10 Best Recruitment Automation Software Shortlist
With so many different recruitment automation software available, figuring out the best fit for you is tricky. You want to hire better, faster, and more efficiently, but with better hiring outcomes, and you need to figure out which tool is best. In this post, I'll help you make this choice simpler and easier by sharing my insights on the top recruiting automation systems based on my personal experience in recruitment, and hundreds of challenging hires.
What is Recruitment Automation Software?
Recruitment automation software is a tool to automate and streamline manual aspects of the hiring process to make it more efficient and effective while enhancing the quality of hiring decisions. You can use it to automate candidate sourcing, outreach, application screening, interview scheduling, candidate assessment, background checking, candidate communication, and onboarding.
Recruitment automation tools ultimately support faster and better hires, increasing the hiring capacity of your HR and recruitment teams. Automating recruitment drives time and cost efficiencies, improves candidate quality and experience, reduces unconscious bias, and supports the development of a higher-quality workforce.
Overviews of the 10 Best Recruitment Automation Software
Here’s a brief description of each recruitment automation software that showcases their noteworthy features, and some pros & cons. I’ve also included screenshots to give you a snapshot of their user interface too.
GoodTime
Best for leveraging AI to schedule complex interviews
GoodTime is an interview scheduling software designed to assist recruitment teams by automating the coordination of interviews, which can significantly expedite the hiring process. It stands out as the best tool for automated interview scheduling due to its capacity for high-volume hiring and its features that support intelligent interviewer selection, interviewer training management, and enhancing candidate engagement and experience.
Why I picked GoodTime: I chose this tool because it accelerates the interview scheduling process, which is crucial for managing high-volume hiring effectively. Its AI-based search engine considers infinite factors simultaneously to instantly identify and schedule interviews at the optimal time, with the right people. Even for complex multi-day panel interviews where an ideal scheduling scenario seems impossible.
The tool manages interviewer training, tracking completion and scheduling necessary sessions. It improves the candidate experience by allowing self-selection of interview times and providing company insights. Additionally, it supports diversity and inclusion by anonymizing candidate profiles and ensuring diverse interviewer panels.
GoodTime Standout Features & Integrations
Features include automated scheduling to efficiently coordinate interviews by syncing with calendars and considering availability, time zones, and preferences. I also like that you can automate interview coordination through multiple channels like SMS, WhatsApp, and email, which simplifies the process for all parties involved. Finally, its reports include benchmarks so you can clearly see how your performance stacks up against other organizations.
Integrations include Greenhouse, Lever, Workday, SmartRecruiters, Jobvite, iCIMS, SuccessFactors, Google Calendar, Microsoft (Office 365, Outlook & Teams), Zoom, Slack, DocuSign, and many others.
Pros
- Drastically cuts down scheduling time
- Customized template branding and personalization
- Comprehensive automation
Cons
- Initial implementation can be time-consuming
- Slightly steep learning curve for recruiters
TalentReef
Best for interview scheduling and candidate communication automations
TalentReef's talent management platform includes many recruitment automations to help teams streamline their hiring process. Its cloud-based solution includes features that help organizations source, screen, hire, and manage hourly workers, making it particularly useful for sourcing talent for the service industry, such as restaurants and retail stores.
Why I picked TalentReef: I included TalentReef in this list because of their time-saving automations. Since professional recruiters are always short on time and long on things to do, even a simple automation that allows candidates to self-schedule their interviews can make a big impact. By allowing candidates to pick a time that works for them, you'll reduce the likelihood of no-shows or last-minute cancellations, and eliminate the need for back-and-forth phone tag to find a time that works.
Recruiters can also save a lot of time by using their campaign communication features to create templated email and SMS communications for candidate interactions, allowing them to stay in touch with high volumes of candidates at scale.
TalentReef Standout Features and Integrations:
Features include a branded career page, a talent community, email and SMS (text) campaigns, job board integrations, a conversational AI chatbot, automated workflows, programmatic advertising, a text-to-apply feature, and social recruiting tools.
Their applicant tracking system (ATS) makes it easy to see where each candidate is in the recruitment process at a glance. Plus, the system automatically ranks candidates based on their qualifications, so you can quickly see who the top contenders are.
Integrations are available with payroll systems, candidate assessment tools, background check providers, and learning management systems, though individual platforms are not specified.
Pros
- Includes detailed candidate analytics
- Includes mobile-friendly features
- Tracks active and passive candidates
Cons
- Pricing details are not transparent
- No free trial available
Recruit CRM
Best for its robust applicant tracking system
Recruit CRM is a cloud-based recruitment automation software that helps companies manage their candidate databases, streamline recruitment processes, and enhance talent acquisition strategies. Its user-friendly interface allows recruiters to sort, filter, and view applications based on unique criteria set by the company.
Why I picked Recruit CRM: Recruit CRM is one of the highest-rated agency recruitment software tools, with multiple features designed to make recruiting easy. Their applicant tracking system ensures that you never have to do data entry while adding or updating existing candidates. You can source applicants directly from LinkedIn and visualize your pipeline. The CRM helps you manage clients, opportunities, and follow-ups.
Their dashboard and reports give you insights into every aspect of performance, so you make informed, data-driven decisions. You can generate reports to track team performance and learn about the effort-to-revenue ratio for each client.
Recruit CRM Standout Features and Integrations
Features include an AI-powered resume parser, advanced search, hotlists, bulk email, Kanban boards, resume parsing, notes, and candidate history.
Integrations are available to a wide range of applications through Zapier.
Pros
- Useful Chrome extension
- Database can be customized
- CRM/ATS integration
Cons
- No chatbot
- Can be slow
myInterview
Best for automatically screening candidates using recorded video interviews
myInterview is a cloud-based video interviewing platform that helps HR departments, recruiters, and hiring managers save time by automating the candidate screening process.
Why I picked myInterview: Their video interviewing feature eliminates the need to schedule phone screenings and face-to-face interviews, saving recruiters lots of time and resources. Instead, recruiters can send an invitation email to candidates, asking them to log in and respond to pre-recorded interview questions that can be customized for each open position.
The platform's machine learning algorithm helps HR professionals filter out unqualified candidates and prioritize the top applicants. Their automated shortlisting feature analyzes the candidate video responses using a searchable word cloud to identify details that match your job criteria.
myInterview also offers insightful candidate analytics that aggregate candidate responses, the duration of interviews, and other key metrics to assist in the selection process. The data-driven aspect of this feature ensures that your hiring decisions are skill-based and free of unconscious bias, leading to a more diverse candidate pool to draw talent from.
myInterview Standout Features and Integrations
Other features include collaborating hiring tools, team member assignments, voice-to-text transcription, candidate ranking using machine learning, numerous templates, and culture fit tools.
Integrations are available with applicant tracking systems, though specific systems are not noted. However, they also have an API to support custom integrations as well.
Pros
- Personalized video introductions create a positive candidate experience
- Fully GDPR compliant
- Automations speed up the 1st and 2nd stage screening processes immensely
Cons
- Could use more native integrations
- Many advanced features are reserved for their top-level package only
Fetcher
Best recruitment automation software for AI candidate sourcing
Fetcher is a recruiting platform that enables companies to find top talent with the help of AI.
Why I picked Fetcher: Fetcher’s AI uses machine learning algorithms to understand your selection criteria and then uses that information to search the web for good candidates. But the software goes beyond automation technology. The automated results are also reviewed by the platform’s sourcing experts ensuring you receive curated batches of candidates for each open position.
Fetcher enables you to design multi-step outreach campaigns. You can personalize your follow-ups to increase engagement and track your results to identify bottlenecks and optimize your efforts. The software comes with a helpful browser extension that allows you to add candidates to your database with a single click.
Fetcher Standout Features and Integrations
Features include automated sourcing, pipeline management, diversity hiring, standardized outreach, candidate engagement, and reports and analytics.
Integrations include Ashby, Fountain, Greenhouse, JazzHR, Lever, LinkedIn Recruiter, Recruitee, Taleo, Teamtailor, SAP SuccessFactors, and others.
Pros
- You get curated lists of candidates that match your criteria
- Proactive customer support team
- Great at finding candidates with specialized skills and backgrounds
Cons
- You have to fill in a lot of details for every search, which can be time-consuming
- Platform can run a little slow when rating prospects
Manatal
Best recruitment automation software for candidate recommendations
Manatal is a recruitment automation software that helps organizations fill their open positions with AI candidate recommendations
Why I picked Manatal: Manatal scans your job descriptions and extracts the skills and requirements your new employees should have. Based on this information, the solution’s AI cross-references your talent pool to identify the top candidates for each job and gives you tailored recommendations.
Manatal highlights the individual’s academic background, skills, work experience, and more, and then helps you sift through candidate profiles with filters so you can create shortlists. The software offers rough estimates of how much each candidate earns and their compensation expectations so you can optimize your offers.
Manatal Standout Features and Integrations
Features include job requisitions, candidate profiles, pipeline management, applicant tracking, CV parsing, mobile applications, mass emailing, career page, and bulk CV uploads.
Integrations include Career Builder, Facebook, Google Calendar, Indeed, LinkedIn, Microsoft Outlook, Seek, WeChat, WhatsApp, ZipRecruiter, and others.
Pros
- Easy to generate detailed reports on your hiring efforts
- Allows you to create an unlimited number of multi-stage recruitment pipelines
- The Kanban board enables you to see the status of each open position with ease
Cons
- Archived candidate profiles cannot be unarchived in the same search sequence
- Career pages can’t be translated into multiple languages
ClearCompany
Best recruitment automation software for frictionless recruitment experiences
ClearCompany is a recruitment automation software that has been designed to simplify the complex hiring process and won awards because of its applicant tracking system.
Why I picked ClearCompany: You can automate the hiring process, from posting job ads to sending offer letters. The tool lets you post job listings on major job boards such as Indeed, LinkedIn, and Glassdoor. Then, its applicant tracking system offers background checks and onboarding services that combine text, video, and interview scheduling options. The software has analytics and reporting capabilities, allowing you to track and analyze your recruitment campaigns' performance, identify improvement areas, and optimize hiring strategies.
ClearCompany's automations make your hiring process more efficient. For example, you can leverage AI to create accurate job descriptions that make clear what you are looking for and increases your chances of attracting top talent. Once people start applying, you can communicate with all candidates directly from the application environment, cutting down on candidates lost in email inboxes. ClearCompany's employee referral feature promotes an efficient method of candidate sourcing by incentivizing workers to suggest their qualified mates for positions through personalized links and conveniently shareable communications.
ClearCompany Standout Features & Integrations
Features include applicant tracking software, workforce planning and people analytics, performance management, virtual onboarding packets, e-signature approvals, and HR document management.
Integrations include absorb, ADP, BambooHR, BountyJobs, Ceridian, Checkr, DocuFree, erin, and HireRight.
Teamtailor
Best recruitment automation software for interactive career sites
Teamtailor is a recruitment solution that helps companies of all sizes attract better candidates with interactive career sites.
Why I picked Teamtailor: Teamtailor helps you showcase your brand in the best possible way. The software enables you to build an interactive career site so you can offer job seekers all the information they need to make a decision. This includes data about your open positions, testimonials from team members and leadership, information about the company culture, and more. The solution also integrates with your social media platforms, making it easy to share and advertise your job openings.
Teamtailor helps you automate tedious or repetitive tasks. The platform enables you to set up your hiring funnels with ease, allowing you to customize the number of stages a candidate goes through, including questionnaires, interview scheduling, and video interviewing.
Teamtailor Standout Features and Integrations
Features include email campaigns, a drag-and-drop campaign builder, customized workflows, candidate NPS surveys, automated talent pools, employer branding, a career site, lead pages, and recruitment analytics.
Integrations include Adobe Sign, Appogee, CodeScreen, GreatPeople, Pipplet, Refensa, Sesame HR, Thrive, Wintrgarden, Zmash, and others.
Pros
- Clean user interface
- Automated funnels reduce your time to hire
- Great analytics
Cons
- Limited native integrations (though they do have an API)
- Some advanced features are only available on more expensive pricing plans
Unnanu Hire
Best recruitment automation software with a built-in talent database
Unnanu Hire is a recruitment automation software that uses AI to help businesses find the right talent. It's like having a super-smart assistant that sifts through resumes, schedules interviews, and even conducts video interviews.
Why I Picked Unnanu Hire: There are several standout features that make Unnanu Hire a top choice for recruitment automation software. The AI-powered candidate screening is a big one. It automatically screens resumes and ranks candidates based on their qualifications. The AI can analyze resumes, rank candidates, and even conduct video interviews. It's like having a super-smart assistant that's always on the job.
The video interviewing feature is also pretty cool. It allows you to conduct live or pre-recorded video interviews, which is a huge time-saver. And let's not forget about the automated scheduling. It syncs with your calendar and automatically schedules interviews for you. Plus, the platform is easy to use and intuitive, so you don't need to be a tech whiz to get the most out of it.
Standout Features and Integrations
Features include search & filter, calendar integrations with Google and Microsoft, virtual interviews, negotiating and extending offers, onboarding, mass email distribution, AI-powered resume scoring, unlimited job postings, and a talent database.
Integrations include Google and Outlook calendars.
Pros
- Can come with a pre-populated talent database
- Mass email response distribution
- Free plan with unlimited job postings
Cons
- Limited customer support on lower plans
- AI evaluations cost extra
SmartRecruiters
Best recruitment automation software for AI-driven candidate screening
SmartRecruiters is a recruitment automation software that enables companies to speed up their hiring efforts by pre-screening candidates with AI.
Why I picked SmartRecruiters: SmartRecruiters makes it easier to identify top talent and make data-backed hiring decisions. The solution’s AI filters candidates based on your specifications and highlights individuals who match your criteria. The AI also creates in-depth insights and assigns match scores to their profiles so you can spot qualified candidates.
SmartRecruiters also helps you optimize your hiring process. The platform enables you to create multi-step automated sequences to manually screen candidates, check their referrals, invite them to interviews, and make offers. You can build automated email sequences to nurture your leads and create a positive candidate experience.
SmartRecruiters Standout Features and Integrations
Features include pipeline management, AI talent sourcing, candidate nurturing, recruitment advertising, a talent pool, and reporting and analytics.
Integrations include AmazingHiring, Attract.ai, CV Catcher, Employeereferrals, Gem, JobTarget, LinkedIn Recruiter, Paradox, Seek, Totaljobs, and others.
Pros
- Requires minimal training to master
- Powerful AI feature that helps you save time
- Creates comprehensive candidate profiles
Cons
- Reports dashboard could be more detailed
- Limited candidate communication template library
The 10 Best Recruitment Automation Software Comparison Chart
Here’s a comparison chart that summarizes basic details about each of my top recruitment automation software selections. You can view pricing details and the availability of free trials or demos side-by-side to help you find the best software for your budget and business needs.
Tool | Trial Info | Price | ||
---|---|---|---|---|
1 | GoodTime Best for leveraging AI to schedule complex interviews | Free demo available | Pricing upon request | Website |
2 | TalentReef Best for interview scheduling and candidate communication automations | Free demo available | Pricing upon request | Website |
3 | Recruit CRM Best for its robust applicant tracking system | 14-day free trial | From $50/user/month | Website |
4 | myInterview Best for automatically screening candidates using recorded video interviews | 3-month pilot available | Pricing upon request | Website |
5 | Fetcher Best recruitment automation software for AI candidate sourcing | Free demo available | Pricing upon request | Website |
6 | Manatal Best recruitment automation software for candidate recommendations | 14-day free trial | From $15/user/month | Website |
7 | ClearCompany Best recruitment automation software for frictionless recruitment experiences | Free demo available | Pricing upon request | Website |
8 | Teamtailor Best recruitment automation software for interactive career sites | 14-day free trial + free demo | Pricing upon request | Website |
9 | Unnanu Hire Best recruitment automation software with a built-in talent database | Free plan available | From $99/2 users/month | Website |
10 | SmartRecruiters Best recruitment automation software for AI-driven candidate screening | Free demo available | Pricing upon request | Website |
Other Options
Here are a few more worthwhile options that didn’t make the best recruitment automation software list:
- SeekOut
Best recruitment automation software for healthcare companies
- Fountain
Best recruitment automation software for high-volume hiring
- Jobvite
Best recruitment automation software for requisition management
- Paradox
Best recruitment automation software for mobile-first hiring processes
- Gem
Best recruitment automation software for customizable hiring sequences
- Sense
Best recruitment automation software for candidate engagement
- hireEZ
Best recruitment automation software for startup
- Zoho Recruit
Best recruitment automation software for recruitment marketing
- Greenhouse
Best for conducting anonymized candidate evaluation
- Toggl Hire
Best recruitment automation software for pre-built assessment templates
How I Selected the Best Recruitment Automation Software
Perhaps you're wondering how I selected the best recruitment automation software for this list? To build this top 10 list, I evaluated and compared a wide range of recruitment software with positive user ratings and customizable automations and workflows.
After determining my long list of top choices, I further honed my list by using the selection criteria below to see how each platform stacked up against the next one. I also drew on my years of HR and recruiting experience to pinpoint the features that add a lot of value.
Selection Criteria
Here’s a short summary of the main selection and evaluation criteria I used to develop my list of the best recruitment automation software for this article:
Ease of use
Creating and managing recruitment pipelines doesn’t have to be difficult. I selected solutions that enable you to set up your first pipelines in minutes so you can find the right candidates for your job openings with ease.
Robust candidate profiles
Today’s job seekers have accounts on multiple platforms, so it can be difficult to get an accurate view of their academic background and work experience. I selected solutions that compile all the information they find online about candidates to create detailed profiles, so you can identify top matches without any problems.
Advanced automations
Automating repetitive tasks is the norm nowadays, but that’s not the main purpose of a recruitment automation tool. I chose solutions that enable you to speed up your recruitment process with the help of advanced automations, such as automated talent sourcing or AI recommendations.
Software integrations
Hiring teams use dozens of software solutions every day. I selected tools that integrate with popular solutions so you can make the most out of your tech stack.
Pricing
Most recruitment automation software providers offer custom pricing upon request. However, I found some ballpark prices on specialty forums and included software that offers good value so you can get a nice return on your investment.
Recruitment Automation Software Trends for 2024
Talent acquisition is, at its core, about dealing with people, and people are constantly changing. As such, staying up to date with recruitment automation software trends can help HR professionals stay ahead of the curve, adapt to changing candidate expectations, and gain a competitive advantage in attracting and retaining top talent. Additionally, by staying informed about these trends, you can leverage innovative automation tools and strategies to streamline candidate sourcing, screening, and engagement, ultimately saving time and resources. Here are four current trends from the world of recruitment automation software:
AI-Driven Candidate Sourcing
Artificial Intelligence (AI) is revolutionizing the way organizations source candidates. By leveraging AI, recruitment software can now scan a plethora of online profiles and resumes, efficiently identifying potential candidates who match specific job requirements. This technology significantly reduces the time and effort spent on manual candidate searches, directly addressing the pain point of finding the right talent efficiently. It's important as it empowers HR professionals to focus more on strategic aspects rather than on operational tasks.
Predictive Analytics for Talent Retention
After acquiring talent, it is equally—if not more—important to make sure that your new hire wants to stay with the company. To address this challenge, predictive analytics tools have been increasingly incorporated into recruitment automation software platforms. Predictive analysis tools offer many features, including:
- Predictive Modeling: Utilizes historical data and algorithms to forecast employee turnover, which can help HR professionals to develop a proactive approach to talent retention.
- Data-Driven Insights: Enables HR managers to identify at-risk employees, facilitating timely interventions to improve engagement and reduce turnover.
- Strategic Planning: Assists in aligning workforce planning with business goals, ensuring a stable and high-performing team.
Incorporate predictive analytics into your HR strategy to identify potential turnover risks early. This allows for timely interventions and can help foster a more engaged and stable workforce.
Automated Remote Hiring Processes
Although remote work has become fairly commonplace in recent years, the remote hiring process still presents its challenges, such as limited personal connections and technical difficulties. Automated remote hiring processes, when combined with recruitment automation software, can offer several benefits, including:
- Virtual Engagement: Incorporates tools like virtual interviews and online assessments, enabling effective candidate evaluation regardless of location.
- Digital Onboarding: Streamlines the integration of new hires into the organization, even in remote settings.
You can leverage automated remote hiring processes to not only adapt to remote work models but also to expand your talent search globally, ensuring a diverse and skilled workforce.
Integration with Employee Development Tools
Integration of recruitment software with employee development tools is another growing trend. This integration allows seamless transition of new hires into development programs, aligning with the need for performance enhancement and talent development. Connecting recruitment directly to employee development particularly helps in building long-lasting organizations by not only acquiring talent, but also nurturing and developing it from the onset.
These emerging trends in recruitment automation software offer powerful solutions to some of the most pressing challenges faced by HR professionals today. By embracing AI-driven sourcing, predictive analytics, remote hiring automation, and integration with development tools, you can significantly enhance you recruitment strategies.
Recruitment Automation Software: Frequently Asked Questions
Want to learn more about recruitment automation software? Here are some of the things people ask about this topic:
What portions of the recruitment process can be automated?
How is artificial intelligence changing the recruitment process?
What are the pros and cons of using AI for recruitment?
Brand your talent acquisition process with recruitment automation software
Employer branding is crucial in today’s online environment. Modern job seekers search for information about their potential employers before accepting an offer, so it’s important to position yourself as a great company to work for. And recruitment automation software can help with that. As Joshua Siler, CEO of HiringThing, says:
“HR professionals save an average of eight hours per week by automating tasks. That’s a full business day. Automating the repetitive, administrative recruitment tasks, like scheduling interviews, can let your team focus on more important aspects of recruitment, like making it candidate-centric and ensuring timely communication. If a candidate feels like the hiring process runs like a well-oiled machine, they’ll assume that’s how your company runs. This leaves you to tackle more mission-critical items.
[...] According to Indeed, 77% of job applicants receive no communication from an organization after applying for an open position. This is incredibly harmful to an employer's brand. Ensuring consistent communication with every job candidate so that they feel seen, even if they aren’t moving on in the process, is incredibly valuable.
Additionally, you want the tone of the communications you send to align with the brand you’ve worked so hard to cultivate. Don’t do a copy-and-paste job here. Spend time crafting the messages you send and imbuing the messaging with your company's brand, voice and values.”
Other Resources
To help you streamline your recruiting processes even further, take a look at these other related resources too:
- Best Recruiting CRM Software for Engaging Talent
- HR Automation: What Is It and How Can It Benefit Your Organization?
- Best Interview Scheduling Software for Hiring Teams
- How to Approach Hiring & Recruitment When You Don’t Have HR (a podcast)
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