s approval processes with advanced approval chains for hiring, terminations, and salary changes.

Rippling’s role-based permission system allows you to automatically give other people—like managers and junior admins—access to specific Rippling services, as well as customers’ third-party apps, based on their department or level. Users can also precisely control what information they can view and change in Rippling—from salary to SSN to device OS. Smart rules allow admins to automatically provision new accounts and policies when employees get promoted or change departments.

Rippling integrates with 500+ apps so instead of entering and managing employee data in 500+ systems, users can enter data in Rippling once and see it updated everywhere.

Rippling integrates with Google Workspace, Typeform, Databricks, BrightHire, Atlassian, Google Workspace, Slack, Checkr, Zoom, GitHub, Asana, 1Password, Zendesk, Dropbox, Sage Intacct, Netsuite, Microsoft 365, QuickBooks, DocuSign, Upwork, LinkedIn, and hundreds more.

Rippling costs from $8.00/user/month and offers a free demo.

Sapling is a people operations platform best suited for mid-market companies with distributed international offices. The tool can automate workflows for onboarding, offboarding, and using people data across existing systems.

Sapling allows users to build automated workflows for recruitment and onboarding. HR team members can automatically assign people workflows based on location, department, and employment status.

The tool allows team members to store and manage people data and create color-coded org charts to visualize different departments or teams. End-users can also create individual profiles with customized prompts to support your company culture.

Sapling offers native integrations with a variety of other software, including applicant tracking systems, payroll software, time tracking software, and more. The tool also has an API and webhooks available for further integration options.

Sapling's onboarding module costs from $4.92/user/month, or the full core HRIS experience starts at $6.99/user/month based on 100 users.

Developed by Instructure Inc, Bridge is an HRIS with ample resources dedicated to training and learner, as can also be seen by their open-source Learning Management Platform called Canvas. Bridge highlights data-driven approaches to develop and retain staff.

Bridge’s various assessment tools are especially useful and stand out as a way to compile a comprehensive database of career positions and the skills that apply to each. Additionally, self-review and peer-review tools are also used to pick out skill goals for the future.

Bridge lost a few marks in the Value for Cost segment of the evaluation, not only because the yearly fee is much more than other options on this list but because they have multiple “add on” costs that muddy transparency in the pricing scheme.

Bridge starts at $9000/year for 500 users plus a one-time implementation fee of $5000+ and a yearly support fee of $1700+.

The Zenefits platform helps to alleviate common HR headaches by integrating core HR functions with payroll, employee benefits, and time-off tracking, all within one system. Their automated onboarding process supports offer letters, background checks, e-signing digital documents, and employee self-onboarding. In their higher service tiers, modules are also available for compensation management, performance management and several in-depth employee engagement tools.

Where Zenefits really shines is in their benefits management capabilities. Through their Zenefits Health Insurance Marketplace, you can review different insurance plans to find the best option for your business. Once you’re ready, you can request a quote for group insurance through one of their certified insurance brokers, who will also help you administer your benefits plan - a service that’s included for free no matter which pricing plan you choose.

If you already have an insurance broker you’re working with, you have the option to integrate them into your platform too, for an additional monthly fee of $5 USD/employee/month. Another neat feature worth mentioning is that employees can use their Zenefits commuter benefits card to pay for rides booked through UberPOOL, depending on how you configure your system.

Zenefits integrates with 45+ applications including Google Suite, Office 356, Slack, Salesforce, Expensify, Bonusly, BetterWorks, Zapier, and many others.

Pricing for Zenefits starts at $8/employee/month for their Essentials plan. For an additional fee, add-ons are also available for full payroll services ($6/employee/month), HR and payroll advisory services ($8/employee/month), and the insurance broker option noted above. A free demo and a 14-day free trial are also available.

UZIO provides an easy-to-use and inexpensive cloud-based human resources information system for small and medium-sized businesses. It is a US-based company headquartered in Reston, VA.

Extensive features such as employee onboarding, time & attendance management, employee records management, workflows & automation, single-click approval process, and more make UZIO the best choice overall. It integrates easily with the UZIO payroll & benefits management solution. UZIO is gearing up to reach the top spot in the HRIS segment at a very rapid pace. It wraps in all the essential features that a small or medium enterprise may require.

The UZIO HRIS is priced very competitively at $4 per month per employee and comes with a 30 days free trial.

Say “hi” to Bob, an HRIS platform designed to bolster employee engagement and link employees around the globe to your company culture. Their user interface is designed with a social media-like feel, to get employees excited about engaging with team members. From the main homepage, employees can view key details like work anniversaries, birthdays, and other facts about colleagues to help them make connections deeper than shared work tasks - an important feature for fostering engagement in today’s work-from-anywhere environment.

Their comprehensive HRIS platform includes all the typical features you’d expect, such as employee data management and HR analytics, culture tools, time and attendance tracking features, digital onboarding tools, and a document hub with DocuSign built right in. Bob also keeps a log of where staff are (i.e., working remotely, in the office, sick, or on vacation), which is another useful feature for companies with distributed or hybrid workforces.

Bob integrates with 40+ commonly used programs, including many applicant tracking systems, Google Suite, Jira, Microsoft Teams, Slack, Zapier, and others. They also have a full-feature mobile app.

Pricing is not available on their website, but a free demo and free trial are available.

Cezanne HR is a cloud-based HR software solution that is used in over 100 countries. Their comprehensive platform includes core HR features such as people management, onboarding and employee lifecycle support, intuitive employee self-service features, absence management, time tracking, and recruitment tools including an applicant tracking system (ATS).

Their modern performance management module supports continuous performance improvement through check-ins, 360 degree feedback and multi-stage goal setting. On top of all that, they also have built-in tools to visualize your talent pools, map out career development plans, and support succession planning.

This platform is a great fit for multinational companies as it includes global capabilities at its core, like country-specific compliance information, configuration options based on regions, and the ability to use multiple currencies. It also supports free language translations from English to Spanish, Italian, Portuguese, Dutch, German, French, Turkish and Romanian to help growing companies standardize their HR portal processes in new countries. Since the design team behind Cezanne HR is UK-based, you can rest assured that their system is GDPR compliant (UK & EEA) too.

Cezanne HR does not include payroll functions, however, it does integrate with common payroll systems and organize information in the format your payroll team will need. The system also supports single sign-on (SSO), and integrates with other solution partners in niche areas like compensation planning, employee engagement, expense management and learning management.

Pricing details are not available on their website, but a free demo is available.