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15 Best HR Case Management Software To Manage Issues & Risks in 2023

The Best HR Case Management Software

Here’s the list of the best HR case management systems I’ll cover in this article.

  1. 1. Insperity — Best for small and medium-sized businesses
  2. 2. i-Sight — Best for incident avoidance and misconduct prevention
  3. 3. HR Acuity — Best for workplace investigations
  4. 4. ServiceNow — Best for standardizing employee documentation
  5. 5. Workday — Best for ease of use
  6. 6. UltiPro — Best for creating a searchable knowledge base for employees
  7. 7. CIPHR — Best for high volumes of employee issues
  8. 8. UKG People Assist — Best for providing employees with quick answers to queries
  9. 9. Workpro — Best for complex policy points and legality
  10. 10. AllVoices — Employee feedback and case management platform with top level data encryption

Everyday human resources systems are great for keeping track of records and other basic HR functions. But when more complex individual matters arise, a more specialized solution is required.

HR case management software is designed to fit this need, helping you manage and solve employee issues. These may range from grievances and performance management to legal complications and tribunal involvement. 

In this article, I’ll help you find the best HR case management software for your particular use case. I’ll discuss the best tools available on the market and show you where they excel.  

What Is HR Case Management Software?

HR case management software are cloud-based SaaS tools that assist HR professionals in resolving employee concerns. Functionality typically works with a submission, review, response, and resolution monitoring framework. These solutions provide a central repository to house all case management related data, create a streamlined workflow for case tracking, and ensure that every employee is treated fairly and equally across the board.

Overviews of the 10 Best HR Case Management Software

Here’s a brief description of the HR case management software solutions that made my top 10 list, plus 5 additional software selections below. For my top 10 choices, I've highlighted each tool’s best use case, and some noteworthy features. I've also included screenshots to give you a snapshot of the user interface too. 

1

Insperity

Best for small and medium-sized businesses

Insperity is a powerful HR case management software that helps businesses handle HR-related issues and incidents with ease.

I picked Insperity as one of the best HR Case Management Software because it has a user-friendly interface and allows me to manage all HR cases in one place. With Insperity, I can easily track employee issues and incidents, document cases, and assign tasks to my team members.

One of the standout features of Insperity is its customizable dashboard, which allows me to access the information I need quickly. The software also has a powerful search function that makes it easy to find specific cases. Insperity also provides detailed reporting and analytics, which helps me identify trends and make informed decisions.

Insperity integrates seamlessly with other HR tools, such as payroll software, applicant tracking systems, and performance management systems, including TurboTax, GoodJob, Indeed, Zoom, Microsoft Teams, GoToMeeting, Adzuna, QuickBooks, Sage Intacct, NetSuite, BambooHR, Salesforce, Taleo, Workday, and Zenefits. This makes it easy to manage all HR tasks in one place and avoid the hassle of manual data entry.

Overall, I would highly recommend Insperity to any business that needs reliable and efficient HR case management software. Its robust features, user-friendly interface, and seamless integrations make it a top choice for managing HR cases.

Pricing upon request

2

i-Sight

Best for incident avoidance and misconduct prevention

i-Sight is a cloud-based case management solution focused on implementing workflows, analyzing results, spotting trends, and monitoring risks. Features include a support hotline, data encryption, and role-defined access. The software also includes anti-fraud programs, multilingual support, incident management, and multi-location investigations.

This tool helps HR departments investigate fraud, bribery cases, and other matters of concern. It also enforces compliance with anti-corruption and security legislation. Notifications and alerts keep managers on top of compliance issues and help them investigate problems.

The software integrates with any ODBC-compliant database, including SAP, Oracle, and JD Edwards.

i-Sight offers customized pricing on request. There is no free trial.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.5 47

Pricing upon request

3

HR Acuity

Best for workplace investigations

HR Acuity goes beyond case management to offer an in-depth employee management solution. It tracks employee relations issues using a standardized process and provides document management through a centralized repository.

The software facilitates workplace investigations management by establishing procedures that improve fact-finding and better outcomes. Dashboards and automatic reports keep managers informed of what's happening within the organization. Role-specific permissions and other safeguards keep all data secure.

Workday interoperates with various applications, with options ranging from Single Sign-On to full integration.

Workday offers customized pricing on request. There is no free trial.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.6 75

Pricing upon request

4

ServiceNow

Best for standardizing employee documentation

ServiceNow Case and Knowledge Management prioritizes and routes employee inquiries through a single workspace. You can create knowledge repository articles based on popular topics or frequently asked questions. Simple dashboards make it easy for managers to understand cases and improve HR service delivery.

The software aims to standardize the documentation and fulfillment of employee inquiries and route requests efficiently. Confidentiality is maintained at all times by securing records effectively. Employees can use the self-service system to find information or report misconduct in the workplace confidentially.

ServiceNow integrates with a range of business systems, including Altiris, Google Maps, Microsoft SMS/SCCM, and Verizon Bonding. Employees can also access information from anywhere using their mobile apps for Android and iOS devices as well.

ServiceNow offers customized pricing on request. There is no free trial, but a free demo is available.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.1 339

Price upon request

5

Workday

Best for ease of use

Workday offers personal, secure case management to give employees answers fast. Personalized knowledge management articles help people get quick replies to common queries. If they can't find what they need, they can create a case and get individual assistance.

The software is designed to offer a positive user experience, replacing spreadsheets and manual processes. Instead of relying on tickets, it deploys natural language processing to understand employee requirements. And instead of using multiple applications to search for answers, employees can get their information from a single source of truth.

Workday integrates with the apps HR teams use every day, including Microsoft Teams, Microsoft Viva, and Slack.

Workday offers customized pricing on request. There is no free trial.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4 1212

Free demo available

Pricing upon request

6

UltiPro

Best for creating a searchable knowledge base for employees

UltiPro Employee Case Management helps employees get real-time information and resolve issues that affect them. This tool is part of Ultimate Software's suite of human capital applications. HR teams can build workflows, automate requests and escalate matters as needed.

The system is designed to offer self-service for improved employee experience. They can find answers to most questions independently, using the built-in knowledge base. This is searchable and personalized to help employees find the exact information they need.

UltiPro Employee Case Management integrates with various HCM and business applications through the Connector Hub interface.

UltiPro offers customized pricing on request. There is no free trial.

Pricing upon request

7

CIPHR

Best for high volumes of employee issues

CIPHR HR case management software helps you record, manage and track employee cases securely. The configurable software makes it easy to define automated workflows for each case type, store correspondence records, and specify default priorities. The system keeps an accurate record of each case's history.

Large numbers of employee requests and cases can be handled efficiently for maximum employee satisfaction. Automatic alerts and reminders help HR teams keep cases on track to resolve them in the required timeframe. The system also provides an auditable trail of evidence and a searchable history.

A suite of integrations is available through the CIPHR API.

CIPHR offers customized pricing on request. There is no free trial.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.5 2

Pricing upon request

8

UKG People Assist

Best for providing employees with quick answers to queries

UKG People Assist cuts down the time HR teams spend responding to simple, repetitive questions. Employees can find answers themselves, extracting personalized information from the employee knowledge base. This frees the HR team to deal with more complex requests.

The software tracks and reports on key metrics such as Service Level Agreement performance, requests by category, and time to resolve. Access and visibility can be limited based on the user's role. Relevant employee files can be accessed in one click within a case for faster resolution.

The application integrates with major business applications through a proprietary interface.

UKG People Assist offers customized pricing on request. There is no free trial.

Pricing upon request

9

Workpro

Best for complex policy points and legality

Workpro HR is a case management solution that delivers a consistent, repeatable process for dealing with issues. The system allows you to automate HR processes, track timescales and generate reports. Concerns can be highlighted and dealt with before they become serious problems.

With the help of Workpro HR, managers can keep track of everything that's important. They can use the Case Portal to get the information they need and manage cases the right way. Senior managers can get reports and insights to help improve employee relations.

WorkPro offers customized pricing on request. There is no free trial.

Pricing upon request

10

AllVoices

Employee feedback and case management platform with top level data encryption

Case Manager, by AllVoices, consolidates all your employee feedback in one place, whether it comes digitally through their platform, or through a face-to-face conversation. Their platform uses smart technology to categorize employee feedback into the appropriate level - either low, medium or high - helping your HR department prioritize the issues that need attention first. Your HR team can also tag admin users to ensure the right people are aware of top priority issues at all times.

AllVoices’ mobile app offers two-way in-app messaging, with industry-standard AES-2 encryption to ensure your data is protected. Their tight security settings are even strong enough to protect attorney-client privilege, right within their app.

AllVoices integrates with many popular HR software applications including ADP, BambooHR, Bob, Ceridian, Google Suite, Namely, Okta, Paylocity, Sage, SAP SuccessFactors, Slack, TriNet, UKG, Workday, and Zenefits.

AllVoices offers pricing upon request, as well as a free demo.

Free demo available

Pricing upon request

Need Expert Help Selecting The Right HR Case Management Software?

We’ve joined up with Crozdesk.com to give all our readers (yes, you!) access to Crozdesk’s software advisors. Just use the form below to share your needs, and they will contact you at no cost or commitment. You will then be matched and connected to a shortlist of vendors that best fit your company, and you can access exclusive software discounts!

The 10 Best HR Case Management Software Summary

Tool Free Option Price
1
Insperity

Best for small and medium-sized businesses

Not available

Pricing upon request Visit Website
2
i-Sight

Best for incident avoidance and misconduct prevention

Not available

Pricing upon request Visit Website
3
HR Acuity

Best for workplace investigations

Not available

Pricing upon request Visit Website
4
ServiceNow

Best for standardizing employee documentation

Not available

Price upon request Visit Website
5
Workday

Best for ease of use

Free demo available

Pricing upon request Visit Website
6
UltiPro

Best for creating a searchable knowledge base for employees

Not available

Pricing upon request Visit Website
7
CIPHR

Best for high volumes of employee issues

Not available

Pricing upon request Visit Website
8
UKG People Assist

Best for providing employees with quick answers to queries

Not available

Pricing upon request Visit Website
9
Workpro

Best for complex policy points and legality

Not available

Pricing upon request Visit Website
10
AllVoices

Employee feedback and case management platform with top level data encryption

Free demo available

Pricing upon request Visit Website

Other Options

Here’s a few more that didn’t make the top list.

  1. Cherwell HR Case Management

    Provides a single, comprehensive case management solution

  2. Dovetail Software

    Provides HR teams with complete caseload visibility

  3. Leena AI

    Best for conversational AI functionality

  4. Zoho People

    Streamlined employee case management that helps employees reach out to the right person.

  5. ERTrack

    A centralized portal for managing and reporting all employee relations cases.

  6. Neocase HR

    Manages and resolves all employee requests to reduce overall

Related List of Tools: 10 Best Integrated Risk Management Software [2023]

How I Selected The Best HR Case Management Software

Let's take a closer look at the process I used to establish this list of the best HR case management software. I began by looking at HR case management software with a high number of positive user ratings. I examined each platform to gain an understanding of their features and what functionality made them different from the rest of the solutions on the market. I chose the best tools for my long list.

Next, I used the evaluation criteria below to see how each platform compared to the others on my list. Using my years of HR experience, I finalized my shortlist by choosing the solutions that I felt were most likely to add the most value for HR professionals.

Selection Criteria

What do I look for when I select the best HR case management platforms? Here’s a summary of my evaluation criteria:

  1. User Interface (UI): I look for an interface that allows busy HR executives to quickly pinpoint the information they need.
  2. Usability: I expect the tool to be intuitive, so executives can easily get to grips with all the features and functions.
  3. Integrations: I look for easy integrations with popular human resources and business applications.
  4. Value for $: I’m seeking software that offers a real return on investment in terms of improved human resource management.

People Also Ask

What is HR case management?

HR case management (or employee case management) is the process of managing requests and questions from employees or dealing with any employee issues that may arise. Requests may come from existing employees, new hires, managers, and HR partners. 

Nowadays, HR case management is typically handled using tailored HR solutions. These may offer features such as dashboards, service level agreements, collaboration tools, workflow, and automation to help resolve cases. 

What does HR case management software do?

HR case management software helps human resources managers resolve complex issues relating to individual employees. These tools assist in the submission, review, and response to specific requests, as well as supporting the resolution of more challenging employee matters. 

A good human resources case management system delivers a consistent, repeatable process that ensures every employee is treated correctly and fairly, no matter how complex the issues involved.

What are the key features of HR case management software?

  1. Dashboards: an easy-to-use overview that keeps executives focused on the most urgent cases, as well as enabling an employee self-service portal
  2. Case management tools: features that allow agents to track and manage progress towards case resolution, including escalation
  3. Knowledge base: a resource that provides information based on employee data, integrated with case management tools
  4. Personalization: content that’s highly relevant to individuals to increase employee engagement within the organization
  5. Reporting: insightful and actionable reports that suggest the actions needed to achieve improvements
  6. SLA management: automated notifications and color-coding to ensure that cases stay on schedule
  7. Business process management: automating manual case management processes to reduce the executive time spent on each case
  8. Email management: the ability to easily configure templates for standard email messaging for cases
  9. Survey analytics: insights into how successful the system is in resolving cases effectively
  10. Confidential collaboration: the ability to collaborate with other departments to gather information while still respecting employees’ privacy. 

What Do You Think About This List?

Did this article help you find the best HR case management software for your needs? Let us know in the comments below. You may also want to check out our helpful article on the 10 best human resources software for people operations management. 

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For even more help on choosing the best HR software, check this out: The 10 Best HR Software Companies 2023

Related Read: 10 Performance Management Tools Every HR Pro Should Know

By Tim Reitsma

Tim is the co-founder and General Manager of People Managing People, an online publication focused on building a better world of work. He is experienced with people & culture, leadership, business strategy and operations with a focus on building great teams who are excited about their craft and their organization. With over 15 years of leadership experience, Tim has always been guided by his core values: faith, family, curiosity, and fun. He is a coach, mentor, speaker, advisor, and an active volunteer in his community. Tim loves spending time outdoors with his wife and two kids as well as mountain biking in the north shore mountains.