Health and safety management is always a top priority, no matter what industry you’re in. It takes a lot to ensure all your employees have the training they need to get their jobs done – and safely too. This is where safety management software can add a lot of value to your organization.
By digitizing the entire process, safety management software streamlines your safety reporting. It also simplifies the preparation process for safety analytics and compliance reports. On top of that, safety management systems allow you to automate time-consuming tasks. Say goodbye to manually tracking your employee’s training certification expiry dates. Instead, let your safety management software prod employees who are non-compliant until they get the job done.
In a previous role, I spent a lot of my time chasing down employees to complete health & safety related items. And I’m sad to say, it was a very manual process consisting of a series of Excel spreadsheets. I know any one of the safety management software systems in this list would have made my job a lot easier.
In this article, I’ll show you the best safety management software in the new realm of digital safety solutions. Thanks to their digitized processes, they will save your HR and health & safety (H&S) teams a significant amount of admin time. You’ll also gain tools to manage your internal audits more effectively too.
Wondering what I look for when selecting the best safety management software? Here’s a summary of my evaluation criteria:
- User Interface (UI): I look for software with a clean, colourful and uncluttered web and mobile interface that employees will enjoy using.
- Usability: I prioritize software that’s straightforward and easy-to-use, either through the web interface or on a mobile device. The ability to automate how form data is stored and distributed is also a key factor.
- Value for $: While I always prefer software with transparent pricing structures, sometimes those details are not readily available. Instead, pricing is often dependent on the size of your organization and the exact suite of modules you require.
Safety Management Software: Key Features
Here’s a summary of the main features you can expect to find in the best safety management software:
- Digital forms that are mobile accessible: The days of paper-based safety forms are over. Instead, digital forms increase efficiency as workers can complete safety-related forms and checklists on mobile devices from anywhere.
- Real-time data dashboards: Once your safety program is digitized, your data can flow into customized data dashboards in real-time, meaning your safety stats are always up-to-date.
- Health & safety reports and analytics: All the top safety management systems have built-in reporting and analytics tools to eliminate the need for manual categorization and data crunching.
- Document hosting and storage: This feature is useful as it allows you to create a repository of your safety-related documents, such as your company safety manual, standard operating procedures (SOPs), safety data sheets (SDS), internal safety training documents, and anything else your workforce should easily be able to access.
- Training certificate tracking, with automated reminders: It may not sound like much at first glance, but this feature is worth its weight in gold. The best safety management software supports workforces of any size by storing training certificate details such as expiry dates, and automatically sending out reminders so nothing lapses unexpectedly.
- Assignable tasks and action tracking: To ensure your workforce stays compliant, safety management systems make it possible to assign individual tasks—such as incomplete forms or expired training—to individual workers, with automated reminders until they get the job done. This one feature goes a long way towards achieving 100% compliance.
- Customizable templates for safety-specific tasks: Why reinvent the wheel when you don’t need to? The best safety management systems have libraries of pre-built templates that you can use as-is, or customize as needed for your specific use cases.
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Overviews of the 10 Best Safety Management Software
Below you’ll find a brief description of each safety management software to showcase each tool’s best use case, plus some noteworthy features, and screenshots to give you a snapshot of the user interface.
SiteDocs digitizes the entire safety administration process so workers can focus more on their key tasks, and less on administrative hassles like filling out and submitting paper forms. Using a tablet or mobile device, it’s easy for workers to complete tasks, dictate their notes, e-sign forms, and digitally submit their documents to the database or key stakeholders – no problems with missing paperwork, unsigned documents, or illegible handwriting. Once uploaded, SiteDocs operates like a digital filing cabinet, with documents automatically sorted and filed in real-time based on your custom configurations.
Aside from their obvious ease-of-use, they have some other sophisticated features that stand out too. Platform admins, such as HR or health & safety managers, can access a daily safety feed that gives them a birds-eye view of activities and incidents that might require further investigation. Safety data is compiled in real time and can be visualized on dashboards that are interactive, so you can drill down to the very granular details if you need to.
They also have really unique reporting features that make it possible to configure reports tied to specific questions inside your H&S forms. This feature alone provides a lot of flexibility in parsing your data for different types of analyses, and it’s not a feature that I’ve seen included in other platforms.
To top that all off, SiteDocs uses AI technology to automatically review your data charts, and prepare a written report using natural language processing to highlight key data insights. Imagine having your safety reports written for you by your safety management system! This, as well, is not a feature I’ve seen in other safety management software systems either.
Pricing details for SiteDocs are available upon request, but you can request a free demo via their website.
Workhub’s safety management system includes a comprehensive suite of features that make it easier to ensure a safe working environment for your staff. Within their system you can host your health & safety policies including operating procedures and safety data sheets (SDS), offer online training (over 60 options to choose from, or you can create your own), track certificates, assess the skill competency of your workers, and host contractor safety orientations. Their system also supports actionable and ongoing processes such as scheduling inspections, screening workplaces, reporting incidents, reporting behavioural observations, running safety meetings, and assigning follow-up action items as required.
One aspect that stands out with Workhub compared to other safety management systems is the depth of their communication, collaboration and culture tools. To simplify employee communication, Workhub has a digital bulletin board and alerts function, including the ability to send updates as emails or SMS text messages with read receipt tracking. Other useful features in this area include a tool to collect worker suggestions for workplace improvements, polls and perception surveys, and a whistleblower function that allows an employee to report a safety incident or policy breach anonymously to encourage reporting.
Achieving full workplace compliance is always a challenge. However, Workhub does have a few features that make the process more engaging for staff. Their Joke of the Week shows up on the main dashboard, but workers can only access it if they’ve completed all their minimum safety requirements for the week. To further incentivize ongoing compliance, you can use Workhub to design a rewards program where employees earn branded company swag for completing H&S tasks, or use their Scratch Cards feature to create a customized rewards system depending on your budget.
Pricing for Workhub starts at $3 USD/user/month. You can also test out all their features in a free trial account too (with limits on data exporting and file uploads), or request a free demo via their website.
Cority’s Safety Cloud software was designed by health & safety experts to solve the unique challenges that H&S professionals typically face, such as redundancies, information silos and process bottlenecks that often slow down safety processes within an organization. Their system aims to make it easier to analyze safety data, gain meaningful insights, and collaborate by sharing data with key stakeholders.
Their Saas (software-as-a-service) platform covers all key facets of EHS (environmental health and safety), including incident management, compliance management, behavior based safety, contractor management, audits & inspections, risk management, change management, learning management, and mobile EHS solutions.
Their system is a top choice for many safety-heavy industries, including aerospace, automotive, chemicals, construction, healthcare, manufacturing, mining & metals, and oil & gas, since it’s designed to meet and support ISO 45001:2018 guidelines. This type of design makes it an obvious choice for organizations who undergo ISO 45001 audits, as Cority can be used to tie your H&S program directly to the targets and objectives you’re tracking as performance indicators for your annual ISO audits. Once you’ve set up your safety indicators, Cority automatically populates your dashboard as the data comes in, saving many hours of administrative time for any company still doing this manually.
Cority Safety Cloud also works in conjunction with other Cority products that can help streamline your operational processes. Their comprehensive suite of tools also includes a Health Cloud, Sustainability Cloud, Environmental Cloud, Quality Cloud, and Analytics Cloud too.
Pricing details for Cority are available upon request, but you can request a free demo via their website.
Safesite’s digital safety solution facilitates safety on the go through their user-friendly safety app that automatically syncs with their web platform. Their paperless system is used frequently in field-work heavy industries like agriculture & farming, aviation, chemicals and manufacturing, construction, mining, oil & gas, and transportation & logistics, where workers are often deskless.
Workers can use Safesite’s app to conduct safety inspections or audits, flag items for hazard management, report incidents, host toolbox talks, run safety meetings, or track equipment. They also have a range of preloaded templates for a wide range of industries and actions in their document library, or you can customize or upload your own. While workers are out in the field, data feeds into the web interface in real time, giving platform administrators a big picture view of what’s going on. From there, admin users can dive deeper into specific data, including predictive information to help identify safety opportunities before they become a future problem.
One feature that makes them really stand out for smaller or startup companies is the fact that you can access their team of safety experts as a premium service, if you need it, to help you develop your safety program from scratch. For US customers, you can also combine Safesite with their sister company Foresight, which offers workers compensation insurance in select states.
Pricing for Safesite starts at $16 USD/user/month. They also have a freemium version with a decent amount of features, though your data and analytics capabilities are limited to data within the last 30 days. As well, you can also request a free demo or a 30-day free trial of their Premium level via their website.
BrightSafe works in conjunction with BrightHR, which is a human resources management system (HRMS) designed to manage employee data and other core HR functions. BrightSafe supports a whole range of health & safety activities including developing workplace COVID-19 safety plans, recording workplace injuries and illnesses, launching incident investigations, and administering e-learning courses on a range of topics.
They also have a very detailed risk assessment process that allows users to create a new risk assessment from scratch, or adapt one of their 250+ sample templates that are already loaded into their system for a variety of safety situations, environments and industries. You can edit your hazard control measures, assign a risk rating to a task, and add a document review date. This makes it easy to flag high-risk activities for more frequent review, so you can make sure the content is still relevant and up-to-date.
The document management capabilities within BrightSafe are also very functional. Their document storage space is unlimited, making it a perfect place to store your corporate health & safety and training information. Users can also access documents easily through their web platform or their full-feature Android or iOS mobile app. To ensure new information is actually read by staff, you can assign a follow-up date and automate email reminders, or track completion through read receipts. These are useful features for tracking training compliance, since you can confirm completeness while also ensuring all your employees are operating off of up-to-date information.
Pricing details for BrightSafe are available upon request, but you can request a free demo via their website.
Both HR professionals and dedicated health and safety managers will appreciate WHS Monitor’s safety management solution that simplifies the detailed record-keeping process for safety-related information. Their system includes over 100 integrated safety-specific modules and grants users access to over 7 million proprietary safety documents and templates to help you develop and maintain an effective safety program.
Within their system, each employee is given a secure profile where they can pro-actively update their own safety-related information, such as training certificates or vaccine status details. If corrective actions or additional training are required, platform admins can assign actions to a worker, with automated escalation to drive action and accountability within your staff. It’s also easy to monitor your safety and training-related KPIs (key performance indicators) at a glance through their automated dashboards.
WHS Monitor also includes advanced training management features. Their Training Register records and verifies all relevant 3rd party training certifications, and their training needs analysis feature automatically generates a detailed ‘needs analysis’ report customized to your business’s needs. Beyond just the HR side of safety management, you can also use WHS Monitor for risk management, incident management, asset management, contractor management, chemical management, and for health & safety-related policies and procedures.
WHS Monitor does support third party software integration, though specific software platforms are not mentioned on their website. However, you can access over 3,000 of your favourite apps by connecting WHS Monitor’s API to a Zapier account. Their system is also fully accessible by mobile devices, ensuring your workers can report a safety issue no matter where they are.
Pricing details for WHS Monitor are available upon request, but you can request a 14-day free trial or a free demo via their website.
MyHRToolkit is an HR software system that aims to streamline common HR processes like time off requests, absence management, performance appraisals (performance reviews), document management and reporting. Two features that make it a useful safety management tool to consider are their health & safety and training management modules. MyHRToolkit is a great option to consider if you don’t already have HR software addressing these other core HR functions separately, since there is value in having your safety system linked directly to your human resources information system (HRIS) too.
HR teams can use MyHRToolkit’s health & safety module to record accidents, track incident progress, and upload images, as needed. They also have a welfare tab where users can tag employees who may need extra assistance in the workplace, such as lone workers (those who work by themselves), young workers (those under age 18), or pregnant workers or returning mothers (who may have physical restrictions in what work tasks they can complete).
To further support your health & safety program, their training management module acts as a centralized system for all employees that tracks qualifications and sends alerts for upcoming recertification dates. You can also use it to host internal training courses, track staff attendance, and review user scores on training courses.
Pricing for MyHRToolkit is scalable based on the number of users and starts at £16 per month for up to 5 people. You can also request a free demo or a free trial via their website.
Intelex’s environmental health and safety software (EHS software) helps organizations increase the visibility of their safety management program by incorporating mobile EHS management solutions and promoting safety culture across your organization. Workers can use mobile apps and digital devices to easily track and report safety data while in the field. From there, platform admins can analyze data trends, uncover EHS insights, and meet compliance requirements while minimizing administrative hassles.
Their system includes all the key functions you’d expect from a safety management software system. Key features include tracking, reporting and compliance features such as injury & illness management, OSHA reporting, WSIB forms, observations & hazards, and root cause analysis tools. They also support risk mitigation plans like job safety analysis, behavior based safety, process hazard analysis and permit to work plans. Additional tools to manage worker health include case management and claims management functions, occupational health records, and industrial hygiene management and exposure assessment functions.
One thing I like about Intelex’s system is their willingness to tailor their software for your unique business needs. While they do offer best practice, out-of-the-box applications for health and safety—as well as quality management, risk management, environmental & sustainability management, and environmental, social & governance (ESG)—they are also willing to work with new customers to customize how those systems fit together, so you can get the most out of their software suite.
Pricing details for Intelex are available upon request, but you can request a free demo and a free trial via their website.
Weever is an operations management platform with specializations in health & safety, quality, maintenance, production and training. Across all their systems, their goal is to streamline processes by replacing paper forms with digital tools that form the foundation for rapid, scalable, and sustainable organizational growth. To enable management teams to achieve operational excellence, their platform is grounded in three main areas: digital data capture, workflow management tools, and real-time reporting. They also offer tips for how organizations can roll out a digital safety transformation within their organization step-by-step.
Their system includes customizable templates for many different safety-related processes, such as hazard assessments, incident reports, near miss reports, non-routine tasks, root cause analysis, work permits, a training tracker, and many others. As staff complete their digital forms, data flows into your reporting dashboards in real-time based on your automated workflows. Weever also makes it easier for staff to understand their organization’s goals and how their individual role contributes to achieving them. Their Suggestions feature also empowers employees by giving them a voice and enabling them to make suggestions for workplace improvements.
Pricing for Weever starts at $199 USD/month. You can also request a free demo via their website.
Lighthouse’s safety management software addresses all key areas of safety management including incident management, inspections, worker training & competency, corrective actions, vehicle maintenance, hazard assessment & control, safety meetings, and subcontractor management. Their system digitizes the safety management process and integrates all HSE forms and processes into one database that acts as a single source of truth. You can also use it as a hub for your corporate safety documents such as your company’s safety manual, safe work procedures, or safety data sheets (SDS).
Lighthouse is a web-based safety management system that runs on a private cloud. It also supports offline work for those in remote locations where no internet connection is available. When working offline, your data will be stored in your mobile device, and uploaded as soon as your network connection is re-established.
Lighthouse also allows you to automate workflows, including notifications, tasks and reminders. You can also create and assign tasks to key people to ensure no employees are non-compliant. The design of their safety documentation system has received positive feedback from users who participate in COR, SECOR or other safety auditing programs too.
Lighthouse has an API, as well as software integrations with other cloud-based applications such as Google Drive, Box or Microsoft SharePoint.
Pricing for Lighthouse starts at $300 USD/month. You can also request a free demo via their website.
The 10 Best Safety Management Software Summary
Free demo available
|Pricing upon request||Check out SiteDocs|
Free demo or a free trial
|From $3 USD/user/month||Check out Workhub|
Free demo available
|Pricing upon request||Check out Cority|
30 days free trial or free demo
|From $16 USD/user/month||Check out Safesite|
Free demo available
|Pricing upon request||Visit Website|
14 days free trial or free demo
|Pricing upon request||Check out WHS Monitor|
Free demo or a free trial
|From £16 per month for up to 5 people||Check out MyHRToolkit|
Free demo or a free trial
|Pricing upon request||Check out Intelex|
Free demo available
|From $199 USD/month||Check out Weever|
Free demo available
|From $300 USD/month||Check out Lighthouse|
Need expert help selecting the right Safety Management Software?
People Managing People has joined forces with the software comparison platform Crozdesk.com to assist you in finding the best tool for your needs. Crozdesk’s Safety Management Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business’s needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.
It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:
Here are a few more options that didn’t make the best safety management software list:
- SafetyAmp – Cloud-based safety management software with configurable recordkeeping apps to automate compliance tracking tasks
- eCompliance by Alcumus – Mobile-friendly EHS software with equipment tracking capabilities
- S2Web – Flexible safety management software with tools to assess program gaps and suggest preventative actions proactively.
- GoCanvas Safety – Advanced digital safety management system with e-signatures, digital photo capture, and client-facing reports – available as a 10-day free trial.
- LogicManager – HRMS software with modules for health & safety, risk management and compliance – known for excellent customer service and implementation services.
- Humi – HRIS system with an integrated training tracker including automatic email notifications to ensure employees stay compliant.
- EHS Insight – Safety management and injury tracking software compliant with OSHA, WCB, RIDDOR and MSHA – available as a free trial.
- Vector EHS – Configurable safety management software with modules for incidents, inspections, training and data dashboards.
- ProntoForms – Safety management system built to support field teams, including solution-based templates or the ability to build your own.
- Eddy – HR software system with built-in training tracking module and document storage for copies of certifications.
What’s the Relationship Between HR and Health & Safety?
Human Resources (HR) has a very wide scope these days. Depending on the size of your organization, you may have many HR people in your team, or, you may have one. Regardless of the size of your team, maintaining a safe work environment for your staff is always a top priority.
HR staff are generally responsible for taking care of employees. This includes a wide range of tasks—everything from onboarding, administering benefits and wellness plans, enforcing corporate policies, reviewing employee performance, and many other things. HR staff are also responsible for employee training—both internal and external—as well as detailed record-keeping for auditing and compliance purposes.
An HR representative may also be a member of your Occupational Health and Safety (OHS) Committee. Though, even if they aren’t, they will certainly be involved if anything unfortunate happens and an employee is injured on the job.
HR staff are often on the frontlines of dealing with employee feedback too, which is frequently related to OHS policies or processes that need improvement.
Looking for software that can help you track compliance for more than just health & safety? You’ll want to take a peek at our list of the best compliance software for HR departments too.
Is risk management also a large part of your organization? Take a look at our list of the best integrated risk management software here.
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