All companies are subject to regulations in areas like employment, data collection, and health and safety. Even with the best intentions, staying on the right side of these rules isn’t always easy.
But failing to do so can have big costs. Globalscape estimates that the price of non-compliance increased by 45% between 2011 and 2017, reaching an annual average of $14.82 million.
The best compliance software can help.
These tools help you implement processes that keep you on the right side of regulations, by alerting you to changes, tracking your compliance efforts, and helping you communicate rules to your team.
This article will introduce ten of the best HR compliance tools for your business.
What do I look for when I select the best compliance management solution? Here’s a summary of my evaluation criteria:
- User Interface (UI): A good user interface makes tools easy to navigate. And easy navigation helps you find data about regulations and analyze your compliance efforts.
- Usability: The tools should be easy to use by both the HR teams that manage compliance and by employees. Look out for mobile apps as well as web-based software.
- Automation: Most of the tools on this list will automate key business processes. This saves time and reduces the likelihood of human error causing an important task to fall through the cracks.
- Value for $: The tools on this list cover various pricing options. We think each one offers value for money for the right business.
Compliance Management Software: Key Features
The compliance management tools on this list each have slightly different functionality. The best one for you will depend on your organization’s needs.
Here are some of the features to look out for.
- Regulatory updates: Some tools track regulatory bodies and alert your team whenever these organizations update requirements or introduce new ones. These tools may provide plain-language reports and help you set tasks to ensure you take action on the changes. They may also provide updates for regulations in multiple regions.
- Licensing and certification: These features track required licenses, certificates, and visas, to ensure your employee’s documents are up to date. They keep track of expiration dates and remind you when a license needs to be renewed.
- Training: Training features let you roll out the courses staff need to take to stay compliant. Solutions may provide their own modules on subjects like cybersecurity or health and safety. You can usually upload your own course content to create custom training plans.
- Incident management: Tools with incident management features provide standardized workflows that help you deal with employee complaints. Standardized processes ensure you deal with each incident compliantly.
- Wage compliance: These features ensure you pay employees in a way that adheres to local regulations. Look for features like surveys that confirm hours worked, time cards, and the ability to review and approve leave requests.
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Overviews Of The 10 Best Compliance Management Platforms
Here’s a brief description of each compliance management platform. I’ll showcase each tool’s best use case, some noteworthy features, and screenshots to give a snapshot of the user interface.
Deel is a cloud-based payroll & compliance software that offers a complete solution for HR compliance. The software offers features to help manage compliance obligations, such as an automated regulatory updates engine, workflow approvals, document management, and reporting, and covers all the major compliance areas, such as safety, labor law, payroll, benefits, and immigration.
Deel automates many of the tedious and time-consuming tasks that are associated with compliance management. Its regulatory updates engine keeps users updated on the latest changes to compliance rules and regulations. Further, the workflow approvals feature allows users to streamline the process for approving compliance-related documents, such as changes to employee records or new contracts. This feature saves time and helps ensure accuracy and consistency in your approvals process.
Also, its contract feature provides a straightforward way to create and track employee contracts, renewals, and ensure that all contract terms comply with labor laws. Moreover, the software provides a way for HR departments to share employee contracts with other organization members, such as managers and executives.
Finally, Deel’s document management module helps users store, track, and manage all HR documents in one place. Its tools allow users to easily upload documents, add tags for easy searchability, and set expiration dates.
Integrations include software like Quickbooks, Xero, BambooHR, Greenhouse, and Bob. An open API is also available for custom built integrations.
Pricing starts at $49/user/month.
iSpring Learn gives you everything you need to run onboarding most effectively and transform your business with improved training. You can scan all needed docs, convert PPT presentations to an online format, upload them to the platform, and assign them to new hires. Or create training programs online and organize them into learning paths.
You can also assign department managers as administrators and let them control the onboarding process in their team as well as training overall. Employees can share feedback on courses and communicate with supervisors right on the platform.
With a few clicks, you can automate any training program so that iSpring Learn does all the tedious tasks like assigning courses to employees, notifying them of upcoming deadlines, and testing their knowledge and skills. What's more, iSpring Learn’s interface is intuitive and modern, ensuring even less tech-savvy users can utilize it to the fullest.
iSpring Learn provides you with the most detailed and insightful learner progress reports on a particular employee, a department, or the entire team. You can identify employee strengths and points of growth, their commitment to upskilling, and more essential information that helps you decide whether a person should stay in the company after the probationary period and how to develop them to realize their full potential. It shows all the departments of your company and the employees who work there, along with their contact information, so new hires can quickly find the needed person without interrupting their colleagues.
iSpring Learn seamlessly integrates with your HR system, corporate portal, ERP system, and other systems. Integrations for this platform include ADP, BambooHR, Salesforce, Workday, and Zoom. Its REST/SOAP API allows you to build custom integrations with other tools you may be using.
Plans for iSpring Learn start at $2.99/user/month, billed annually. They also offer a 30-day free trial, or you can schedule a free live demo through their website.
Homebase is an all-in-one human resources software that helps small businesses stay on top of compliance and labor laws through automatic updates and other compliance monitoring tools. Homebase helps businesses comply with federal, state, and local labor laws by storing required time card data, tracking breaks, and tracking overtime to ensure it stays within allowable ranges.
For organizations based in the USA, the Fair Labor Standards Act requires employers to post labor law posters throughout their workplace. When labor laws change, in addition to automatic compliance alerts, Homebase will email you an updated poster to simplify the process, ensuring you're always in compliance as laws change. It also automatically alerts users when employee certifications expire to ensure your training records remain compliant as well.
Integrations are available with a handful of popular HR platforms, including ADP, Gusto, Paychex, Quickbooks, Rippling, Square Payroll, and SurePayroll, as well as with several point-of-sale providers.
Homebase's paid plans cost from $20/month, but their HR & compliance support — which includes access to certified HR advisors, policy reviews by HR professional consultants, and automated alerts — is only available in their full-feature All-in-One package.
HRAcuity is a compliance solution that helps organizations with incident management. It does this by highlighting risk areas and standardizing processes to help reduce the risk of litigation at your business.
Documentation is a handy tool. You get access to documents that help you standardize how you respond to cases. It ensures you track the correct details in each situation and provides access to standardized letter templates that ensure transparent and compliant communication.
Reporting features also help. You can see insight into where issues occur which helps with risk assessment. You can then proactively take action on these patterns before it is too late.
HRAcuity doesn’t promote pricing on its website. But you can contact the team for more information via their website.
Diligent is a governance, risk, and compliance (GRC) and quality management tool with features designed for multiple industries, including healthcare and finance. The compliance features promote compliant behavior among employees and provide HR with relevant insight.
Culture-building tools are central to the platform. You can create and deploy microlearning content to educate staff on compliance issues. Meanwhile, the hotline service ensures employees are ready and able to speak out when required.
Managing risk and compliance is easy too. The platform helps HR monitor activities to spot non-compliance early. For example, it will highlight potential conflicts of interest as soon as they occur so you can take action before they become an issue. And you can create compliant policies and roll them out for all employees in your organization.
Diligent doesn’t promote pricing. But you can request more information via the website.
Cornerstone is an HR talent management software system with powerful compliance features. These help with mitigating risk across your organization.
The tool excels in helping staff take compliance training. You can automate training paths based on roles to ensure that everyone completes the lessons relevant to their jobs.
It’s easy for employees to access the training via the employee dashboard on desktop or via mobile. They can access further courses to continue learning when they finish the required programs. Meanwhile, HR can track metrics like course completion via the dashboard.
The tool also tracks the steps you take to stay compliant. Use this audit trail to ensure you are ready for investigations. Configurable reports help you share these insights with leaders.
Cornerstone doesn’t promote pricing, but you can book a demo to find out more on the website.
OnePoint is an HR management platform with multiple tools to help businesses stay compliant in multiple areas. It has features for leave, records management, wage and hour compliance, ACA, and health and safety.
I like the reports for wages and paid leave. The wage and hour compliance features minimize risks by providing employees with questionnaires to confirm time worked and the breaks they take.
There are also features to review and approve time cards. Meanwhile, paid leave compliance functionality automates leave requests and ensures you handle them compliantly.
The tool also has robust reporting. It automatically tracks your compliance activities to provide real-time visibility into progress. You can even generate and download federal compliance reports for veterans, ACA, and 401k forms.
OnePoint doesn’t promote pricing. But you can contact the sales team via the website to find out more.
Sync Simple is HR software with compliance features such as a weekly tracker, document storage, a library, training management, and surveys. These tools make meeting your compliance requirements simple.
The document library is a simple feature for compliance. Store files created by Sync Simple alongside your own documents in a single online folder. Time and date stamping tools help you track when employees access these documents.
Training is another useful feature. Track employee training to ensure each person has completed the courses needed to comply with regulations relevant to their role. You can upload your company’s learning content to the software or use the tool’s existing resources. Employees can take the training in their own time, and the tool provides engagement reports.
Sync Simple pricing starts at $250 per month for up to 40 employees. It then costs $3.75 per month per extra user.
Certemy is a SaaS compliance management system built around tracking and managing employee licenses and certifications. It ensures that all employees have the relevant certifications and keeps them up to date.
Each certification is stored in the system and has a set expiration date. The tool alerts employees before renewal is due so they can renew their license. The tool also has credential management features to help staff complete the necessary paperwork accurately. It can even automate parts of form filling to save time.
The tool is cloud-based and has a compliance database to store all relevant documents. Meanwhile, the dashboard and reporting tools enable you to spot issues and take action before they become a problem.
Certemy doesn’t promote pricing on its website. You can contact the sales team for more information.
NeeyamoWorks Compliance is an enterprise risk management tool with features designed for global companies. It lets you configure your requirements based on the region you operate in—ensuring you stay compliant with local laws and regulations.
The platform provides a library of laws and rules you can access to check requirements in different countries. And the tool will update and alert you of upcoming changes. Use these to implement policies in advance, so you’re compliant once the change comes in.
The compliance diagnosis dashboard shows how compliant each part of your organization is. Use this to instantly spot issues and take steps to resolve these problems. Meanwhile, the tool keeps you audit-ready by tracking the changes and updates you make. You can easily search for and access the files you need for an audit.
NeeyamoWorks doesn’t advertise pricing on its website. You can find out more by requesting a demo on the website.
Need Expert Help Selecting The Right Compliance Software?
People Managing People has joined forces with the software comparison platform Crozdesk.com to assist you in finding the best tool for your needs. Crozdesk’s Compliance Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business's needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.
It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:
The 10 Best Compliance Management Platforms Summary
Free demo available
|From $49/user/month||Visit Website|
30-day free trial
|From $2.99/user/month billed annualy||Visit Website|
Freemium version available (unlimited employees)
|From $20/month (payroll add-on is $6/user/month + $39/month)||Visit Website|
|Pricing upon request||Visit Website|
|Pricing upon request||Visit Website|
Free demo available
|Pricing upon request||Visit Website|
|Upon request||Visit Website|
|From $3.75/month/extra user||Visit Website|
|Upon request||Visit Website|
|Upon request||Visit Website|
What Is Compliance Management Software For HR?
HR compliance management software helps HR teams ensure their organization operates in a way that is compliant with regional regulations. The tools keep the team up to date with the latest regulatory requirements and enable them to roll out processes that adhere to these standards.
HR teams can also use these tools to view reporting data that highlights problematic areas so they can take action before it results in bigger problems. The tools are used by organizations from small businesses to enterprises.
Related Read: Enterprise Performance Management (EPM) Software Vendors
What Do You Think About This List?
This list contains what I consider to be the best compliance software solutions for HR departments. They cover a variety of use cases so the majority of businesses should be able to find one to suit their needs.
If you’ve used any of these tools, I’m keen to hear what you think of them. Just drop a comment in the section below.
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