Skip to main content

There are seemingly countless interview scheduling software solutions available, so figuring out which is best for you is tough. You want to automate the scheduling of interviews by matching available times of interviewers with candidates, reducing the back-and-forth communication typically required—but now need to figure out which tool is the best fit. In this post, I make things simple, leveraging my experience as an HR expert and using dozens of different interview scheduling tools to bring you this shortlist of the best interview scheduling software overall.

What is Interview Scheduling Software?

Interview scheduling software is a digital tool designed to automate and simplify the process of arranging job interviews. It allows recruiters and candidates to coordinate available times seamlessly, reducing the need for extensive back-and-forth communication.

The purpose is to integrate with calendars, provide real-time availability, and handle multiple interviewers' schedules. It often includes features like automated reminders, rescheduling options, and integration with other HR systems. This tool streamlines the interview process, enhances efficiency, and improves the overall experience for both recruiters and candidates, contributing to a more effective recruitment process.

Overviews of the 10 Best Interview Scheduling Software Systems

Here’s a brief description of each top 10 interview scheduling software. My summaries also highlight unique use cases, key features, and critical pros & cons. Keep reading to find additional bonus picks at the bottom of the list.

Best interview scheduling software for complex scheduling needs

  • Free demo available
  • Pricing upon request

GoodTime is an interview scheduling platform that streamlines and automates the entire interview scheduling process. The AI-powered platform can fully automate interview scheduling for both corporate and high-volume roles, helping recruiters increase their scheduling output while minimizing errors. Basically, GoodTime intelligently coordinates complex interviews quickly, dynamically, and at scale.

Why I picked GoodTime: I was particularly impressed with the bulk scheduling feature that simplifies interviewing the same candidates for various positions. Moreover, GoodTime’s messaging feature is a breeze that allows recruiters to message candidates straight from a browser instantly. Finally, the tool offers an automated load balancer feature that reduces interviewer fatigue.

Candidates can self-reschedule, eliminating the need for unnecessary emails. Moreover, recruiters can send personalized and branded invites to candidates. 

GoodTime is helpful for organizations looking to increase engagement during the interview process to hire the best candidates. For example, GoodTime allows recruiters to add Uber vouchers to invites for ride credits to an interview. By striking an amazing first impression with potential employees, GoodTime also helps promote your perceived employer brand value and NPS score.

GoodTime Standout Features and Integrations

Features that make this tool special have to do with scheduling. GoodTime’s AI-based search engine considers a multitude of factors simultaneously to instantly identify and schedule interviews at the optimal time, with the right people. It even finds scheduling times for multi-day panel interviews. Additionally, the platform allows you to communicate with and schedule candidates via text message and WhatsApp.

Other features include intelligent interviewer selection, training management for interviewers, team & workflow coordination, templated workflows, automated interview feedback prompts, and built-in benchmarking for key recruitment KPIs.

Integrations include Greenhouse, Lever, Workday, SmartRecruiters, Jobvite, iCIMS, SuccessFactors, Google Calendar, Microsoft (Office 365, Outlook & Teams), Zoom, Slack, DocuSign, and many others.

Pros and cons

Pros:

  • Comprehensive automation
  • Customized template branding and personalization
  • Excellent customer support

Cons:

  • Slightly steep learning curve for recruiters
  • Initial implementation can be time-consuming

Best interview scheduling software for flexibility in interview types

  • Free demo available
  • Price upon request
Visit Website
Rating: 4.8/5

VidCruiter assists HR functions worldwide in improving hiring efficiency. The tool offers versatile video interviewing solutions and many digital screening features. Moreover, VidCruiter has many interview types that recruiters can experiment with depending on the job role.

Why I picked VidCruiter: I love VidCruiter’s attention to detail. The platform allows you to schedule different types of interviews, including 1-on-1, in-person, group, round-robin, hybrid, and even video proctoring. Post-pandemic, when video interviews are yesterday’s news, VidCruiter strives to add a flavor of innovation.

With VidCruiter, you can trigger automated emails during various stages of the interview process. Also, you can deal with geographic limitations with VidCruiter’s timezone automation to ensure no double booking or wrong time zone scheduling happens. As a result, you can reduce candidate no-shows and other time-wasting activities.

VidCruiter Standout Features and Integrations

Features include flexible interview types, automated SMS and email reminders, self-scheduling, and smart internal collaboration.

Integrations include ADP, Google, GreenHouse, iCIMS, iCloud, Lever, LinkedIn, Microsoft (Office 365, Exchange & Outlook), Njoyn, PageUp, Salesforce, SAP, SmartRecruiters, Workable, Workday, and about 5 others.

Pros and cons

Pros:

  • Clickable links without login
  • Great customer support
  • Customized templates for video interviews

Cons:

  • Note-taking during interviews is a hassle
  • Complicated to master various tool commands

Best interview scheduling software for hiring hourly staff & contractors

  • Free demo available
  • Pricing upon request
Visit Website
Rating: 4/5

TalentReef is a comprehensive talent management and HR platform that leverages cloud technology to help businesses effectively manage their hiring, onboarding, and employee lifecycle. With its user-friendly interface and powerful features, TalentReef enables organizations to attract, hire, and retain top talent, all while optimizing HR processes for greater efficiency and compliance.

Why I Picked TalentReef: Unlike many other talent management platforms, TalentReef caters not only to permanent employees but also specializes in managing the onboarding and compliance needs of a contingent or temporary workforce. This unique feature enables businesses in industries with high seasonal or temporary workforce demands, such as hospitality and retail, to efficiently manage the hiring, training, and compliance requirements of temporary staff, ensuring a smooth and compliant operation throughout the year.

TalentReef stands out by offering a mobile-first platform that empowers both applicants and employees with self-service capabilities. Candidates can easily apply for positions using their smartphones, and once hired, employees can access their schedules, view pay stubs, request time off, and update personal information conveniently through the mobile app. This emphasis on mobile accessibility and self-service streamlines communication and enhances the overall employee experience.

TalentReef goes beyond traditional talent management systems by providing an integrated performance tracking and employee development feature. Managers can set performance goals, track employee progress, and conduct performance evaluations efficiently within the platform.

TalentReef Standout Features and Integrations 

Features include talent management, conversational AI chatbot, text-to-apply, QR codes, text recruiting, branded career pages, automated, interview scheduling, job boards, applicant tracking, talent community, campaign communications, employee referral program, onboarding, I-9 compliance, reporting/analytics, employee self-service, goals-based performance management, virtual training & development, and employee communications.

Integrations include TAPSign, Adobe Sign, DocuSign, Namirial Group, and Secured Signing.

Pros and cons

Pros:

  • Scalable with many other Mitratech products
  • Built-in virtual training and development tools
  • Modern hiring tech, like test-to-appl and QR codes

Cons:

  • Slight learning curve for advanced features
  • Few overall 3rd party integrations

Best interview scheduling software for rapid, virtual recruiting

  • Free demo available
  • Pricing upon request
Visit Website
Rating: 4.6/5

ClearCompany is a simple yet powerful recruiting software solution that helps hiring teams attract and retain the right talent. Their end-to-end solution is equipped with features that help recruiting teams source, screen, schedule interviews, hire, and onboard quality talent.

Why I picked ClearCompany: Their software is ideal for hiring teams looking to increase their recruiter efficiency and decrease their time-to-hire, thanks to an end-to-end applicant tracking system (ATS) with an extensive feature set. It allows users to effectively manage, disseminate, and promote their job openings across multiple job boards and recruitment websites within just minutes.

They also can simply automate the interview scheduling and candidate communications process via email or through their pre-built text recruiting templates. Hiring teams can take full advantage of an arsenal of virtual recruiting tools to accelerate the hiring process and maintain their momentum in identifying and attracting top talent.

The interview scheduling automation feature allows for rapid coordination and confirmation of interview schedules and logistics with all candidates. Recruiting teams get access to all calendars, and they can easily add video interview links, produce interview packets, and distribute reminders & updates to all candidates virtually.

ClearCompany Standout Features and Integrations

Features include job-specific recruiting workflows, automatic interview scheduling, embedded interview packets, video platform integrations, automatic meeting reminders, text-based recruiting, branded career sites, and job posting management tools.

Integrations include over 100 popular HR software solutions, including Alliance Background, Americhek, Checkr, eSkill, Glassdoor, Gmail, Hire Right, Indeed, LinkedIn, Microsoft Office 365, Okta, PeopleFacts, Ping Identity, Predictive Index, ScreeningOne, Skill Check, Sterling, and many others.

Pros and cons

Pros:

  • Modern templates for text-based recruiting
  • Many automations to improve your time-to-hire
  • You can develop onboarding workflows for hired candidates easily

Cons:

  • Pricing details are not transparent
  • No free trial available

Best interview scheduling software with integrated offers and onboarding tools

  • Free plan available
  • From $99/2 users/month
Visit Website
Rating: 4.5/5

Unnanu Hire is a recruitment automation software that uses AI to help businesses find the right talent. It also helps you manage the entire recruitment process from interview scheduling all the way through to making an offer and ultimately onboarding new hires.

Why I Picked Unnanu Hire: This software made it onto my list because of its capacity to cover the complete recruitment cycle. It has features that support you in sourcing qualified candidates through to managing communications and interviews—and then making an offer and onboarding staff effectively.

The video interviewing feature let you conduct live or pre-recorded video interviews. Automated scheduling syncs with your calendar to schedule interviews automatically for you. It also has real-time communication tools so you can keep candidates updated on their progress.

Standout Features and Integrations

Features include search & filter, calendar integrations with Google and Microsoft, virtual interviews, negotiating and extending offers, onboarding, mass email distribution, AI-powered resume scoring, unlimited job postings, and a talent database.

Integrations include Google and Outlook calendars.

Pros and cons

Pros:

  • Free plan with unlimited job postings
  • Supports mass emails and other bulk actions
  • Includes a pre-populated talent database

Cons:

  • Limited customer support on lower plans
  • AI resume scanner comes as a paid add-on

Best interview scheduling software for fixing interviews from LinkedIn Messenger

  • 14-day free trial + free plan available
  • From $10/user/month
Visit Website
Rating: 4.7/5

Calendly took the meeting scheduling world by storm. Many influencers and small & medium businesses (SMBs) integrated Calendly on their website to improve their call-to-action (CTA) and click-through rates. Similarly, Calendly also helps recruiters simplify the entire process of interview scheduling. Calendly’s unique LinkedIn integration feature is an absolute delight for busy recruiters.

Why I picked Calendly: I picked Calendly because of its straightforward UI. I could set up an automated scheduling sequence in a matter of clicks. The multi-step interview scheduling is pretty clear. For recruiters in the IT space, scheduling multiple rounds — for example, a coding round, problem solving round, etc. can sometimes become challenging, but Calendly helps you efficiently coordinate these multi-stage interviews.

Additionally, the LinkedIn integration is fantastic. Since LinkedIn garners traffic from over 52 million users weekly, recruiters usually ply their trade there. The Calendly browser integration allows recruiters to schedule events straight from LinkedIn Messenger. Consequently, recruiters can scout and reach out to candidates efficiently.

Calendly Standout Features and Integrations

Features include complex scheduling, load balancing, interviewer management, ATS integrations, analytics & reporting. 

Integrations include BlueJeans, Coderpad, CodeSignal, Codility, Google Meet, Greenhouse, HackerRank, JazzHR, Lever, Microsoft Teams, Slack, Webex, Workday, Zapier, Zoom, and about 10 others.

Pros and cons

Pros:

  • Automated workflows for follow-up interviews
  • Native API development portal for creating original integrations
  • Intuitive user interface

Cons:

  • Free version only allows scheduling one interview at a time
  • Limited customer support

Best interview scheduling software for easy website embedding

  • Free plan available (up to 4 users)
  • From $9/user/month
Visit Website
Rating: 4.5/5

Setmore belongs to the parent company Full Creative, which specializes in creating remote collaboration software. Setmore is best for companies looking to embed the interview scheduler functionality on their email signatures and company website; the tool supports popular website builders like WordPress, Wix, and Squarespace.

Why I picked Setmore: I’m excited about the ease of embedding an interviewer scheduler that Setmore promises. You can copy-paste a code snippet to have a fully functional scheduling widget on any page.

Setmore’s Instagram integration embeds a carousel of your latest post on the booking page, to give candidates a glimpse of your work culture. Additionally, Setmore allows candidates to book interviews through Instagram.

Setmore Standout Features and Integrations

Features include customized auto-reminders, social media integration, website embedding, and real-time notifications as and when interviews get booked.

Integrations include Facebook, Google Calendar, Google Meet, Instagram, Microsoft Office 365, Shopify, Wix, WordPress, and Zoom.

Pros and cons

Pros:

  • Completely free for up to 4 users
  • Easy integration with social media
  • Supports website builders

Cons:

  • Occasional crashes
  • No integrations with ATS systems

Best interview scheduling software for companies without an existing ATS

  • Free demo available
  • Pricing upon request
Visit Website
Rating: 4/5

Jobvite is an ATS (applicant tracking system) with a built-in interview scheduler functionality. The tool imparts automation to your interview scheduling and features a Mobile Hiring Team App for accelerating recruiting velocity.

Why I picked Jobvite: Jobvite made my cut because it’s an all-in-one ATS and interview scheduler tool. With AI-driven insights, Jobvite recognizes patterns from your recruiting data to optimize hiring strategies. Moreover, the machine learning algorithm also recommends new jobs to old candidates.

The tool also has an intelligent scheduling capability that allows candidates to self-schedule interviews. The Mobile Hiring Team App available on iOS and Android has powerful capabilities like real-time interview updates to find out which interviewer is interviewing whom. 

Jobvite Standout Features and Integrations

Features include the Mobile Team Hiring App, easy feedback capturing, AI-driven insights, smart job recommendations, and real-time reporting.

Integrations include Accurate, Appcast, BambooHR, Bryq, Cangrade, Cisive, Criteria, daXtra, ExponentHR, Glassdoor, GoodTime, HackerRank, LinkedIn, and about 5 others.

Pros and cons

Pros:

  • End-to-end recruiting platform
  • Simple user interface
  • Share candidate details across teams

Cons:

  • Messaging bugs
  • Reporting isn’t robust

Best interview scheduling software for global recruiting and multi-language support

  • Free demo available
  • Pricing upon request
Visit Website
Rating: 4.6/5

Rooster is an interview logistics tool explicitly created to work in tandem with Workday HCM (human capital management system). Rooster offers complete bi-directional integration with Workday and uses AI to automate interview scheduling. If you’re a recruiter looking to onboard candidates in different countries, Rooster has your back with an automatic translation feature that supports 109 languages.

Why I picked Rooster: I find Rooster’s expertise in the automated reminder domain quite interesting. Rooster has customizable template-centric reminders via email and SMS. Even more fascinating is the auto-translation capability that detects candidates’ countries and defaults to the correct language.

The analytics module offers actionable insights to resolve recruiting bottlenecks. The analytics dashboard visually represents the top-performing talent acquisition members and their interview response rates.

Rooster Standout Features and Integrations

Features include customizable templates, auto language changes, automated reminders, actionable insights, and a playful Rooster “Wall of Shame” leaderboard that captures KPIs like interviewers’ response times and their invitation acceptance trends.

Integrations include Azure, Google Calendar, Google Meet, Microsoft (Office 365, Outlook, Teams), Okta, Ping, Webex, Workday, Zoom and about 5 others.

Pros and cons

Pros:

  • Customizable and standardized templates for various interview scenarios
  • Designated Customer Success Manager to address pain points
  • Great compatibility with Workday HCM

Cons:

  • Challenging to find a common time slot among multiple stakeholders while scheduling
  • Infrequent lags when attempting to access other schedulers’ candidates

Best interview scheduling software for technical & IT recruiters

  • Free demo available
  • Pricing upon request

HireVue is an end-to-end, cloud-based interview scheduling tool that helps recruiters hire faster. With HireVue, you can automate scheduling and eliminate the dreaded back-and-forth email shenanigans. The platform also allows you to send automated reminders and invitations to candidates via text.

Why I picked HireVue: I like HireVue because of the automated text follow-ups that recruiters can send candidates. HireVue harnesses AI tools for conversational sequences on WhatsApp: like a chatbot but way more intelligent and catered to your recruiting requirements.

HireVue also has great psychometric and game-based interviews for an added edge to your screening process. The coding assessments are smooth and have an auto-scoring feature that enables non-technical recruiting teams to scout for technical talent effectively. As a result, better “leads” or more qualified candidates get passed on to the hiring manager. The overall effect is much less time-to-hire, especially for coding and on-site technical domains.

HireVue Standout Features and Integrations

Features include an interview builder, text recruiting, AI conversational text bots, game-based assessments, and a coding interview library.

Integrations include Avature, Eightfold, Greenhouse, iCIMS, Infinite, Oleeo, Oracle, PageUp, SAP, SmartRecruiters, Workday, and about 10 others.

Pros and cons

Pros:

  • Interview builder with 1000+ role-specific guides
  • AI-powered text automation
  • Pre-built coding libraries

Cons:

  • Poor phone support
  • Data (bandwidth) intensive

The 10 Best Interview Scheduling Software Systems Comparison Chart

Here’s a comparison chart that summarizes basic details about each of my top interview scheduling software software selections. You can view pricing details and the availability of free trials or demos side-by-side to help you find the best software for your budget.

Tools Price
GoodTime Pricing upon request
VidCruiter Price upon request
TalentReef Pricing upon request
ClearCompany Pricing upon request
Unnanu Hire From $99/2 users/month
Calendly From $10/user/month
Setmore From $9/user/month
Jobvite Pricing upon request
Rooster Pricing upon request
HireVue Pricing upon request
Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

Compare Software

Other Options

Here are a few more worthwhile options that didn’t make the best interview scheduling software list. I didn't have room for a full review for each of these but they are still worthy of consideration:

  1. Scheduling Bot by Sense

    Best interview scheduling software for text-focussed interactions

  2. TurboHire

    Best interview scheduling software for SMBs with candidate sourcing challenges

  3. Paradox

    Best interview scheduling software for AI-powered conversational engagements

  4. Interviewstream

    Best interview scheduling software for gathering actionable insights on interviewing routines

  5. SparkHire

    Best interview scheduling software for candidate screening and internal collaboration

  6. Zoho Recruit

    Best interview scheduling software for in-house team-based recruiting

  7. Jobma

    Best interview scheduling software for conducting video interviews

  8. Talview

    Best interview scheduling software for advanced configuration of automated reminders

  9. Freshteam

    Best interview scheduling software for offer letter templates and customization

  10. Teamable

    Best interview scheduling software for enterprises looking for an integrated candidate relationship management tool

How I Selected the Best Interview Scheduling Software

To build this top 10 list, I researched each tool’s user ratings and compared various interview scheduling systems.

After creating a first-cut shortlist, I examined the nuances of each tool by weighing them against my set of selection criteria mentioned below. I also drew on my years of scheduling interviews to pinpoint the distinct and standout features.

Selection Criteria

Here's a summary of the primary selection and evaluation criteria I used to prepare my list of the best interview scheduling software:

Scheduling Automation Workflows

Organizations consider interview scheduling tools to eliminate time-consuming and manual processes. As a result, tools that offer versatile automation workflows fare high in my books. 

I analyzed each tool's automation capabilities, including how comprehensive and customizable their scheduling workflows are.

Customer Support

Implementing interview scheduling software is intricate and often time-consuming. Your team members must have reliable customer support during the onboarding, user acceptance testing (UAT), and post-implementation stages. 

I've scoured through genuine online reviews from HR professionals to compile valuable inputs on each tool’s customer support. 

Initial Learning Curve

Some interview scheduling tools offer several promising key features but come at a cost - a steep learning curve.

Interview scheduling tools must be easy to learn and use for recruiter teams to get off the blocks quickly. To help you overcome this, I've assessed each tool’s initial learning difficulty and overall user experience.

Software Integrations 

Integrating an interview scheduler tool is essential for organizations with an existing CRM (candidate relationship management) tool or an ATS (applicant tracking system). 

Software integrations help with real-time data synchronization and can massively boost your recruiting productivity. As a result, I've included a list of software integrations that each of the following tools supports.

In general, the software integrations you’ll get the most value out of fall into four categories: calendar applications, ATS tools, communication tools, and document management tools (in some cases).

Pricing

Interview scheduling software is sold as a software-as-a-service (SaaS) with a recurring price tag for your organization. Consequently, weighing the tools' features against their pricing is essential.

Also, I strongly advocate for tools that provide a free trial so you can test the waters and gain confidence. I've included the tools' pricing plans and free trial availability too.

Interview Scheduling Software: Frequently Asked Questions

Here are some commonly asked questions and answers regarding interview scheduling software:

Other Resources

Gone are the days when HR folks would spend numerous hours filling in paperwork and scheduling pointless meetings. 

To find out how you can harness various tools and bolster your HR functions, check out these other top resources too:

I also recommend subscribing to our People Managing People newsletter to get notified about our latest thought-provoking pieces.

By Kim Behnke

Kim Behnke is an HR Tool Expert & Writer for People Managing People. She draws on her 9 years of human resources experience and her keen eye for systematic processes to support her analyses of the top HR tools on the market. She is passionate about maximizing efficiencies and streamlining workflows to ensure internal systems run smoothly. Kim's HR experience includes recruitment, onboarding, performance management, training and development, policy development and enforcement, and HR analytics. She also has degrees in psychology, writing, publishing, and technical communication, and recently completed a Certified Digital HR Specialist program through the Academy to Innovate HR. When away from her desk, she can usually be found outside tending to her ever-expanding garden.