10 Best Online HRIS Systems Of 2022

Human resource information systems, or HRIS for short, support the human resource management function of an organization through automation, greater collaboration, and data.

In this article, I will play the role of HRIS analyst and explain to you the value of each HRIS and break down what sets any given tool above the rest.

Top 10 Best Online HRIS Tools

  1. monday.com - Best for creating custom HR processes and workflows
  2. intelliHR - Best HRIS for performance & people analytics
  3. Sapling - Best HRIS for a distributed workforce
  4. Eddy - Best for easy customized onboarding
  5. HRM Labs - Best HRIS system with configurable payslip items
  6. CommonOffice HRIS - Best HR information system custom portal & employee self-service
  7. Hr.my - Best free multilingual HR platform
  8. Bridge - Best employee development platform for coaching & collaboration
  9. Homebase - Best HRIS tool for employee scheduling & time/clock records
  10. Built For Teams - Best HRIS for ease of use & quick onboarding


Here are some basic questions and answers about employee information systems. This FAQ will clear up a few things that HR professionals often ask about HRIS.

What features should an HRIS have?

There are a lot of HRIS solutions out there each catering to specific needs. Features and tools an HRIS might include are:

  • Employee database (the key to it all)
  • Self-service portal
  • Benefits administration
  • Payroll management
  • Employee engagement
  • Performance management
  • Talent management
  • Applicant tracking systems (ATS)
  • Onboarding
  • Workflow, scheduling, or resourcing.
How does HRIS help with employee management?

HRIS help HR teams, managers, and employees themselves to manage data by centralizing employee data into a single source. This can then be easily viewed and updated by anyone with access through the user interface (UI).

What are the main benefits of an HRIS?

HRIS will do a lot to save time and increase the efficiency of the HR function. Additionally, they can be used to improve employee performance, engagement, culture, and help identify any workplace trends.

Human Resources Software Comparison Criteria

What are we looking for when we select what tools make it on the final HRIS systems list? What components of an information system are we looking for exactly? Here’s a summary of my evaluation criteria:

  1. User Interface (UI): Is it clean and attractive?
  2. Usability:  Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training?
  3. Features & Functionality: 
    1. Customizable dashboard – Is the human resource’s dashboard easily organized and rearranged to suit your needs and best interests?
    2. Payroll Features Can the tool handle full time, contract, and part-time payroll? Can it calculate taxes and deductions as needed?
    3. Learning/Development Does the HRIS offer some sort of onboarding and/or ongoing development platform to hone the skill of current staff?
    4. Reporting and Analytics Does the software offer HR-specific data analysis along with actionable insights derived from it to help with decision making?
  4. Integrations: Is it easy to connect with other HR technology? Any pre-built integrations?
  5. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible?

People Managing People is reader-supported. We may earn a commission when you click through links on our site — learn more about how we aim to stay transparent.

Overviews Of The HRIS Systems

  • 14 days free trial
  • From $8/user/month

monday.com - Best for creating custom HR processes and workflows

monday.com allows users to onboard new team members and create custom workflows for other employee management processes.

monday.com is an HRIS platform that allows HR teams to customize and run all of their HR processes and workflows with drag-and-drop technology. The tool also includes a variety of HR-dedicated templates for getting started. The tool allows hiring managers to oversee their recruitment pipelines and track applicants with embedded forms that record all relevant contact details automatically. As candidates go through the hiring process, team members can update the status of their application so that there’s a real-time source of truth for all open positions. monday.com also includes a pre-made template for onboarding, which includes all of the sessions and reading material newcomers need in their first weeks on the job. The onboarding template also uses no-code automations to notify relevant team members of their tasks to properly welcome the new hire. Another great feature is the vacation tracker, which allows employees to schedule vacation time. monday.com costs from $8/user/month. A 14-day free trial is also available.
  • 30 days free trial and free demo
  • From $3.90/user

intelliHR - Best HRIS for performance & people analytics

Employees can access a personalized dashboard populated by individual goals, tasks, reports, and engagement systems.

intelliHR is a people management and analytics platform built for organizations to centralize performance management, employee engagement, core HR processes, and people data analytics. intelliHR provides best-practice tools for HR and managers to align, manage and enable a people and culture strategy within a broader business strategy.

Where intelliHR notably adds value is through the automation of traditionally manual HR processes, such as onboarding and compliance management, while capturing critical people and performance data that’s not typically visible. This data provides deep insight into issues and opportunities that HR managers can use to inform decision making.

One of the biggest points of difference is intelliHR’s in-built people analytics. The analytics features allow organizations to gain a firsthand view of their people’s happiness, engagement and wellbeing through a wide range of easy-to-use interactive dashboards, capturing insights across training investment, team sentiment, attrition, performance and employee satisfaction. Managers can use the analytics feature to keep up to speed with their team through features like goals, feedback and regular check-ins.

intelliHR has an industry-leading NPS of 61, with an award-winning customer support team experienced in HR and change management. The team uses design thinking workshops, tailored to each customer, to ensure the software is launched smoothly, with a high adoption rate.

intelliHR costs from $3.90/user. They also offer a free demo and a 30-day free trial of the employee engagement product tier.

  • From $4.92/user/month (100 users)

Sapling - Best HRIS for a distributed workforce

Sapling has an intuitive people dashboard with filters for sorting and quickly drilling down on team members.

Sapling is a people operations platform best suited for mid-market companies with distributed international offices. The tool can automate workflows for onboarding, offboarding, and using people data across existing systems.

Sapling allows users to build automated workflows for recruitment and onboarding. Team members can automatically assign people workflows based on location, department, and employment status.

The tool allows team members to store and manage people data and create org charts, and end-users can create individual profiles.

Sapling offers native integrations with a variety of other software, including applicant tracking systems, payroll software, time tracking software, and more. The tool also has an API and webhooks available for further integration options.

Sapling’s onboarding module costs from $4.92/user/month, or the full core HRIS experience starts at $6.99/user/month based on 100 users.

  • Free demo
  • From $8/employee/month

Eddy - Best for easy customized onboarding

Build out your complete employee directory with Eddy with built-in ways to quickly call and chat.

Eddy is an all-in-one HR Suite built for local businesses that streamline tedious HR processes and improves the employee experience. Founded in 2017 by former professional basketball player turned entrepreneur, Travis Hansen, Eddy has grown rapidly due to its simple but powerful product, highly-rated customer service, and focus on local businesses with deskless workforces.

With Eddy, businesses can hire, onboard, manage, and pay employees with one easy-to-use software. Key features include job posting management, tracking incoming candidates, and a full-scale applicant tracking system (ATS). The onboarding system lets HR managers create custom onboarding packages, assign tasks, and easily collect digital signatures.

A core function of Eddy is people management—users can access company directories and store important employee documents, notes on performance, and training and certifications in employee profiles. You can also create custom PTO policies and approve or deny requests; tap into their time tracking tool, which allows employees to easily clock in and clock out; and navigate payroll processes using Eddy’s in-house, a full-service system that includes support for multiple pay periods and end-of-year W-2 preparation, filing, and distribution.

Eddy starts at $8/employee/month and offers a free demo.

  • Pricing upon request

HRM Labs - Best HRIS system with configurable payslip items

Founded in 2015, HRM Labs tailors its solution to the country and industry in which you are based. For example, they can provide payslips with configurable payment items such as employee information to show an exemption (tax, allowance, deduction, reimbursement).

HRM Labs is intuitive and easy to pick up on, plus they have a very responsive customer service team available by either phone or email. Thus, they scored particularly well in the Usability category of the evaluation.

One con of the tool is that there is not much buzz about it online, including a general lack of product visualizations, information about pricing, and trial/demo capabilities. This makes it hard to fully explore the tool before scheduling a sales call.

HRM Labs offers custom pricing upon request.

  • Has a free trial
  • From $4/user/month

CommonOffice HRIS - Best HR information system custom portal & employee self-service

Monitor HR concerns like turnover rates.

For over a decade, CommonOffice has been providing innovative Cloud-based HR software to clients around the world. They are hyper-focused on security, being IBM audited and offering login validation, multilevel encryption, internal audits, and nightly data backups.

CommonOffice has a smooth, well-organized, and cunningly designed user interface. Everything from the clean menus to the eye-catching data visualizations makes it a stand-out in the UX segment of the evaluation criteria.

One con is that you may run into limitations for certain complex tasks, for example, multiple-level investigations or complex performance management metrics may require external tools.

CommonOffice HRIS starts at $4/user/month and has a free trial.

  • From $5 per month $60 per year)

Hr.my - Best free multilingual HR platform

A self-service portal with notices, news, and alerts.

HR.my is a no-cost multi-user online HR software that allows Employer accounts to add an unlimited number of employees, who each are able to sign up for their Employee account for free. Accounts are all managed by a powerful Role-based User Access Control.

As a free-to-use tool, HR.my walked away with a perfect score in the Value for Cost category of the evaluation criteria. The tool is feature-rich, too, making it an ideal option for small-to-midsize businesses working on a budget.

The only downside to being aware of is that HR.my may not be suitable for large enterprises, as it is primarily designed for the needs of smaller businesses.

Hr.my is free to use.

  • $9000/year for 500 users plus a one-time implementation fee of $5000+ and a yearly support fee of $1700+

Bridge - Best employee development platform for coaching & collaboration

Plot career goals, manage assessments and facilitate learning.

Developed by Instructure Inc, Bridge is an HRIS with ample resources dedicated to training and learner, as can also be seen by their open-source Learning Management Platform called Canvas. Bridge highlights data-driven approaches to develop and retain staff.

Bridge’s various assessment tools are especially useful and stand out as a way to compile a comprehensive database of career positions and the skills that apply to each. Additionally, self-review and peer-review tools are also used to pick out skill goals for the future.

Bridge lost a few marks in the Value for Cost segment of the evaluation, not only because the yearly fee is much more than other options on this list but because they have multiple “add on” costs that muddy transparency in the pricing scheme.

Bridge starts at $9000/year for 500 users plus a one-time implementation fee of $5000+ and a yearly support fee of $1700+.

  • freemium version
  • From $16/month per location

Homebase - Best HRIS tool for employee scheduling & time/clock records

Employee PTO and other notifications appear on the calendar.

Homebase is a cloud-based time clock and timesheets that allow you to track hours from anywhere in order to save time on preparing payroll. Their free apps allow your whole team to stay coordinated and connected, even remotely.

Pros/EvalHaving a freemium subscription plan scored them favorably in the Value for Cost department. The free tool offers scheduling and time tracking for unlimited employees at a single location.

One critique is that the software is tailored to employers who have multiple staff members with staggered schedules/shift work. It may not be the best for those who are self-employed or those with flat Monday-to-Friday work weeks.

Homebase starts at $16/month per location and has a freemium version of the software.

  • From $30/month

Built For Teams - Best HRIS for ease of use & quick onboarding

Upload documents relating to a user’s employment.

Built for Teams is a modern, easy-to-use solution for human resources and workforce planning with a design that is interactive, dynamic, and collaborative in order to help your organization hire, retain, manage, and analyze your workforce.

Built for Teams is very intuitive and easy to use. In fact, they have been voted “Best Ease of Use” multiple times according to user reviews across different platforms. Because of this consensus, this tool scored highly in the usability category of the above evaluation criteria.

Two minor cons to note are that the syncing to Outlook can be a bit glitchy and the calendar program is a bit confusing and clunky to navigate, particularly when you first are getting accustomed to the software.

Built For Teams starts at $30/month and has a free demo.

The HRIS Systems Summary

Software Overview Free Option Price Site
monday.com monday.com logo Read monday.com features & functionality

14 days free trial

From $8/user/month Check out monday.com
intelliHR intelliHR logo Read intelliHR features & functionality

30 days free trial and free demo

From $3.90/user Check out intelliHR
Sapling Sapling logo Read Sapling features & functionality Not Available From $4.92/user/month (100 users) Check out Sapling
Eddy Eddy logo Read Eddy features & functionality

Free demo

From $8/employee/month Check out Eddy
HRM Labs HRM Labs logo Read HRM Labs features & functionality Not Available Pricing upon request Check out HRM Labs
CommonOffice HRIS CommonOffice HRIS logo Read CommonOffice HRIS features & functionality

Has a free trial

From $4/user/month Check out CommonOffice HRIS
Hr.my Hr.my logo Read Hr.my features & functionality Not Available From $5 per month $60 per year) Check out Hr.my
Bridge Bridge logo Read Bridge features & functionality Not Available $9000/year for 500 users plus a one-time implementation fee of $5000+ and a yearly support fee of $1700+ Check out Bridge
Homebase Homebase logo Read Homebase features & functionality Freemium version From $16/month per location Check out Homebase
Built For Teams Built For Teams logo Read Built For Teams features & functionality Not Available From $30/month Check out Built For Teams

Other HRIS Software Options

Here are a few more that didn’t make the top HRIS systems list. If you need additional suggestions for handy HR data, check these out.

  1. Paycor – Best for SMBs needing scalability
  2. Rippling – Best new hire automation system
  3. BambooHR – Best culture & compensation solutions
  4. Zoho – Best for those wanting to leverage the complete ZOHO software suite
  5. GustoHR – Best for startups & small teams
  6. WhenIWork – Best free time tracking solution
  7. Freshteam – Best HRIS with applicant tracking
  8. Recruiterbox – Best careers site & job board solutions
  9. Collage  – Best for automating your HR processes
  10. Zenefits – Best compensation package creation & reporting tools
  11. Onpay – Best payroll & HR for small businesses   
  12. Kronos – Best for human resource process & workflow automation
  13. Deputy  – Best HRIS with employee scheduling tools

What Do You Think About This HRIS Systems List?

Have you tried out any employee management software listed above? What HR tools would you recommend? Is there an HRIS system that you would add to this list? Not sure how an HRIS is different from an HRMS? Let us know in the comments of this article.

Looking for software specifically for the recruitment process? Here’s our list of the 10 Best Employee Recruitment Software For 2022.

In need of software only for employee scheduling? Check this list out of the 10 Best Employee Shift Scheduling Software In 2022.

If you’ve looked into all of these and you’re not sure you can handle it, why not find out how an HRIS Analyst can help your organization?

Need expert help finding the right Human Resource Software?

We’ve partnered with the software comparison portal Crozdesk.com to help you find the right solution. Crozdesk’s Human Resource Software advisors can give you independent advice and shortlist software products that best fit your specific needs. Our partnership gives you free access to their tailored software selection advice and community negotiated discounts, taking the hassle out of the research process.

It takes just a minute to submit your requirements and they will give you a call at no cost or commitment. You’ll get custom product shortlists covering the top solutions that best fit your specific needs from their team of software experts (via phone or email) and they can even connect you to your choice of the selected vendors. To get started, please submit the form below:

Join Our Community Of People Managers & Culture Creators

The People Managing People blog, podcast, and community exists to help you become a better leader of people and catalyst for healthy company culture. Our community is a space for experienced people managers and culture creators to develop as leaders and connect with other like-minded individuals.

Learn more about the People Managing People community here.

You can also subscribe to the newsletter to get updates when we publish fresh articles and podcasts with the latest thinking in HR from leadership and management experts from around the world.