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There are seemingly countless contractor management software solutions available, so figuring out which is best for you is tough. You want to facilitate the processes of hiring, managing, and paying contractors, ensuring compliance with legal and safety standards—but now need to figure out which tool is the best fit to do so. In this post, I make things simple, leveraging my experience as an HR specialist using dozens of different contractor management tools to bring you this shortlist of the best contractor management software overall.

What is Contractor Management Software?

Contractor management software is a digital tool designed to streamline the process of managing contractors. It assists in hiring, overseeing, and paying contractors, ensures compliance with regulations, and maintains detailed records. This software simplifies coordination, improves efficiency, and helps manage contractor-related tasks and projects effectively.

Features include contractor onboarding, document management, task and project tracking, time and expense tracking, compliance management to ensure adherence to regulations, reporting tools for performance and financial analysis, and communication platforms for streamlined interaction.

Overviews Of The 10 Best Contractor Management Solutions

Here’s a brief description of each contractor management software to showcase each system’s best use case and noteworthy features. Keep reading to find additional bonus picks at the bottom of the list.

1

Deel

Best for fast onboarding and flexible payment + withdrawal options

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7
2186 reviews

Free demo available

Flat rate user pricing, with a free version for businesses with up to 200 people

Deel helps you hire and onboard contractors worldwide while ensuring compliance with local rules and regulations. The platform automatically collects, verifies, and stores the required tax, permit, and compliance documents. You can also generate W-9s, file 1099s, and file taxes.

The software is designed to get you from offer letter to onboarded employee within minutes. You can create a custom contract on the fly, send notifications for signing and get the new employee working immediately. Deel also creates airtight localized contracts and data processing agreements.

The platform provides a polished and consistent payments experience for both clients and contractors. They use major payment providers like Wise, PayPal, Payoneer, and Revolut to offer withdrawals in the currency of the contractor’s choice. The company also offers cryptocurrency withdrawals through Coinbase, which Deel reports have been especially popular with contractors in Latin America.

Deel also offers three major payment solutions for contractors: Deel Advance, Deel Card, and Instant Card Transfer. The offerings reduce cross-border transaction costs and processing times, giving contractors flexible withdrawal and spending options.

Deel is one of the largest international payroll solutions reviewed here, with the company reporting over 100,000 active worker contracts. At the time of writing, Deel has 1,200 reviews on Trustpilot with an overall score of 4.8.

2

Papaya Global

Best for managing global contractors and local regulations in 160 countries

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.5
31 reviews

Free trial available

EOR from $650/employee/month or $2/contractor/month; Global payroll from $3 to $12/employee/month

Managing global contractors can be risky and time-consuming, but Papaya Global’s automated contractor management service makes it simple. Using their end-to-end global contractor management solution, you can manage invoices, process payments, and master local regulations in 160 countries. Papaya experts handle all the legal paperwork, so you don’t have to, and make sure all contractors are locally compliant.

Their software is also well-suited to dealing with the challenges of managing contractors and outsourced workers. These include misclassifying workers, managing large numbers of invoices, and staying compliant with local laws and regulations everywhere.

You can collect invoices from all your specialty contractors and validate their accuracy, then make payments with the click of a button. In addition to Papaya Global’s comprehensive contractor management, they can also assist with only invoice approvals and cross-border payments, depending on what you need.

Integrations are available with BambooHR, Expensify, Microsoft Dynamics 365, Namely, NetSuite, Priority Software, QuickBooks, SAP Business One, SAP Concur, and SAP SuccessFactors.

3

Worksuite

Best for managing global freelancers at the enterprise level

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.4
90 reviews

Free demo available

Pricing upon request

Worksuite (formerly Shortlist.co) is a cloud-based platform that helps you source, onboard, manage, rate, and pay your freelance teams. Companies use the software for managing creative resources, editorial content, and live events. Features include performance tracking, document management, project assignments, contract management, and metric tracking.

You can automate, customize and optimize the onboarding process, as well as track freelancers and prospective hires. Worksuite modules allow you to manage resources in real-time according to worker availability and skills. Additional features include invoice management, forecasting, reporting, and tax filing.

Integrations are available with Asana, Basecamp, Google Sheets, Mavenlink, Salesforce, Slack, Teamwork, QuickBooks, and Xero.

4

ADP Workforce Now

Best for HR technology & support

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.1
3113 reviews

30-day free trial

From $160/month for up to 49 employees

ADP Workforce Now is a cloud-based human capital management (HCM) solution designed to manage and automate core HR processes. It encompasses payroll, HR, talent, time, tax, and benefits administration, providing a unified platform for businesses to handle various aspects of employee management.

ADP Workforce Now also provides features that can assist businesses in managing contractors alongside their regular workforce. The platform includes capabilities for tracking contractor time and attendance, managing contractor profiles, and processing payments. It also offers reporting tools that can help businesses monitor contractor costs and compliance with labor laws and regulations.

By integrating contractor data into the same system used for managing full-time employees, ADP Workforce Now enables businesses to maintain a comprehensive view of their entire workforce, including both employees and contractors, which can aid in workforce planning and decision-making.

Integrations are available with QuickBooks, Wave, Xero, Docufree, Microsoft Teams, HiBob, Aloha, Clover, Revel, and Slack.

Pricing starts at $160/month for up to 49 employees. A 30-day free trial is also available.

5

ExakTime Time & Attendance

Best for contractors working in the field

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.2
71 reviews

Free demo available

From $9/employee/month + $50/month base fee

ExakTime Time & Attendance is a cloud-based software solution that helps businesses manage their workforce. It has tools for scheduling, time tracking, and expense and time off management. It's particularly well suited to companies managing contractors that do field-based work.

The time tracking feature allows you to track time by job or by individual, which is helpful when you're dealing with a large number of contractors. Meanwhile, the scheduling tool allows you to schedule jobs and assign contractors with just a few clicks. You can create payroll-ready reports based on the hours logged by your personnel in their timecards.

Speaking of timecards, contractors can clock in and out easily either via the mobile app or using a sturdy and weatherproof device that the company provides. For construction workers and other rugged environments, it's super handy to have a reliable and robust piece of hardware. GPS tracking is also included, helping you track where and when people log in and out of their work.

The software integrates with Sage, QuickBook, Viewpoint, Foundation Software, ADP, Acumatica, ConstructionPayroll.com, MYOB, Paychex, and Workday, among others.

Plans start from $9 per employee per month, with an additional base fee of $50 per month.

6

TimeClock Plus

Best for its multiple payroll vendor integrations

Free demo available

Pricing upon request

TimeClock Plus is a time and attendance software that's designed to help businesses manage their contractors more efficiently. It's a pretty handy tool for scheduling and paying contractors, and it's got a bunch of features that make it a standout.

I picked TimeClock Plus because of how much control you can have over contractor work. There are features that support you in tracking hours, a mobile platform that gives everyone an easy way to access the information, and a bunch of scheduling features. These features let you set up recurring schedules, use templates to get started in a short time, and track anomalies against the schedule so you have no unexpected surprises.

Additionally, control over contractual work increases when you see the reporting and analytics available in the tool. You can quickly see trends related to overtime which let you reduce labor costs, track KPIs through automated reports so you don't spend extra time in administrative tasks and reduce errors, and make use of that data to inform decisions.

When it's time to pay for the work done, the platform has over a hundred payroll integrations, including ADP, BAI, Ascentis, Accra, Casamba, Cayenne, Ceridian, and Epicure. Also Quickbooks, Paychex, or even payroll modules from ERP systems like SAP, Sage, and NetSuite.

7

Remote

Best for international compliance

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.5
1175 reviews

30-day free trial + free plan available

EOR from $599/employee/month or $29/contractor/month

Remote is a platform for managing payroll, benefits, taxes, and compliance. Features include self-serve onboarding and management tools for both employees and contractors. The software also facilitates one-click payments, enabling you to pay contractors in over 100 currencies.

Remote includes Contractor Management capabilities designed to reduce manual work and simplify the process of paying contractors in a compliant manner. The software offers customizable contracts localized in accordance with labor laws in each country. It also includes legal guides which explain local laws in simple language.

Pricing starts at $29/contractor/month. A free plan with limited features is also available.

8

Hopscotch

Best for small businesses & freelancers

Free plan available

Zero fee payment options

Hopscotch is a free invoicing software and payment processor that specializes in B2B transactions and vendor/client relationships. With Hopscotch, you can pay bills, create or receive invoices, and manage cash flow. This all-in-one functionality is ideal for agencies managing tons of clients/vendors on a regular basis. Rather than jumping back and forth between different platforms for invoicing and bill pay, consolidate those workflows into one platform and get accurate at-a-glance visibility on accounts payable and accounts receivable. 

When it comes to invoicing, you can add as much detail as you want (dates, payment terms, items, pricing, tax data) and even drop in branding details like logo, colors, and icons. Then share the payment screen & invoice in any digital channel with a link or email notification. Hopscotch's bill payment solution is also simple to set up and use. Vendors, contractors, and suppliers don’t need to create an account to get paid. 

Hopscotch Flow might be the most useful and unique service they offer. With Flow, you can leverage outstanding revenue as needed and then 'borrow' that money in advance. Unlike traditional businesses loans, this won’t ding your credit and there are no strings attached. You can unlock qualifying invoices before your client pays you to access the funds right when you need them. This can be especially helpful to small businesses and freelancers who may not have a huge capital pool and prefer not to wait net-30 or net-60 to get paid. 

Integrations include QuickBooks, Gmail, Outlook, AOL, and 1000+ banks.

9

Lusha

Best contract management system for B2B companies

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.3
1257 reviews

Free plan available

From $29/month/user

Lusha is a contact management platform you can use to find B2B contact information quickly. Lusha has a prospecting platform you can use for list-building using information from LinkedIn, Gmail, and any other website. It is also easy to use because all you need to do is add Lusha’s contact finder as an extension to your Chrome browser, and it will automatically obtain the contact information you need. Subscribers receive five free leads every month to help them grow their database.

Unlike other consumer sales companies, B2B organizations cannot just pull up contact information from just anywhere because they need to reach CEOs and decision-makers to conduct business. Lusha can help B2B organizations with its prospecting platform to filter contact information according to seniority level to eliminate non-decision makers. You can use Lusha to directly integrate qualified prospects to your CRM and sales software to save you time since you don’t need to input contact information manually.

Integrations are available with Gmail, HubSpot, Microsoft Dynamics, Microsoft Outlook, Outreach, Pipedrive, Salesforce, Zoho, and Zapier.

10

TalentDesk.io

Best all-in-one solution for freelancer management and faster work allocation

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7
22 reviews

From $50/user/month

TalentDesk is a cloud-based solution that helps you manage contractors and freelancers effectively. Functionality includes a centralized dashboard where you can organize resources, send bulk invitations, and complete onboarding forms. Managers can create tasks within projects with dedicated teams.

With TalentDesk, you can allocate work to contractors faster. You can streamline the project lifecycle, from initial collaboration to tracking budgets and hitting deadlines.

Integrations are available with Clearbooks, FreshBooks, Oracle Netsuite, PeoplePerHour, Microsoft Dynamics 365, QuickBooks, Xero, Zoho Books, Wave, and Sage Intacct.

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Other Options

Here are a few more options that didn’t make the top 10 best contractor management software shortlist. I didn’t have room for a full review for each of these but they are still worthy of consideration:

  1. Atlas

    Best for consolidating your global contractor data

  2. Transformify

    Best for automating compliance, billing, and payments to contractors/freelancer

  3. Donesafe

    Best contractor management system with advanced safety management features

  4. ADP Workmarket

    Best contractor management platform for an advanced mobile app

  5. Velocity Global

    Best cloud-based contractor management software for compliance assessments

  6. Lano

    Best contractor management system for creating smart contracts

  7. Rippling

    Best for project-specific time-tracking, integrated into payroll

  8. Pipedrive CRM

    Best user-friendly CRM system that enables small and medium-sized businesses to track their contacts with ease

  9. QuickBooks Online

    Best for paying contractor expenses and invoices globally

  10. Oyster HR

    Best for fast, simple contractor payments

Selection Criteria For Contractor Management Software

Wondering how I selected the best contractor management platforms for this list? Here’s a summary of the evaluation and selection criteria I used: 

Key Features

A good contractor management platform will typically offer:

  • Easy onboarding: a simple process to gather basic information such as certifications, insurance, and tax information.
  • On-site contractor tracking: using mobile devices with GPS tracking to track general contractors and match time worked to invoices.
  • Contractor compliance checks: matching contractors’ active compliance with work orders to ensure that qualifications and insurances are up to date.
  • Risk management: ensuring that all workers are fully aware of site hazards, emergency contacts, job site policies, and contacts. May also include access permissions.
  • Deployment management: dispatching the right contractor for each job, according to ranking, location, skills, and capacity.
  • Mobile-first setup: on-site managers should be able to issue tasks, work orders, inductions, and compliance notices using tablets or phones, whether through a mobile-friendly web platform or dedicated apps for Android and iOS.
  • Accounting & financials: built-in payment processing, job costing, plus the gathering of data required for insurance, taxes, etc.
  • Project management tools: project budgets, timelines, checklists and workforce management tools to ensure the work gets done efficiently.

Additional Criteria

I also always dig into the following details, no matter what type of software I'm reviewing:

  • User Interface (UI): I looked for contractor management systems that have a clean and uncluttered user interface (UI), with key features within easy reach. I also gave preferential treatment to systems to those that had a user-friendly design on mobile devices, to make it easier to use when working on-site.
  • Usability: Even though usability does relate heavily to a system's UI, I prefer to evaluate it separately. To assess a system's usability, it needs to be easy to learn and master for non-technical users, so good self-service knowledge portals and additional customer support are key.
  • Software Integrations: Your contractor information shouldn't live in a silo. That's why software integrations are important, since they can connect this data to other systems you're already using, to improve your productivity. For contractor management software, key integrations to note include project management software, document management systems, timesheet or time-tracking software, and payroll systems. You'll also want to make sure you can easily export your data into spreadsheets or CSV files as needed too.
  • Value for Price: I sought out tools that are cost-effective even for small businesses that only hire one or two contractors. These systems are available on SaaS (software-as-a-service) agreements, meaning you can expect to pay a monthly fee based on the number of admin users you have accessing the software.

People Also Ask

Still wondering about contract management software and how it can help your organization? These answers to frequently asked questions should get you all sorted out:

What is contractor management software?

Contractor management software helps organizations manage the work and performance of contract workers and subcontractors. Features typically include organizing and issuing work orders, managing compliance, and financial management.

With the help of contractor management tools, companies can ensure that tasks are completed to the required standards. They can also issue 1099s, track job completion and enforce adherence to safety regulations. These platforms are also used to collect, exchange and maintain contractor data, including insurance, W-9s, and licenses.

Why do I need contractor management software?

According to Forbes, the freelance workforce (including contractors) is expected to increase by up to 10 million in the coming years. For good reason: Being a contractor allows workers to be self-employed and all the freedom that comes with that and it’s often cheaper for companies to hire contractors, as they don’t have to pay for things like benefits or PTO.

Contractor management software is important because it simplifies the complex task of managing multiple outsourced workers. It gives project managers critical insights and ensures efficient task management. Other benefits include enforcing compliance and improved record keeping. Contractor management software also ensures that health and safety standards are adhered to and eliminates many errors caused by manual processes.

What are the benefits of using contractor management software?

There are many benefits to using contractor management software. This type of software can handle all aspects of managing contractors, including onboarding, issuing work orders, tracking service requests, logging purchase orders, and managing change orders. This type of software is especially useful in safety-sensitive industries that have a lot of compliance requirements around contractor qualifications, permitting, and other regulations since they allow you to track all these items in one place, with automatic notifications for upcoming expiration dates.

Who typically uses contractor management software?

Typically, contract management software is used by project managers and other key project stakeholders, such as service managers, procurement specialists, administrators, and other project team members.

Contractor management software can be used by organizations across a variety of industries. Here are some examples of industries that may benefit from using this type of software:

  • Construction companies: Construction companies often need to reply on subcontractors for different elements of their construction projects (e.g., plumbing, electrical, demolition, removal of hazardous materials, etc.).
  • Facilities management companies: Companies that oversee the maintenance and operation of multiple properties may use contractors for service requests, maintenance, cleaning, and other professional services.
  • Field services: Organizations that engage in field services, such as the oil and gas industry or consulting services, deal with large volumes of contractors and many related compliance, safety, and permitting issues.
  • IT and software development companies: Companies in this industry may use a number of freelance developers, designers, and consultants to get their products to market.
  • Government agencies: Governments frequently outsource specific project requirements to qualified subcontractors.
  • Content creation agencies: These organizations may employ a variety of contractors, such as freelance writers, designers, video production specialists, and social media coordinators.

Other Types of Resourcing Software

Looking for other types of software to ease your administrative load? Take a look at these other specialty lists for some other solutions that may help:

Next Steps

If you found this list helpful, you might also like to check out our article on the 10 best employee scheduling software tools. And to stay up to date with the latest developments in employee management, sign up for our free newsletter.

For even more help on choosing the best HR software, check this out: Best HR Software Companies

By Kim Behnke

Kim Behnke is an HR Tool Expert & Writer for People Managing People. She draws on her 9 years of human resources experience and her keen eye for systematic processes to support her analyses of the top HR tools on the market. She is passionate about maximizing efficiencies and streamlining workflows to ensure internal systems run smoothly. Kim's HR experience includes recruitment, onboarding, performance management, training and development, policy development and enforcement, and HR analytics. She also has degrees in psychology, writing, publishing, and technical communication, and recently completed a Certified Digital HR Specialist program through the Academy to Innovate HR. When away from her desk, she can usually be found outside tending to her ever-expanding garden.