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10 Best Interview Scheduling Software for Hiring Teams in 2023

Best Interview Scheduling Software Shortlist

Here’s the shortlist of the best interview scheduling software covered in this article, with detailed summaries below:

  1. 1. TalentReef — Best interview scheduling software for hiring hourly staff & contractors
  2. 2. ClearCompany — Best interview scheduling software for rapid, virtual recruiting
  3. 3. Zoho Recruit — Best interview scheduling software for in-house team-based recruiting
  4. 4. Calendly — Best interview scheduling software for fixing interviews from LinkedIn Messenger
  5. 5. Setmore — Best interview scheduling software for easy website embedding
  6. 6. Jobvite — Best interview scheduling software for companies without an existing ATS
  7. 7. Rooster — Best interview scheduling software for global recruiting and multi-language support
  8. 8. Interviewstream — Best interview scheduling software for gathering actionable insights on interviewing routines
  9. 9. SparkHire — Best interview scheduling software for candidate screening and internal collaboration
  10. 10. Paradox — Best interview scheduling software for AI-powered conversational engagements

Oh, how I wish that the companies I’d applied to used interview scheduling software to streamline communication! I painfully recall the long and arduous email ping pongs between several HR managers and myself. Never-ending email threads and rescheduled interviews fueled my anxiety. Forbes claims that a positive onboarding candidate experience influences 69% of employees to stay longer at an organization. 

Today, most enterprises use specialized software to bolster HR operations with research suggesting that interview scheduling software has helped 59% of recruiters save 2-10 hours per week. Such software streamlines the various manual touchpoints in a typical interview scheduling process.

Coordination with the hiring team, scheduling interviews with candidates, seeking interview confirmations, and sending feedback - all these processes can be automated thanks to interview scheduling software. If you want to add an interview scheduler to your HR arsenal, check out my top 10 picks. I’ll dive deeper into each tool and help you make an informed decision.

If you have general questions about how interview scheduling software works or how to pick the best option for your organization, glance through my Frequently Asked Questions section below. Or, if you're curious about how I developed this list, see How I Selected the Best Interview Scheduling Software below.

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Overviews of the 10 Best Interview Scheduling Software Systems

Here’s a brief description of each interview scheduling software. My summaries also highlight unique use cases, key features, and critical pros & cons. I’ve also included screenshots to give you a glimpse of each tool’s user interface (UI).

1

TalentReef

Best interview scheduling software for hiring hourly staff & contractors

TalentReef is a comprehensive talent management and HR platform that leverages cloud technology to help businesses effectively manage their hiring, onboarding, and employee lifecycle. With its user-friendly interface and powerful features, TalentReef enables organizations to attract, hire, and retain top talent, all while optimizing HR processes for greater efficiency and compliance.

Why I Picked TalentReef: Unlike many other talent management platforms, TalentReef caters not only to permanent employees but also specializes in managing the onboarding and compliance needs of a contingent or temporary workforce. This unique feature enables businesses in industries with high seasonal or temporary workforce demands, such as hospitality and retail, to efficiently manage the hiring, training, and compliance requirements of temporary staff, ensuring a smooth and compliant operation throughout the year.

TalentReef stands out by offering a mobile-first platform that empowers both applicants and employees with self-service capabilities. Candidates can easily apply for positions using their smartphones, and once hired, employees can access their schedules, view pay stubs, request time off, and update personal information conveniently through the mobile app. This emphasis on mobile accessibility and self-service streamlines communication and enhances the overall employee experience.

TalentReef goes beyond traditional talent management systems by providing an integrated performance tracking and employee development feature. Managers can set performance goals, track employee progress, and conduct performance evaluations efficiently within the platform.

TalentReef Standout Features and Integrations 

Features include talent management, conversational AI chatbot, text-to-apply, QR codes, text recruiting, branded career pages, automated, interview scheduling, job boards, applicant tracking, talent community, campaign communications, employee referral program, onboarding, I-9 compliance, reporting/analytics, employee self-service, goals-based performance management, virtual training & development, and employee communications.

Integrations include TAPSign, Adobe Sign, DocuSign, Namirial Group, and Secured Signing.

Free demo available

Pricing upon request

Pros

  • Scalable with many other Mitratech products
  • Built-in virtual training and development tools
  • Modern hiring tech, like test-to-appl and QR codes

Cons

  • Slight learning curve for advanced features
  • Few overall 3rd party integrations
2

ClearCompany

Best interview scheduling software for rapid, virtual recruiting

ClearCompany is a simple yet powerful recruiting software solution that helps hiring teams attract and retain the right talent. Their end-to-end solution is equipped with features that help recruiting teams source, screen, schedule interviews, hire, and onboard quality talent.

Why I picked ClearCompany: Their software is ideal for hiring teams looking to increase their recruiter efficiency and decrease their time-to-hire, thanks to an end-to-end applicant tracking system (ATS) with an extensive feature set. It allows users to effectively manage, disseminate, and promote their job openings across multiple job boards and recruitment websites within just minutes.

They also can simply automate the interview scheduling and candidate communications process via email or through their pre-built text recruiting templates. Hiring teams can take full advantage of an arsenal of virtual recruiting tools to accelerate the hiring process and maintain their momentum in identifying and attracting top talent.

The interview scheduling automation feature allows for rapid coordination and confirmation of interview schedules and logistics with all candidates. Recruiting teams get access to all calendars, and they can easily add video interview links, produce interview packets, and distribute reminders & updates to all candidates virtually.

ClearCompany Standout Features and Integrations

Features include job-specific recruiting workflows, automatic interview scheduling, embedded interview packets, video platform integrations, automatic meeting reminders, text-based recruiting, branded career sites, and job posting management tools.

Integrations include over 100 popular HR software solutions, including Alliance Background, Americhek, Checkr, eSkill, Glassdoor, Gmail, Hire Right, Indeed, LinkedIn, Microsoft Office 365, Okta, PeopleFacts, Ping Identity, Predictive Index, ScreeningOne, Skill Check, Sterling, and many others.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.6 247

Free demo available

Pricing upon request

Pros

  • Modern templates for text-based recruiting
  • Many automations to improve your time-to-hire
  • You can develop onboarding workflows for hired candidates easily

Cons

  • Pricing details are not transparent
  • No free trial available
3

Zoho Recruit

Best interview scheduling software for in-house team-based recruiting

Zoho Recruit is a cloud-based recruiting software that helps hiring teams streamline their interview scheduling process. It provides an efficient way of organizing, tracking, and managing the entire recruitment life cycle, from sourcing candidates to engaging with them in a timely manner, all the way up to onboarding hired talent. The software also offers a real-time dashboard view of all open positions and scheduled interviews, allowing hiring teams to keep track of their progress and make informed decisions.

Why I picked Zoho Recruit: Using Zoho Recruit's powerful calendar feature, in-house recruiters can mark their own availability and allow candidates to choose an interview time that works best for them. You can also set up interview reminders for yourself or other team members, assign tasks, and organize notes related to specific candidates in one place, making the process more efficient and organized for team-based recruiters. Zoho Recruit's calendar can also be synced with popular calendars like Google Calendar or Outlook so you never miss important meetings or events.

Zoho Recruit simplifies the interviewing scheduling process by automating tasks such as sending emails or setting up reminders for upcoming interviews, freeing up more time for your talent acquisition staff. Their recruiting platform also includes other helpful automations to save time, including an automation that advances approved candidates to the next stage, post-interview candidate feedback surveys, and auto-generated offer letters. In addition, Zoho Recruit provides teams with robust reporting capabilities that cover all key portions of the recruitment process, to support managerial oversight, as needed.

Zoho Recruit Standout Features and Integrations

Features include interview scheduling tools, automated workflows, multiple job postings, social recruiting, recruitment management, AI assistance, candidate matching, smart search, a candidate portal, and email marketing. 

Integrations include Checkr, Dropbox, Evernote, Facebook, Google Workspace, LinkedIn, Mailchimp, Outlook, Slack, and Twitter. Zoho Recruit also integrates seamlessly with other Zoho applications for greater flexibility in operations too.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.4 1237

15-day free trial + free plan available

From $30/user/month (100 active job postings)

Pros

  • Mobile-friendly for candidates and recruiters on the go
  • Includes a high-quality resume parsing tool
  • Many useful collaboration features for team-based recruiting, including recorded video interviews

Cons

  • Many features creates a learning curve for new users
  • Currently no dark mode available in the mobile or desktop version
4

Calendly

Best interview scheduling software for fixing interviews from LinkedIn Messenger

Calendly took the meeting scheduling world by storm. Many influencers and small & medium businesses (SMBs) integrated Calendly on their website to improve their call-to-action (CTA) and click-through rates. Similarly, Calendly also helps recruiters simplify the entire process of interview scheduling. Calendly’s unique LinkedIn integration feature is an absolute delight for busy recruiters.

Why I picked Calendly: I picked Calendly because of its straightforward UI. I could set up an automated scheduling sequence in a matter of clicks. The multi-step interview scheduling is pretty clear. For recruiters in the IT space, scheduling multiple rounds — for example, a coding round, problem solving round, etc. can sometimes become challenging, but Calendly helps you efficiently coordinate these multi-stage interviews.

Additionally, the LinkedIn integration is fantastic. Since LinkedIn garners traffic from over 52 million users weekly, recruiters usually ply their trade there. The Calendly browser integration allows recruiters to schedule events straight from LinkedIn Messenger. Consequently, recruiters can scout and reach out to candidates efficiently.

Calendly Standout Features and Integrations

Features include complex scheduling, load balancing, interviewer management, ATS integrations, analytics & reporting. 

Integrations include BlueJeans, Coderpad, CodeSignal, Codility, Google Meet, Greenhouse, HackerRank, JazzHR, Lever, Microsoft Teams, Slack, Webex, Workday, Zapier, Zoom, and about 10 others.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7 1269

14-day free trial + free plan available

From $10/user/month

Pros

  • Automated workflows for follow-up interviews
  • Native API development portal for creating original integrations
  • Intuitive user interface

Cons

  • Free version only allows scheduling one interview at a time
  • Limited customer support
5

Setmore

Best interview scheduling software for easy website embedding

Setmore belongs to the parent company Full Creative, which specializes in creating remote collaboration software. Setmore is best for companies looking to embed the interview scheduler functionality on their email signatures and company website; the tool supports popular website builders like WordPress, Wix, and Squarespace.

Why I picked Setmore: I’m excited about the ease of embedding an interviewer scheduler that Setmore promises. You can copy-paste a code snippet to have a fully functional scheduling widget on any page.

Setmore’s Instagram integration embeds a carousel of your latest post on the booking page, to give candidates a glimpse of your work culture. Additionally, Setmore allows candidates to book interviews through Instagram.

Setmore Standout Features and Integrations

Features include customized auto-reminders, social media integration, website embedding, and real-time notifications as and when interviews get booked.

Integrations include Facebook, Google Calendar, Google Meet, Instagram, Microsoft Office 365, Shopify, Wix, WordPress, and Zoom.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.5 108

Free plan available (up to 4 users)

From $9/user/month

Pros

  • Completely free for up to 4 users
  • Easy integration with social media
  • Supports website builders

Cons

  • Occasional crashes
  • No integrations with ATS systems
6

Jobvite

Best interview scheduling software for companies without an existing ATS

Jobvite is an ATS (applicant tracking system) with a built-in interview scheduler functionality. The tool imparts automation to your interview scheduling and features a Mobile Hiring Team App for accelerating recruiting velocity.

Why I picked Jobvite: Jobvite made my cut because it’s an all-in-one ATS and interview scheduler tool. With AI-driven insights, Jobvite recognizes patterns from your recruiting data to optimize hiring strategies. Moreover, the machine learning algorithm also recommends new jobs to old candidates.

The tool also has an intelligent scheduling capability that allows candidates to self-schedule interviews. The Mobile Hiring Team App available on iOS and Android has powerful capabilities like real-time interview updates to find out which interviewer is interviewing whom. 

Jobvite Standout Features and Integrations

Features include the Mobile Team Hiring App, easy feedback capturing, AI-driven insights, smart job recommendations, and real-time reporting.

Integrations include Accurate, Appcast, BambooHR, Bryq, Cangrade, Cisive, Criteria, daXtra, ExponentHR, Glassdoor, GoodTime, HackerRank, LinkedIn, and about 5 others.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4 487

Free demo available

Pricing upon request

Pros

  • End-to-end recruiting platform
  • Simple user interface
  • Share candidate details across teams

Cons

  • Messaging bugs
  • Reporting isn’t robust
7

Rooster

Best interview scheduling software for global recruiting and multi-language support

Rooster is an interview logistics tool explicitly created to work in tandem with Workday HCM (human capital management system). Rooster offers complete bi-directional integration with Workday and uses AI to automate interview scheduling. If you’re a recruiter looking to onboard candidates in different countries, Rooster has your back with an automatic translation feature that supports 109 languages.

Why I picked Rooster: I find Rooster’s expertise in the automated reminder domain quite interesting. Rooster has customizable template-centric reminders via email and SMS. Even more fascinating is the auto-translation capability that detects candidates’ countries and defaults to the correct language.

The analytics module offers actionable insights to resolve recruiting bottlenecks. The analytics dashboard visually represents the top-performing talent acquisition members and their interview response rates.

Rooster Standout Features and Integrations

Features include customizable templates, auto language changes, automated reminders, actionable insights, and a playful Rooster “Wall of Shame” leaderboard that captures KPIs like interviewers’ response times and their invitation acceptance trends.

Integrations include Azure, Google Calendar, Google Meet, Microsoft (Office 365, Outlook, Teams), Okta, Ping, Webex, Workday, Zoom and about 5 others.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.6 8

Free demo available

Pricing upon request

Pros

  • Customizable and standardized templates for various interview scenarios
  • Designated Customer Success Manager to address pain points
  • Great compatibility with Workday HCM

Cons

  • Challenging to find a common time slot among multiple stakeholders while scheduling
  • Infrequent lags when attempting to access other schedulers’ candidates
8

Interviewstream

Best interview scheduling software for gathering actionable insights on interviewing routines

Interviewstream has been helping recruiters hire quickly for the past 19 years. The tool helps smooth out the interview scheduling process by simplifying complex or multi-stage interviews. Interviewstream also offers valuable feedback on interviewing practices for recruiters to introspect and adapt.

Why I picked Interviewstream: I vouch for Interviewstream because it genuinely saves time for recruiters. Researching interview questions is a significant time thief. Interviewstream helps craft industry-relevant and role-centric questions. 

Interviewstream also has a powerful Interview Scheduler that syncs all interviewing stakeholders’ calendars. Additionally, candidates can choose the interview time slots most convenient for them. 

The tool also stores candidate feedback for each interview. The candidate feedback form has a consistent format so interviewers from different verticals can quickly draw insights and chart hiring trends.

Interviewstream Standout Features and Integrations

Features include an advanced interview scheduler, interview metrics and insights, interview guides, and an interview builder that makes question preparation easy.

Integrations include Bullhorn, Frontline Education, Greenhouse, iCIMS, Oracle, PowerSchool, SAP SuccessFactors, Taleo, and about 10 others.

Free demo available

Pricing upon request

Pros

  • You can rate video responses and sort them accordingly
  • Easy implementation
  • Great support

Cons

  • Inability to delete digital interviews after completion
  • Can’t chronologically sort recorded digital interviews
9

SparkHire

Best interview scheduling software for candidate screening and internal collaboration

Spark Hire is a veteran in the interview scheduling domain. Over 6,000 organizations leverage Spark Hire’s platform for interview scheduling.

Spark Hire does as advertised: It sparks up recruiters’ efficiency and eases appointment scheduling. For candidates attending from overseas, Spark Hire automatically adjusts time zones.

Why I picked Spark Hire: I love Spark Hire’s one-way video interview feature that helps recruiters fast-track initial screening rounds for candidates. For instance, you can configure a one-minute self-recorded interview on “The Future of AI in Copywriting” - if you’re looking to hire a content strategist. Furthermore, Spark Hire has a nifty interview collaboration feature that streamlines communication between recruiters and hiring managers. Consequently, the entire hiring process becomes more effective.

Spark Hire allows you to create user groups and set up relevant access privileges. As a result, the right stakeholders get involved in the correct interviews. The relevant managers can then rate and comment on video interviews. Think of it as an internal social media channel for candidate screening.

Spark Hire Standout Features and Integrations

Features include one-way video interviews, interview evaluations, interview collaboration tools, bulk interview scheduling, customized event types, hiring insights, and customizable user roles.

Integrations include 15+ software systems, such as AcquireTM, AkkenCloud, Alchemus, ApplicantPro, BambooHR, Blue Octopus Recruitment, Cadient Talent, Fast Workforce, Google Calendar, Greenhouse, iCloud, Microsoft (Outlook, Office 365 & Exchange), The Applicant Manager, Zapier, and others.

Free trial available (up to 10 interviews)

From $149/month

Pros

  • Interview collaboration among internal users
  • Self-recorded video interviews for better pre-screening
  • Top-notch customer service

Cons

  • Can’t edit ratings/comments left on video interviews
  • Restrictions on the number of parallel open job positions
10

Paradox

Best interview scheduling software for AI-powered conversational engagements

Paradox offers an AI conversational tool called Olivia (which is, interestingly, the name of the founder’s wife). Olivia automates all your mundane tasks and chats with candidates on your behalf. 

Why I picked Paradox: I picked Paradox because I’m a massive fan of the AI revolution, and Paradox is making inroads with Olivia a next-generation recruiting assistant bot. You can embed Olivia into your career page, and when a candidate clicks to Apply, Olivia pops up to spark an initial engagement.

Using Paradox, you can automate interview scheduling for complex, multi-location, and multi-type scenarios. Olivia also sends automated text reminders to candidates. The best part about Paradox is the in-built NLP (natural language processing) that makes conversations so natural.

Paradox Standout Features and Integrations

Features include automated workflows (for screening, text sequences, rescheduling, candidate onboarding), and multi language support.

Integrations include ADP, ApplicantStack, Beamery, Bullhorn, Greenhouse, iCIMS, Indeed, Microsoft (Office 365, Exchange & Outlook), Microsoft Teams, Taleo, Workday, Zoom, and 10 others.

Free demo available

Pricing upon request

Pros

  • AI-driven personal conversations
  • Agile product development with a dynamic roadmap
  • Great client support in resolving UAT issues

Cons

  • Analytics are not very robust
  • Very mobile-focused user interface

The 10 Best Interview Scheduling Software Systems Comparison Chart

Here’s a comparison chart that summarizes basic details about each of my top interview scheduling software software selections. You can view pricing details and the availability of free trials or demos side-by-side to help you find the best software for your budget.

Tool Free Option Price
1
TalentReef

Best interview scheduling software for hiring hourly staff & contractors

Free demo available

Pricing upon request Visit Website
2
ClearCompany

Best interview scheduling software for rapid, virtual recruiting

Free demo available

Pricing upon request Visit Website
3
Zoho Recruit

Best interview scheduling software for in-house team-based recruiting

15-day free trial + free plan available

From $30/user/month (100 active job postings) Visit Website
4
Calendly

Best interview scheduling software for fixing interviews from LinkedIn Messenger

14-day free trial + free plan available

From $10/user/month Visit Website
5
Setmore

Best interview scheduling software for easy website embedding

Free plan available (up to 4 users)

From $9/user/month Visit Website
6
Jobvite

Best interview scheduling software for companies without an existing ATS

Free demo available

Pricing upon request Visit Website
7
Rooster

Best interview scheduling software for global recruiting and multi-language support

Free demo available

Pricing upon request Visit Website
8
Interviewstream

Best interview scheduling software for gathering actionable insights on interviewing routines

Free demo available

Pricing upon request Visit Website
9
SparkHire

Best interview scheduling software for candidate screening and internal collaboration

Free trial available (up to 10 interviews)

From $149/month Visit Website
10
Paradox

Best interview scheduling software for AI-powered conversational engagements

Free demo available

Pricing upon request Visit Website

Other Options

Here are a few more worthwhile options that didn’t make the best interview scheduling software list:

  1. Goodtime

    Best interview scheduling software for automated workflows & candidate engagement

  2. HireVue

    Best interview scheduling software for technical & IT recruiters

  3. TurboHire

    Best interview scheduling software for SMBs with candidate sourcing challenges

  4. Scheduling Bot by Sense

    Best interview scheduling software for text-focussed interactions

  5. VidCruiter

    Best interview scheduling software for flexibility in interview types

  6. Talview

    Best interview scheduling software for advanced configuration of automated reminders

  7. Freshteam

    Best interview scheduling software for offer letter templates and customization

  8. Evie

    Best interview scheduling software for sequential and back-to-back interviews

  9. TimeTap

    Best interview scheduling software for pre-qualification of candidates

  10. Cronofy

    Best interview scheduling software for personalized scheduling links

How I Selected the Best Interview Scheduling Software

To build this top 10 list, I researched each tool’s user ratings and compared various interview scheduling systems.

After creating a first-cut shortlist, I examined the nuances of each tool by weighing them against my set of selection criteria mentioned below. I also drew on my years of scheduling interviews to pinpoint the distinct and standout features.

Selection Criteria

Here's a summary of the primary selection and evaluation criteria I used to prepare my list of the best interview scheduling software:

Scheduling Automation Workflows

Organizations consider interview scheduling tools to eliminate time-consuming and manual processes. As a result, tools that offer versatile automation workflows fare high in my books. 

I analyzed each tool's automation capabilities, including how comprehensive and customizable their scheduling workflows are.

Customer Support

Implementing interview scheduling software is intricate and often time-consuming. Your team members must have reliable customer support during the onboarding, user acceptance testing (UAT), and post-implementation stages. 

I've scoured through genuine online reviews from HR professionals to compile valuable inputs on each tool’s customer support. 

Initial Learning Curve

Some interview scheduling tools offer several promising key features but come at a cost - a steep learning curve.

Interview scheduling tools must be easy to learn and use for recruiter teams to get off the blocks quickly. To help you overcome this, I've assessed each tool’s initial learning difficulty and overall user experience.

Software Integrations 

Integrating an interview scheduler tool is essential for organizations with an existing CRM (candidate relationship management) tool or an ATS (applicant tracking system). 

Software integrations help with real-time data synchronization and can massively boost your recruiting productivity. As a result, I've included a list of software integrations that each of the following tools supports.

In general, the software integrations you’ll get the most value out of fall into four categories: calendar applications, ATS tools, communication tools, and document management tools (in some cases).

Pricing

Interview scheduling software is sold as a software-as-a-service (SaaS) with a recurring price tag for your organization. Consequently, weighing the tools' features against their pricing is essential.

Also, I strongly advocate for tools that provide a free trial so you can test the waters and gain confidence. I've included the tools' pricing plans and free trial availability too.

Interview Scheduling Software: Frequently Asked Questions

Here are some commonly asked questions and answers regarding interview scheduling software:

Other Resources

Gone are the days when HR folks would spend numerous hours filling in paperwork and scheduling pointless meetings. 

To find out how you can harness various tools and bolster your HR functions, check out these other top resources too:

I also recommend subscribing to our People Managing People newsletter to get notified about our latest thought-provoking pieces.

By Kim Behnke

Kim Behnke is an HR Tool Expert & Writer for People Managing People. She draws on her 9 years of human resources experience and her keen eye for systematic processes to support her analyses of the top HR tools on the market. She is passionate about maximizing efficiencies and streamlining workflows to ensure internal systems run smoothly. Kim's HR experience includes recruitment, onboarding, performance management, training and development, policy development and enforcement, and HR analytics. She also has degrees in psychology, writing, publishing, and technical communication, and recently completed a Certified Digital HR Specialist program through the Academy to Innovate HR. When away from her desk, she can usually be found outside tending to her ever-expanding garden.