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10 Best Benefits Administration Software For Employees (2022)

The Best Benefit Administration Software List

Here’s a shortlist of the best benefits administrator tools:

  1. Papaya Global

    Modern international workforce management platform including a simple tool to navigate the complex world of global benefits

  2. Deel

    International employee management platform with integrated solutions for global benefits

  3. ADP

    Comprehensive HCM software with integrated benefits management and easy employee self-service

  4. OnPay

    HR management software with benefit deduction costs synced directly to payroll

  5. Peoplekeep

    Solution that allows small businesses to define a monthly benefit allowance that employees personalize as needed

  6. Infor

    Powerful set of cloud-based human capital management software solutions replaces complex processes and systems.

  7. Rippling

    Connects all your benefits to one employee system of record that automates enrolling new hires and entering deductions.

  8. Ascentis

    Full-suite HR technology that lets you add as you need making it perfect for small business employee benefits

  9. Sap SuccessFactors

    Popular employee experience management solutions including role-based dashboards and benefits reporting

  10. Gusto

    Over 3,500 health insurance plans for HR experts to choose from with licensed advisors to help pick the perfect fit for your team

This article will help you quickly compare and evaluate the best benefits administration software and other human resource software programs. 

A company’s benefits program plays a vital role in retaining employees. According to a survey, 78% of employees consider benefits programs as a reason to stay with their current employers. This underscores the important role that an excellent benefits program plays in promoting employee engagement and loyalty. 

As any HR professional knows, a benefits administration system is a critical part of HRIS systems. Proper benefit management is part of good workforce planning as it ensures your workforce stays motivated, healthy, and cared for. If you want to inspire long-term loyalty, a transparent and flexible benefits system is the place to start. 

Benefits administrative software is one of the many types of HRIS systems. It covers a lot of ground, like providing a helpful employee benefits dashboard or assisting with different kinds of benefits tracking.

In this post, I’ll share with you the advantages of having flexible benefits systems, and I will highlight a few of the best benefit tools that you can add to your stable of HR software.

Below I’ve put together a list of some benefits administration software that HR professionals should check out. 

Employee Benefits Administration FAQ

Still have some questions about benefits administration tools? This FAQ is designed to help. 

What is benefits administration software?

Benefits administration software is a system or series of systems that help HR teams organize employee benefits including but not limited to health and dental benefits, 401(k) retirement plans, and paid time off.

How does benefits admin software compare to benefits administration outsourcing services? 

Benefits administration software differs from benefits outsourcing in several key ways:

  • It requires more administration effort on your part but also keeps all workflow within your company, meaning higher levels of control
  • It may have higher health benefit premiums because you don’t have the leveraging power of a larger conglomerate, however self-lead software tends to be cheaper to license 
  • Compliance and liability falls squarely on your shoulders, whereas outsourcing makes it someone else’s burden to carry 
  • Employing your own benefits admin software means you get to pick your plan and provider, whereas an outsourcing company reserves the right to make changes on a whim 

How does benefits administration software help you set up employee benefit systems? 

Every benefits administration software will have its own way of setting up an employee benefits system, so it’s important to talk to the customer support team for your solution of choice to learn the ins and outs. Typically, benefits administration software will help you evaluate and plan what benefits you want to employ based on your company size, budget, and needs and then will help you implement it, connect it to your payroll, and onboard employees. 

What are alternatives to Paycor payroll?

The Paycor payroll system is pretty popular but there are plenty of alternatives to this benefits administration solution if you need something different; for example, ADP, Infor, or Rippling. Keep reading this article to learn more about these options. 

Employee Benefits Solution Comparison Criteria

What are we looking for when we select employee benefits management systems for review? Here’s a summary of my evaluation criteria: 

  1. User Interface (UI): Is it clean, attractive, and modernized? Does the navigation make sense and is it easy to find what you need?
  2. Usability: Does the company offer good tech support, user support, tutorials, and training? How easy or difficult is the software to learn?
  3. Features & Functionality: 
    • Employee Self-Service Portal (ESS) – Can employees easily and intuitively search and register for benefit plans through a dedicated portal? 
    • Payroll Deductions – Does your benefits software automatically deduct what’s required?
    • Range of Benefits Covered – Does a single software solution cover everything from health and dental benefits, 401K retirement, and more?
    • Built-in Integration with Payroll – If the software doesn’t come with its own payroll features, does it have some way to connect with whatever system you use?
  4. Integrations: Is it easy to connect with other tools? Any pre-built integrations? Does it offer access to an app marketplace? 
  5. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent and flexible?

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Overviews Of The Top 10 Benefits Administration Systems

Here’s a brief description of each of the benefits administration software that is featured on this top 10 list. 

1

Papaya Global

Modern international workforce management platform including a simple tool to navigate the complex world of global benefits

Papaya Global is a cloud-based global workforce management solution that helps HR teams hire, onboard, manage, and pay employees and contractors in 160 countries. You can use their platform to attract and retain the best global talent, while simultaneously creating and managing your global benefit plans withing the same system.

Benefits are a powerful way of attracting and retaining top talent, and Papaya Global is one of the few providers who offer benefits management for a fully global workforce. Their in-house experts will guide you through the complex world of administering benefits in over 160 countries. They’ll help you understand what’s possible, connect with local vendors, and create a package that works for you and your workers.

Papaya Global’s benefits management services cost from $20/employee/month. They also offer a free trial and a free demo.

Free trial + free demo

From $20/employee/month

2

Deel

International employee management platform with integrated solutions for global benefits

Deel is a global employee management platform that enables hiring in over 150 countries. You can use their system to hire contractors or employees without worrying about local laws, complicated tax systems, or international payroll. Their platform also allows you to offer localized benefits to your workforce, wherever they live.

The platform gives you a comprehensive overview of benefits, perks, and salary expenses. You can compare different country costs and see what benefits and withholdings are required. You can set up employees with local health insurance, pension plans, or stipends. Payroll deductions and withholdings are automatically calculated, allowing you to simply schedule a mass payment in one click. Deel also uses major payment providers like Wise, PayPal, Payoneer, and Revolut to offer flexible withdrawal options.

Deel also integrates with major HR and accounting platforms and complies with SOC2 and ISO 27001 security standards. They also have an Open API solution that allows developers to build their own connections with the Deel platform too.

Deel offers flat pricing upon request, as well as a free demo.

Free demo available

Flat pricing upon request

3

ADP

Comprehensive HCM software with integrated benefits management and easy employee self-service

ADP is a well-known and trusted HR software company with over 70 years of experience. Their modern, cloud-based HCM solution combines core HR functions with payroll processing, time and attendance tracking, talent management, benefits management, performance management, a recruiting system, and hiring and onboarding tools. They also offer employee benefits administration features you can use to attract prospective employees and retain your top talent.

ADP’s benefits management solution helps you and your employees manage group health insurance for themselves and their dependents easily. Through their system, you can access an established network of 700 regional and national health insurance providers and compare their competitively-priced plans. Their platform analytics tools also gather and analyze employee data to help business owners with strategic decision-making surrounding benefit offerings.

ADP is the best compensation and benefits platform for companies who want comprehensive benefits administration guidance. ADP’s PlanFit Tool provides employees with personalized ranking on plans helping them decide which ones suit their families’ needs. ADP also provides users with plan calculators to analyze different plans and usage scenarios to aid them in their decision-making.

ADP integrates with accounting solutions like QuickBooks and Xero, ERPs like Oracle and Sage Intacct, and timekeeping software like QuickBooks Time and ClockShark, among others. Their self-service employee app is also available on any type of mobile device.

ADP provides customized pricing upon request.

Pricing upon request

4

OnPay

HR management software with benefit deduction costs synced directly to payroll

OnPay’s HR management software links core HR processes together, including payroll processing functions and employee benefits administration. Their team of licensed in-house insurance brokers can help you set up health, dental and vision plans with top providers such as Humana, Cigna, Blue Cross / Blue Shield, Aetna and UnitedHealthcare. Once in place, benefit costs are synced with payroll, which means you won’t have to worry about capturing any cost fluctuations yourself. You can also work with OnPay to offer other benefits to your employees, including life and disability insurance, liability insurance, health spending accounts and more.

OnPay’s well-rounded platform includes more than just benefits management features. On top of their full-service payroll, their platform also includes other HR essentials like automated onboarding flows, employee personnel files, document storage with e-sign capabilities, compliance audits, paid time-off tracking and task management features.

OnPay integrates with Deputy, Magnify, Mineral, PosterElite, QuickBooks, When I Work, Xero, and with the 401k retirement platforms America’s Best 401k, Guideline, and Vestwell.

OnPay costs from $4/employee/month plus an additional base fee of $36/month. A free 30-day trial is available, plus your first month of services are free.

30 days free trial

From $4/employee/month + a base fee of $36/month

5

Peoplekeep

Solution that allows small businesses to define a monthly benefit allowance that employees personalize as needed

PeopleKeep is a cloud-based benefits admin software that can help companies take care of their healthcare reimbursement arrangement. PeopleKeep can save you time by automating HRA-related tasks like updating and reviewing reimbursements or updating employee records. You can access PeopleKeep on any mobile device, allowing you to handle basic benefits administration tasks even if you are away from your PC.

PeopleKeep is an excellent option for small businesses because it doesn’t have a minimum contribution requirement, so businesses can offer different allowances to their employees depending on their positions and salaries. It also gives employees the power to choose the health insurance that suits their needs for better customization.

PeopleKeep is HSA-compatible, so employees with existing HSAs’ don’t have to choose between the two.

PeopleKeep costs from $15/employee/month plus $30/month base fee. There is also a $150 one-time setup fee.

From $15/user/month

6

Infor

Powerful set of cloud-based human capital management software solutions replaces complex processes and systems.

Infor is a cloud-based benefits administration software with easy reporting functions to survey most-used products and most active customers. Being cloud-based also means an automatic synchronization of all records, so all users get accurate and real-time updated information at all times.

Infor has compensation management functionality so users can create compensation plans for high-impact sales teams or customer service agents. Infor also helps simplify your pay cycle, allowing payout of benefits, bosunes, and commissions.

Companies can use Infor to provide employees with health, disability, insurance, and retirement programs boosting companies’ ability to attract new employees. Infor has an absence management feature automating a company’s paid-time-off program, ensuring employees enjoy their PTOs.

Infor pricing is available upon request.

From $5 per month

7

Rippling

Connects all your benefits to one employee system of record that automates enrolling new hires and entering deductions.

Rippling is an employee management platform for managing a company’s HR and IT needs. Companies can use Rippling to manage all employee benefits in a unified platform, including health insurance and 401(k). Rippling syncs HR data with payroll ensuring the accurate computation of data and deductions helping prevent payroll discrepancies and disputes.

Rippling is the best benefits administration software if you want to automate enrolling new hires and updating deductions to save time and ensure all new employees enjoy their benefits. The software also allows companies to assess and compare plans from a host of leading insurance carriers, including Humana and Blue Cross Blue Shield, making it easier to get the most competitive plans for employees.

Rippling enables companies to connect new benefits to existing plans without requiring users to re-enroll, ensuring employees have access to updated benefits right away.

Rippling integrates with various productivity tools, including Google Workspace, Slack, QuickBooks Time, Dropbox, Microsoft Office 365, PayPal, etc.

Rippling costs from $8/user/month.

From $8/month/user

8

Ascentis

Full-suite HR technology that lets you add as you need making it perfect for small business employee benefits

Ascentis is a complete HR solution with payroll, recruiting, and talent management capabilities alongside everything you need for benefits administration. They also have time tracking, a comprehensive reporting suite, and mobile app versions for both iOS and Android.

Ascentis is the best benefits administration software for employees if you need software to customize benefits for employees. This gives employers the freedom to tailor benefits depending on an employee’s position. Ascentis’ guided benefits enrollment process helps make the process straightforward while helping employees understand different benefits and utilize them.

Companies can use Ascentis’ built-in compliance and risk management checks to ensure compliance with local, federal, and state laws and regulations.

Ascentis integrates with other HR-related tools, including Bonusly, NetSuite, TimeClock Plus, and other apps.

Ascentis pricing is available upon request.

Pricing upon request

9

Sap SuccessFactors

Popular employee experience management solutions including role-based dashboards and benefits reporting

SAP SuccessFactors is a human capital management software that can help managers and HR officers improve employee engagement through benefits management. This HCM has customizable impact reports, helping companies assess the effectiveness of their benefits programs. It has a survey creation functionality you can use to receive feedback from employees to formulate improvement plans.

SAP SuccessFactors is an excellent option for companies looking for benefits administration software with role-based dashboards, which can be tailored to show only what you need to see and nothing more.

SAP SuccessFactors also allows users to create detailed reports on employee benefits, helping them analyze and gauge the competitiveness of benefit plans.

SAP SuccessFactors integrates with a wide range of HR and benefits tools, including Time Intelligence Dashboard, All Tax TIMP, AcuitiPay, CUI Manager, and other tools.

SAP SuccessFactors provides customized pricing upon request.

From $8/user/month

10

Gusto

Over 3,500 health insurance plans for HR experts to choose from with licensed advisors to help pick the perfect fit for your team

Gusto is a SaaS with benefits administration capabilities that can help you manage your company’s compensation workflows. It has a full-service payroll feature to help you manage payroll needs while automating tax filing, ensuring compliance with state and federal regulations. Gusto can help you provide employees with competitive benefits packages, including dental, medical, life, and vision insurance. You can also use Gusto to help employees plan for their future through 401(k) retirement savings.

Gusto is the best benefits administration software for employees if you want to ensure that you have the best plans because they have licensed advisors on staff to help answer questions and concerns. You’ll have access to more than 3,500 plans and 100 insurance carriers, ensuring that companies can craft plans that suit their employees’ needs.

Gusto users have the option to enroll in a Flexible Spending Account (FSA), helping them lower their taxable income while taking care of their medical needs. Gusto also offers lifetime access to users, allowing them access to their accounts even after leaving your company.

Gusto integrates with performance management tools like Lattice, Bonusly, and PerformYard, hiring and applicant tracking tools like ApplicantPro, BreezyHR, and Recruitee, workforce management apps like Asana and Trello, and other solutions.

Gusto costs $39/month base price plus $6/month/employee.

From $12/user/month

Benefits Administration Systems Summary

Tool Free Option Price
1
Papaya Global

Modern international workforce management platform including a simple tool to navigate the complex world of global benefits

Free trial + free demo

From $20/employee/month Visit Website
2
Deel

International employee management platform with integrated solutions for global benefits

Free demo available

Flat pricing upon request Visit Website
3
ADP

Comprehensive HCM software with integrated benefits management and easy employee self-service

Not available

Pricing upon request Visit Website
4
OnPay

HR management software with benefit deduction costs synced directly to payroll

30 days free trial

From $4/employee/month + a base fee of $36/month Visit Website
5
Peoplekeep

Solution that allows small businesses to define a monthly benefit allowance that employees personalize as needed

Not available

From $15/user/month Visit Website
6
Infor

Powerful set of cloud-based human capital management software solutions replaces complex processes and systems.

Not available

From $5 per month Visit Website
7
Rippling

Connects all your benefits to one employee system of record that automates enrolling new hires and entering deductions.

Not available

From $8/month/user Visit Website
8
Ascentis

Full-suite HR technology that lets you add as you need making it perfect for small business employee benefits

Not available

Pricing upon request Visit Website
9
Sap SuccessFactors

Popular employee experience management solutions including role-based dashboards and benefits reporting

Not available

From $8/user/month Visit Website
10
Gusto

Over 3,500 health insurance plans for HR experts to choose from with licensed advisors to help pick the perfect fit for your team

Not available

From $12/user/month Visit Website

Other Employee Benefits Information System Options

Here are a few more that didn’t make the top list. If you need additional suggestions for handy benefits administration software, check these out, and feel free to comment with your recommendations for other tools:

  1. Benefitfocus

    AI-driven platform with an extensive catalog of industry-leading products that are pre-vetted and easy to implement

  2. Paycor

    HR software with an employee self-service portal that lets them pick the plan best suited for them

  3. BambooHR

    HR software with easy-to-use benefits administration like mobile-enabled vacation requests

  4. SentricHR

    Powerful, web-based software with an open benefits enrollment wizard that guides employees through their perks.

  5. BerniePortal

    All-in-one HR software solution with benefits administration designed for small and mid-sized businesses.

  6. Collage

    Award-winning HRIS platform that can streamline your people processes such as payroll and benefits

  7. Humi

    an incredibly integrated experience that pairs employee benefits with its own HR and payroll software

  8. Justworks

    Works with trusted providers to give you access to high-quality medical, dental, and vision insurance and other benefits

  9. UltiPro

    All-inclusive, cloud-based solution unites all aspects of HR, payroll, HR talent management, and benefits administration

  10. Namely

    Competitive and comprehensive benefits package that allows mid-sized companies to attract and retain top talent

  11. Zenefits

    Simplify the process of providing benefits to your employees, from healthcare plans to perks like commuter benefits

  12. APS

    Automate the submission of benefits information and manage the entire process from your dashboard

  13. BirdDogHR

    Optimize your benefits management system and open enrollment processes with mobile self-service options

  14. Buck

    Web-based solution provides online employee self-service, administrator, and plan sponsor access, case management, and document management

  15. Cleo

    Family benefits platform that delivers a personalized app with every family benefit in one place and guidance from experts

  16. Vitech

    2019 Gartner, Magic Quadrant for Life Insurance Policy Administration Systems that consolidates and modernizes legacy administration platforms

  17. Criterion

    User-friendly, intuitive system that provides smoothly integrated Human resources, benefits, and payroll

Need Expert Help Finding The Right Benefits Management Software?

We’ve partnered with the software comparison portal Crozdesk.com to help you find the right solution. Crozdesk’s Benefits Management Software advisors can give you independent advice and shortlist software products that best fit your specific needs. Our partnership gives you free access to their tailored software selection advice and community negotiated discounts, taking the hassle out of the research process.

It takes just a minute to submit your requirements and they will give you a call at no cost or commitment. You’ll get custom product shortlists covering the top solutions that best fit your specific needs from their team of software experts (via phone or email) and they can even connect you to your choice of the selected vendors. To get started, please submit the form below:

What Do You Think?

Have you tried out any of the benefits systems listed above? Do you have anything you would add to the list? Let us know in the comments.

Considering other options? Give this a read: ERP vs CRM: Comparison & 5 Benefits You Need To Know.

By Tim Reitsma

Tim is the co-founder and General Manager of People Managing People, an online publication focused on building a better world of work. He is experienced with people & culture, leadership, business strategy and operations with a focus on building great teams who are excited about their craft and their organization. With over 15 years of leadership experience, Tim has always been guided by his core values: faith, family, curiosity, and fun. He is a coach, mentor, speaker, advisor, and an active volunteer in his community. Tim loves spending time outdoors with his wife and two kids as well as mountain biking in the north shore mountains.

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