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10 Best Recruitment Automation Software for Hiring in 2023

Best Recruitment Automation Software Shortlist

Here’s the shortlist of the best recruitment automation software systems that I’ll cover in this article, with detailed summaries below:

  1. 1. ClearCompany — Best recruitment automation software for frictionless recruitment experiences
  2. 2. Teamtailor — Best recruitment automation software for interactive career sites
  3. 3. Recruit CRM — Best for its robust applicant tracking system
  4. 4. Manatal — Best recruitment automation software for candidate recommendations
  5. 5. myInterview — Best for automatically screening candidates using recorded video interviews
  6. 6. SmartRecruiters — Best recruitment automation software for AI-driven candidate screening
  7. 7. SeekOut — Best recruitment automation software for healthcare companies
  8. 8. Fountain — Best recruitment automation software for high-volume hiring
  9. 9. Jobvite — Best recruitment automation software for requisition management
  10. 10. Sense — Best recruitment automation software for candidate engagement

The best recruitment automation software helps hiring teams identify top candidates and simplify their talent acquisition processes. These software solutions have transformed the way organizations attract, assess, and onboard new employees, making them essential for effective and agile recruitment teams. 

With an emphasis on user-friendliness and advanced functionality, recruitment automation software will enable your organization to reduce unconscious bias and build a high-quality workforce. 

Read my review to discover the top recruitment automation tools you can use today. My review includes screenshots and descriptions of each solution, so you can get a clear idea of what the software does best and see its user interface. I’ve also included a comparison chart so you can spot the right tool for your company’s needs with ease. 

If you have general questions about how recruitment automation software works, or how to pick the best option for your organization, take a look at my FAQ section below. Or, if you’re curious how I prepared this list, see How I Selected the Best Recruitment Automation Software below.

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Overviews of the 10 Best Recruitment Automation Software

Here’s a brief description of each recruitment automation software that showcases their noteworthy features, and some pros & cons. I’ve also included screenshots to give you a snapshot of their user interface too.

1

ClearCompany

Best recruitment automation software for frictionless recruitment experiences

ClearCompany is a recruitment automation software that has been designed to simplify the complex hiring process and won awards because of its applicant tracking system.

Why I picked ClearCompany: You can automate the hiring process, from posting job ads to sending offer letters. The tool lets you post job listings on major job boards such as Indeed, LinkedIn, and Glassdoor. Then, its applicant tracking system offers background checks and onboarding services that combine text, video, and interview scheduling options. The software has analytics and reporting capabilities, allowing you to track and analyze your recruitment campaigns' performance, identify improvement areas, and optimize hiring strategies.

ClearCompany's automations make your hiring process more efficient. For example, you can leverage AI to create accurate job descriptions that make clear what you are looking for and increases your chances of attracting top talent. Once people start applying, you can communicate with all candidates directly from the application environment, cutting down on candidates lost in email inboxes. ClearCompany's employee referral feature promotes an efficient method of candidate sourcing by incentivizing workers to suggest their qualified mates for positions through personalized links and conveniently shareable communications.

ClearCompany Standout Features & Integrations

Features include applicant tracking software, workforce planning and people analytics, performance management, virtual onboarding packets, e-signature approvals, and HR document management.

Integrations include absorb, ADP, BambooHR, BountyJobs, Ceridian, Checkr, DocuFree, erin, and HireRight.


This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.6 247

Free demo available

Pricing upon request

2

Teamtailor

Best recruitment automation software for interactive career sites

Teamtailor is a recruitment solution that helps companies of all sizes attract better candidates with interactive career sites. 

Why I picked Teamtailor: Teamtailor helps you showcase your brand in the best possible way. The software enables you to build an interactive career site so you can offer job seekers all the information they need to make a decision. This includes data about your open positions, testimonials from team members and leadership, information about the company culture, and more. The solution also integrates with your social media platforms, making it easy to share and advertise your job openings. 

Teamtailor helps you automate tedious or repetitive tasks. The platform enables you to set up your hiring funnels with ease, allowing you to customize the number of stages a candidate goes through, including questionnaires, interview scheduling, and video interviewing.  

Teamtailor Standout Features and Integrations

Features include email campaigns, a drag-and-drop campaign builder, customized workflows, candidate NPS surveys, automated talent pools, employer branding, a career site, lead pages, and recruitment analytics. 

Integrations include Adobe Sign, Appogee, CodeScreen, GreatPeople, Pipplet, Refensa, Sesame HR, Thrive, Wintrgarden, Zmash, and others. 

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.4 14

14-day free trial + free demo

Pricing upon request

Pros

  • Great analytics
  • Automated funnels reduce your time to hire
  • Clean user interface

Cons

  • Candidate surveys don’t have a free text answer option
  • No option to bulk-manage CVs
3

Recruit CRM

Best for its robust applicant tracking system

Recruit CRM is a cloud-based recruitment automation software that helps companies manage their candidate databases, streamline recruitment processes, and enhance talent acquisition strategies. Its user-friendly interface allows recruiters to sort, filter, and view applications based on unique criteria set by the company.

Why I picked Recruit CRM: Recruit CRM is one of the highest-rated agency recruitment software tools, with multiple features designed to make recruiting easy. Their applicant tracking system ensures that you never have to do data entry while adding or updating existing candidates. You can source applicants directly from LinkedIn and visualize your pipeline. The CRM helps you manage clients, opportunities, and follow-ups.

Their dashboard and reports give you insights into every aspect of performance, so you make informed, data-driven decisions. You can generate reports to track team performance and learn about the effort-to-revenue ratio for each client. 

Recruit CRM Standout Features and Integrations

Features include an AI-powered resume parser, advanced search, hotlists, bulk email, Kanban boards, resume parsing, notes, and candidate history. 

Integrations are available to a wide range of applications through Zapier.


This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7 33

14-day free trial

From $50/user/month

Pros

  • CRM/ATS integration
  • Database can be customized
  • Useful Chrome extension

Cons

  • Can be slow
  • No chatbot
4

Manatal

Best recruitment automation software for candidate recommendations

Manatal is a recruitment automation software that helps organizations fill their open positions with AI candidate recommendations 

Why I picked Manatal: Manatal scans your job descriptions and extracts the skills and requirements your new employees should have. Based on this information, the solution’s AI cross-references your talent pool to identify the top candidates for each job and gives you tailored recommendations. 

Manatal highlights the individual’s academic background, skills, work experience, and more, and then helps you sift through candidate profiles with filters so you can create shortlists. The software offers rough estimates of how much each candidate earns and their compensation expectations so you can optimize your offers. 

Manatal Standout Features and Integrations

Features include job requisitions, candidate profiles, pipeline management, applicant tracking, CV parsing, mobile applications, mass emailing, career page, and bulk CV uploads. 

Integrations include Career Builder, Facebook, Google Calendar, Indeed, LinkedIn, Microsoft Outlook, Seek, WeChat, WhatsApp, ZipRecruiter, and others. 

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.9 169

14-day free trial

From $15/user/month

Pros

  • The Kanban board enables you to see the status of each open position with ease
  • Allows you to create an unlimited number of multi-stage recruitment pipelines
  • Easy to generate detailed reports on your hiring efforts

Cons

  • Career pages can’t be translated into multiple languages
  • Archived candidate profiles cannot be unarchived in the same search sequence
5

myInterview

Best for automatically screening candidates using recorded video interviews

myInterview is a cloud-based video interviewing platform that helps HR departments, recruiters, and hiring managers save time by automating the candidate screening process.

Why I picked myInterview: Their video interviewing feature eliminates the need to schedule phone screenings and face-to-face interviews, saving recruiters lots of time and resources. Instead, recruiters can send an invitation email to candidates, asking them to log in and respond to pre-recorded interview questions that can be customized for each open position.

The platform's machine learning algorithm helps HR professionals filter out unqualified candidates and prioritize the top applicants. Their automated shortlisting feature analyzes the candidate video responses using a searchable word cloud to identify details that match your job criteria.

myInterview also offers insightful candidate analytics that aggregate candidate responses, the duration of interviews, and other key metrics to assist in the selection process. The data-driven aspect of this feature ensures that your hiring decisions are skill-based and free of unconscious bias, leading to a more diverse candidate pool to draw talent from.

myInterview Standout Features and Integrations

Other features include collaborating hiring tools, team member assignments, voice-to-text transcription, candidate ranking using machine learning, numerous templates, and culture fit tools.

Integrations are available with applicant tracking systems, though specific systems are not noted. However, they also have an API to support custom integrations as well.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.8 80

Free demo + free plan available

From $129/month (5 active jobs)

Pros

  • Automations speed up the 1st and 2nd stage screening processes immensely
  • Fully GDPR compliant
  • Personalized video introductions create a positive candidate experience

Cons

  • Many advanced features are reserved for their top-level package only
  • Could use more native integrations
6

SmartRecruiters

Best recruitment automation software for AI-driven candidate screening

SmartRecruiters is a recruitment automation software that enables companies to speed up their hiring efforts by pre-screening candidates with AI.  

Why I picked SmartRecruiters: SmartRecruiters makes it easier to identify top talent and make data-backed hiring decisions. The solution’s AI filters candidates based on your specifications and highlights individuals who match your criteria. The AI also creates in-depth insights and assigns match scores to their profiles so you can spot qualified candidates. 

SmartRecruiters also helps you optimize your hiring process. The platform enables you to create multi-step automated sequences to manually screen candidates, check their referrals, invite them to interviews, and make offers. You can build automated email sequences to nurture your leads and create a positive candidate experience. 

SmartRecruiters Standout Features and Integrations

Features include pipeline management, AI talent sourcing, candidate nurturing, recruitment advertising, a talent pool, and reporting and analytics. 

Integrations include AmazingHiring, Attract.ai, CV Catcher, Employeereferrals, Gem, JobTarget, LinkedIn Recruiter, Paradox, Seek, Totaljobs, and others. 

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.3 437

Free demo available

Pricing upon request

Pros

  • Creates comprehensive candidate profiles
  • Powerful AI feature that helps you save time
  • Requires minimal training to master

Cons

  • Limited candidate communication template library
  • Reports dashboard could be more detailed
7

SeekOut

Best recruitment automation software for healthcare companies

SeekOut is a recruitment automation platform that helps healthcare companies recruit the right candidates by providing access to a database of over 31 million healthcare profiles. 

Why I picked SeekOut: SeekOut has a database of over 31 million licensed medical providers and doctors, which the company claims is the largest healthcare-focused database in the United States. The software enables you to find the right candidates with over 100 filters, including diversity, specialty, licensing, and candidate experience filters. 

SeekOut combines the public data of potential candidates with specific healthcare data to create robust candidate profiles. This enables hiring teams to fill their talent pool with qualified people, including international nurses or specialists who have taken a break from their profession that might otherwise be overlooked. 

SeekOut Standout Features and Integrations

Features include AI talent search, diversity hiring, a boolean search, talent analytics, talent rediscovery, a Chrome extension, internal talent management, and pipeline management. 

Integrations include Ascendify, Ashby, Crelate, Gem, Greenhouse, iCIMS, IQTalent, JobDiva, Lever, SAP SuccessFactors, and others.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.5 414

14-day free trial + free demo

Pricing upon request

Pros

  • Allows you to save search strings and create custom filters
  • Proactive support team
  • Power filters speed up your talent acquisition process

Cons

  • UI can be a little clunky when performing detailed searches
  • Has a learning curve
8

Fountain

Best recruitment automation software for high-volume hiring

Fountain is a recruitment automation software that helps companies create automated workflows to find, screen, and interview potential employees in bulk. 

Why I picked Fountain: Fountain automates every step of your hiring process. The software allows each hiring manager to create different workflows, so they can fill multiple job openings without difficulty. Fountain enables you to move multiple candidates through your hiring stages at once, making it ideal for high-volume hiring. 

Fountain has a clean interface that’s easy to navigate. The process of customizing your automated workflows is intuitive and you can let the platform take care of as many hiring stages as you want, including sending the job seekers emails and text messages to schedule or remind them of interviews. 

Fountain Standout Features and Integrations

Features include automatic screening, candidate management, candidate assessments, credential verification, onboarding automation, talent management, and mobile-friendly job applications. 

Integrations include Accurate Background, ADP Workforce, BambooHR, Bluemark, Branch, Certn, Checkr, Greenhouse, UKG, Workday, and others. 

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.1 81

Free demo available

Pricing upon request

Pros

  • Creates a database for all your candidate data
  • Allows you to run A/B tests to optimize your pipelines
  • Makes it easy to create custom automations

Cons

  • Platform loads slowly when processing large datasets
  • Analytics could be more detailed
9

Jobvite

Best recruitment automation software for requisition management

Jobvite is a recruitment automation solution that helps hiring teams keep track of their job requisitions. 

Why I picked Jobvite: Jobvite is ideal for medium and large organizations with hiring processes that require multiple approvals. The software enables talent acquisition specialists to keep tabs on their candidates by attributing a status to each candidate. The hiring team can see the status of all candidates in their dashboards, so they can submit their evaluations at the right time. 

Jobvite also makes attracting the right candidates easier. The platform enables you to segment your talent pool into multiple audiences and create personalized campaigns for each audience. You can run A/B tests to optimize your campaigns and get real-time insights into their performance. 

Jobvite Standout Features and Integrations

Features include text messaging, chatbots, a candidate CRM, diversity hiring, recruitment marketing, employee referrals, career site, onboarding, and video screening. 

Integrations include Accurate Background, ADP Marketplace, Bryq, Censia, eSkill, Glassdoor, Indeed, LinkedIn Recruiter, UKG, ZipRecruiter, and others. 

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4 487

Free demo available

Pricing upon request

Pros

  • Enables you to organize hiring events
  • Keeps track of all your candidate interactions
  • Easy to use by acquisition specialists and candidates alike

Cons

  • User interface seems complicated and clunky at times
  • Offer letters could support more customization
10

Sense

Best recruitment automation software for candidate engagement

Sense is a recruitment automation tool that helps businesses keep their candidates engaged with branded communications. 

Why I picked Sense: Sense helps you build branded communication campaigns with a drag-and-drop editor. The software allows you to include custom triggers in your automated workflows so you can ensure that your emails or text messages are delivered only after the candidates take certain actions. 

Sense also enables you to track your candidates’ activity and engagement in real time. The tool’s analytics make it easy to spot engagement trends and potential roadblocks so you can optimize your campaigns for maximum impact. 

Sense Standout Features and Integrations

Features include an AI chatbot, text messaging, pipeline management, pre-screening, referrals management, recruitment marketing, and gamification. 

Integrations include ADP Workforce, Avature, Brightmove, Bubb.io, Checkr, Greenhouse, Taleo, SAPSuccessfactors, Salesforce, TargetRecruit, and others. 

Free demo available

Pricing upon request

Pros

  • Creates records of all your candidate communications
  • Allows you to build custom communication templates
  • Top-notch interview scheduling feature

Cons

  • Mass emails may end up in the receiver’s spam folder
  • Mass text messages are limited to 140 characters

The 10 Best Recruitment Automation Software Comparison Chart

Here’s a comparison chart that summarizes basic details about each of my top recruitment automation software selections. You can view pricing details and the availability of free trials or demos side-by-side to help you find the best software for your budget and business needs.

Tool Free Option Price
1
ClearCompany

Best recruitment automation software for frictionless recruitment experiences

Free demo available

Pricing upon request Visit Website
2
Teamtailor

Best recruitment automation software for interactive career sites

14-day free trial + free demo

Pricing upon request Visit Website
3
Recruit CRM

Best for its robust applicant tracking system

14-day free trial

From $50/user/month Visit Website
4
Manatal

Best recruitment automation software for candidate recommendations

14-day free trial

From $15/user/month Visit Website
5
myInterview

Best for automatically screening candidates using recorded video interviews

Free demo + free plan available

From $129/month (5 active jobs) Visit Website
6
SmartRecruiters

Best recruitment automation software for AI-driven candidate screening

Free demo available

Pricing upon request Visit Website
7
SeekOut

Best recruitment automation software for healthcare companies

14-day free trial + free demo

Pricing upon request Visit Website
8
Fountain

Best recruitment automation software for high-volume hiring

Free demo available

Pricing upon request Visit Website
9
Jobvite

Best recruitment automation software for requisition management

Free demo available

Pricing upon request Visit Website
10
Sense

Best recruitment automation software for candidate engagement

Free demo available

Pricing upon request Visit Website

Other Options

Here are a few more worthwhile options that didn’t make the best recruitment automation software list:

  1. Fetcher

    Best recruitment automation software for AI candidate sourcing

  2. Gem

    Best recruitment automation software for customizable hiring sequences

  3. Paradox

    Best recruitment automation software for mobile-first hiring processes

  4. hireEZ

    Best recruitment automation software for startup

  5. Zoho Recruit

    Best recruitment automation software for recruitment marketing

  6. Yello

    Best recruitment automation software for easy candidate evaluations

  7. iCIMS

    Best recruitment automation software for AI recruitment insights

  8. Hirebee

    Best recruitment automation software for workflow management

  9. Toggl Hire

    Best recruitment automation software for pre-built assessment templates

  10. GoHire

    Best recruitment automation software for superior candidate experiences

How I Selected the Best Recruitment Automation Software

Perhaps you're wondering how I selected the best recruitment automation software for this list? To build this top 10 list, I evaluated and compared a wide range of recruitment software with positive user ratings and customizable automations and workflows.

After determining my long list of top choices, I further honed my list by using the selection criteria below to see how each platform stacked up against the next one. I also drew on my years of HR and recruiting experience to pinpoint the features that add a lot of value.

Selection Criteria

Here’s a short summary of the main selection and evaluation criteria I used to develop my list of the best recruitment automation software for this article:

Ease of use 

Creating and managing recruitment pipelines doesn’t have to be difficult. I selected solutions that enable you to set up your first pipelines in minutes so you can find the right candidates for your job openings with ease. 

Robust candidate profiles 

Today’s job seekers have accounts on multiple platforms, so it can be difficult to get an accurate view of their academic background and work experience. I selected solutions that compile all the information they find online about candidates to create detailed profiles, so you can identify top matches without any problems. 

Advanced automations

Automating repetitive tasks is the norm nowadays, but that’s not the main purpose of a recruitment automation tool. I chose solutions that enable you to speed up your recruitment process with the help of advanced automations, such as automated talent sourcing or AI recommendations. 

Software integrations 

Hiring teams use dozens of software solutions every day. I selected tools that integrate with popular solutions so you can make the most out of your tech stack. 

Pricing

Most recruitment automation software providers offer custom pricing upon request. However, I found some ballpark prices on specialty forums and included software that offers good value so you can get a nice return on your investment. 

Recruitment Automation Software: Frequently Asked Questions

Want to learn more about recruitment automation software? Here are some of the things people ask about this topic:

Brand your talent acquisition process with recruitment automation software 

Employer branding is crucial in today’s online environment. Modern job seekers search for information about their potential employers before accepting an offer, so it’s important to position yourself as a great company to work for. And recruitment automation software can help with that. As Joshua Siler, CEO of HiringThing, says

HR professionals save an average of eight hours per week by automating tasks. That’s a full business day. Automating the repetitive, administrative recruitment tasks, like scheduling interviews, can let your team focus on more important aspects of recruitment, like making it candidate-centric and ensuring timely communication. If a candidate feels like the hiring process runs like a well-oiled machine, they’ll assume that’s how your company runs. This leaves you to tackle more mission-critical items. 

[...] According to Indeed, 77% of job applicants receive no communication from an organization after applying for an open position. This is incredibly harmful to an employer's brand. Ensuring consistent communication with every job candidate so that they feel seen, even if they aren’t moving on in the process, is incredibly valuable.

Additionally, you want the tone of the communications you send to align with the brand you’ve worked so hard to cultivate. Don’t do a copy-and-paste job here. Spend time crafting the messages you send and imbuing the messaging with your company's brand, voice and values.” 

Other Resources

To help you streamline your recruiting processes even further, take a look at these other related resources too: 

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By Kim Behnke

Kim Behnke is an HR Tool Expert & Writer for People Managing People. She draws on her 9 years of human resources experience and her keen eye for systematic processes to support her analyses of the top HR tools on the market. She is passionate about maximizing efficiencies and streamlining workflows to ensure internal systems run smoothly. Kim's HR experience includes recruitment, onboarding, performance management, training and development, policy development and enforcement, and HR analytics. She also has degrees in psychology, writing, publishing, and technical communication. When away from her desk, she can usually be found outside tending to her ever-expanding garden.