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10 Best Virtual Event Platforms for Digital Engagement in 2023

Best Virtual Event Platforms Shortlist

Here’s the shortlist of the best virtual event platforms that I’ll cover in this article, with detailed summaries below:

  1. Goldcast

    Best virtual event platform for B2B marketers

  2. Airmeet

    Best virtual event platform for attendee networking

  3. Hubilo

    Best virtual event platform for event marketing

  4. SpotMe

    Best virtual event platform for accessibility and inclusion

  5. Webex Events

    Best virtual event platform for lead retrieval

  6. BigMarker

    Best virtual event platform for design customization

  7. Gatherly

    Best virtual event platform for job fairs

  8. Remo

    Best virtual event platform for small businesses

  9. EventsAir

    Best virtual event platform for continuity between virtual, hybrid, and in-person events

  10. Hopin

    Best virtual event platform for large scale digital events

The best virtual event platforms act like a valued member of your team. When planning, promoting, and hosting your event, they help you create an effective infrastructure and handle the back-end admin and tech support.

Just like bringing on any new member to your team, there’s a level of trust involved. Expos, conferences, and webinars have a lot of moving pieces. It’s important that everything goes off without a hitch! You need to make sure that your virtual event platform will be reliable, and will have your back on the day of the event.

Post-pandemic, it feels like there are millions of virtual event platforms on the market, making it hard to choose the one that’s right for you. The good news is that I’ve compiled a handy list of my favorites to take some of the guesswork out of the selection process. 

How I Selected the Best Virtual Event Platforms

If you’re wondering how I gathered my list of the best virtual event platforms, I’ll provide some insight into my process. I began by evaluating and comparing a wide range of virtual event platforms with positive user ratings.

After I decided on the long list, I used the selection criteria below to see how each platform stacked up against the next. I also drew on my previous personal experience planning corporate events to pinpoint the features that add the most value.

If you have general questions about virtual event platforms or how they work, take a look at my Frequently Asked Questions section below. Or, skip ahead to my detailed software summaries to dive straight in.

Selection Criteria

Here’s a short summary of the main selection and evaluation criteria I used to develop my list of the best virtual event platforms for this article:

Ease of Use: 

Inevitably, on the day of any event, nerves are running high. The last thing your team needs is a clunky virtual event platform that complicates the login process or makes your attendees jump through hoops just to ask a question. I looked for virtual event platforms that didn’t require prior specialized knowledge in order to effectively launch an event, and that could be easily adopted by team members of varied skill levels.

User Interface:

User interface is to virtual events what interior design is to in-person events. When your attendees check-in, they should get a sense of your brand and the tone of the event instantly. For this reason, I picked virtual event platforms with a visually appealing user interface, and the ability to custom-brand the event experience, including the virtual stage, lobby, and sponsorship features.

Software Integrations: 

Sure, events are “fun.” But let’s be honest: We don’t put the work into launching an event just for kicks. We want to be able to capture leads, engage with our community, and create new income streams. This is why I selected virtual event platforms that integrate with a wide range of CRM, marketing, and point-of-sale tools. The platforms on this list allow you to perform functions above and beyond live streaming by integrating with other tools that extend their functionality.

Pricing:

The old adage remains true: You get what you pay for. That being said, there are plenty of platforms with freemium options included in this list that provide excellent functionality at no cost. Depending on how many events you plan to host, and the scale of those events, you may need to choose one of the pricier options on this list to ensure all your needs are supported. In either case, this list contains platforms at every price point.

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Overviews of the 10 Best Virtual Event Platforms

Here’s a brief description of each virtual event platform, showcasing each system’s best use case, their noteworthy features, and some pros & cons. I’ve also included screenshots to give you a snapshot of each user interface. 

1

Goldcast

Best virtual event platform for B2B marketers

Goldcast is a virtual event platform specifically designed to suit the needs of B2B marketers.

Why I picked Goldcast: Goldcast describes its beautifully branded events as being akin to watching Netflix. The user interface is slick and inviting, and their built-in studio controls allow users to create event experiences with a fully branded stage, live Q&As, and overlays.

In addition to its visual appeal, Goldcast captures in-depth attendee insights and gathers them into your CRM so that you can act on your pipeline leads as soon as the event is finished. You can also host sponsor resource hubs and share sponsor content, maximizing ROI for each event.

Goldcast Standout Features and Integrations

Features include lead generation, messaging, email reminders, event scheduling, lead capture, presentation screening, analytics, a virtual lobby, and customizable branding.

Integrations include Drift, Eloqua, Enigamio, HubSpot, Marketo, SalesForce, Slack, Splash, Validar, Webooth, and Wistia.

Free demo available

Available upon request

Pros

  • Specifically designed for B2B
  • Slick visual interface
  • Super responsive customer support

Cons

  • Networking rooms have capacity of 15
  • High bandwidth requirements
2

Airmeet

Best virtual event platform for attendee networking

Airmeet is a virtual event platform that prioritizes networking and attendee connection.

Why I picked Airmeet: Airmeet understands that the way we conduct virtual events is changing from content-focused to connection-focused. Much in the same way that in-person events prioritize networking, Airmeet helps you create immersive event experiences with ample opportunity for event attendees to meet, connect, and grow their contacts.

Airmeet events offer a social lounge specifically designed to mimic in-person networking opportunities and stimulate conversation. Fluid spaces enable participants to chat in whichever format they prefer, and breakout rooms connect participants with smaller groups. Features like Q&A, gamification, and rich chat messaging enhance the depth of connection between event attendees.

Airmeet Standout Features and Integrations

Features include event notifications, breakout rooms, a social lounge, speed networking features, a leaderboard and gamification, large-scale meeting rooms, a mobile app, dynamic stage backdrops, and sponsor and virtual booth tiers.

Integrations are extensive and include Eventbrite, HubSpot, JotForm, Keap, Mailchimp, Pipedrive, Salesforce, Slack, and Unbounce. Additional integrations are available through a paid Zapier account.

Freemium plan available

From $500/month

Pros

  • Easy to work with sponsors
  • Enhanced networking
  • User-friendly

Cons

  • Cannot add LinkedIn info to attendee profiles
  • Some limitations on mobile app
3

Hubilo

Best virtual event platform for event marketing

Hubilo is a virtual event platform with several event marketing functions.

Why I picked Hubilo: From inception through to completion, Hublio can help with every step of the event marketing journey. Their landing page builder helps you to create and customize your landing page with templates, widgets, and registration forms. Ticketing can also be run from their platform, and targeted campaigns can help you reach specific audiences. 

Once event attendees are registered, you can boost event attendance with nudge emails. At the event, attendees can visit the networking lounge, watch speakers on the stage, and participate in gamification activities.

Hubilo Standout Features and Integrations

Features include live chat, mobile app, social media engagement, analytics, sponsored sessions, custom landing pages, virtual backgrounds, and banner and logo placement for sponsors.

Integrations include Captello, Interprefy, Kahoot, Kudo, Mailchimp, MootUp, Salesforce, Verbit, and Vodium.

Free demo available

Pricing upon request

Pros

  • Events are easy to set up
  • Highly scalable
  • Extensive branding opportunities

Cons

  • Lacking some depth in onboarding materials
  • Networking lounge closes after 60 minutes
4

SpotMe

Best virtual event platform for accessibility and inclusion

SpotMe is a virtual event platform with extensive captioning and translation features.

Why I picked SpotMe: Accessibility should remain a priority for your event regardless of whether it’s in-person or online. SpotMe provides an industry-leading translation, caption, and interpreting tool that’s powered by Interprefy and AI-Media. The service caters to nearly 20 languages, extending the reach to audience members in all locations, and across a variety of needs.

Conversion-optimized registration pages, attendee engagement features like Q&A and polling, and easy breakout sessions allow groups to connect deeply with each other. SpotMe’s templates come with pre-configured content, navigations, and designs, making it easy to get started.

SpotMe Standout Features and Integrations

Features include activity feed, live streaming, attendee registration, breakout sessions, on-demand replays, live captioning, engagement tools, and a design studio.

Integrations include Eloqua, HubSpot, Marketo, Pardot, RainFocus, Salesforce, and Veeva.

Free demo available

Pricing upon request

Pros

  • Intuitive interface
  • Save recordings immediately after livestreams
  • Accessibility tools

Cons

  • Attendee registration / download process takes time
  • Backstage customization is complex
5

Webex Events

Best virtual event platform for lead retrieval

Webex is a virtual event platform that maximizes the lead generation process by capturing as many data points as possible.

Why I picked Webex Events: Webex Events uses the QR codes associated with event attendees’ badges to capture leads with enriched data. Once the QR code is scanned into the app, booth teams can instantly qualify and prioritize the leads. This information can be shared by the team, and team members can add their own notes to each event attendees’ profile.

The lead retrieval app has an illustrated key metrics dashboard that makes it easy to see details for qualified leads. From there, data is sent directly to your CRM for easy follow-up post event.

Webex Events Standout Features and Integrations

Features include live streaming, video breakout sessions, gamification, analytics, live display, attendee engagement tools, sponsor booths, and a lead retrieval app. 

Integrations include Cvent, Dailymotion, Formstack, Remo, Slido, SurveyMonkey, Typeform, Vidcast, Vimeo, Wonder, and YouTube. Further integrations can be accessed via a paid Zapier account.

Free demo available

Pricing upon request

Pros

  • Real-time translation and subtitles
  • Straight-forward functionality
  • Smooth streaming

Cons

  • Camera / audio settings can be confusing for first time users
  • Desktop application more reliable than mobile
6

BigMarker

Best virtual event platform for design customization

BigMarker is a virtual event platform that provides users with complete design control.

Why I picked BigMarker: Rather than having to use templates and themes (which they do also supply), BigMarker allows users to create truly customized trade shows, keynotes, networking events, summits, seminars, and more. You can easily implement Figma files from your in-house team to ensure complete brand continuity.

Not only does the customization include your virtual event landing page, but it also extends into your event registration site, virtual venue, agendas, networking lounges, and expo halls. You can even use tokens to map your event data to your designs. 

BigMarker Standout Features and Integrations

Features include event registration and check-in, a mobile app, matchmaking, networking features, virtual venues, event badges, analytics, email follow-ups, custom landing pages, and lead generation tools.

Integrations include ActiveCampaign, Calendly, ConstantContact, Cvent, Drip, Eloqua, Heap, HubSpot, Keap, MailerLite, Salesforce, Twitter, and Unbounce.

Free trial + free demo available

Pricing upon request

Pros

  • Extensive design capabilities
  • In-depth analytics
  • Q&A tab has an “upvote” feature

Cons

  • With so many features, the platform takes time to learn
  • No pause feature when recording webinars
7

Gatherly

Best virtual event platform for job fairs

Gatherly is a virtual event platform that enables users to “walk” freely in networking sessions and meet new contacts.

Why I picked Gatherly: Gatherly is attempting to take the “awkward” out of online networking. Their Gatherly Map allows event attendees to talk to anyone they choose, begin spontaneous conversations, and move in and out of huddles. This functionality is perfect for job fairs and recruitment sessions.

Gatherly allows recruiters to have both 1:1 and group conversations. You can group recruiters into teams and divisions to allow candidates to pick groups specific to their interests. Gatherly collects data like email addresses and engagement metrics so that you can follow up with the right candidates according to their areas of interest.

Gatherly Standout Features and Integrations

Features include sponsor booths, customizable maps, virtual venues, analytics, a drag and drop design builder, custom branding, promotional material designs, video chat, and sponsored booths.

Integrations are not listed on the Gatherly website.

Free demo + freemium plan available

From $500/month

Pros

  • In-depth analytics
  • Unlimited virtual spaces (“floors”)
  • Excellent for recruiters

Cons

  • Works only with Chrome browser
  • Certain plans limit attendee numbers per “floor”
8

Remo

Best virtual event platform for small businesses

Remo is a virtual event platform that offers unlimited events for just $15 per month.

Why I picked Remo: Remo is an excellent choice for small businesses who hold lots of events, but don’t have an enterprise-level budget. Their plans offer unlimited events at very low price points, and include features like immersive floor plans, breakout sessions, and networking functionality that allows users to easily move between conversations.

Session hosts can engage with event attendees by using polls, private chat, video chat, and table chat. You can also create private VIP tables to accommodate event management personnel and keynote speakers. Tables have a whiteboard that allows attendees to brainstorm and innovate based on session content.

Remo Standout Features and Integrations

Features include shuffle mode, virtual backgrounds, whiteboards, guest profiles, announcements, unlimited events, video conferencing, networking, and VIP tables for event planners and other key guests.

Integrations aren’t listed on the Remo website but the platform does integrate with paid Zapier accounts.

Free trial available

From $15/month

Pros

  • Visually appealing interface
  • Browse group members’ LinkedIn profiles while networking
  • Natural, human, realistic interactions

Cons

  • Cannot pre-assign guests to breakout rooms
  • Presenters cannot see audience while presenting
9

EventsAir

Best virtual event platform for continuity between virtual, hybrid, and in-person events

EventsAir is a virtual event platform with over 30 years of experience creating memorable events.

Why I picked EventsAir: EventsAir is an excellent choice for companies planning on launching in-person, hybrid, and virtual events. Their integrated platform allows users to create continuity for event participants, providing the same experience whether attending virtually, physically, or somewhere in between. 

Breakout rooms allow small groups to share screens and watch presentations, and virtual function areas provide space for networking. Their OnAIR Timeline is an online agenda that displays session times, ePosters, and sponsor banners similar to what’s available on-site.

EventsAir Standout Features and Integrations

Features include 3D mode, breakout rooms, live polling, analytics, discussion forums, networking groups, gamification, live hosting, and a virtual control room.

Integrations are available with Attendee Management, Event Frog, FieldDrive, RegOnsite, Smartevent, SmartSource, Sprintr by AVI, and Touchpoint. 

Free demo available

Available upon request

Pros

  • Highly customizable registration system
  • Functionality for the entire event lifecycle
  • Drag and drop feature for event design

Cons

  • Does not save partially filled registration forms
  • No transparent pricing on website
10

Hopin

Best virtual event platform for large scale digital events

Hopin is a virtual event platform that offers immersive attendee experiences and interactive programming.

Why I picked Hopin: Hopin is a highly scalable platform that can meet the needs of groups up to 100,000 attendees. Their event sessions feature enables you to break attendees into an unlimited number of groups while maintaining hosting capabilities, and custom tags make it easy for attendees to discover speakers and navigate within the schedule. 

Engagement tools like interactive Q&A sessions, polls, and quizzes keep attendees interested and involved, and unlimited group and 1:1 video networking sessions ensure that they connect. Tools like analytics and benchmarking can help event organizers understand which parts of your online events are most successful.

Hopin Standout Features and Integrations

Features include a virtual backstage, video layout templates, a high quality production studio, a reception page, event stages, a mobile app, video hosting and editing, and analytics.

Integrations include ActiveCampaign, GoFundMe, HubSpot, Kahoot, Mailchimp, Miro, and Sensedia.

Freemium plan available (up to 100 attendees)

Pricing upon request

Pros

  • Engage with attendees via video and chat
  • Excellent customer support
  • Custom branded app

Cons

  • No “backstage” area pre-session
  • No transparent pricing for larger events

The 10 Best Virtual Event Platforms Comparison Chart

This comparison chart summarizes basic details about each of my top virtual event platform selections. You can view pricing details and the availability of free trials or demos side-by-side to help you find the best platform that works for your budget.

Tool Free Option Price
1
Goldcast

Best virtual event platform for B2B marketers

Free demo available

Available upon request Visit Website
2
Airmeet

Best virtual event platform for attendee networking

Freemium plan available

From $500/month Visit Website
3
Hubilo

Best virtual event platform for event marketing

Free demo available

Pricing upon request Visit Website
4
SpotMe

Best virtual event platform for accessibility and inclusion

Free demo available

Pricing upon request Visit Website
5
Webex Events

Best virtual event platform for lead retrieval

Free demo available

Pricing upon request Visit Website
6
BigMarker

Best virtual event platform for design customization

Free trial + free demo available

Pricing upon request Visit Website
7
Gatherly

Best virtual event platform for job fairs

Free demo + freemium plan available

From $500/month Visit Website
8
Remo

Best virtual event platform for small businesses

Free trial available

From $15/month Visit Website
9
EventsAir

Best virtual event platform for continuity between virtual, hybrid, and in-person events

Free demo available

Available upon request Visit Website
10
Hopin

Best virtual event platform for large scale digital events

Freemium plan available (up to 100 attendees)

Pricing upon request Visit Website

Other Options

Here are a few more options that didn’t make the best virtual event platforms list:

  1. Accelevents

    Best virtual event platform for enterprise organizations

  2. Vfairs

    Best virtual event platform for lifelike 3D venues

  3. Bizzabo

    Best virtual event platform for analyzing data across multiple events

  4. Weve

    Best virtual event platform for team building

  5. Hubb

    Best virtual event platform for attracting new speakers

  6. Whova

    Best virtual event platform for tiered ticketing

  7. Eventtia

    Best virtual event platform for B2B matchmaking

  8. HeySummit

    Best virtual event platform for increasing event profitability

  9. EventMobi

    Best virtual event platform for event planners

  10. PheedLoop

    Best virtual event platform for multi-track scheduling

Virtual Event Platforms: Frequently Asked Questions

There’s an incredible amount of planning and careful consideration that goes into every event – whether live, virtual, or hybrid. Take a look at the questions below to learn more before choosing the virtual event platform that’s right for you.

Final Thoughts

Launching a live event online can be easier than you think, provided that you’re working with the right tools. Worried about audience engagement? Choose a tool with gamification, networking, and video chat functionality. Need to share slides? Choose a platform with screen sharing capabilities. Need help with event planning? Choose virtual event software that includes promotion among its key features.

To learn more about engaging a remote workforce within a virtual setting, don’t miss these articles from our subject matter experts:

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By Kim Behnke

Kim Behnke is an HR Tool Expert & Writer for People Managing People. She draws on her 9 years of human resources experience and her keen eye for systematic processes to support her analyses of the top HR tools on the market. She is passionate about maximizing efficiencies and streamlining workflows to ensure internal systems run smoothly. Kim's HR experience includes recruitment, onboarding, performance management, training and development, policy development and enforcement, and HR analytics. She also has degrees in psychology, writing, publishing, and technical communication. When away from her desk, she can usually be found outside tending to her ever-expanding garden.