With so many cloud recruitment software available, figuring out which is right for you is tough. You know you want an easily accessible system for posting jobs, tracking and screening candidates, and scheduling interviews, and you need to move quickly before the best candidates move on, but you need to figure out which tool is best. In this article, I'll help you make your choice easy by sharing my insights on the best cloud recruitment software based on my personal experience dealing with large volumes of candidate applications.
What is Cloud Recruitment Software?
Cloud recruitment software is a web-based application that allows companies to manage all phases of their recruitment process online, from posting jobs to sorting applicants, comparing their skills, scheduling interviews, completing reference checks, and more. Typically, they're hosted on a remote server and accessed through a web browser through desktop or mobile devices.
Cloud recruiting software helps recruiting teams work together more efficiently and effectively through a combination of features such as resume parsing, skill comparisons, workflow automation, and collaboration tools. These features work together to support better data-driven decision-making, simultaneously improving your hiring outcomes and offering a better candidate experience.
Manatal is an AI-powered recruitment software tool that aims to help human resources teams, recruiting firms, and headhunters source and hire candidates faster.
Why I picked Manatal: Using the drag-and-drop interface, you can customize your recruitment pipeline based on your internal process. Kanban boards give you an overview of your recruitment process in a single view. You can share your job openings on local, global, and specialized job sites and manage all your sponsored job campaigns from a single platform.
The artificial intelligence engine simplifies the process by suggesting the best candidates while automating redundant tasks. You can score candidates’ profiles based on job requirements, facilitating better screening. Profiles can also be enriched with LinkedIn and other social media data for improved matching recommendations.
Manatal Standout Features and Integrations
Features include candidate enrichment, resume parsing, resume indexation, AI recommendations, applicant tracking software, custom pipelines, and a mobile app.
Integrations include Codility, Gmail, Google Calendar, Indeed, LinkedIn, Mailchimp, Meta for Business, Microsoft 365, Microsoft Outlook, and Microsoft Power BI.
- Customizable templates
- AI recommendations
- LinkedIn sourcing
- Filtering could be improved
- No way to customize the home page
TalentReef's cloud-based recruitment software is designed to streamline all elements of the hiring process, from sourcing and screening candidates, to sending out offers and onboarding new hires.
Why I picked TalentReef: I included TalentReef in this list because of their unique focus on sourcing candidates to fill hourly positions. This makes their software particularly well-suited for sourcing talent for businesses in the service industry, such as restaurants, retail stores, and other hourly employers that frequently hire new staff in bulk.
TalentReef Standout Features and Integrations
There are several standout features that help TalentReef users create a positive candidate experience. These include their conversational AI chatbot, a text-to-apply feature, two-way texting abilities, and social recruiting tools. Recruiters can also save a lot of time by using their campaign communication features to create templated email and SMS communications for candidate interactions, allowing them to stay in touch with high volumes of candidates at scale.
Another plus worth highlighting is their interview scheduling automation. By allowing candidates to pick a time that works for them, you'll reduce the likelihood of no-shows or last-minute cancellations, and eliminate the need for back-and-forth phone tag to find a time that works.
Integrations are available with payroll systems, candidate assessment tools, background check providers, and learning management systems, though individual platforms are not specified.
- Automatically ranks candidates
- Includes mobile-friendly features
- Purpose built for staffing hourly positions
- Pricing details are not transparent
- No free trial available
Built for staffing agencies, Recruit CRM aims to offer a single solution to manage, automate, and generate a higher return on investment while recruiting for a wide range of positions.
Why I picked Recruit CRM: Recruit CRM is one of the highest-rated agency recruitment software tools, with multiple features designed to make recruiting easy. Their applicant tracking system ensures that you never have to do data entry while adding or updating existing candidates. You can source applicants directly from LinkedIn and visualize your pipeline. The CRM helps you manage clients, opportunities, and follow-ups.
Their dashboard and reports give you insights into every aspect of performance, so you make informed, data-driven decisions. You can generate reports to track team performance and learn about the effort-to-revenue ratio for each client.
Recruit CRM Standout Features and Integrations
Features include an AI-powered resume parser, advanced search, hotlists, bulk email, Kanban boards, resume parsing, notes, and candidate history.
Integrations are available to a wide range of applications through Zapier.
- CRM/ATS integration
- Database can be tailored
- Useful Chrome extension
- No chatbot
- Can be slow
Pinpoint is a cloud recruitment software solution that automates time-consuming manual processes, so recruiters can focus on finding and evaluating top talent.
Why I picked Pinpoint: This tool includes a job requisition management system for creating, tracking, and approving job requisitions. You can create talent pools to fill vacancies faster or schedule interviews without the back and forth of emails. You get all the information you need about each candidate, all in one place, while candidate information keeps everyone up-to-date.
The blind recruiting option anonymizes job applications to reduce bias, and candidate scorecards make it easier to choose the right person to hire. You can generate offers and send them directly to candidates, managing each step of the process from one location. Recruitment workflows can be customized to match how your team operates.
Pinpoint Standout Features and Integrations
Features include automated social recruiting, customizable application forms, hiring workflows, branded communications, and automated interview scheduling.
Integrations include Bryq, Cappfinity, Certn, Checkr, CSI, Docusign, Jotform, RefNow, Sterling, and Verified First.
- Feature-rich tools
- Multiple privacy levels
- Helpful dashboards
- Tricky to set up
- Confusing navigation
ClearCompany is a cloud-based talent maximization system that's designed to help businesses manage their entire recruitment process, from candidate sourcing to onboarding. In addition, their remaining modules — including performance management, goal-setting, and employee engagement — help HR teams support their employees across the full employee lifecycle.
Why I picked ClearCompany: I appreciate the many time-saving automations their platform includes, such as interview scheduling workflows, and the ability to expedite the candidate communications process via automated emails or pre-built text recruiting campaigns. When combined, these features can help hiring teams accelerate their hiring process and identify top talent faster.
ClearCompany Standout Features and Integrations
Standout features for ClearCompany include mobile-friendly interview packages, numerous job board integrations, AI-assisted job descriptions, pre-built recruiting report templates that track all the key data points you'd expect (candidate demographics, pipeline sources, time to hire, etc.), and an additional full-service background checking option.
Integrations are available with numerous skill assessment platforms, background-checking tools, payroll systems, and benefits providers. Key systems to note include ADP, BambooHR, Ceridian, Checkr, eSkill, Office 365, Okta, OneLogin, Paychex, Paylocity, UKG Pro, and others.
- Has mobile-friendly features including text-to-apply and bulk texting
- Easy to connect hired candidates into onboarding workflows
- Supports background checks in 180 countries
- User interface is a little bit dated
- Video interviewing capabilities are not native (though available through integrations)
Unnanu Hire is a cutting-edge AI-powered hiring platform that streamlines and optimizes the recruitment process for businesses, helping them find the right talent efficiently and effectively.
Why I picked Unnanu Hire: Unnanu Hire utilizes advanced AI algorithms to score resumes and job applicants, revolutionizing the traditional hiring process. By leveraging natural language processing (NLP) and machine learning techniques, the platform can efficiently analyze and extract key information from resumes, such as relevant skills, work experience, and educational background. The AI scoring system then matches this data with the specific job requirements, creating a comprehensive evaluation of each applicant's suitability for the role.
Additionally, the AI-powered platform can learn and adapt over time, continuously improving its scoring accuracy based on feedback and successful candidate outcomes, ultimately enabling businesses to identify the most qualified candidates swiftly and accurately.
Unnanu Hire Standout Features & Integrations
Features include search & filter, calendar integrations with Google and Microsoft, virtual interviews, negotiating and extending offers, onboarding, mass email distribution, AI-powered resume scoring, unlimited job postings, and a talent database.
Integrations include Google and Outlook calendars.
- Free plan with unlimited job postings
- Mass email response distribution
- Can come with a pre-populated talent database
- AI evaluations cost extra
- Limited customer support on lower plans
Workable is one of the most popular recruitment software platforms, offering advanced features to simplify hiring.
Why I picked Workable: Thousands of companies use this tool to find and attract good-quality candidates. The software facilitates posting to hundreds of job sites with one click, and includes an AI-powered candidate sourcing feature. Hiring team members can collaborate to evaluate applicants, gather feedback, and decide on the right hire.
Workable automates manual tasks and processes such as scheduling interviews and obtaining approvals. The platform is ISO-certified, so you can be sure your candidate data is in safe hands. Assisted onboarding gets you up to speed quickly, while the mobile app makes it easy to recruit from anywhere.
Workable Standout Features and Integrations
Features include an activity dashboard, feedback, controls & permissions, applicant tracking, approval management, and attendance tracking.
Integrations include Google Calendar, Enboarder, Humans, LinkedIn, Microsoft Teams, Paylocity, Personio, TestGorilla, Vericon, and Yardstik.
- Tracking candidates by email ID
- Easy to organize interviews
- Single-click job posting
- Email is unreliable
- Needs better candidate tracking
SmartRecruiters offers candidate information delivered on-demand from a modern and secure cloud platform, so you can recruit the best talent anytime, anywhere.
Why I picked SmartRecruiters: Now you can meet recruiting demands worldwide using SmartRecruiters’ scalable architecture. You can access data in seconds, stay compliant with local data storage regulations, and get fast, reliable system performance. The recruitment system also offers ISO 27001-certified data handling and management practices, advanced data encryption, and strict privacy controls.
To ensure sustainable hiring, SmartRecruiters offers an agile platform that’s responsive to industry shifts and market trends. Robust new functionality is delivered regularly, eliminating the need to control software versions or releases. You can also provide feedback to influence the product roadmap.
SmartRecruiters Standout Features and Integrations
Features include an activity dashboard, notifications, a calendar sync, applicant tracking, background screening, assessment management, and CRM capabilities.
Integrations include Facebook, JobTarget, OneModel, Recruiting.com, Seek, SourceWhale, Tableau, TalentHub, Trustcruit, and ZapInfo.
- Extensive integrations marketplace
- Free posting to multiple job boards
- Great candidate experience
- Can’t upload files to a job pipeline
- Can be overwhelming
iCIMS offers a talent management solution that includes a full range of recruitment software tools. These are specifically designed to help you attract, engage, hire, and promote the best employees the world has to offer.
Why I picked iCIMS: iCIMS is a best-in-class recruitment tool, offering everything your organization needs to manage talent effectively. It includes an application tracking system powered by advanced AI and backed with analytics. You can also use it to create employer-branded career sites, manage candidate relationships, and build a robust talent pipeline.
Thanks to the iCIMS opportunity marketplace, you can also proactively engage, retain and develop new hires. You can showcase mobility stories and inspire teams with employee-generated video. Plus, you can recruit at scale with employee-targeted email and text campaigns or alert employees to open roles that match their interests, skills, and experience
iCIMS Standout Features and Integrations
Features include an applicant tracking system, career sites, candidate relationship management, a digital assistant, employee onboarding, marketing automation, an opportunity marketplace, and skill surveys.
Integrations include Appcast, Broadbean, Digi-Me, JobTarget, LinkedIn, Rakuna, Recruitology, TalentCircles, ViziRecruiter, and Worqdrive.
- Bulk printing capabilities
- All-in-one solution
- Tracks candidates at every step
- No auto progression
- Navigation is not intuitive
Jobvite is a talent acquisition suite that helps you get the right results across the entire recruitment lifecycle.
Why I picked Jobvite: Jobvite boosts the recruiting capacity of your team through intelligent automation, helping recruiters find candidates with a single click. Data-driven insights throughout the funnel reduce roadblocks and streamline hiring.
Robust employer branding ensures that your corporate values are fully represented throughout the hiring process. You can create a customizable career page that showcases who your company is, and who would be a good fit to work there.
Intelligent sourcing automatically locates, engages, and activates qualified candidates to save time and effort. The software supports team collaboration and integrates readily with your existing communication tools.
Jobvite Standout Features and Integrations
Features include employer branding, recruitment marketing, applicant management, onboarding, employee referrals, internal mobility, and advanced analytics.
Integrations include ADP, BambooHR, Bryq, Glassdoor, Indeed, LinkedIn, Namely, Outmatch, TalentHub, and ZipRecruiter.
- Fast loading
- Lots of training content
- Excellent reporting
- No search capability
- Can’t add links to emails
Best cloud recruitment software for rapid hiring
14-day free trial
Best cloud-based recruitment software for hiring hourly workers
Free demo available
|Pricing upon request||Website|
Best cloud recruitment software for recruitment agencies
14-day free trial
Best cloud recruitment software for automating routine tasks
Free demo available
|From $600/month (paid annually)||Website|
Best for time-saving automations and mobile recruiting
Free demo available
|Pricing upon request||Website|
Best cloud recruitment software for AI-powered candidate scoring
Free plan available
|From $99/2 users/month||Website|
Best cloud recruitment software for ISO-certified data security
15-day free trial + free demo
Best cloud recruitment software for sustainable hiring
Free demo available
|Pricing upon request||Website|
Best cloud recruitment software for an opportunity marketplace
Free demo available
|Pricing upon request||Website|
Best cloud recruitment software for robust employer branding
Free demo available
|Pricing upon request||Website|
Here are a few more worthwhile options that didn’t make the best cloud recruitment software list:
Best cloud recruitment software for a central recruitment hub
- Trakstar Hire
Best cloud recruitment software for web-based applicant tracking
- Zoho Recruit
Best cloud recruitment software for remote hiring
Best cloud recruitment software for a fully-integrated ATS & CRM
Best cloud recruitment software for wide candidate reach
Best recruiting software for customized recruiting funnels
Best cloud recruitment software for managing the full talent acquisition funnel
Best cloud recruitment software for collaborative hiring
Best cloud recruitment software for resume screening
Best cloud recruitment software for a customizable ATS
How I Selected the Best Cloud Recruitment Software
In case you’re wondering how I selected the best cloud recruitment software for this list, here’s my methodology. To build out the list, I evaluated and compared all the cloud-based recruiting software I could find with positive user ratings.
Then I narrowed down my selection by using the criteria outlined below, to see how the various tools compared. Plus, I drew on my general knowledge of the recruitment SaaS market to inform my decision.
Here’s a short summary of the main selection and evaluation criteria I used to develop my list of the best cloud recruitment software for this article:
I selected software that offers the functionality to meet any organization's specific needs. Some features I considered include resume parsing, job posting, automated candidate communication, interview scheduling, and data analytics & reporting.
I evaluated the user experience of the software to determine if it is easy to use and intuitive. This helps ensure the software will be well-adopted by recruiters and used effectively.
I looked for software with robust security measures to protect sensitive data, such as candidate information, from cyber threats. These may include data encryption, two-factor authentication, and access controls.
I considered each software system's ability to integrate with other tools, such as HR management tools, payroll systems, or scheduling software. Native integrations streamline workflows and help to avoid data duplication.
I considered the pricing structure of the software, including any upfront costs, ongoing fees, and add-on features. Any solution should provide value that makes sense for your recruitment budget while meeting your organization's needs.
Cloud Recruitment Software Trends for 2024
Staying aware of the latest trends in cloud recruitment software is crucial for HR representatives to effectively navigate the increasingly oversaturated and over-competitive talent acquisition process. By staying informed about these trends, recruiters can leverage innovative technologies and strategies to optimize their processes, attract top talent, and gain a competitive edge in the market. Additionally, staying up-to-date with Cloud-based recruitment software trends enables recruiters to make informed decisions, stay ahead of industry best practices, and drive organizational success through efficient and effective talent acquisition. Here is a list of the five most relevant Cloud recruitment software trends for 2024:
AI-Driven Candidate Screening
Perhaps the most time-consuming and monotonous part of recruitment, candidate screening is still the essential first step to finding the talent you want. Artificial Intelligence (AI) is revolutionizing the way resumes are screened, with the aim of making the process more efficient and less biased. AI algorithms can analyze vast amounts of data to identify the most suitable candidates, saving time and reducing human error. Ultimately, AI screening can reduce time-to-hire and help improve the quality of hires by analyzing data more comprehensively than humanly possible. This is particularly important in tech, healthcare, and finance industries where the demand for specialized skills is high.
Predictive Analytics for Employee Retention
Predictive analytics tackles the challenge of retaining employees by helping to predict turnover rates using the following strategies:
- Data Analysis: Uses historical employee data, as well as employee demographics, performance metrics, and engagement levels, to identify patterns indicating potential turnover.
- Risk Identification: Pattern recognition and data analysis also helps HR professionals spot at-risk employees, enabling early intervention.
Adopting predictive analytics can help HR teams to know when and how to implement proactive retention measures, which can significantly reduce turnover and its associated costs.
Enhanced Remote Interviewing Capabilities
With hybrid and remote working models becoming the norm, Cloud recruitment software is increasingly incorporating advanced tools for remote interviewing. This includes high-definition video conferencing, interactive assessments, and virtual reality environments. This trend allows HR managers to conduct efficient and effective interviews, regardless of geographical boundaries, and can help your team to recruit the best possible talent, no matter where they are located.
Integration with Social Media and Professional Networks
Nowadays, the best talent might not be found on the traditional job boards. Instead, social media is becoming the place to find diverse, high-level talent. As such, ensuring that your Cloud recruitment software integrates with social media can provide several benefits to improve your recruitment process, such as:
- Wider Talent Access: Enables HR professionals to tap into extensive networks on platforms like LinkedIn and Twitter.
- Passive Candidate Engagement: Facilitates connection with candidates who aren't actively job hunting but are potential fits.
- Efficient Sourcing: Streamlines the process of finding and reaching out to suitable candidates, especially in dynamic sectors like tech and finance.
Incorporating this integration into recruitment strategy can vastly improve the scope and efficiency of talent acquisition and, when combined with remote interviewing capabilities, can help you find talent in places that were previously inaccessible.
As businesses grapple with complex employment laws, Cloud recruitment software now includes features for compliance automation. This ensures that hiring processes are legally compliant, reducing the risk of violations and allowing HR professionals to focus on strategic aspects of recruitment rather than risk management strategies. This capability is especially vital for COOs and HR Business Partners who must navigate the intricacies of employment laws.
Embracing these emerging trends in cloud recruitment software can significantly impact how your organization attracts, retains, and manages talent. Adopting these trends will not only help streamline your processes, but can also help ensure that you have access to the widest range of the best possible talent to take your company to the next level.
What main features are included in cloud recruitment software?
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Get the Right People On the Bus
That’s all for this article, folks! But before you go, be sure to sign up for our People Managing People newsletter. That way, we can keep you up-to-date with the latest insights from recruitment experts.
In his book Good to Great, Jim Collins says that great companies “get the right people on the bus, and in the right seats.” Cloud recruitment software has the power to pack your corporate bus with exactly the right people, in precisely the right roles.
So once you pick the optimal tool from this list, you’ll be set to drive your business to new heights of success. Enjoy the ride!