10 Best Onboarding Software 2022

Properly onboarding new employees costs time and resources but is well worth the investment. Why? A good onboarding experience can increase employee retention by up to 82% and productivity by 70%.

The HR software in this list specializes in onboarding features, solutions, and processes to save you resources and help you craft an effective onboarding experience.

Keep reading to learn about the best onboarding software options, including best use cases, stand-out features, and even snapshots of the platform in action.

The Best HR Software For Onboarding

Here’s the list of the best employee onboarding software solutions that I’ll cover in this article

  1. monday.com logomonday.com

    Best for collaborative onboarding workflows

  2. Sapling logoSapling

    Best for mid-sized companies

  3. Eddy logoEddy

    Best for small, local businesses with deskless workers

  4. intelliHR logointelliHR

    Best HR software for onboarding workflows and automation

  5. Absorb LMS logoAbsorb LMS

    Best for intuitive UI & ease of use

  6. eloomi logoeloomi

    Best preboarding processes

  7. Rippling logoRippling

    Best for device & software management

  8. Looop logoLooop

    Best learning management system (LMS) tools

  9. ClearCompany logoClearCompany

    Best for bulk onboarding

  10. Humi logoHumi

    Best for Canadian companies

Comparison Criteria

What do I look for when I select the best employee onboarding apps? Here’s a summary of my evaluation criteria: 

  1. UI: Onboarding software will need to have a tailored user interface for each type of user—administrative and employee. HR personnel will need access to onboarding program creation tools, employee data fields, and progress reports. Employees need a UI that prioritizes program mapping, software tutorials, and help desk access. 
  2. Usability: I look for HR onboarding software where the user experience works with the user, not against them. The day one onboarding experience with these different tools should be intuitive, fun, logical, and well-paced. 
  3. Integrations: It’s a safe assumption that you use common tools like Slack, Microsoft, and Google products, just to name a few. How easily do the following software solutions integrate with these kinds of tools? 
  4. Value for $: I’m looking for an HR onboarding experience with a scalable, transparent pricing structure that works as a standalone product or as part of a complete HR stack. Generous free trials or freemium plans are welcomed. 

HR For Onboarding: Key Features

  1. Company wiki: Well organized information and FAQs will be invaluable to any new employee needing basic how-tos, ORG charts, and company culture notes.
  2. Automate workflows: Instead of needing to do something over and over, I look for software that allows the user to create criteria and triggers to automate HR processes. 
  3. Communication with Liaison(s): Onboarding tools should connect new employees to the names, faces, and contact information of the people who can help them.
  4. Training modules: Onboarding means a lot of process orientation and training; software can help organize, facilitate, and track learning initiatives. 
  5. Contracts and e-signatures: Official papers can either be paperless through the onboarding system or scanned into the system for document management purposes.
  6. Self-service benefits: Onboarding may include signing up for company benefits like health care, parking passes, and supply requests; this can all be done virtually.
  7. Employee feedback: The ability to collect feedback and questions across the onboarding process is invaluable to assure employees are feeling satisfied with the structure and pace.

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HR Software For Onboarding: Platform Overviews

In this section, I will introduce each of the best HR software for onboarding and explain what each does best so that you can better understand which will work for you.

  • freemium version
  • 14 days free trial
  • From $8/user/month

monday.com - Best for collaborative onboarding workflows

With monday.com, hiring managers can schedule the process from candidate discovery to onboarding and training and keep status updates for each stage in the new employee lifecycle.

monday.com is marketing mainly as a workflow tool for scaling an organization, but they’ve also built in a number of HR features, and specifically, some features for onboarding. It’s not a pure HR tool but it’s a useful tool with a lot of the basics.

monday.com is great for creating collaborative onboarding workflows that map out the processing of interviewing and hiring, keep multiple parties abreast of developments and next steps, and allow for commenting and task assignment throughout the process. They have a new employee onboarding template to get you started.

monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible through a paid plan with Zapier.

monday.com costs from $8/user/month and offers a free trial. They have a freemium plan for up to 2 users.
  • Free demo
  • From $4.92/user/month

Sapling - Best for mid-sized companies

Sapling helps you build automated playbooks that orchestrate the transition from candidate to productive team member.

Sapling is a People Operations platform for mid-sized companies with a distributed workforce that connects your people, tools and data on a uniquely customizable platform. Sapling comes with all the features needed to store and manage people data, create employee profiles, and build and share org charts in fast growing companies. For recruitment and onboarding, Sapling allows users to build automated workflows where team members can automatically assign tasks based on location, department, and employment status.

Sapling seamlessly integrates with your existing systems through native integrations with leading software systems including applicant tracking systems, payroll software, time tracking software, and other workforce apps. Sapling also has an API and webhooks available to meet all your integration needs. Improve your employee onboarding experience with complete visibility through Sapling.

Sapling’s onboarding module price starts at $4.92/user/month, or the full core HRIS experience starts at $6.99/user/month based on 100 users.

  • From $8/employee/

Eddy - Best for small, local businesses with deskless workers

With Eddy you can create customizable “New Hire Packets” that include all tasks employees need to complete and documents they can sign digitally.

Eddy is the all-in-one HR suite built for local businesses. With Eddy, businesses can hire, onboard, manage, and pay employees with one easy-to-use software for local businesses with deskless workforces.

Eddy’s simple, yet robust onboarding process makes the transition from candidate to new hire easy to manage. Communicate to new hires important information like start date, starting pay, who their manager is, and what they should wear on their first day to work. Create customizable “New Hire Packets” that include the necessary documents employees needs to sign.

All documents can be signed electronically, can be assigned specific due dates, and company admins will receive updates regarding the new hire’s progress. Eddy’s onboarding also helps your team aligned by assigning internal team tasks to make sure the new hire has a desk, laptop, or other necessary essentials.

Eddy starts at $8/employee/month plus a $49 base fee, and offers a free demo.

  • 30 days free trial and free Demo
  • From $3.90/user

intelliHR - Best HR software for onboarding workflows and automation

intelliHR offers customizable workflows to simplify the onboarding process and track progress.

intelliHR is a people management and automation platform built for organizations to centralize and improve core HR processes, performance management and people data analytics. intelliHR provides best-practice tools for HR and managers to align, manage and enable a people and culture strategy within a broader business strategy.

intelliHR adds value through its workflows and automation features such as streamlined onboarding from introduction to probation, compliance and policy acceptance and paperless processes.

intelliHR has an industry-leading NPS, with an award-winning customer support team experienced in HR and change management. The team uses design thinking workshops, tailored to each customer, to ensure the software is launched smoothly, with a high adoption rate.

The platform is easy to customize to fit specific needs and requirements. intelliHR can also integrate with your applicant tracking system to make it even easier to add new hires to the onboarding workflow. Managers can use the analytics feature to keep up to speed with their team through features like goals, feedback and regular check-ins.

intelliHR costs from $3.90/user/month. They also offer a free demo and a 30-day free trial of the employee engagement product tier.

  • From $10,000 annually

Absorb LMS - Best for intuitive UI & ease of use

Absorb LMS comes with an accessible and intuitive interface all wrapped in a professionally designed, custom branded style.

Absorb LMS is an award-winning learning management system with smart administrative features, high quality learner engagement tools, and even ecommerce options to sell your own custom built courses. All of this makes it an excellent solution for onboarding new employees with flexible training programs online.

Absorb LMS empowers organizations to onboard employees with the skills needed to stay modern and relevant in today’s fast-paced world. Delivering employee onboarding training with Absorb LMS fuels employee confidence and productivity. Not only is it an intuitive online employee training software but—thanks to both the administrator and learner interfaces being designed to meet WCAG 2.0 accessibility standards—it’s also one of the most accessible.

Absorb LMS has all the features and functionalities you’d expect from award-winning onboarding software, except it doesn’t require a dedicated eLearning expert to use it. Whether you’re training one hundred employees or one hundred thousand, with everyone under one roof or many, Absorb LMS uses automation and artificial intelligence to scale learning at SMBs and global corporations alike.

Absorb LMS integrates with ADP, Salesforce, Zoom and Microsoft Teams, and provides access to thousands of ready-to-use courses through content library partners such as BizLibrary, Skillsoft, and LinkedIn Learning.

Absorb LMS costs from $10,000/year.

  • Free demo
  • Pricing upon request

eloomi - Best preboarding processes

eloomi lets you assign preboarding and onboarding content to help new hires get started quickly.

eloomi is an award-winning learning and performance management tool used by the likes of Icelandair, Sophos, Dominos, and Delta. The platform allows you to create customized onboarding courses and also offers pre-built employee training programs that you can access, edit, and assign.

eloomi offers preboarding and onboarding packages that are culturally immersive, help you to manage expectations and incorporate smart compliance. You can create and automate learning paths based on the job role to streamline the entire employee onboarding process.

Alongside the in-house onboarding path, you can assign relevant product and skills training to improve performance and set individual development plans. Managers and HR professionals can get a full overview of team members’ real-time progress and support employees accordingly.

eloomi offers customized pricing upon request and a free demo to get you started.

  • From $8/user/month

Rippling - Best for device & software management

Rippling is an employee management software with modules for onboarding, offboarding, payroll, benefits, time, and attendance.

Rippling is an employee management platform with onboarding tools for administrative data entry, payroll, benefits enrollment, and learning management modules to streamline the welcome process for new team members. Instead of needing to rely on traditional paperwork and signatures, Rippling sends e-documentation to employees that can be signed electronically on the spot.

Rippling has a full feature suite for managing employee device set-up, configuration, security, and monitoring. Their IT onboarding tools ensure all workplace apps and software are installed and password protected before the employee ever gets to their desk. You can even control team password management (with single sign-on and multi-factor authentication) to ensure no one’s password is left as “1234” or “password.”

Rippling integrates with over 400+ apps, including Google Workspace, Slack, Zoom, Asana, Zendesk, and more.

Rippling starts at $8/user/month and offers a free 30-minute demo.

  • 7 days free trial
  • From $299/month for up to 50 users

Looop - Best learning management system (LMS) tools

Looop takes the best practices of marketing automation and applies them into a LMS setting.

User experience can be fairly iffy on HR software—especially for enterprise-level solutions—but Looop makes use of modern user experience principles to optimize the user experience and has won numerous UI and CX awards in the process. Looop boasts both iOS and Android mobile apps, too, further supporting its customer-first approach to content delivery.

Looop provides no-code onboarding “course” creation for online learning management systems as well as training automation to make sure new employees are seeing the right material, in the right order, at the right time. The training process is primarily self-service oriented and the platform is ridiculously intuitive, so new additions to your team can dive in and start working immediately and at their own pace.

Looop starts at $299/month for up to 50 users and comes with a 7-day free trial.

  • Pricing upon request

ClearCompany - Best for bulk onboarding

ClearCompany delivers preboarding and onboarding material using checklists and video content.

With ClearCompany, new hires will be introduced to their hiring manager, their team members, and human resources prior to starting. ClearCompany features a bulk onboarding tool that lets you label, date, and launch many onboarding programs simultaneously. You can also use the platform to preschedule personalized 30/60/90-day check-ins so that no one gets lost in the crowd.

ClearCompany is a product that scales easily, whether you are a small business or have thousands of employees. You can mix and match the platform modules so that you only pay for what you need. If you only need their applicant tracking system, paperless onboarding module, or performance management module, you can do that—then scale up your package as needed.

ClearCompany integrates with a number of payroll providers and HRIS systems such as BambooHR and ADP.

ClearCompany offers customized pricing upon request. You can schedule a free demo with them to get started.

  • Pricing upon request

Humi - Best for Canadian companies

Humi has a robust people directory where you can build out onboarding processes, including training task lists and welcome messages.

Humi is branded as Canada’s #1 all-in-one HR software. Humi allows you to automate many of the mundane onboarding tasks to streamline the hiring process, and allows for electronic signatures. Humi offers an in-depth hub for employee data to ensure that nothing will be lost in the chaos that comes when you onboard new hires.

With its focus on Canada, Humi is the best choice for getting all the right paperwork for Canadian Benefits, T4s, and more. Humi offers a user-friendly and simple interface, as well as an app for a mobile device.

Like many of the other HR software featured in this list, Humi integrates with all the common apps like Slack, Microsoft, and Google products, and more.

A free demo can be arranged through Humi. They have a free trial that you can try out too.

Other HR Software Onboarding Platforms

Here’s a few more that didn’t make the top list.

  1. Qualtrics EmployeeXM – Enterprise-grade HR software with onboarding tool and a focus on employee experience. Boasts a SaaS marketplace for a mix-and-match solution.
  2. Newired – Onboarding solution with a feature to place contextual overlays over documents to give further guidance.
  1. Avature Onboarding
    Onboarding tool that uses an AI to read CVs and make smart learning recommendations and career goals they can follow within your organization.
  2. Wrike – Excellent template library for building process documentation, training workflows, and setting up a task-management schedule for learning goals and outcomes. It’s a free plan for unlimited users meaning it can be a supplementary tool to whatever else you are using.
  3. Sage HR – Automate the onboarding process through predefined tasks with its workflow builder and onboarding checklist.
  4. Lessonly – LMS with a simple interface that allows you to create content in minutes. 
  5. Process Street – Software solution that makes workflow creation a quick and simple process. 
  6. Collage HR – Simple solution to collect all required information prior to starting day. 
  7. Jobvite Onboard – Offers a centralized onboarding platform so new hires can get the right answers right within the platform.
  8. EMPtrust HR – Onboarding solution puts emphasis on compliance with its e-verify solutions. 
  9. Talmundos – Highly customizable onboarding solution that can create more precise experiences depending on role, department, and seniority. 
  10. Kissflow – Simple way to quickly build forms and workflows. 
  11. Userlane – Provides workflow guidance to create a simpler experience. 
  12. iSpring Learn – LMS onboarding tool that offers a mobile app, with plenty of choices for automated workflows. 
  13. FileInvite – Excellent document portal that new hires can look to for any information they need.
  14. Fuse – Makes use of Google’s natural AI to guide learning for employees. 
  15. Lanteria HR – HR platform that uses Microsoft Sharepoint and Office 365 for onboarding and learning management. 
  16. AcquireTMs OPENdoor – Talent management solution for small and mid-sized companies for application tracking. 
  17. GoCo – Offer letter management software that fully digitizes the hiring process.
  18. Zenefits – Streamlined onboarding platform that supports digital offer letters and background checks.

Is There Any Free Employee Onboarding Software?

While there are plenty of software solutions that have free trials, if you’re a small organization or someone who is a strong advocate for open-source software, you do have a few options.

Sentrifugo is an open-source HRMS. While it is free, it will be up to you to get it set up and running. It does have the trappings of most open-source software, where aspects like the user experience receive less focus than a paid solution. 

For up to 50 employees, Freshworks is a free onboarding software option. 

What Is Onboarding Software?

Onboarding software allows you to automate and track where new employees are with their onboarding process. As there are many steps to the onboarding process, having software keep track of everything, allowing you to assign tasks to the new hire or management, and ensuring they are receiving everything they need to know is an essential part of creating a good first impression upon starting a new role. 

What Is Onboarding New Employees? 

Onboarding is the timeframe of bringing new employees up to speed as they get settled into their new roles. This includes anything from meeting the team, learning the technology, understanding the roles and responsibilities of their job, and more. Onboarding can last anywhere from one day to a year.

For more on onboarding, here are a few of our articles you can check out:

Need Expert Help Selecting The Right Training And Onboarding Software?

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In Conclusion

There are a number of choices in regards to the best onboarding software. Whether you are a small company, or a Fortune 500, there’s something that will work for you. 

If you’re looking for more insight into the world of onboarding and the employee experience, be sure to sign up to our mailing list