10 Best Interview Scheduling Software for Hiring Teams in 2023

Calendly took the meeting scheduling world by storm. Many influencers and small & medium businesses (SMBs) integrated Calendly on their website to improve their call-to-action (CTA) and click-through rates. Similarly, Calendly also helps recruiters simplify the entire process of interview scheduling. Calendly’s unique LinkedIn integration feature is an absolute delight for busy recruiters.

Why I picked Calendly: I picked Calendly because of its straightforward UI. I could set up an automated scheduling sequence in a matter of clicks. The multi-step interview scheduling is pretty clear. For recruiters in the IT space, scheduling multiple rounds — for example, a coding round, problem solving round, etc. — can sometimes become challenging, but Calendly helps you efficiently coordinate these multi-stage interviews.

Additionally, the LinkedIn integration is fantastic. Since LinkedIn garners traffic from over 52 million users weekly, recruiters usually ply their trade there. The Calendly browser integration allows recruiters to schedule events straight from LinkedIn Messenger. Consequently, recruiters can scout and reach out to candidates efficiently.

Calendly Standout Features and Integrations

Features include complex scheduling, load balancing, interviewer management, ATS integrations, analytics & reporting. 

Integrations include BlueJeans, Coderpad, CodeSignal, Codility, Google Meet, Greenhouse, HackerRank, JazzHR, Lever, Microsoft Teams, Slack, Webex, Workday, Zapier, Zoom, and about 10 others.

Setmore belongs to the parent company Full Creative, which specializes in creating remote collaboration software. Setmore is best for companies looking to embed the interview scheduler functionality on their email signatures and company website; the tool supports popular website builders like WordPress, Wix, and Squarespace.

Why I picked Setmore: I’m excited about the ease of embedding an interviewer scheduler that Setmore promises. You can copy-paste a code snippet to have a fully functional scheduling widget on any page.

Setmore’s Instagram integration embeds a carousel of your latest post on the booking page, to give candidates a glimpse of your work culture. Additionally, Setmore allows candidates to book interviews through Instagram.

Setmore Standout Features and Integrations

Features include customized auto-reminders, social media integration, website embedding, and real-time notifications as and when interviews get booked.

Integrations include Facebook, Google Calendar, Google Meet, Instagram, Microsoft Office 365, Shopify, Wix, WordPress, and Zoom.

Jobvite is an ATS (applicant tracking system) with a built-in interview scheduler functionality. The tool imparts automation to your interview scheduling and features a Mobile Hiring Team App for accelerating recruiting velocity.

Why I picked Jobvite: Jobvite made my cut because it’s an all-in-one ATS and interview scheduler tool. With AI-driven insights, Jobvite recognizes patterns from your recruiting data to optimize hiring strategies. Moreover, the machine learning algorithm also recommends new jobs to old candidates.

The tool also has an intelligent scheduling capability that allows candidates to self-schedule interviews. The Mobile Hiring Team App — available on iOS and Android — has powerful capabilities like real-time interview updates to find out which interviewer is interviewing whom. 

Jobvite Standout Features and Integrations

Features include the Mobile Team Hiring App, easy feedback capturing, AI-driven insights, smart job recommendations, and real-time reporting.

Integrations include Accurate, Appcast, BambooHR, Bryq, Cangrade, Cisive, Criteria, daXtra, ExponentHR, Glassdoor, GoodTime, HackerRank, LinkedIn, and about 5 others.

Rooster is an interview logistics tool explicitly created to work in tandem with Workday HCM (human capital management system). Rooster offers complete bi-directional integration with Workday and uses AI to automate interview scheduling. If you’re a recruiter looking to onboard candidates in different countries, Rooster has your back with an automatic translation feature that supports 109 languages.

Why I picked Rooster: I find Rooster’s expertise in the automated reminder domain quite interesting. Rooster has customizable template-centric reminders via email and SMS. Even more fascinating is the auto-translation capability that detects candidates’ countries and defaults to the correct language.

The analytics module offers actionable insights to resolve recruiting bottlenecks. The analytics dashboard visually represents the top-performing talent acquisition members and their interview response rates.

Rooster Standout Features and Integrations

Features include customizable templates, auto language changes, automated reminders, actionable insights, and a playful Rooster “Wall of Shame” leaderboard that captures KPIs like interviewers’ response times and their invitation acceptance trends.

Integrations include Azure, Google Calendar, Google Meet, Microsoft (Office 365, Outlook, Teams), Okta, Ping, Webex, Workday, Zoom and about 5 others.

Paradox offers an AI conversational tool called Olivia (which is, interestingly, the name of the founder’s wife). Olivia automates all your mundane tasks and chats with candidates on your behalf. 

Why I picked Paradox: I picked Paradox because I’m a massive fan of the AI revolution, and Paradox is making inroads with Olivia — a next-generation recruiting assistant bot. You can embed Olivia into your career page, and when a candidate clicks to Apply, Olivia pops up to spark an initial engagement.

Using Paradox, you can automate interview scheduling for complex, multi-location, and multi-type scenarios. Olivia also sends automated text reminders to candidates. The best part about Paradox is the in-built NLP (natural language processing) that makes conversations so natural.

Paradox Standout Features and Integrations

Features include automated workflows (for screening, text sequences, rescheduling, candidate onboarding), and multi language support.

Integrations include ADP, ApplicantStack, Beamery, Bullhorn, Greenhouse, iCIMS, Indeed, Microsoft (Office 365, Exchange & Outlook), Microsoft Teams, Taleo, Workday, Zoom, and 10 others.

Interviewstream has been helping recruiters hire quickly for the past 19 years. The tool helps smooth out the interview scheduling process by simplifying complex or multi-stage interviews. Interviewstream also offers valuable feedback on interviewing practices for recruiters to introspect and adapt.

Why I picked Interviewstream: I vouch for Interviewstream because it genuinely saves time for recruiters. Researching interview questions is a significant time thief. Interviewstream helps craft industry-relevant and role-centric questions. 

Interviewstream also has a powerful Interview Scheduler that syncs all interviewing stakeholders’ calendars. Additionally, candidates can choose the interview time slots most convenient for them. 

The tool also stores candidate feedback for each interview. The candidate feedback form has a consistent format so interviewers from different verticals can quickly draw insights and chart hiring trends.

Interviewstream Standout Features and Integrations

Features include an advanced interview scheduler, interview metrics and insights, interview guides, and an interview builder that makes question preparation easy.

Integrations include Bullhorn, Frontline Education, Greenhouse, iCIMS, Oracle, PowerSchool, SAP SuccessFactors, Taleo, and about 10 others.

Spark Hire is a veteran in the interview scheduling domain. Over 6,000 organizations leverage Spark Hire’s platform for interview scheduling.

Spark Hire does as advertised: It sparks up recruiters’ efficiency and eases appointment scheduling. For candidates attending from overseas, Spark Hire automatically adjusts time zones.

Why I picked Spark Hire: I love Spark Hire’s one-way video interview feature that helps recruiters fast-track initial screening rounds for candidates. For instance, you can configure a one-minute self-recorded interview on “The Future of AI in Copywriting” - if you’re looking to hire a content strategist. Furthermore, Spark Hire has a nifty interview collaboration feature that streamlines communication between recruiters and hiring managers. Consequently, the entire hiring process becomes more effective.

Spark Hire allows you to create user groups and set up relevant access privileges. As a result, the right stakeholders get involved in the correct interviews. The relevant managers can then rate and comment on video interviews. Think of it as an internal social media channel for candidate screening.

Spark Hire Standout Features and Integrations

Features include one-way video interviews, interview evaluations, interview collaboration tools, bulk interview scheduling, customized event types, hiring insights, and customizable user roles.

Integrations include 15+ software systems, such as AcquireTM, AkkenCloud, Alchemus, ApplicantPro, BambooHR, Blue Octopus Recruitment, Cadient Talent, Fast Workforce, Google Calendar, Greenhouse, iCloud, Microsoft (Outlook, Office 365 & Exchange), The Applicant Manager, Zapier, and others.

HireVue is an end-to-end, cloud-based interview scheduling tool that helps recruiters hire faster. With HireVue, you can automate scheduling and eliminate the dreaded back-and-forth email shenanigans. The platform also allows you to send automated reminders and invitations to candidates via text.

Why I picked HireVue: I like HireVue because of the automated text follow-ups that recruiters can send candidates. HireVue harnesses AI tools for conversational sequences on WhatsApp: like a chatbot but way more intelligent and catered to your recruiting requirements.

HireVue also has great psychometric and game-based interviews for an added edge to your screening process. The coding assessments are smooth and have an auto-scoring feature that enables non-technical recruiting teams to scout for technical talent effectively. As a result, better “leads” or more qualified candidates get passed on to the hiring manager. The overall effect is much less time-to-hire, especially for coding and on-site technical domains.

HireVue Standout Features and Integrations

Features include an interview builder, text recruiting, AI conversational text bots, game-based assessments, and a coding interview library.

Integrations include Avature, Eightfold, Greenhouse, iCIMS, Infinite, Oleeo, Oracle, PageUp, SAP, SmartRecruiters, Workday, and about 10 others.

TurboHire is a powerful interview scheduling tool that uses automation and elastic search functions to streamline the recruiting process. The tool also offers a one-click post to several job boards like Indeed, Google Jobs, and others, which helps companies source candidates and build a talent pool easily.

Why I picked TurboHire: I included TurboHire in this top 10 list primarily because recruiters can select candidates from sourcing channels and job boards. Furthermore, TurboHire has a Google Chrome extension that allows you to accumulate all these candidates in your talent pool.

TurboHire features a one-way interviewing method to pre-screen candidates before an actual interview. As a result, only candidates meeting your role’s requirements get through to the next round of interviews. 

TurboHire Standout Features and Integrations

Features include talent discovery, candidate evaluation, filtered search, AI-enabled resume scorecards, behavioral analysis, and an interview management module to assess candidates against predefined role attributes.

Integrations include Darwin Box, EmployAStar, Google Jobs, Google Workspace, Greenhouse, HROne, IIMJobs, Indeed, LinkedIn Jobs, Microsoft 365, Oracle, SAP SuccessFactors, Taleo, Uknowva, and about 5 others.

GoodTime features a flagship interview scheduling platform called Hire, which offers great automation for interview scheduling. Hire fosters better rapport building using Candidate Relationship Intelligence. Using Hire, recruiters can increase scheduling output while minimizing errors.  

GoodTime also offers a product called Meet, which is a complete meeting management solution. Meet helps you simplify the process of booking meetings with advanced scheduling context features. This way, your clients or peers can book meetings directly on their own terms.

Why I picked GoodTime: I was particularly impressed with the bulk scheduling feature that simplifies interviewing the same candidates for various positions. Moreover, GoodTime’s messaging feature is a breeze that allows recruiters to message candidates straight from a browser instantly. Finally, the tool offers an automated load balancer feature that reduces interviewer fatigue.

Candidates can self-reschedule, eliminating the need for unnecessary emails. Moreover, recruiters can send personalized and branded invites to candidates. 

GoodTime is helpful for organizations looking to increase engagement during the interview process to hire the best candidates. For example, GoodTime allows recruiters to add Uber vouchers to invites for ride credits to an interview. By striking an amazing first impression with potential employees, GoodTime also helps promote your perceived employer brand value and NPS score.

GoodTime Standout Features and Integrations

Features include intelligent interviewer selection, training management for interviewers, team & workflow coordination, templated workflows, and automated interview feedback prompts.

Integrations include BlueJeans, DocuSign, Google Calendar, Google Meet, Greenhouse, iCIMS, Jobvite, Lever, Microsoft (Office 365, Outlook & Teams), Slack, SmartRecruiters, SuccessFactors, Webex, Workday, Zoom and several others.