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Choosing the right benefits administration software can be overwhelming, especially when you’re aiming to streamline enrollment, reduce errors, and ensure compliance, but you have limited time to do all the research.

Drawing from my experience as a group benefits administrator, I’ve compiled a list of top solutions designed to simplify your benefits management and help you support your team more effectively.

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Best Benefits Administration Software: Pricing Comparison Chart

This comparison chart summarizes pricing details for my top benefits administration software selections to help you find the best software for your budget and business needs.

Tool Best For Trial Info Price
1
Deel

Deel’s self-service platform provides a consistent, reliable experience for employees and contractors alike.

Best for offering localized benefits for international employees

Free demo available

Flat rate user pricing, with a free version for businesses with up to 200 people Website
2
Thatch

Employees can choose their preferred health insurance plan and other healthcare benefits with Thatch.

Best for flexible and personalized employee healthcare benefits

Free demo available

From $19/employee/month Website
3
Abenity

Abenity allows businesses to customize and reinforce their brand identity through personalized logos, color schemes, and design elements.

Best platform for offering employee savings programs

Free trial + free demo

$450/month Website
4
OnPay

OnPay’s HR management software automatically links employee benefits directly to payroll, saving teams time by avoiding manual data entry.

Best for syncing benefit deduction costs directly with payroll

30-day free trial

From $6/user/month Website
5
Paychex Flex

Paychex Flex's dashboard simplifies task management by providing admins with a convenient way to set up reminders for upcoming payments or review timesheets from remote staff.

Best for direct integrations with benefit providers

Free demo available

Pricing upon request Website
6
RemoFirst

For contractors, Remofirst manages invoices, ensuring timely and accurate payments.

Best for offering global healthcare benefits to international teams

Free demo available

From $25 - $199/user/month Website
7
Trinet

Trinet's benefits dashboard makes it easy for your employees to access different portions of their benefits plan.

Best for managing ACA compliance and COBRA administration

Free demo available

Pricing upon request Website
8
GoCo

GoCo's benefits administration dashboard provides a general overview of policies and enrollment statuses.

Best for self-service benefits enrollment

Free demo available

From $5/employee/month Website
9
Insperity

Insperity's user interface simplifies the enrollment process for staff through a self-service portal.

Best for an employee benefits administration outsourcing solution

Not available

Pricing upon request Website
10
ADP Vantage HCM

Benefits enrollment is simplified through ADP’s benefits management portal, which has a mobile app version for Android and iOS devices as well.

Best HCM software suite for integrated benefits management and easy employee self-service

Not available

Pricing upon request Website

Best Benefits Administration Software Reviews

Below are brief descriptions of each benefits administration software solution that made my top 10 list. I’ve summarized their noteworthy features and included screenshots to give you a sense of their user-friendly interfaces too.

Best for offering localized benefits for international employees

  • Free demo available
  • Flat rate user pricing, with a free version for businesses with up to 200 people
Visit Website
Rating: 4.8/5

Deel is a global compliance and workforce management solution that lets you manage all employees and contractors in one platform and offer localized benefits wherever they live. 

When you manage your global team's benefits through Deel, you can centralize all your admin and data management tasks, while empowering your employees through their self-service abilities. Deel eliminates multiple logins, reduces manual work, and minimizes errors. Plus, your employees can conveniently enroll in the new benefits they want, decline options, and manage their dependents. They also offer instant support from in-house experts to ensure you and your global team are protected, so you can get the most out of your benefits.

Deel’s in-house expertise in over 150 countries allows you to confidently provide a comprehensive range of benefits and perks to your team. You can compare different country costs and see what benefits and withholdings are required. You can set up employees with local health insurance, pension plans, or stipends.

Payroll deductions for benefit costs and other withholdings are automatically calculated, allowing you to simply schedule a mass payment in one click. Deel uses major payment providers like Wise, PayPal, Payoneer, and Revolut to offer flexible withdrawal options.

Their easy-to-use interface lets you develop insights and make informed decisions with Deel's actionable reporting. Deel also has several integrations allowing you to import and export HR data between popular accounting and reporting software solutions such as Ashby, BambooHR, Expensify, Greenhouse, Hibob, Netsuite, Okta, OneLogin, Quickbooks, SCIM, Xero, Workday, and Workable.

The company also has an Open API solution that allows developers to build their own interfaces on top of the Deel platform.

Best for flexible and personalized employee healthcare benefits

  • Free demo available
  • From $19/employee/month
Visit Website
Rating: 5/5

Thatch is a modern health benefits platform that helps companies offer personalized healthcare experiences to their employees using an ICHRA. It provides an all-in-one solution that manages administration and compliance, aiming to make healthcare benefits more accessible and efficient for companies of all sizes.

Thatch stands out as a benefits administration software because of its personalization and flexibility. The platform allows employers to set a healthcare budget, and employees have the freedom to select from a wide range of healthcare services. This personalized approach ensures that employees can choose benefits that are most relevant to their individual health requirements, increasing overall satisfaction and engagement with the benefits offered.

Another key feature is Thatch's comprehensive administrative support that handles complex tasks, like administration and compliance. The platform also offers a user-friendly interface and automation capabilities. Additionally, Thatch provides a Visa debit card for healthcare expenses. This feature simplifies the payment process for employees, allowing them to easily pay for healthcare services directly.

Thatch integrates seamlessly with major payroll systems and insurance providers.

Best platform for offering employee savings programs

  • Free trial + free demo
  • $450/month
Visit Website
Rating: 4.1/5

Abenity serves as a streamlined platform for benefits administration, aimed at enhancing the perks and savings available to employees. Its aims to simplify access to a wide range of discounts and benefits, acting as a bridge between organizations and the exclusive offers they seek for their members.

At its core, Abenity excels in providing a comprehensive employee savings program, standing out as a valuable tool in the realm of benefits administration software. Its platform grants employees access to a vast array of discounts and savings on everyday purchases, travel, and entertainment, directly contributing to increased employee satisfaction and retention. This focus on tangible savings is complemented by a user-friendly interface and a seamless integration process, making it a go-to choice for organizations aiming to offer more value to their staff.

Moreover, Abenity's ability to offer personalized savings opportunities, based on the specific preferences and needs of each employee, sets it apart from competitors, ensuring that the benefits provided are not just generous, but also relevant.

Abenity also offers employees unprecedented access to over 302,000 exclusive discounts globally, a scale unmatched by many, and its mobile app is both convenient and offers geolocation services. This means that users can find deals and savings opportunities in their immediate vicinity, enhancing the personalization of the platform. Abenity also operates with a commitment to not sell or misuse personal data.

Abenity integrates well with Salesforce, Workday, Microsoft Azure, ArcGIS, and Google Maps.

Best for syncing benefit deduction costs directly with payroll

  • 30-day free trial
  • From $6/user/month
Visit Website
Rating: 5/5

OnPay’s HR management software links core HR processes together, including payroll processing functions and employee benefits administration. Their team of licensed in-house insurance brokers can help you set up health, dental and vision plans with top providers such as Humana, Cigna, Blue Cross / Blue Shield, Aetna and UnitedHealthcare.

Once in place, benefit costs are synced with payroll, which means you won’t have to worry about capturing any cost fluctuations yourself. You can also work with OnPay to offer other benefits to your employees, including life and disability insurance, liability insurance, health spending accounts, and more.

OnPay’s well-rounded platform includes more than just benefits management features. On top of their full-service payroll, their platform also includes other HR essentials like automated onboarding flows, employee personnel files, document storage with e-sign capabilities, compliance audits, paid time-off tracking, and task management features.

OnPay integrates with Deputy, Magnify, Mineral, PosterElite, QuickBooks, When I Work, Xero, and with the 401k retirement platforms America’s Best 401k, Guideline, and Vestwell.

Best for direct integrations with benefit providers

  • Free demo available
  • Pricing upon request
Visit Website
Rating: 4.2/5

Paychex's Benefits Administration software, Flock, is an all-in-one platform designed to simplify and automate employee benefits management for businesses of all sizes. It offers a user-friendly interface that streamlines tasks such as eligibility tracking, enrollment, and benefits changes, enhancing both employer and employee experiences.

It offers a comprehensive approach to benefits administration, including advanced integrations with an extensive list of benefit providers to provide a seamless and efficient solution. Its compatibility with existing brokers and focus on reducing administrative burdens make it a standout choice for businesses seeking to optimize their benefits management processes. 

Features include 24/7 access to employee benefit information, online management of eligibility, new-hire dates, life events, and open enrollment processes. The platform's analytics dashboard allows administrators to easily drill down into benefit details, facilitating informed decision-making. By automating benefits administration, Paychex helps reduce administrative burdens and minimize costly errors, ensuring accuracy and efficiency in managing employee benefits.

Integrations include connections with hundreds of insurance carriers, accommodating various technology requirements to streamline benefits management. Additionally, Paychex's platform is compatible with existing brokers, allowing businesses to maintain their current relationships while leveraging the software's capabilities.

Best for offering global healthcare benefits to international teams

  • Free demo available
  • From $25 - $199/user/month
Visit Website
Rating: 4.5/5

Remofirst is a global employment platform that offers Employer of Record (EOR) services to help businesses legally hire and manage employees in over 170 countries. It handles HR tasks, payroll, taxes, benefits, and compliance, allowing companies to expand globally without establishing local entities.

Remofirst provides a platform that manages and administers employee benefits for global teams. The tool ensures that companies can offer competitive and compliant benefits packages aligned with local regulations. It simplifies the process of selecting and managing statutory and supplemental benefits, such as health insurance, retirement plans, and other perks, which are crucial for attracting and retaining talent.

Features include a streamlined platform for managing and administering benefits for global teams, which ensures compliance with local regulations and helps attract talent through competitive benefits packages. The tool simplifies the selection and management of statutory and supplemental benefits such as health insurance, retirement plans, and other perks, tailored to the norms of each country.

Additionally, Remofirst’s EOR services cover HR, payroll, and tax compliance, as well as international contractor hiring, background checks, and visa support, enabling companies to focus on growth while maintaining compliance across borders.

Integrations include Salesforce, HubSpot, Slack, Zendesk, and Google Drive. Remofirst also updates its integrations regularly, adding connections with various HRIS software every quarter to enhance usability and support evolving client needs.

Best for managing ACA compliance and COBRA administration

  • Free demo available
  • Pricing upon request
Visit Website
Rating: 4/5

Trinet offers a cloud-based HR management platform that's well-suited to small and medium-sized businesses that want access to additional HR services too. Their software works in tandem with advice from their in-house experts who will help you craft a top-tier benefits program for your employees.

Using Trinet, you can offer your employees a wide range of popular benefits covering medical, dental, vision, life, disability, retirement, commuter, family planning, and more. They have a range of premium plans available through popular insurance providers like Aetna, Blue California, MetLife, and United Health Group. Once you've chosen your plan, you can administer all the details through Trinet's software.

Their benefits enrollment portal is clear and easy to follow, and it covers all the requirements for ACA compliance and COBRA administration. For benefits administration, you can also access data on enrollment utilization and benefit costs easily too.

Integrations are available with Brex, ChartHop, eqtble, Green Places, Mosaic, PayEm, QuickBooks, Sage Intacct, Secureframe, TravelBank, Vanta, Worksphere, and others.

Best for self-service benefits enrollment

  • Free demo available
  • From $5/employee/month
Visit Website
Rating: 4.8/5

GoCo is a comprehensive, cloud-based HR software designed to simplify various human resource functions for small and medium-sized businesses. It includes features like digital onboarding, benefits administration, payroll management, and compliance tracking. 

One of its standout features is its automated benefits enrollment which simplifies the process for both administrators and employees. The software allows for customizable benefits packages, enabling companies to tailor the offerings to meet their specific needs. They even allow you to bring your own broker or choose the option to be paired with GoCo's benefits partners.

GoCo also provides a user-friendly employee self-service portal, where employees can easily view and manage their benefits, making the enrollment process more transparent and efficient. This also reduces the administrative burden on your HR team.

GoCo integrates with Slack, Microsoft Teams, Zapier, QuickBooks Online, Greenhouse, and Gusto.

Best for an employee benefits administration outsourcing solution

  • Pricing upon request
Visit Website
Rating: 3.8/5

Insperity is a cloud-based HR solution that provides a range of HR and administrative services to businesses. One of its core features is benefits administration, which helps businesses manage and administer their employee benefits programs.

I picked Insperity as one of the best benefits administration software for employees because it is a comprehensive solution that offers a wide range of benefits administration services. With Insperity, businesses can manage their entire benefits administration process from enrollment to termination. Plus, the platform is intuitive and easy to use, making it accessible to businesses of all sizes.

One of the standout features of Insperity's benefits administration solution is its mobile app, which allows employees to access their benefits information and manage their benefits on the go. Another key feature is the platform's compliance tools, which help businesses stay up to date with changing regulations and requirements.

Additionally, Insperity's benefits administration solution includes a range of tools for managing and communicating with employees, such as automated email notifications and alerts.

Insperity integrates with a variety of other HR and benefits-related tools, including payroll software, time and attendance systems, and retirement plan providers. This makes it easy for businesses to centralize their HR and benefits administration processes and keep all their employee data in one place.

Best HCM software suite for integrated benefits management and easy employee self-service

  • Pricing upon request
Visit Website
Rating: 3.9/5

ADP is a well-known and trusted HR software company with over 70 years of experience. Their modern, cloud-based HCM solution combines core HR functions with payroll processing, attendance and time tracking, talent management, benefits management, performance management, a recruiting system, and hiring and onboarding tools. They also offer employee benefits administration features you can use to attract prospective employees and retain your top talent.

ADP’s benefits management solution helps you and your employees manage group health insurance for themselves and their dependents easily. Through their system, you can access an established network of 700 regional and national health insurance providers and compare their competitively-priced plans. Their platform analytics tools also gather and analyze employee data to help business owners with strategic decision-making surrounding benefit offerings.

ADP is the best compensation and benefits platform for companies who want comprehensive benefits administration guidance. ADP’s PlanFit Tool provides employees with personalized ranking on plans helping them decide which ones suit their families’ needs. ADP also provides users with plan calculators to analyze different plans and usage scenarios to aid them in their decision-making.

ADP integrates with accounting solutions like QuickBooks and Xero, ERPs like Oracle and Sage Intacct, and timekeeping software like QuickBooks Time and ClockShark, among others. Their self-service employee app is also available on any type of mobile device.

ADP provides customized pricing upon request.

Other Employee Benefits Information Systems

Here are a few more that didn’t make the top list. If you need additional suggestions for handy benefits administration software, check these out, and feel free to comment with your recommendations for other tools:

  1. Papaya Global

    Workforce management platform for simplifying the complex world of global benefits

  2. BenefitFocus

    For an extensive catalog of industry-leading benefit products that are pre-vetted

  3. SAP SuccessFactors

    Benefits management solution for collecting feedback on benefit programs via survey

  4. Peoplekeep

    HR solution for offering health savings accounts and healthcare reimbursement stipends

  5. Infor CloudSuite HCM

    Cloud-based human capital management software solution for offering retirement programs

  6. Uber for Business

    For transportation and meal benefits

  7. Rippling

    For automatically enrolling new hires in health plans

  8. BambooHR

    For easy-to-use benefits administration and mobile app-based vacation requests

  9. Justworks

    For its flexibility in changing benefit packges

  10. Paycor

    HR software for benefits enrollment with an employee self-service portal that lets users pick their own health plan

Selection Criteria for Benefits Administration Software

When selecting benefits administration software for this list, I focused on core features that automate and simplify benefits tasks. My final selections are based on my personal experience using benefits management systems coupled with my extensive research into these tools to assess how well they address common pain points like managing enrollment, syncing deductions, and minimizing errors.

Here's a summary of the selection criteria I used to create this list:

Core Functionalities (25% of total score): To be considered for inclusion in this list, each solution had to fulfill these common use cases first:

  • Enable employees to enroll and update benefits independently
  • Track and verify benefits eligibility by role and employment status
  • Sync benefits data seamlessly with payroll to automate deductions
  • Generate reports on benefits usage, costs, and participation rates
  • Centralize benefits documents for easy employee access and storage

Additional Standout Features (25% of total score): To help me find the best software out of numerous available options, I also kept a keen eye out for unique features, including the following:

  • AI-powered error detection to catch discrepancies early; some tools analyze payroll data to identify patterns in errors, making corrections more efficient
  • Advanced reporting and analytics with customizable dashboards; platforms with real-time tracking let me easily assess cost trends
  • Customizable self-service portals that go beyond standard design; a few tools allow detailed configuration, so employees have a fully personalized enrollment experience
  • Dynamic eligibility tracking based on changing employment status and life events; some software can automatically adjust eligibility rules to save administrative effort
  • Seamless integration capabilities with a variety of HR systems for faster data transfer and reduced manual updates.

Usability (10% of total score): To evaluate the usability of each system, I considered the following:

  • Clean and modern UI with intuitive navigation
  • Drop-down menus or dashboards that simplify task selection
  • Mobile-friendly employee portals so users can manage benefits on the go
  • Streamlined workflows for routine tasks
  • Drag-and-drop functionality for complex tasks like updating employee records
  • Configurable role-based access to enhance security and user focus

Onboarding (10% of total score): To get a sense of each software provider's customer onboarding process, I considered the following factors:

  • Interactive product tours to walk me through initial setup and configuration
  • Detailed training videos and templates to speed up adoption across the team
  • Chatbots and live support during setup for guidance on data migration
  • Ongoing resources like webinars and user groups to help administrators deepen their skills over time

Customer Support (10% of total score): To evaluate the level of customer support each vendor offered, I considered the following:

  • Availability of 24/7 live support to handle urgent issues
  • Dedicated account managers who can offer tailored advice
  • Comprehensive support documentation, including FAQs, wikis, to encourage self-service problem-solving
  • Fast response times and proactive outreach for scheduled updates and potential improvements

Value for Price (10% of total score): To gauge the value of each software, I considered the following factors:

  • Transparent pricing structure with clear details on what’s included at each tier
  • Flexible contract terms for scaling up or down without incurring extra costs
  • Cost-effectiveness based on feature richness relative to other options in the market
  • Consideration of additional fees, such as for integrations or premium support, to determine the true total cost

Customer Reviews (10% of total score): Evaluating customer reviews is the final element of my selection process, which helps me understand how well a product performs in the hands of real users. Here are the factors I considered:

  • Positive feedback on reliability and minimal downtime, indicating the software is dependable
  • Consistent praise for ease of use from a range of HR teams, especially among first-time administrators
  • Ratings for implementation and onboarding, showing how smoothly the tool can be integrated and adopted
  • Frequent mentions of helpful support, suggesting that customer service is a reliable resource

Using this assessment framework helped me identify the benefits management software that goes beyond basic requirements to offer additional value through unique features, intuitive usability, smooth onboarding, effective support, and overall value for price.

What is Benefits Administration Software?

Benefits administration software is a tool that helps organizations manage all aspects of group benefit plans such as health insurance, retirement plans, life insurance, and other specialty employee perks.

They include employee self-service portals that simplify the enrollment process for new hires, walking them through all the options available to them. They also help benefits administrators manage ongoing tasks such as reconciling monthly costs with payroll, assisting staff with plan or dependent changes, and generating reports to ensure legal compliance.

Using benefits administration software can significantly reduce the amount of administrative effort required to ensure benefit applications and employee data is handled in accordance with applicable laws and regulations.

By automating compliance checks, you'll provide a better employee experience for your HR staff, freeing up their time to focus on other tasks and giving them peace of mind. In addition, empowering your staff to manage aspects of their own benefit plans can also increase your employee satisfaction and retention rates.

Features of Benefits Administration Software

When managing employee benefits, the right software can make a world of difference. Benefits administration software automates and simplifies the entire management process, letting you focus on supporting your team instead of drowning in paperwork.

Here are the key features to look for to keep things simple and efficient:

  • Employee Self-Service Portal: A self-service portal allows employees to handle their own enrollments, which reduces administrative workload and minimizes data entry errors.
  • Automated Payroll Deduction Sync: Automated sync between benefits and payroll ensures deductions are accurate and timely, removing the need for manual updates and reducing payroll errors.
  • Compliance Tracking: Compliance features keep your organization aligned with changing laws, giving you peace of mind and helping to avoid costly penalties.
  • Customizable Enrollment Workflows: Customizable workflows tailor the enrollment process to your organization’s specific needs, making it easier for employees to complete enrollment accurately.
  • Benefits Cost Reporting: This feature provides clear insights into benefits costs, which helps you track spending, forecast budgets, and make more strategic decisions.
  • Dependent and Plan Management: Managing dependent information and plan changes in one system saves time and reduces the risk of coverage errors.
  • Automated Notifications and Reminders: Automatic notifications keep employees informed of important enrollment deadlines and coverage changes, reducing last-minute issues and manual follow-ups.
  • Integration with Other HR Systems: Integration with your HRIS and other tools prevents data silos and keeps information up-to-date across systems, improving overall accuracy and efficiency.
  • Real-Time Data Access: Real-time data provides immediate insights into enrollment status and costs, allowing you to respond quickly to any issues that arise.
  • Document Storage and Access: Centralized document storage makes it easy for employees to access plan details, reducing questions and freeing up time for your team.

With these features in place, benefits administration becomes a seamless process that minimizes your workload, cuts down on errors, and empowers employees to manage their own benefits with confidence.

Frequently Asked Questions

Do you still have some questions about benefits administration tools? These answers to frequently asked questions should clear things up:

What is benefits administration software?

Benefits administration software is a type of software that help HR teams organize employee benefits. They streamline the benefits management process through helpful features like self-service employee benefits dashboards, administrator management tools, and payroll integrations. They also cover a range of different types of benefits including health and dental benefits, 401(k) retirement plans, RRSP contribution programs, life insurance, critical insurance coverage, and paid time-off (PTO).

Benefits administration software is often a module within an HRIS or other type of HR management system. However, there are standalone benefit admin systems as well.

How does benefits administration software help you set up employee benefit systems?

Every benefits administration software will have its own way of setting up an employee benefits system, so it’s important to talk to the customer support team for your solution of choice to learn the ins and outs. Typically, benefits administration software will help you evaluate and plan what benefits you want to employ based on your company size, budget, and needs and then will help you implement it, connect it to your payroll, and onboard employees.

How does benefits admin software compare to benefits administration outsourcing services?

Benefits administration software differs from benefits outsourcing in several key ways:

  • It requires more administration effort on your part but also keeps all workflow within your company, meaning higher levels of control.
  • It may have higher health benefit premiums because you don’t have the leveraging power of a larger conglomerate, however self-lead software tends to be cheaper to license.
  • Compliance and liability falls squarely on your shoulders, whereas outsourcing makes it someone else’s burden to carry.
  • Employing your own benefits admin software means you get to pick your plan and provider, whereas an outsourcing company reserves the right to make changes on a whim.

Why is it important to offer your employees benefits?

The quality of a company’s benefits program plays a vital role in employee retention. According to a 2022 Met Life study, 73% of employees cite benefits programs as a reason to stay with their current employers. In the same survey, when prioritizing benefits from most to least important, health insurance plans were at the very top of the list.

As this data clearly shows, offering a generous employee benefits plan is crucial to remaining a top employer. By doing so, you’ll stay competitive, increase your employee engagement, and instill more employee loyalty in your staff.

Benefits administration software simplifies the entire benefits enrollment process, both for your staff and for the members of your human resources team.

What is employee benefits liability coverage?

Employee benefits liability coverage is a type of insurance that protects employers from claims of errors or omissions in the administration of employee benefits programs. This can include mistakes in enrolling employees in health plans, errors in pension plan administration, or incorrect handling of life insurance policies. If an employee suffers financial harm due to such mistakes, this coverage helps cover legal fees, settlements, or judgments.

Other Benefits Admin Resources

Offering your employees benefits is a great way to keep your workforce happy and healthy. It can also make a positive impact on your employee retention numbers by keeping your organization competitive in the talent marketplace.

If you're interested in diving a little deeper into the benefits scene, here's a collection of our top resources to take a closer look at:

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Kim Behnke
By Kim Behnke

Kim Behnke is an HR Tool Expert & Writer for People Managing People. She draws on her 9 years of human resources experience and her keen eye for systematic processes to support her analyses of the top HR tools on the market. She is passionate about maximizing efficiencies and streamlining workflows to ensure internal systems run smoothly. Kim's HR experience includes recruitment, onboarding, performance management, training and development, policy development and enforcement, and HR analytics. She also has degrees in psychology, writing, publishing, and technical communication, and recently completed a Certified Digital HR Specialist program through the Academy to Innovate HR. When away from her desk, she can usually be found outside tending to her ever-expanding garden.