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10 Best Onboarding Software 2022

The Best HR Software For Onboarding Shortlist

Here’s the list of the best employee onboarding software solutions that I’ll cover in this article:

  1. Eddy

    Best for small, local businesses with deskless workers

  2. Deel

    Best enterprise onboarding software

  3. Sapling

    Best for mid-sized companies

  4. monday.com

    Best for collaborative onboarding workflows

  5. Connecteam

    Best onboarding software to manage the employee lifecycle from day 1

  6. Absorb LMS

    Best for intuitive UI & ease of use

  7. iSpring Learn

    Best onboarding software for building customized new hire training in multiple languages

  8. Looop

    Best learning management system (LMS) tools

  9. Trainual

    Best business playbook software

  10. Qualtrics Employee Experience

    Best enterprise-grade onboarding software

Properly onboarding new employees costs time and resources but is well worth the investment. Why? A good onboarding experience can increase employee retention by up to 82% and productivity by 70%.

The HR software in this list specializes in onboarding features, solutions, and processes to save you resources and help you craft an effective onboarding experience.

Keep reading to learn about the best onboarding software options, including best use cases, stand-out features, and even snapshots of the platform in action.

Comparison Criteria

What do I look for when I select the best employee onboarding apps? Here’s a summary of my evaluation criteria: 

  1. UI: Onboarding software will need to have a tailored user interface for each type of user—administrative and employee. HR personnel will need access to onboarding program creation tools, employee data fields, and progress reports. Employees need a UI that prioritizes program mapping, software tutorials, and help desk access. 
  2. Usability: I look for HR onboarding software where the user experience works with the user, not against them. The day one onboarding experience with these different tools should be intuitive, fun, logical, and well-paced. 
  3. Integrations: It’s a safe assumption that you use common tools like Slack, Microsoft, and Google products, just to name a few. How easily do the following software solutions integrate with these kinds of tools? 
  4. Value for $: I’m looking for an HR onboarding experience with a scalable, transparent pricing structure that works as a standalone product or as part of a complete HR stack. Generous free trials or freemium plans are welcomed. 

HR For Onboarding: Key Features

  1. Company wiki: Well organized information and FAQs will be invaluable to any new employee needing basic how-tos, ORG charts, and company culture notes.
  2. Automate workflows: Instead of needing to do something over and over, I look for software that allows the user to create criteria and triggers to automate HR processes. 
  3. Communication with Liaison(s): Onboarding tools should connect new employees to the names, faces, and contact information of the people who can help them.
  4. Training modules: Onboarding means a lot of process orientation and training; software can help organize, facilitate, and track learning initiatives. 
  5. Contracts and e-signatures: Official papers can either be paperless through the onboarding system or scanned into the system for document management purposes.
  6. Self-service benefits: Onboarding may include signing up for company benefits like health care, parking passes, and supply requests; this can all be done virtually.
  7. Employee feedback: The ability to collect feedback and questions across the onboarding process is invaluable to assure employees are feeling satisfied with the structure and pace.

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HR Software For Onboarding: Platform Overviews

In this section, I will introduce each of the best HR software for onboarding and explain what each does best so that you can better understand which will work for you.

1

Eddy

Best for small, local businesses with deskless workers

Eddy is the all-in-one HR suite built for local businesses. With Eddy, businesses can hire, onboard, manage, and pay employees with one easy-to-use software for local businesses with deskless workforces.

Eddy’s simple, yet robust onboarding process makes the transition from candidate to new hire easy to manage. Communicate to new hires important information like start date, starting pay, who their manager is, and what they should wear on their first day to work. Create customizable “New Hire Packets” that include the necessary documents employees needs to sign.

All documents can be signed electronically, can be assigned specific due dates, and company admins will receive updates regarding the new hire’s progress. Eddy's onboarding also helps your team aligned by assigning internal team tasks to make sure the new hire has a desk, laptop, or other necessary essentials.

Eddy starts at $8/employee/month plus a $49 base fee, and offers a free demo.

Free demo available

From $8/employee/month plus a $49 base fee

2

Deel

Best enterprise onboarding software

Deel is compliance, payroll, and HR software with a robust onboarding tool suite. It offers a secure and compliant solution for businesses to manage employee data, automate workflows, and improve communication between HR and employees. It provides a platform for businesses to create and manage new hire checklists and track onboarding progress. Deel's Employer of Record service offers a simple and compliant way to onboard employees worldwide. Its platform handles all the paperwork and compliance, from work visas and residence permits to payroll and benefits.

Deel provides a simple and easy-to-use interface that guides users through creating contracts and a secure way to sign and share documents. Deel offers a library of templates and clauses that users can select from to customize their contracts. Its employee onboarding tracker lets users add new employees to the system and track their progress through the onboarding process. The tracker will automatically send reminders to employees and managers when tasks are due and keep track of all documents and forms that need to be completed.

Deel integrates with Quickbooks, Xero, NetSuite, Bamboo HR, Ashby, Greenhouse, Bob, and more with the Deel API.

Pricing for Deel starts at $599/employee/month and comes with a free demo.

Free demo available

From $599/employee/month

3

Sapling

Best for mid-sized companies

Sapling is a People Operations platform for mid-sized companies with a distributed workforce that connects your people, tools and data on a uniquely customizable platform. Sapling comes with all the features needed to store and manage people data, create employee profiles, and build and share org charts in fast growing companies. For recruitment and onboarding, Sapling allows users to build automated workflows where team members can automatically assign tasks based on location, department, and employment status.

Sapling seamlessly integrates with your existing systems through native integrations with leading software systems including applicant tracking systems, payroll software, time tracking software, and other workforce apps. Sapling also has an API and webhooks available to meet all your integration needs. Improve your employee onboarding experience with complete visibility through Sapling.

Sapling's onboarding module price starts at $4.92/user/month, or the full core HRIS experience starts at $6.99/user/month based on 100 users.

Free demo available

Pricing upon request

4

monday.com

Best for collaborative onboarding workflows

monday.com is marketing mainly as a workflow tool for scaling an organization, but they’ve also built in a number of HR features, and specifically, some features for onboarding. It’s not a pure HR tool but it’s a useful tool with a lot of the basics.

monday.com is great for creating collaborative onboarding workflows that map out the processing of interviewing and hiring, keep multiple parties abreast of developments and next steps, and allow for commenting and task assignment throughout the process. They have a new employee onboarding template to get you started.

monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible through a paid plan with Zapier.

monday.com costs from $8/user/month and offers a free trial. They have a freemium plan for up to 2 users.

14-day free trial

From $10/user/month

5

Connecteam

Best onboarding software to manage the employee lifecycle from day 1

Connecteam is an employee onboarding software solution that caters to remote workers and deskless teams. The software’s dynamic HR hub is tailored to empower HR departments to provide in-depth but straightforward onboarding experiences to their entire workforce.

The platform’s onboarding capabilities can go beyond the employee training aspect. For instance, the software has a document feature that ensures total compliance from the beginning of each new hire’s employment journey. Recruitment managers can upload and keep track of each new hire’s documentation, contracts, and certifications in a central location.

Why I picked Connecteam: An employee timeline feature is also available, so recruiters and HR teams can easily monitor each employee’s progression throughout their employment using data from departments, milestones, and position changes. The software has all the essential features for streamlining every employee’s onboarding experience through its communications hub. For instance, HR can give each new hire a warm welcome by simply announcing that they’ve joined the company with status updates on the platform’s social feed. An employee directory is available for users who want to find other employees in the company, and they can communicate with them directly via the team chat app.

Connecteam Features & Integrations

Features available include employee timeline tracking, time tracking, dynamic employee smart groups and admin permissions, recurring shifts and templates, advanced filtering & bulk actions, recurring tasks, GPS geolocation stamps, and more.

Connecteam integrates with most payroll software providers.

Connecteam Plans & Pricing

Pricing is based on individual hubs: Operations, Communications, and HR & Skills. Pricing starts at $35/month for the Basic plan. The Small Business plan is free for up to 10 users.

14-day free trial

From $35/month

6

Absorb LMS

Best for intuitive UI & ease of use

Absorb LMS is an award-winning learning management system with smart administrative features, high quality learner engagement tools, and even ecommerce options to sell your own custom built courses. All of this makes it an excellent solution for onboarding new employees with flexible training programs online.

Absorb LMS empowers organizations to onboard employees with the skills needed to stay modern and relevant in today's fast-paced world. Delivering employee onboarding training with Absorb LMS fuels employee confidence and productivity. Not only is it an intuitive online employee training software but—thanks to both the administrator and learner interfaces being designed to meet WCAG 2.0 accessibility standards—it's also one of the most accessible.

Absorb LMS has all the features and functionalities you'd expect from award-winning onboarding software, except it doesn't require a dedicated eLearning expert to use it. Whether you're training one hundred employees or one hundred thousand, with everyone under one roof or many, Absorb LMS uses automation and artificial intelligence to scale learning at SMBs and global corporations alike.

Absorb LMS integrates with ADP, Salesforce, Zoom and Microsoft Teams, and provides access to thousands of ready-to-use courses through content library partners such as BizLibrary, Skillsoft, and LinkedIn Learning.

Absorb LMS costs from $10,000/year.

Free trial available

Pricing upon request

7

iSpring Learn

Best onboarding software for building customized new hire training in multiple languages

iSpring Learn is a cloud-based learning management system (LMS) from iSpring Solutions. It's designed to facilitate online corporate training, serving as a platform for companies of all sizes to create and launch eLearning content quickly. Their LMS system is a great choice for organizations that have a lot of training requirements built into their onboarding process, since you can easily customize their training portal to match your corporate identity. This includes adding corporate logos and favicons, and applying the desired color schemes.

iSpring Learn features an intuitive user interface that’s easy to use for training managers as well as learners. One of their core features is the content management function, which allows you to either upload or create your own content right within the platform. You can upload content in various formats, including PowerPoint presentations (PPT), video tutorials (MP4 or FLV), audio lectures (WAV or MP3), and complete eLearning courses in SCORM. The LMS also supports Flash clips (SWF) as well as other supplementary document formats like XLS, DOC, and PDF.

There is also the localization aspect, which enables training managers to easily translate the user portal into any language to accommodate new learners. This can help organizations who are multinational train their workforce at scale. Using their localization feature, platform admins can assign a specific language version of the portal to every subsidiary or branch office around the globe.

iSpring Learn has three main pricing plans and one custom subscription, starting with the 100 users option for $3.66 per user/month (billed annually). Companies can register an unlimited number of users, but they only have to pay for the active ones; i.e., users who have logged into the system at least once within a month. The 300- and 500-user plans are priced at $3.00 per user/month and $2.82 per user/month respectively. They also offer a 30-day free trial.


30-day free trial

From $3.66/user/month

8

Looop

Best learning management system (LMS) tools

User experience can be fairly iffy on HR software—especially for enterprise-level solutions—but Looop makes use of modern user experience principles to optimize the user experience and has won numerous UI and CX awards in the process. Looop boasts both iOS and Android mobile apps, too, further supporting its customer-first approach to content delivery.


Looop provides no-code onboarding “course” creation for online learning management systems as well as training automation to make sure new employees are seeing the right material, in the right order, at the right time. The training process is primarily self-service oriented and the platform is ridiculously intuitive, so new additions to your team can dive in and start working immediately and at their own pace.


Looop starts at $299/month for up to 50 users and comes with a 7-day free trial.

Free trial + free demo

Pricing upon request

9

Trainual

Best business playbook software

Trainual is training-meets-manual—a unique business playbook software with tons of onboarding process potential. It serves big name customers like Ironman, UPS, Remax, and Stanford University. Right off the bat, you’ll have access to 150+ policy and standard operating procedure (SOP) templates to get you up and running quickly.


Trainual is great for onboarding because it can be the business process and playbook resource you need to make sure employees at every level are on the same page about policies, culture, expectations, compensation, and learning goals. Easily build business info modules, group them into packages, and assign them to incoming employees according to need.


Trainual integrates with Loom, Quickbooks, Justworks, BambooHR, Zenefits, Paylocity, Asana, Basecamp, dotLoop, Dropbox, Gmail, Google Calendar, Harvest, LInkedIn, Rippling, Slack, Teamwork, Time Doctor, and other useful HR and office apps.


Trainual costs from $124/month for 10 users and comes with a 7-day free trial.

7-day free trial

From $124/month for 10 users

10

Qualtrics Employee Experience

Best enterprise-grade onboarding software

Qualtrics EmployeeXM is a tool that can help your company attract and retain talent. It uses feedback from employees to ensure continuous innovations that improve engagement and productivity. Qualtrics Employee XM uses predictive analytics to detect problems and fix them before affecting your employees and your company culture. Its 360 development feature can help you develop talent across your organization and mold them into future leaders that can help your organization grow. Qualtrics EmployeeXM has an employee net promoter score survey you can use to understand how employees feel about your company and explore ways of how the company can improve to inspire loyalty.

Qualtrics EmployeeXM is an excellent onboarding tool if you want to ensure that new employees acclimate with their new roles quickly. With the help of Qualtrics, you can prioritize onboarding items that greatly impact an employee’s productivity, like ramp times and productivity metrics. New hires can use the tool to provide feedback about your company’s onboarding process so you can optimize it. You can use Qualtrics to monitor the impact of improvements you’ve made on your onboarding process so you can assess the effectiveness of your action plans.

Qualtrics EmployeeXM integrates with other employee experience tools like Chattermill, Twilio Segment, Motive, and LogRocket.

Qualtrics EmployeeXM pricing is available upon request.

Request a free demo

Pricing upon request

HR Software For Onboarding Summary

Tool Free Option Price
1
Eddy

Best for small, local businesses with deskless workers

Free demo available

From $8/employee/month plus a $49 base fee Visit Website
2
Deel

Best enterprise onboarding software

Free demo available

From $599/employee/month Visit Website
3
Sapling

Best for mid-sized companies

Free demo available

Pricing upon request Visit Website
4
monday.com

Best for collaborative onboarding workflows

14-day free trial

From $10/user/month Visit Website
5
Connecteam

Best onboarding software to manage the employee lifecycle from day 1

14-day free trial

From $35/month Visit Website
6
Absorb LMS

Best for intuitive UI & ease of use

Free trial available

Pricing upon request Visit Website
7
iSpring Learn

Best onboarding software for building customized new hire training in multiple languages

30-day free trial

From $3.66/user/month Visit Website
8
Looop

Best learning management system (LMS) tools

Free trial + free demo

Pricing upon request Visit Website
9
Trainual

Best business playbook software

7-day free trial

From $124/month for 10 users Visit Website
10
Qualtrics Employee Experience

Best enterprise-grade onboarding software

Request a free demo

Pricing upon request Visit Website

Other HR Software Onboarding Platforms

Here’s a few more that didn’t make the top list.

  1. Newired

    Best onboarding software with contextual overlays

  2. Atlas

    Best software for onboarding remote employees globally in over 160 countries

  3. Back HQ

    Best self-service knowledge base

  4. Humi

    Best for Canadian companies

  5. Leapsome

    Best for closing the loop between learning, performance, and engagement

  6. Rippling

    Best workforce management platform built for onboarding and HR needs

  7. ClearCompany

    Best for a adaptable paperless & mobile-friendly onboarding experience

  8. BambooHR

    Best HR onboarding for startups

  9. IntelliHR

    Best HR software for onboarding workflows and automation

  10. eloomi

    Best preboarding processes

Is There Any Free Employee Onboarding Software?

While there are plenty of software solutions that have free trials, if you’re a small organization or someone who is a strong advocate for open-source software, you do have a few options.

Sentrifugo is an open-source HRMS. While it is free, it will be up to you to get it set up and running. It does have the trappings of most open-source software, where aspects like the user experience receive less focus than a paid solution. 

For up to 50 employees, Freshworks is a free onboarding software option. 

What Is Onboarding Software?

Onboarding software allows you to automate and track where new employees are with their onboarding process. As there are many steps to the onboarding process, having software keep track of everything, allowing you to assign tasks to the new hire or management, and ensuring they are receiving everything they need to know is an essential part of creating a good first impression upon starting a new role. 

What Is Onboarding New Employees? 

Onboarding is the timeframe of bringing new employees up to speed as they get settled into their new roles. This includes anything from meeting the team, learning the technology, understanding the roles and responsibilities of their job, and more. Onboarding can last anywhere from one day to a year.

For more on onboarding, here are a few of our articles you can check out:

Need Expert Help Selecting The Right Training And Onboarding Software?

People Managing People has joined forces with the software comparison platform Crozdesk.com to assist you in finding the best tool for your needs. Crozdesk’s Training and Onboarding Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business's needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.

It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:

In Conclusion

There are a number of choices in regards to the best onboarding software. Whether you are a small company, or a Fortune 500, there’s something that will work for you. 

If you’re looking for more insight into the world of onboarding and the employee experience, be sure to sign up to our mailing list

By Tim Reitsma

Tim is the co-founder and General Manager of People Managing People, an online publication focused on building a better world of work. He is experienced with people & culture, leadership, business strategy and operations with a focus on building great teams who are excited about their craft and their organization. With over 15 years of leadership experience, Tim has always been guided by his core values: faith, family, curiosity, and fun. He is a coach, mentor, speaker, advisor, and an active volunteer in his community. Tim loves spending time outdoors with his wife and two kids as well as mountain biking in the north shore mountains.

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