- 1. Trakstar — Best for building onboarding programs connected to learning paths
- 2. GoCo — Best for companies moving to digital onboarding experiences
- 3. iSpring Learn — Best for building customized new hire training in multiple languages
- 4. TalentReef — Best for recruiting and onboarding hourly workers
- 5. Deel — Best global onboarding software
- 6. Absorb LMS — Best for engaging new employees through learning experiences
- 7. Rippling — Best workforce management platform built for onboarding and HR needs
- 8. ClearCompany — Best for an adaptable, paperless & mobile-friendly onboarding experience
- 9. Connecteam — Best for managing the employee lifecycle from day one
- 10. Leapsome — Best to manage learning, performance, and engagement
There are seemingly countless onboarding software solutions available, so figuring out which is best for you is tough. You want to simplify the process of integrating new employees into a company, handling paperwork, training, and initial tasks, but need to figure out which tool is the best fit. In this post, I make things simple, leveraging my experience as an HR and recruitment specialist using dozens of different onboarding tools, to bring you this shortlist of the best onboarding software.
What is Onboarding Software?
Onboarding software is a digital tool designed to efficiently manage and facilitate the process of welcoming and integrating new employees into an organization. Key features of onboarding software include automated paperwork processing, employee training modules, task assignment tracking, and tools for communication and information sharing.
The purpose of onboarding software is to efficiently integrate new employees into a company, ensuring a smooth transition and quick adaptation to their roles.
Overviews of the Best Onboarding Software
In this section, I've included a brief description of each onboarding software system and explained what each does best to help you find the best system for you. I've also included a screenshot of each to show you their user interface too.
Trakstar Learn is a cloud-based learning management system that helps employers manage their onboarding process quickly and effectively. It simplifies the process of bringing new hires into an organization by automating many administrative tasks associated with onboarding, such as reviewing stacks of training materials.
Why I picked Trakstar Learn: Their LMS is customizable and allows you to create courses for your new employees to consume on demand. The platform also includes real-time analytics, customized forms, and automated reminders to ensure that all necessary steps are completed on time and without any errors. Trakstar’s user-friendly UI makes navigating through the various stages of the onboarding process easy. You can also customize their dashboard so that you only view the relevant information, without searching multiple menus or tabs, providing a better user experience.
Trakstar Learn Standout Features and Integrations:
Trakstar's business analytics expedite and improve the onboarding process. It provides administrators with access to real-time data captured through employee onboarding surveys, enabling them to track progress on goals and objectives for new employees. Through automated reporting capabilities, administrators can also monitor various performance indicators and key metrics from within the application, such as how quickly employees are mastering core tasks or how closely they're adhering to company-set standards.
Trakstar's integration with other leading HR technologies gives organizations access to further analytics functions, such as predictive HR forecasting and custom-built dashboards, helping organizations foster more cohesive work environments by integrating data from diverse sources into one holistic performance measure. Key software integrations to note include ADP Workforce Now, Azure Active Directory, BambooHR, Google Workspace, Office365, Okta, and Slack.
- Training progress can be linked to specific employee performance goals
- Strong team collaboration features
- Integrates with other Trakstar modules
- Pricing details and plan features are not transparent
- Small list of pre-built integrations
GoCo is an all-in-one HR software that helps you automate your onboarding checklist and give new-hires a pre-boarding digital experience before their first day.
Why I picked GoCo: This tool belongs on this list because of its digital-centered approach to onboarding and everything else around it. The fact that you can reduce the headache of having papers lying around and finding where to keep them for years is huge in my opinion. Add to that the fact that once you are done with the onboarding part of the new employee's life, you still have a fully-fledged HR platform that can help with payroll, compliance, and performance management, among other services.
GoCo's onboarding module features e-signature in online offer letters, onboarding checklists, and a way for your employees to choose and enroll in their benefits package and easily set up their payroll information.
GoCo Standout Features & Integrations
Features include automated workflows and magic docs. These allow you to set up tasks and reminders for each step of the onboarding process, ensuring nothing falls through the cracks. Magic docs is a proprietary technology that lets you turn documents into fillable forms with data fields you can store and report on.
Integrations include applicant tracking systems like JazzHR and Greenhouse so you can eliminate double entry and push over the candidate data collected during your interview process instead of starting from scratch. Other pre-built integrations include Notion, Basecamp, Zoom, QuickBooks, Checkr, and Twilio. Additionally, you can access thousands of other apps through a paid subscription to Zapier.
- Ensures I-9 and W-4 onboarding compliance
- Great document management
- Up to 20% discount on multi-year contracts
- Pricing is quoted depending on needs so it requires a sales call
iSpring Learn is a cloud-based learning management system (LMS) from iSpring Solutions. It's designed to facilitate online corporate training, serving as a platform for companies of all sizes to create and launch eLearning content quickly.
Why I picked iSpring Learn: Their LMS system is a great choice for organizations that have a lot of training requirements built into their onboarding process, since you can easily customize their training portal to match your corporate identity. This includes adding corporate logos and favicons, and applying the desired color schemes.
There's also the localization aspect, which enables training managers to easily translate the user portal into any language to accommodate new learners. This can help organizations who are multinational train their workforce at scale. Using their localization feature, platform admins can assign a specific language version of the portal to every subsidiary or branch office around the globe.
iSpring Learn Standout Features and Integrations:
iSpring Learn features an intuitive user interface that’s easy to use for training managers as well as learners. One of their core features is the content management function, which allows you to either upload or create your own content right within the platform. You can upload content in various formats, including PowerPoint presentations (PPT), video tutorials (MP4 or FLV), audio lectures (WAV or MP3), and complete eLearning courses in SCORM. The LMS also supports Flash clips (SWF) as well as other supplementary document formats like XLS, DOC, and PDF.
Integrations are available natively with ADP, BambooHR, Salesforce, Workday, and Zoom. Or, additional integrations can be configured using their REST/SOAP API.
- Works on mobile devices
- Easy to create onboarding workflows
- Creates a branded learning environment
- More software integrations would be welcomed
- Convoluted pricing rubric (many add-on options)
TalentReef is a staffing software that caters to the needs of companies hiring hourly workers. It has recruiting and hiring tools to help you find the best candidates for your open roles, and it can facilitate new employee onboarding and performance management for your existing team.
Why I picked TalentReef: The software allows you to manage multiple job boards and parse through resumes as people apply to your open roles. You can create customized workflows for how candidates move through the hiring process, ensuring EEOC compliance. Once you've found the right fit for a role, you can send the candidate a personalized offer.
You can run background checks and have tax forms filled out by new hires easily through the software. Once an employee is up and running, you can set goals with them and schedule regular performance check-ins. Position and pay changes can also be managed, ensuring employee records stay up-to-date and reflective of their standing.
TalentReef Standout Features and Integrations
Features include chat applications, SMS management, branded career pages, job board management, applicant tracking, interview scheduling, a talent community, campaign communications, onboarding, compliance, performance management, and reporting and analytics tools.
Integrations include various job boards and social media platforms, payroll and HRIS systems, training and LMS software, POS systems, and background check services.
- Customizable workflows and templates
- Specifically designed for the needs of hourly workers
- Recruitment, onboarding, and talent management in one place
- May not be suited to salaried workers
- Pricing is not transparent
Deel is a full-scale HR platform that brings a global approach to onboarding, allowing HR teams to provide a seamless and unified experience to any worker, no matter their location. It offers a secure and compliant solution for businesses to manage employee data, automate workflows, and set up local benefits and payroll.
Why I picked Deel: Their employer of record service offers a simple and compliant way to hire and onboard employees using one of their 100+ local entities, while its contractor management service helps you collect necessary compliance paperwork and generate localized contractor agreements. In addition, Deel’s HR tools allow you to easily provision software access, send out company equipment, or initiate background checks too.
Deel Standout Features and Integrations:
Deel provides an easy-to-use interface that guides users through creating contracts, including a library of templates and clauses that you can pick from to customize your contracts and offer letters. Its employee onboarding tracker lets you add new employees to the system and track their progress throughout the orientation and onboarding process. Deel automatically keeps track of all documents and forms that need to be completed and allows users to securely sign and store compliance docs.
Integrations are available with Ashby, BambooHR, Expensify, Greenhouse, Hibob, Netsuite, Okta, OneLogin, Quickbooks, SCIM, Xero, Workday, and Workable, and more through the Deep API, allowing you to have a single source of truth for your workforce data.
- Add-ons available for localized benefits and global payroll
- Knowledgeable support staff
- End-to-end global employee lifecycle management
- Limited customization for some tools
- Contract templates could be simplified
Absorb LMS is an award-winning learning management system with smart administrative features, high quality learner engagement tools, and even ecommerce options to sell your own custom built courses. All of this makes it an excellent solution for onboarding new employees with flexible training programs online.
Absorb LMS empowers organizations to onboard employees with the skills needed to stay modern and relevant in today's fast-paced world. Delivering employee onboarding training with Absorb LMS fuels employee confidence and productivity. Not only is it an intuitive online employee training software but—thanks to both the administrator and learner interfaces being designed to meet WCAG 2.0 accessibility standards—it's also one of the most accessible.
Absorb LMS has all the features and functionalities you'd expect from award-winning onboarding software, except it doesn't require a dedicated eLearning expert to use it. Whether you're training one hundred employees or one hundred thousand, with everyone under one roof or many, Absorb LMS uses automation and artificial intelligence to scale learning at SMBs and global corporations alike.
Absorb LMS integrates with ADP, Salesforce, Zoom and Microsoft Teams, and provides access to thousands of ready-to-use courses through content library partners such as BizLibrary, Skillsoft, and LinkedIn Learning.
Absorb LMS offers pricing upon request, as well as a free trial or free demo.
Rippling is an employee management platform with onboarding tools for administrative data entry, payroll, benefits enrollment, and learning management modules to streamline the welcome process for new team members. Instead of needing to rely on traditional paperwork and signatures, Rippling sends e-documentation to employees that can be signed electronically on the spot.
Rippling has a full feature suite for managing employee device set-up, configuration, security, and monitoring. Their IT onboarding tools ensure all workplace apps and software are installed and password protected before the employee ever gets to their desk. You can even control team password management (with single sign-on and multi-factor authentication) to ensure no one’s password is left as “1234” or “password.”
Rippling integrates with over 400+ apps, including Google Workspace, Slack, Zoom, Asana, Zendesk, and more.
Rippling starts at $8/user/month and offers a free 30-minute demo.
ClearCompany is a comprehensive talent management system with integrated modules that cover the full employee lifecycle, from applicant tracking to hiring and onboarding, employee engagement, performance management, and analytics. They're best for companies based in the U.S. and Canada.
Why I picked ClearCompany: Their modern system makes paperless onboarding simple with automated online delivery, tracking, collection, and storage of all forms and documents. You can save time and money while eliminating errors by using ClearCompany's smart forms, which put an end to redundant data entry by pre-filling previously entered information and validating data for formatting and accuracy.
ClearCompany Standout Features and Integrations:
Their integrated, behind-the-scenes compliance management tools also make their platform stand out. Without leaving their platform, you can check employment eligibility (for U.S. employees), run background checks, and verify tax forms like I-9's and W-4's. Their software also supports digital signatures, making the process of signing off on HR forms more user-friendly for your new staff.
Integrations are available with tools for background checks, skill assessments, calendars, job postings, payroll, benefits, and single sign-on (SSO) applications.
- Easy to connect hired candidates into onboarding workflows
- Referral Management feature tracks internal employee referrals
- Recruiting and onboarding in the same platform
- User interface is a little bit dated
- Pricing details are not transparent
Connecteam is an employee onboarding software solution that caters to remote workers and deskless teams. The software’s dynamic HR hub empowers HR departments to provide in-depth but straightforward onboarding experiences to their entire workforce, creating a good user experience from day one.
Why I picked Connecteam: The platform’s onboarding capabilities go beyond the employee training aspect. For instance, the software has a document feature that ensures total compliance from the beginning of each new hire’s employment journey. Recruitment managers can upload and keep track of each new hire’s documentation, contracts, and certifications in a central location.
Connecteam Standout Features and Integrations:
The software has all the essential features for streamlining every employee’s onboarding experience through its communications hub and employee timeline feature. For instance, HR teams can warmly welcome each new hire by making an announcement on the platform’s social feed. An employee directory is also available for users who want to find other employees in the company, and they can communicate with them directly via their team chat app.
Other useful features include time tracking, dynamic employee smart groups, checklists and forms, and interactive quizzes to measure knowledge comprehension.
Integrations include Google Calendar, Gusto, QuickBooks Payroll, and others.
- Tracks training progress per employee
- Does not require technical expertise
- Keeps an updated database of all courses created
- Complex pricing structure
- Integration details are limited
Leapsome offers an employee onboarding tool that helps organizations connect the dots between learning, engagement, and performance. Chosen by companies like Spotify, Northvolt, and Babbel, Leapsome enables a continuous cycle of performance management and personalized learning that powers the growth of your people and business.
Why I picked Leapsome: With Leapsome, you can bring new hires up to speed with content that is easy to sequence and customize for specific teams or functions within the company. Team leads can control the pace of learning paths to make sure that people spend the right time on each module. Plus, you can define intervals and milestones in the progression of each path.
Leapsome Standout Features & Integrations:
Leapsome enables you to design and publish quizzes to test the effectiveness of your learning paths and gauge how individuals absorb the information. Using this, you can check on the learning progress of your employees to understand exactly what is working and what needs tweaking within the process.
Integrations are available with HRIS systems, SSO, and other workflow tools.
Need Expert Help Selecting The Right Training And Onboarding Software?
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Best for building onboarding programs connected to learning paths
Free demo available
|Pricing upon request||Website|
Best for companies moving to digital onboarding experiences
Free demo available
Best for building customized new hire training in multiple languages
30-day free trial
|From $2.87/user/month (billed annually)||Website|
Best for recruiting and onboarding hourly workers
Free demo available
|Pricing upon request||Website|
Best global onboarding software
Free demo available
|Flat rate user pricing, with a free version for businesses with up to 200 people||Website|
Best for engaging new employees through learning experiences
Free trial + free demo
|Pricing upon request||Website|
Best workforce management platform built for onboarding and HR needs
Free demo available
|From $8/user/month (EOR pricing upon request)||Website|
Best for an adaptable, paperless & mobile-friendly onboarding experience
Free demo available
|Pricing upon request||Website|
Best for managing the employee lifecycle from day one
14-day free trial + free plan available
|From $29/month for 30 users (paid annually)||Website|
Best to manage learning, performance, and engagement
14-day free trial
Other Onboarding Platforms
Here are a few more worthwhile options that didn’t make the best onboarding software list:
Best business playbook software
Best learning management system (LMS) tools
Best for onboarding, transitions, and reboarding
- Qualtrics Employee Experience
Best enterprise-grade onboarding software
Best for small, local businesses with deskless workers
Best for onboarding remote employees in 160+ countries
Best onboarding software with contextual overlays
Best for customizing onboarding programs
- Back HQ
Best self-service knowledge base
Best for collaborative onboarding workflows
Selection Criteria for Onboarding Software
Wondering how I selected the best onboarding software for this list? Wonder no more — I'm happy to explain my selection process to you. First, I drew on my years of personal HR experience to add more expertise to my software assessments. This helped me pinpoint the features that add a lot of value. My experience also made it easier to highlight each system's standout onboarding features — features I wish I'd had access to when I was onboarding employees on a weekly basis for nine long years!
Here's a summary of the main features I evaluated to create this list:
To create this list, I started out by evaluating and comparing a wide range of HR software systems with dedicated onboarding checklists and workflows. For a software system to land a spot on my long list, it needed to include the following basic functionalities:
- Tools to support digital learning for in-office, hybrid, or fully remote employees
- Progress tracking tools for both administrators and new hires
- Software integrations with HR database systems (or be a module within an existing HR system) to simplify data management
After determining my long list of top contenders, I further honed my choices by using the selection criteria below. I used these criteria as a standardized framework to see how each system compared to the next.
Keep in mind, the specific features included in each onboarding system will depend on the type of software you choose (a standalone tool versus a module within an HR management system or an L&D-focused system). However, these are the key features I assessed when selecting the best onboarding software for this list:
- Company wiki: Well-organized information and FAQs are extremely useful for any new employee needing basic how-to information, organizational charts, and company culture guidance.
- Communication with liaison(s): Onboarding tools should connect new employees to the names, faces, and contact information of the people who can help them, especially your core human resources staff.
- Training modules: Onboarding includes a lot of process orientation and employee training; software can help organize, facilitate, and track learning initiatives and certifications on your behalf automatically.
- Contracts and e-signatures: Official papers can either be paperless through the onboarding system or scanned into the system for document management purposes. As well, many systems simplify the process by supporting electronic signatures on internal documents, avoiding the need to print documents out.
- Self-service benefits administration: Onboarding software may include the ability to sign up for company benefits like health care, parking passes, and supply requests; this can all be done virtually.
- Employee feedback: The ability to collect feedback and questions across the onboarding process helps ensure employees feel satisfied with the structure and pace of their onboarding tasks.
- Automate workflows: Instead of needing to do something over and over, I recommend selecting software that allows your power users (your HR team) to create criteria and triggers to automate HR processes across the employee lifecycle.
Having a clean and uncluttered user interface (UI) is extremely important for onboarding software. You want to make a good first impression on your new hires right from day one. You'll also want the ability to customize the software with your own company branding. Doing so will increase employee engagement for your new staff as they complete their orientation process. That's why I chose software with an intuitive user interface that makes the end-to-end process easy for all types of users—new employees and administrative staff.
With onboarding software, usability really comes down to the ease of use a software system offers. The day-one onboarding experience should be intuitive, fun, logical, and well-paced. Your human resource personnel will need access to onboarding program creation tools, employee data fields, and process reports. For the end users (your new employees), they'll appreciate features like workflow mapping, user tutorials, progress mapping, and help desk access.
It’s a safe assumption that you use common tools like Slack, Microsoft, and Google products, just to name a few. How easily do the following software solutions integrate with these kinds of tools? Integration with your HR management system is also crucial since you'll be able to collect new hire details and sync them directly into your payroll and other modules.
I selected onboarding software with scalable and transparent pricing structures that work either as a standalone product or as part of an HR management system. I've also noted which systems offer generous free trials, freemium plans, or free demos to help you test out a system before you commit to a contract.
What is onboarding?
Why is onboarding important?
How long does onboarding take?
What are the phases of onboarding?
Are there different types of onboarding software?
Are there any free employee onboarding software systems?
How do I onboard remote employees?
How can you digitize and automate HR onboarding?
What is offboarding?
Trends in Onboarding Software
Onboarding processes are always evolving, driven by advances in technology as well as shifting workplace structures. Here are some trends that are currently developing in the onboarding software space:
1. Remote and Hybrid Onboarding Solutions
With remote and hybrid work arrangements continuing to dominate many industries, onboarding software has become more specialized for remote employees. These solutions have started incorporating more elements from employee engagement software, including tools to enhance team cohesion, culture, and communication, regardless of an employee's physical location.
Are you plugged into this trend? If you're not sure, these tips for effectively onboarding remote employees will bring you up to speed quickly.
2. AI and Automation
AI has infiltrated the onboarding software space the same way it's infiltrated every other software space: through personalization. Using AI-driven onboarding software makes it easier to personalize the onboarding process for your new hires, and by personalize I don't just mean filling in a field with the new hire's name.
A truly personalized onboarding process takes into account each person's role in the company and the specific set of skills they will need to acquire, and in which order. Using AI in this strategic way can enhance the efficiency of your onboarding process by focusing on the most important and foundational aspects of integrating each person into the team first.
Craving a little more information? Consider these 5 ways to personalize employee onboarding as a start.
3. Data-Driven Onboarding Practices
As onboarding software becomes more specific, the data and analytics that these systems collect have increased in quality as well. Your HR professionals will be able to review their onboarding data to track, measure, and analyze all the key metrics that relate to their new hire orientation process.
For example, they can dig into which onboarding items appear to take too long to complete or remain incomplete despite automatic reminders. This signals to your team that those items are likely confusing, or should be broken down into smaller tasks to make it more achievable.
If you're interested in ways to optimize your onboarding beyond just relying on the software, consider these 10 employee orientation activities to help your new hires hit the ground running (template included).
4. Increased Focus on Employee Well-Being
Many onboarding platforms have started to incorporate features that prioritize and monitor new hires' mental and emotional health as part of the onboarding process. This may come in the form of pulse check-in prompts that ask your employees how they're feeling at the start or end of each day, or requests for feedback at the end of each orientation training session.
It may also include an increased focus on offering your new hires links to resources they may find helpful, such as an employee directory, a dynamic org chart, or a Frequently Asked Questions wiki to solve common issues. All of these features will help your new staff get grounded in their new role faster, and make a positive impact on their long-term retention.
If you're wondering how your most recent new hires feel about their orientation process, consider administering an onboarding survey. Not sure where to start? Read Onboarding Surveys: A Complete Guide With Questions.
5. Continuous Learning and Development
In the past, many people considered onboarding to be a one or two-week process. However, that's not always realistic. A proper onboarding period can actually last between 6 to 12 months, depending on the role requirements. Modern onboarding software has started to support a more continuous approach to employee learning and development, allowing managers to create 30-60-90 day plans, and beyond.
Other features that support continuous learning include internal mentorship matches or onboarding buddies, task shadowing, and integrations with internal training or learning management systems.
If you need help expanding the reach of your onboarding program, this article might help: How to Write a 30 60 90 Day Plan for Your Org's Onboarding + Template.
Keep Your Eye on These Onboarding Trends
Investing in onboarding software that leverages these trends — such as the systems in this list — will help you create a more welcoming, holistic, strategic, and far-reaching onboarding program. And doing so is sure to positively impact your employee retention in the long run.
Other Resources to Create a Top-Notch Onboarding Experience
Wondering what else you can do to create a better onboarding experience for your new staff? Don't sweat, we've got you covered! Here are a few other articles that will help you get the most out of your onboarding process:
- Rolling Out the Red Carpet: Optimizing Employee Onboarding for Your New Stars
- Top 8 Employee Onboarding Best Practices
- Ultimate New Hire Checklist: 10 Steps To Start Onboarding!
- The Case For A New Employee Handbook (And What To Include)
- How to Onboard the Right Way in a Remote Workplace, a podcast with Jordan Boogaard from EddyHR
- How to Improve the Onboarding Process Through Storytelling, a podcast with Jerome Deroy from Narativ
- 4 Ways to Automate the Employee Onboarding Process
This list contains a number of software types you can use to onboard new hires. Whether you're a small business or a Fortune 500 company, I'm confident something here will work for you.
Looking for more insight into the world of onboarding and the employee experience? Be sure to sign up for our weekly People Managing People newsletter too.