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10 Best HRIS Systems For Employee Data Management In 2022

Top 10 Best HRIS Systems List

  1. Papaya Global

    Best automated SaaS HRIS providing an end-to-end solution for your global workforce

  2. monday.com

    Best HR tool for creating custom HR processes and workflows

  3. Deel

    Best all-in-one HRIS for international teams

  4. Sapling

    Best HRIS for a distributed workforce

  5. Rippling

    Best online HRIS for USA-based companies with a robust list of third-party integrations

  6. intelliHR

    Best HR software for performance & people analytics

  7. Zenefits

    Best HRIS system for benefits management and group insurance

  8. Cezanne

    Best HR software for global, multi-lingual organizations

  9. Oyster

    Best HRIS platform for international recruiting and payroll management

  10. Bob

    Best HRIS system for employee engagement

Finding the best Human Resource Information System (HRIS) for your organization will improve the efficiency of your internal HR processes. These powerful tools help streamline common workflows and reduce administrative overhead like data entry. The right HRIS for your business depends on what your current pinch points are, and the dynamics of your workforce. 

This article will help you compare and evaluate the best HRIS systems on the market. I’ll explain the value of each HR software solution and how they can help your organization.

Human Resources Software Comparison Criteria

What features am I looking for when selecting software for the best HRIS systems list?  What components of a human resources information system am I looking for exactly? Here’s a summary of my evaluation criteria:

  1. User Interface (UI): Is it clean and attractive?
  2. Usability:  Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training?
  3. Features & Functionality: 
    • Customizable dashboard – Is the human resource’s dashboard easily organized and customizable to suit your needs and best interests?
    • Payroll Features Can the tool handle full time, contract, and part-time payroll? Can it calculate taxes and deductions as needed?
    • Learning/Development Does the HRIS platform offer any tools for ongoing learning and development to hone the skills of your current staff?
    • Recruiting and Onboarding – Does the HR system incorporate any features for recruiters, or include an applicant tracking system? Is there a simplified process for employee onboarding?
    • Reporting and Analytics Does the software offer HR-specific data analysis along with actionable insights derived from the data? Is it a strategic HRIS that helps with workforce management and decision making?
  4. Integrations: Is it easy to connect with other HR technology? Any pre-built integrations?
  5. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible?

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Overviews of the Best HRIS Systems

1

Papaya Global

Best automated SaaS HRIS providing an end-to-end solution for your global workforce

Papaya Global is an online HRIS system that helps companies remove barriers to global hiring. Papaya Global’s automated, SaaS platform provides an end-to-end global workforce management solution for onboarding to cross-border payments in 160+ countries.

Papaya Global supports all employee options (payroll, EoR, contractors), integrates with all management tools, and uses smart technology to ensure compliance and eliminate errors. It creates a highly visible system for tracking payroll spending and real-time business intelligence (BI). Papaya Global can help any company simplify global people management. Enterprises can access Papaya’s state-of-the-art automation, security, and BI without replacing their existing payroll system.

Papaya Global integrates with most financial tools.

Papaya Global costs from $20/user/month and offers a free trial.

Free trial available

From $20/user/month

2

monday.com

Best HR tool for creating custom HR processes and workflows

monday.com is an HRIS platform that allows HR teams to customize and run all of their HR processes and workflows with drag-and-drop technology. The tool also includes a variety of dedicated HR templates for getting started.

The tool allows hiring managers to oversee their recruitment pipelines and track applicants with embedded forms that record all relevant contact details automatically. As candidates go through the hiring process, team members can update the status of their application so that there’s a real-time source of truth for all open positions.

monday.com also includes a pre-made template for employee onboarding, which includes all of the employee training sessions and reading material newcomers need in their first weeks on the job. The onboarding template also uses no-code automations to notify relevant team members of their tasks to properly welcome the new hire. Another great feature is the vacation tracker, which allows employees to schedule vacation time.

monday.com costs from $8/user/month. A 14-day free trial is also available.

14 days free trial

From $8/user/month

3

Deel

Best all-in-one HRIS for international teams

Deel is a global HRIS solution for international teams. It eliminates borders from your talent pool, supporting over 150 countries where you can hire, manage, and pay any employee or contractor.

For employees, Deel works as the employer of record, handling full payroll and benefits so you don’t need to open up a foreign entity. Deel’s full-featured UI gives you features such as contract management, expense reimbursements, and off-cycle adjustments. Their automated onboarding feature is a great time saver, and the analytics are helpful in keeping track of your HR data.

For contractors, Deel helps you avoid contractor misclassification with legal-reviewed contracts, and provides multiple withdrawal options for accessing funds. The platform provides a polished and consistent payments experience, using major payment providers like Wise, PayPal, Payoneer, and Revolut to offer withdrawals in the currency of the contractor’s choice, including cryptocurrency.

Deel’s HRIS system gives you a comprehensive overview of benefits, perks, and salary expenses. You can compare different country costs and see what benefits and withholdings are required. You can also set up employees with local health insurance, pension plans, or stipends. Payroll deductions and withholdings are automatically calculated, allowing you to simply schedule a mass payment in one click.

Compared to other management offerings, Deel stands out with global payroll, global mobility support, integrated Slack tools, and advanced integrations. Their global mobility service helps companies with visa sponsorship, allowing them to bring in candidates from abroad. The Slack plugins can be used to create an accessible organizational chart, provide self-service PTO management, and even track applicant referrals.

Deel integrates with major HR, ATS, and accounting platforms and complies with SOC2 and ISO 27001 security standards. They also have an Open API solution that allows developers to build their own connections with the Deel platform too.

Deel offers flat rate pricing upon request, as well as a free demo.

Free demo available

Flat pricing upon request

4

Sapling

Best HRIS for a distributed workforce

Sapling is a people operations platform best suited for mid-market companies with distributed international offices. The tool can automate workflows for onboarding, offboarding, and using people data across existing systems.

Sapling allows users to build automated workflows for recruitment and onboarding. HR team members can automatically assign people workflows based on location, department, and employment status.

The tool allows team members to store and manage people data and create color-coded org charts to visualize different departments or teams. End-users can also create individual profiles with customized prompts to support your company culture.

Sapling offers native integrations with a variety of other software, including applicant tracking systems, payroll software, time tracking software, and more. The tool also has an API and webhooks available for further integration options.

Sapling’s onboarding module costs from $4.92/user/month, or the full core HRIS experience starts at $6.99/user/month based on 100 users.

From $6.99/user/month (100 users)

5

Rippling

Best online HRIS for USA-based companies with a robust list of third-party integrations

Rippling is an online HRIS system with features like payroll, time and attendance, learning management, benefits, talent management, PEO, pulse surveys, and workforce analytics. By connecting every business system to one source of truth for employee data, businesses can automate all of the manual work they normally need to do to make employee changes.

With robust data collection and custom field capabilities, companies can collect and store any employee information within Rippling. HR teams can then use the data across Rippling to automate access to apps (Google Workspace, Salesforce, etc.), create policy rules (PTO, overtime, benefits), and more. Rippling can also reflect any organization’s approval processes with advanced approval chains for hiring, terminations, and salary changes.

Rippling’s role-based permission system allows you to automatically give other people—like managers and junior admins—access to specific Rippling services, as well as customers’ third-party apps, based on their department or level. Users can also precisely control what information they can view and change in Rippling—from salary to SSN to device OS. Smart rules allow admins to automatically provision new accounts and policies when employees get promoted or change departments.

Rippling integrates with 500+ apps so instead of entering and managing employee data in 500+ systems, users can enter data in Rippling once and see it updated everywhere.

Rippling integrates with Google Workspace, Typeform, Databricks, BrightHire, Atlassian, Google Workspace, Slack, Checkr, Zoom, GitHub, Asana, 1Password, Zendesk, Dropbox, Sage Intacct, Netsuite, Microsoft 365, QuickBooks, DocuSign, Upwork, LinkedIn, and dozens more.

Rippling costs from $8.00/user/month and offers a free demo.

Free demo available

From $8.00/user/month

6

intelliHR

Best HR software for performance & people analytics

intelliHR is a people management and analytics platform built for organizations to centralize performance management, employee engagement, core HR processes, and people data analytics. intelliHR provides best-practice tools for HR and managers to align, manage and enable a people and culture strategy within a broader business strategy.

Where intelliHR notably adds value is through the automation of traditionally manual HR processes, such as onboarding and compliance management, while capturing critical people and performance data that’s not typically visible. Their strategic HRIS data provides deep insight into issues and opportunities that HR managers can use to inform decision making.

One of the biggest points of difference is intelliHR’s built-in people analytics. The analytics features allow organizations to gain a firsthand view of their people’s happiness, engagement and well-being through a wide range of easy-to-use interactive dashboards, capturing insights across training investment, team sentiment, attrition, performance and employee satisfaction. Managers can use the analytics feature to keep up to speed with their team through features like goals, feedback and regular check-ins.

intelliHR has an industry-leading NPS of 61, with an award-winning customer support team experienced in HR and change management. The team uses design thinking workshops, tailored to each customer, to ensure the software is launched smoothly, with a high adoption rate.

intelliHR costs from $3.60/user/month (annual plan). They also offer a free demo and a 30-day free trial of the employee engagement product tier.

30-day free trial + free demo

From $3.60/user/month

7

Zenefits

Best HRIS system for benefits management and group insurance

The Zenefits platform helps to alleviate common HR headaches by integrating core HR functions with payroll, employee benefits, and time-off tracking, all within one system. Their automated onboarding process supports offer letters, background checks, e-signing digital documents, and employee self-onboarding. In their higher service tiers, modules are also available for compensation management, performance management and several in-depth employee engagement tools.

Where Zenefits really shines is in their benefits management capabilities. Through their Zenefits Health Insurance Marketplace, you can review different insurance plans to find the best option for your business. Once you’re ready, you can request a quote for group insurance through one of their certified insurance brokers, who will also help you administer your benefits plan – a service that’s included for free no matter which pricing plan you choose.

If you already have an insurance broker you’re working with, you have the option to integrate them into your platform too, for an additional monthly fee of $5 USD/employee/month. Another neat feature worth mentioning is that employees can use their Zenefits commuter benefits card to pay for rides booked through UberPOOL, depending on how you configure your system.

Zenefits integrates with 45+ applications including Google Suite, Office 356, Slack, Salesforce, Expensify, Bonusly, BetterWorks, Zapier, and many others.

Pricing for Zenefits starts at $8/employee/month for their Essentials plan. For an additional fee, add-ons are also available for full payroll services ($6/employee/month), HR and payroll advisory services ($8/employee/month), and the insurance broker option noted above. A free demo and a 14-day free trial are also available.

14 days free trial + free demo

From $8/employee/month

8

Cezanne

Best HR software for global, multi-lingual organizations

Cezanne HR is a cloud-based HR software solution that is used in over 100 countries. Their comprehensive platform includes core HR features such as people management, onboarding and employee lifecycle support, intuitive employee self-service features, absence management, time tracking, and recruitment tools including an applicant tracking system (ATS).

Their modern performance management module supports continuous performance improvement through check-ins, 360 degree feedback and multi-stage goal setting. On top of all that, they also have built-in tools to visualize your talent pools, map out career development plans, and support succession planning.

This platform is a great fit for multinational companies as it includes global capabilities at its core, like country-specific compliance information, configuration options based on regions, and the ability to use multiple currencies. It also supports free language translations from English to Spanish, Italian, Portuguese, Dutch, German, French, Turkish and Romanian to help growing companies standardize their HR portal processes in new countries. Since the design team behind Cezanne HR is UK-based, you can rest assured that their system is GDPR compliant (UK & EEA) too.

Cezanne HR does not include payroll functions, however, it does integrate with common payroll systems and organize information in the format your payroll team will need. The system also supports single sign-on (SSO), and integrates with other solution partners in niche areas like compensation planning, employee engagement, expense management and learning management.

Pricing details are not available on their website, but a free demo is available.

Free demo available

Pricing available upon request

9

Oyster

Best HRIS platform for international recruiting and payroll management

Oyster is a robust HRIS platform for any organization wanting to recruit and hire staff globally. Their system is used successfully in over 180 countries with built-in tools to manage international tax and employment law, plus compliance guardrails for local labor laws to ensure your company receives the legal protection you’ll need when operating in a new territory.

Their digital hiring tools make it easy to hire contractors in any of the 180+ countries they support. A built-in contractor misclassification assessment tool helps determine if you should fill a vacant position with a new employee or a contractor. There’s also a helpful employment cost calculator that can figure out the cost of a new employee in any country, including their required taxes and government contributions, plus the Oyster flat-fee, which varies depending on the country you’re hiring in.

Their Oyster Academy is a helpful resource for companies that are new to the international work-from-anywhere scene, including training courses for how to prepare for distributed work, and how to create a company culture in a distributed work environment. An add-on called Oyster Health is also available to secure health insurance coverage for a global workforce under a single company plan.

Pricing for Oyster starts at $399/employee/month. They also have a free Lite plan for up to 2 contractors only – a good option for anyone building a global startup from scratch. A free demo is also available.

Free demo available

From $399/employee/month

10

Bob

Best HRIS system for employee engagement

Say “hi” to Bob, an HRIS platform designed to bolster employee engagement and link employees around the globe to your company culture. Their user interface is designed with a social media-like feel, to get employees excited about engaging with team members. From the main homepage, employees can view key details like work anniversaries, birthdays, and other facts about colleagues to help them make connections deeper than shared work tasks – an important feature for fostering engagement in today’s work-from-anywhere environment.

Their comprehensive HRIS platform includes all the typical features you’d expect, such as employee data management and HR analytics, culture tools, time and attendance tracking features, digital onboarding tools, and a document hub with DocuSign built right in. Bob also keeps a log of where staff are (i.e., working remotely, in the office, sick, or on vacation), which is another useful feature for companies with distributed or hybrid workforces.

Bob integrates with 40+ commonly used programs, including many applicant tracking systems, Google Suite, Jira, Microsoft Teams, Slack, Zapier, and others. They also have a full-feature mobile app.

Pricing is not available on their website, but a free demo and free trial are available.

Free trial + free demo

Pricing available upon request

The Best HRIS Systems Summary

Tool Free Option Price
1
Papaya Global

Best automated SaaS HRIS providing an end-to-end solution for your global workforce

Free trial available

From $20/user/month Visit Website
2
monday.com

Best HR tool for creating custom HR processes and workflows

14 days free trial

From $8/user/month Visit Website
3
Deel

Best all-in-one HRIS for international teams

Free demo available

Flat pricing upon request Visit Website
4
Sapling

Best HRIS for a distributed workforce

Not available

From $6.99/user/month (100 users) Visit Website
5
Rippling

Best online HRIS for USA-based companies with a robust list of third-party integrations

Free demo available

From $8.00/user/month Visit Website
6
intelliHR

Best HR software for performance & people analytics

30-day free trial + free demo

From $3.60/user/month Visit Website
7
Zenefits

Best HRIS system for benefits management and group insurance

14 days free trial + free demo

From $8/employee/month Visit Website
8
Cezanne

Best HR software for global, multi-lingual organizations

Free demo available

Pricing available upon request Visit Website
9
Oyster

Best HRIS platform for international recruiting and payroll management

Free demo available

From $399/employee/month Visit Website
10
Bob

Best HRIS system for employee engagement

Free trial + free demo

Pricing available upon request Visit Website

Other HRIS Software Options

Here are a few more options that didn’t make the best HRIS systems list. If you need additional suggestions for managing your HR tasks, check these out:

  1. Homebase

    Best HRIS tool for employee scheduling & time/clock records

  2. Built For Teams

    Best HRIS for ease of use & quick onboarding

  3. OptimumHRIS

    Best flexible payroll tools with record keeping & government reporting

  4. EnterpriseAxis

    Best HRIS with skill testing & training solutions

  5. Paycor

    Best for SMBs needing scalability

  6. BambooHR

    Best culture & compensation management solutions

  7. BambooHR

    Best culture & compensation management solutions

  8. Zoho

    Best for those wanting to leverage the complete ZOHO software suite

  9. GustoHR

    est for startups & small teams

  10. WhenIWork

    Best free time tracking solution

  11. Hr.my

    Best free multilingual HR platform

  12. Freshteam

    Best HRIS with applicant tracking

  13. Bridge

    Best employee development platform for coaching & collaboration

  14. Recruiterbox

    Best careers site & job board solutions

  15. Collage

    Best for automating your HR processes

  16. OnPay

    Best payroll & HR system for small businesses

  17. Kronos

    Best for HR process & workflow automation

  18. Deputy

    Best HRIS with employee scheduling tools

  19. SAP SuccessFactors

    Best employee experience platform for enterprise-level organizations

  20. UKG Pro

    Best HRIS software for learning management and high-volume recruiting

  21. Sage HR

    Best HR management software for mobile-friendly employee self-service

  22. HRMS Labs

    Best HRIS system with configurable payslip items

  23. CommonOffice HRIS

    Best HRIS customer portal for employee self-service

HRIS FAQs

Here are some frequently asked questions and answers about employee information systems. These FAQ will clear up a few things that HR professionals often ask about HRIS.

What Do You Think About This Best HRIS Systems List?

Have you tried out any employee management software listed above? What HR tools would you recommend? Let us know in the comments.

Looking for something a bit more comprehensive? Learn more about what HRMS software can offer.

Looking for software specifically for the recruitment process? Here’s our list of the 10 Best Employee Recruitment Software For 2022.

In need of software only for employee scheduling? Check this list out of the 10 Best Employee Shift Scheduling Software In 2022.

If you’ve looked into all of these and you’re not sure you can handle it, why not find out how an HRIS Analyst can help your organization?

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By Kim Behnke

Kim Behnke is an HR Tool Expert & Writer for People Managing People. She draws on her 9 years of human resources experience and her keen eye for systematic processes to support her analyses of the top HR tools on the market. She is passionate about maximizing efficiencies and streamlining workflows to ensure internal systems run smoothly. Kim's HR experience includes recruitment, onboarding, performance management, training and development, policy development and enforcement, and HR analytics. She also has degrees in psychology, writing, publishing, and technical communication. When away from her desk, she can usually be found outside tending to her ever-expanding garden.

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