10 Best Interview Scheduling Software for Hiring Teams in 2023

TalentReef is a comprehensive talent management and HR platform that leverages cloud technology to help businesses effectively manage their hiring, onboarding, and employee lifecycle. With its user-friendly interface and powerful features, TalentReef enables organizations to attract, hire, and retain top talent, all while optimizing HR processes for greater efficiency and compliance.

Why I Picked TalentReef: Unlike many other talent management platforms, TalentReef caters not only to permanent employees but also specializes in managing the onboarding and compliance needs of a contingent or temporary workforce. This unique feature enables businesses in industries with high seasonal or temporary workforce demands, such as hospitality and retail, to efficiently manage the hiring, training, and compliance requirements of temporary staff, ensuring a smooth and compliant operation throughout the year.

TalentReef stands out by offering a mobile-first platform that empowers both applicants and employees with self-service capabilities. Candidates can easily apply for positions using their smartphones, and once hired, employees can access their schedules, view pay stubs, request time off, and update personal information conveniently through the mobile app. This emphasis on mobile accessibility and self-service streamlines communication and enhances the overall employee experience.

TalentReef goes beyond traditional talent management systems by providing an integrated performance tracking and employee development feature. Managers can set performance goals, track employee progress, and conduct performance evaluations efficiently within the platform.

TalentReef Standout Features and Integrations 

Features include talent management, conversational AI chatbot, text-to-apply, QR codes, text recruiting, branded career pages, automated, interview scheduling, job boards, applicant tracking, talent community, campaign communications, employee referral program, onboarding, I-9 compliance, reporting/analytics, employee self-service, goals-based performance management, virtual training & development, and employee communications.

Integrations include TAPSign, Adobe Sign, DocuSign, Namirial Group, and Secured Signing.

ClearCompany is a simple yet powerful recruiting software solution that helps hiring teams attract and retain the right talent. Their end-to-end solution is equipped with features that help recruiting teams source, screen, schedule interviews, hire, and onboard quality talent.

Why I picked ClearCompany: Their software is ideal for hiring teams looking to increase their recruiter efficiency and decrease their time-to-hire, thanks to an end-to-end applicant tracking system (ATS) with an extensive feature set. It allows users to effectively manage, disseminate, and promote their job openings across multiple job boards and recruitment websites within just minutes.

They also can simply automate the interview scheduling and candidate communications process via email or through their pre-built text recruiting templates. Hiring teams can take full advantage of an arsenal of virtual recruiting tools to accelerate the hiring process and maintain their momentum in identifying and attracting top talent.

The interview scheduling automation feature allows for rapid coordination and confirmation of interview schedules and logistics with all candidates. Recruiting teams get access to all calendars, and they can easily add video interview links, produce interview packets, and distribute reminders & updates to all candidates virtually.

ClearCompany Standout Features and Integrations

Features include job-specific recruiting workflows, automatic interview scheduling, embedded interview packets, video platform integrations, automatic meeting reminders, text-based recruiting, branded career sites, and job posting management tools.

Integrations include over 100 popular HR software solutions, including Alliance Background, Americhek, Checkr, eSkill, Glassdoor, Gmail, Hire Right, Indeed, LinkedIn, Microsoft Office 365, Okta, PeopleFacts, Ping Identity, Predictive Index, ScreeningOne, Skill Check, Sterling, and many others.

Zoho Recruit is a cloud-based recruiting software that helps hiring teams streamline their interview scheduling process. It provides an efficient way of organizing, tracking, and managing the entire recruitment life cycle, from sourcing candidates to engaging with them in a timely manner, all the way up to onboarding hired talent. The software also offers a real-time dashboard view of all open positions and scheduled interviews, allowing hiring teams to keep track of their progress and make informed decisions.

Why I picked Zoho Recruit: Using Zoho Recruit's powerful calendar feature, in-house recruiters can mark their own availability and allow candidates to choose an interview time that works best for them. You can also set up interview reminders for yourself or other team members, assign tasks, and organize notes related to specific candidates in one place, making the process more efficient and organized for team-based recruiters. Zoho Recruit's calendar can also be synced with popular calendars like Google Calendar or Outlook so you never miss important meetings or events.

Zoho Recruit simplifies the interviewing scheduling process by automating tasks such as sending emails or setting up reminders for upcoming interviews, freeing up more time for your talent acquisition staff. Their recruiting platform also includes other helpful automations to save time, including an automation that advances approved candidates to the next stage, post-interview candidate feedback surveys, and auto-generated offer letters. In addition, Zoho Recruit provides teams with robust reporting capabilities that cover all key portions of the recruitment process, to support managerial oversight, as needed.

Zoho Recruit Standout Features and Integrations

Features include interview scheduling tools, automated workflows, multiple job postings, social recruiting, recruitment management, AI assistance, candidate matching, smart search, a candidate portal, and email marketing. 

Integrations include Checkr, Dropbox, Evernote, Facebook, Google Workspace, LinkedIn, Mailchimp, Outlook, Slack, and Twitter. Zoho Recruit also integrates seamlessly with other Zoho applications for greater flexibility in operations too.

Calendly took the meeting scheduling world by storm. Many influencers and small & medium businesses (SMBs) integrated Calendly on their website to improve their call-to-action (CTA) and click-through rates. Similarly, Calendly also helps recruiters simplify the entire process of interview scheduling. Calendly’s unique LinkedIn integration feature is an absolute delight for busy recruiters.

Why I picked Calendly: I picked Calendly because of its straightforward UI. I could set up an automated scheduling sequence in a matter of clicks. The multi-step interview scheduling is pretty clear. For recruiters in the IT space, scheduling multiple rounds — for example, a coding round, problem solving round, etc. — can sometimes become challenging, but Calendly helps you efficiently coordinate these multi-stage interviews.

Additionally, the LinkedIn integration is fantastic. Since LinkedIn garners traffic from over 52 million users weekly, recruiters usually ply their trade there. The Calendly browser integration allows recruiters to schedule events straight from LinkedIn Messenger. Consequently, recruiters can scout and reach out to candidates efficiently.

Calendly Standout Features and Integrations

Features include complex scheduling, load balancing, interviewer management, ATS integrations, analytics & reporting. 

Integrations include BlueJeans, Coderpad, CodeSignal, Codility, Google Meet, Greenhouse, HackerRank, JazzHR, Lever, Microsoft Teams, Slack, Webex, Workday, Zapier, Zoom, and about 10 others.

Setmore belongs to the parent company Full Creative, which specializes in creating remote collaboration software. Setmore is best for companies looking to embed the interview scheduler functionality on their email signatures and company website; the tool supports popular website builders like WordPress, Wix, and Squarespace.

Why I picked Setmore: I’m excited about the ease of embedding an interviewer scheduler that Setmore promises. You can copy-paste a code snippet to have a fully functional scheduling widget on any page.

Setmore’s Instagram integration embeds a carousel of your latest post on the booking page, to give candidates a glimpse of your work culture. Additionally, Setmore allows candidates to book interviews through Instagram.

Setmore Standout Features and Integrations

Features include customized auto-reminders, social media integration, website embedding, and real-time notifications as and when interviews get booked.

Integrations include Facebook, Google Calendar, Google Meet, Instagram, Microsoft Office 365, Shopify, Wix, WordPress, and Zoom.

Jobvite is an ATS (applicant tracking system) with a built-in interview scheduler functionality. The tool imparts automation to your interview scheduling and features a Mobile Hiring Team App for accelerating recruiting velocity.

Why I picked Jobvite: Jobvite made my cut because it’s an all-in-one ATS and interview scheduler tool. With AI-driven insights, Jobvite recognizes patterns from your recruiting data to optimize hiring strategies. Moreover, the machine learning algorithm also recommends new jobs to old candidates.

The tool also has an intelligent scheduling capability that allows candidates to self-schedule interviews. The Mobile Hiring Team App — available on iOS and Android — has powerful capabilities like real-time interview updates to find out which interviewer is interviewing whom. 

Jobvite Standout Features and Integrations

Features include the Mobile Team Hiring App, easy feedback capturing, AI-driven insights, smart job recommendations, and real-time reporting.

Integrations include Accurate, Appcast, BambooHR, Bryq, Cangrade, Cisive, Criteria, daXtra, ExponentHR, Glassdoor, GoodTime, HackerRank, LinkedIn, and about 5 others.

Rooster is an interview logistics tool explicitly created to work in tandem with Workday HCM (human capital management system). Rooster offers complete bi-directional integration with Workday and uses AI to automate interview scheduling. If you’re a recruiter looking to onboard candidates in different countries, Rooster has your back with an automatic translation feature that supports 109 languages.

Why I picked Rooster: I find Rooster’s expertise in the automated reminder domain quite interesting. Rooster has customizable template-centric reminders via email and SMS. Even more fascinating is the auto-translation capability that detects candidates’ countries and defaults to the correct language.

The analytics module offers actionable insights to resolve recruiting bottlenecks. The analytics dashboard visually represents the top-performing talent acquisition members and their interview response rates.

Rooster Standout Features and Integrations

Features include customizable templates, auto language changes, automated reminders, actionable insights, and a playful Rooster “Wall of Shame” leaderboard that captures KPIs like interviewers’ response times and their invitation acceptance trends.

Integrations include Azure, Google Calendar, Google Meet, Microsoft (Office 365, Outlook, Teams), Okta, Ping, Webex, Workday, Zoom and about 5 others.

Interviewstream has been helping recruiters hire quickly for the past 19 years. The tool helps smooth out the interview scheduling process by simplifying complex or multi-stage interviews. Interviewstream also offers valuable feedback on interviewing practices for recruiters to introspect and adapt.

Why I picked Interviewstream: I vouch for Interviewstream because it genuinely saves time for recruiters. Researching interview questions is a significant time thief. Interviewstream helps craft industry-relevant and role-centric questions. 

Interviewstream also has a powerful Interview Scheduler that syncs all interviewing stakeholders’ calendars. Additionally, candidates can choose the interview time slots most convenient for them. 

The tool also stores candidate feedback for each interview. The candidate feedback form has a consistent format so interviewers from different verticals can quickly draw insights and chart hiring trends.

Interviewstream Standout Features and Integrations

Features include an advanced interview scheduler, interview metrics and insights, interview guides, and an interview builder that makes question preparation easy.

Integrations include Bullhorn, Frontline Education, Greenhouse, iCIMS, Oracle, PowerSchool, SAP SuccessFactors, Taleo, and about 10 others.

Spark Hire is a veteran in the interview scheduling domain. Over 6,000 organizations leverage Spark Hire’s platform for interview scheduling.

Spark Hire does as advertised: It sparks up recruiters’ efficiency and eases appointment scheduling. For candidates attending from overseas, Spark Hire automatically adjusts time zones.

Why I picked Spark Hire: I love Spark Hire’s one-way video interview feature that helps recruiters fast-track initial screening rounds for candidates. For instance, you can configure a one-minute self-recorded interview on “The Future of AI in Copywriting” - if you’re looking to hire a content strategist. Furthermore, Spark Hire has a nifty interview collaboration feature that streamlines communication between recruiters and hiring managers. Consequently, the entire hiring process becomes more effective.

Spark Hire allows you to create user groups and set up relevant access privileges. As a result, the right stakeholders get involved in the correct interviews. The relevant managers can then rate and comment on video interviews. Think of it as an internal social media channel for candidate screening.

Spark Hire Standout Features and Integrations

Features include one-way video interviews, interview evaluations, interview collaboration tools, bulk interview scheduling, customized event types, hiring insights, and customizable user roles.

Integrations include 15+ software systems, such as AcquireTM, AkkenCloud, Alchemus, ApplicantPro, BambooHR, Blue Octopus Recruitment, Cadient Talent, Fast Workforce, Google Calendar, Greenhouse, iCloud, Microsoft (Outlook, Office 365 & Exchange), The Applicant Manager, Zapier, and others.

Paradox offers an AI conversational tool called Olivia (which is, interestingly, the name of the founder’s wife). Olivia automates all your mundane tasks and chats with candidates on your behalf. 

Why I picked Paradox: I picked Paradox because I’m a massive fan of the AI revolution, and Paradox is making inroads with Olivia — a next-generation recruiting assistant bot. You can embed Olivia into your career page, and when a candidate clicks to Apply, Olivia pops up to spark an initial engagement.

Using Paradox, you can automate interview scheduling for complex, multi-location, and multi-type scenarios. Olivia also sends automated text reminders to candidates. The best part about Paradox is the in-built NLP (natural language processing) that makes conversations so natural.

Paradox Standout Features and Integrations

Features include automated workflows (for screening, text sequences, rescheduling, candidate onboarding), and multi language support.

Integrations include ADP, ApplicantStack, Beamery, Bullhorn, Greenhouse, iCIMS, Indeed, Microsoft (Office 365, Exchange & Outlook), Microsoft Teams, Taleo, Workday, Zoom, and 10 others.