This article will help you quickly compare and evaluate the best benefits administration software and other human resource software programs.
A company’s benefits program plays a vital role in retaining employees. According to a survey, 78% of employees consider benefits programs as a reason to stay with their current employers. This underscores the important role that an excellent benefits program plays in promoting employee engagement and loyalty.
As any HR professional knows, a benefits administration system is a critical part of HRIS systems. Proper benefit management is part of good workforce planning as it ensures your workforce stays motivated, healthy, and cared for. If you want to inspire long-term loyalty, a transparent and flexible benefits system is the place to start.
Benefits administrative software is one of the many types of HRIS systems. It covers a lot of ground, like providing a helpful employee benefits dashboard or assisting with different kinds of benefits tracking.
In this post, I’ll share with you the advantages of having flexible benefits systems, and I will highlight a few of the best benefit tools that you can add to your stable of HR software.
Below I’ve put together a list of some benefits administration software that HR professionals should check out.
The Best Benefit Administration Software
Here’s a shortlist of the best benefits administrator tools:
Peoplekeep - Solution that allows small businesses to define a monthly benefit allowance that employees personalize as needed
Infor - Powerful set of cloud-based human capital management software solutions replaces complex processes and systems.
Rippling - Connects all your benefits to one employee system of record that automates enrolling new hires and entering deductions.
Ascentis - Full-suite HR technology that lets you add as you need making it perfect for small business employee benefits
Sap SuccessFactors - Popular employee experience management solutions including role-based dashboards and benefits reporting
Gusto - Over 3,500 health insurance plans for HR experts to choose from with licensed advisors to help pick the perfect fit for your team
Benefitfocus - AI-driven platform with an extensive catalog of industry-leading products that are pre-vetted and easy to implement
ADP - HR and Payroll platform that gives users access to a wide range of 401(k) plans
Paycor - HR software with an employee self-service portal that lets them pick the plan best suited for them
BambooHR - HR software with easy-to-use benefits administration like mobile-enabled vacation requests
Employee Benefits Administration FAQ
Still have some questions about benefits administration tools? This FAQ is designed to help.
What is benefits administration software?
Benefits administration software is a system or series of systems that help HR teams organize employee benefits including but not limited to health and dental benefits, 401(k) retirement plans, and paid time off.
How does benefits admin software compare to benefits administration outsourcing services?
Benefits administration software differs from benefits outsourcing in several key ways:
It requires more administration effort on your part but also keeps all workflow within your company, meaning higher levels of control
It may have higher health benefit premiums because you don’t have the leveraging power of a larger conglomerate, however self-lead software tends to be cheaper to license
Compliance and liability falls squarely on your shoulders, whereas outsourcing makes it someone else’s burden to carry
Employing your own benefits admin software means you get to pick your plan and provider, whereas an outsourcing company reserves the right to make changes on a whim
How does benefits administration software help you set up employee benefit systems?
Every benefits administration software will have its own way of setting up an employee benefits system, so it’s important to talk to the customer support team for your solution of choice to learn the ins and outs. Typically, benefits administration software will help you evaluate and plan what benefits you want to employ based on your company size, budget, and needs and then will help you implement it, connect it to your payroll, and onboard employees.
What are alternatives to Paycor payroll?
The Paycor payroll system is pretty popular but there are plenty of alternatives to this benefits administration solution if you need something different; for example, ADP, Infor, or Rippling. Keep reading this article to learn more about these options.
Employee Benefits Solution Comparison Criteria
What are we looking for when we select employee benefits management systems for review? Here’s a summary of my evaluation criteria:
User Interface (UI): Is it clean, attractive, and modernized? Does the navigation make sense and is it easy to find what you need?
Usability: Does the company offer good tech support, user support, tutorials, and training? How easy or difficult is the software to learn?
Features & Functionality:
Employee Self-Service Portal (ESS) – Can employees easily and intuitively search and register for benefit plans through a dedicated portal?
Payroll Deductions – Does your benefits software automatically deduct what’s required?
Range of Benefits Covered – Does a single software solution cover everything from health and dental benefits, 401K retirement, and more?
Built-in Integration with Payroll – If the software doesn’t come with its own payroll features, does it have some way to connect with whatever system you use?
Integrations: Is it easy to connect with other tools? Any pre-built integrations? Does it offer access to an app marketplace?
Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent and flexible?
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Overviews Of The Top 10 Benefits Administration Systems
Here’s a brief description of each of the benefits administration software that is featured on this top 10 list.
Peoplekeep’s simple interface is great for small teams who don’t need a clunky tool weighed down with extra features.
PeopleKeep is a cloud-based benefits admin software that can help companies take care of their healthcare reimbursement arrangement. PeopleKeep can save you time by automating HRA-related tasks like updating and reviewing reimbursements or updating employee records. You can access PeopleKeep on any mobile device, allowing you to handle basic benefits administration tasks even if you are away from your PC. PeopleKeep is an excellent option for small businesses because it doesn’t have a minimum contribution requirement, so businesses can offer different allowances to their employees depending on their positions and salaries. It also gives employees the power to choose the health insurance that suits their needs for better customization. PeopleKeep is HSA-compatible, so employees with existing HSAs’ don’t have to choose between the two. PeopleKeep costs from $15/employee/month plus $30/month base fee. There is also a $150 one-time setup fee.
Infor stands out for its great dashboard features with simple visualizations.
Infor is a cloud-based benefits administration software with easy reporting functions to survey most-used products and most active customers. Being cloud-based also means an automatic synchronization of all records, so all users get accurate and real-time updated information at all times.
Infor has compensation management functionality so users can create compensation plans for high-impact sales teams or customer service agents. Infor also helps simplify your pay cycle, allowing payout of benefits, bosunes, and commissions.
Companies can use Infor to provide employees with health, disability, insurance, and retirement programs boosting companies’ ability to attract new employees. Infor has an absence management feature automating a company’s paid-time-off program, ensuring employees enjoy their PTOs.
Rippling presents data from salaries, bonunses, comissions, reimbursements, earnings, and deductions in a single place.
Rippling is an employee management platform for managing a company’s HR and IT needs. Companies can use Rippling to manage all employee benefits in a unified platform, including health insurance and 401(k). Rippling syncs HR data with payroll ensuring the accurate computation of data and deductions helping prevent payroll discrepancies and disputes.
Rippling is the best benefits administration software if you want to automate enrolling new hires and updating deductions to save time and ensure all new employees enjoy their benefits. The software also allows companies to assess and compare plans from a host of leading insurance carriers, including Humana and Blue Cross Blue Shield, making it easier to get the most competitive plans for employees.
Rippling enables companies to connect new benefits to existing plans without requiring users to re-enroll, ensuring employees have access to updated benefits right away.
Rippling integrates with various productivity tools, including Google Workspace, Slack, QuickBooks Time, Dropbox, Microsoft Office 365, PayPal, etc.
Ascentis’ employee benefits administration module is part of a broader HR software suite.
Ascentis is a complete HR solution with payroll, recruiting, and talent management capabilities alongside everything you need for benefits administration. They also have time tracking, a comprehensive reporting suite, and mobile app versions for both iOS and Android.
Ascentis is the best benefits administration software for employees if you need software to customize benefits for employees. This gives employers the freedom to tailor benefits depending on an employee’s position. Ascentis’ guided benefits enrollment process helps make the process straightforward while helping employees understand different benefits and utilize them.
Companies can use Ascentis’ built-in compliance and risk management checks to ensure compliance with local, federal, and state laws and regulations.
Ascentis integrates with other HR-related tools, including Bonusly, NetSuite, TimeClock Plus, and other apps.
SAP SuccessFactors uses IF/THEN statements to automate assigning benefits packages to employees based on department, salary, or job title.
SAP SuccessFactors is a human capital management software that can help managers and HR officers improve employee engagement through benefits management. This HCM has customizable impact reports, helping companies assess the effectiveness of their benefits programs. It has a survey creation functionality you can use to receive feedback from employees to formulate improvement plans.
SAP SuccessFactors is an excellent option for companies looking for benefits administration software with role-based dashboards, which can be tailored to show only what you need to see and nothing more.
SAP SuccessFactors also allows users to create detailed reports on employee benefits, helping them analyze and gauge the competitiveness of benefit plans.
SAP SuccessFactors integrates with a wide range of HR and benefits tools, including Time Intelligence Dashboard, All Tax TIMP, AcuitiPay, CUI Manager, and other tools.
SAP SuccessFactors provides customized pricing upon request.
Gusto is a simple but powerful tool with a user-friendly interface and lots of pre-made health plans for the HR department to use right away.
Gusto is a SaaS with benefits administration capabilities that can help you manage your company’s compensation workflows. It has a full-service payroll feature to help you manage payroll needs while automating tax filing, ensuring compliance with state and federal regulations. Gusto can help you provide employees with competitive benefits packages, including dental, medical, life, and vision insurance. You can also use Gusto to help employees plan for their future through 401(k) retirement savings.
Gusto is the best benefits administration software for employees if you want to ensure that you have the best plans because they have licensed advisors on staff to help answer questions and concerns. You’ll have access to more than 3,500 plans and 100 insurance carriers, ensuring that companies can craft plans that suit their employees’ needs.
Gusto users have the option to enroll in a Flexible Spending Account (FSA), helping them lower their taxable income while taking care of their medical needs. Gusto also offers lifetime access to users, allowing them access to their accounts even after leaving your company.
Gusto integrates with performance management tools like Lattice, Bonusly, and PerformYard, hiring and applicant tracking tools like ApplicantPro, BreezyHR, and Recruitee, workforce management apps like Asana and Trello, and other solutions.
Gusto costs $39/month base price plus $6/month/employee.
Benefitfocus gives users access to a wide range of plans to choose one that suits their needs.
Benefitfocus is a benefits solutions platform to help you manage your company’s benefits offerings. It can help you manage the administrative side of benefits management like handling COBRA, consumer accounts, and eligibility verification checks. Benefitfocus has a reporting and analytics feature to help gauge what benefits are being used most, which could clue you in to future growth opportunities.
If you’re looking for an AI-driven platform that gives you access to benefits packages, then Benefitfocus is the best BAS for you. Benefitfocus has a catalog of wellness, property, and lifestyle solutions you can use to attract new talent while keeping existing employees.
Benefitfocus simplifies the enrollment process while ensuring that employees gain a complete understanding of their benefits with additional reading material and live agent support when needed.
ADP has a mobile app version that works on iOS and Android mobile devices allowing users to manage investments anywhere they are.
ADP is a cloud-based HR management software that helps you manage payroll, HR services, and workforce scheduling. It has employee benefits administration features you can use to attract prospective employees. ADP is also an excellent software for managing group health insurance and lets you get access to an established network of regional and national health insurance providers so you can get competitively-priced plans.
ADP is the best compensation and benefits platform for companies who want comprehensive benefits administration guidance. The platform can help gather and analyze employee data to help business owners determine benefits that can attract and retain employees. ADP’s PlanFit Tool provides employees with personalized ranking on plans helping them decide which ones suit their families’ needs. ADP also provides users with plan calculators to analyze different plans and usage scenarios to aid them in their decision-making.
ADP integrates with accounting solutions like QuickBooks and Xero, ERPs like Oracle and Sage Intacct, and timekeeping software like QuickBooks Time and ClockShark.
Paycor lets you track earnings, deductions, taxes, and accruals for benefits administration transparency.
Paycor is a human capital management (HCM) platform to help you modernize people management and benefits administration. You can use Paycor to plan and execute your company’s benefits programs, including pay increases, bonuses, benefits and expenses reimbursement, and commissions.
Paycor is the best benefits administration software for your company if you need one with robust reporting functionality. With Paycor’s reporting feature, you can access interactive dashboards to help you understand which benefits your employees value so you can improve them. Paycor lets you pull up historical data to compare current employee benefits to past ones allowing you to assess them for competitiveness.
Paycor is compliant with the affordable care act (ACA) and can provide both admins and end users with resources and guidance around the law and what it means for them.
Paycor Basic costs $99/month plus $5/employee/month.
BambooHR combines employee profiles (status, info, performance) with benefits data like compensation, bonus history, and commission tracking.
BambooHR is an all-in-one HR software ideal for small and medium businesses. It offers employee record keeping, people data and analytics, an applicant tracking system, performance management solutions, and an eNPS survey to gauge workplace satisfaction. And, of course, they have a product suite dedicated to benefits administration, with a focus on compensation management.
BambooHR has built-in time tracking, PTO management, and payroll. Through these key functions, you can also handle things like salary and raises, bonuses, and commision distribution. For health and wellness benefits, they integrate directly with Maxwell Health, PlanSource, and BeneTrac.
BambooHR does time logging and PTO requests particularly well, which is important to any benefits admin system. For example, PTO requests can be sent by email, mobile, or the in-app inbox, making sure team leads see them immediately. With their iOS and Android apps, you can access calendars, PTO tracking, approval updates, and vacation usage reports on-the-go.
Other Employee Benefits Information System Options
Here are a few more that didn’t make the top list. If you need additional suggestions for handy benefits administration software, check these out, and feel free to comment with your recommendations for other tools:
BerniePortal – All-in-one HR software solution with benefits administration designed for small and mid-sized businesses.
SentricHR – Powerful, web-based software with an open benefits enrollment wizard that guides employees through their perks.
Collage – Award-winning HRIS platform that can streamline your people processes such as payroll and benefits.
Humi – an incredibly integrated experience that pairs employee benefits with its own HR and payroll software.
Justworks – Works with trusted providers to give you access to high-quality medical, dental, and vision insurance and other benefits.
Onpay – Cloud benefits systems that use payroll data to notify providers when you hire new employees and gather census data when you shop for a policy.
UltiPro – All-inclusive, cloud-based solution unites all aspects of HR, payroll, HR talent management, and benefits administration.
Namely – Competitive and comprehensive benefits package that allows mid-sized companies to attract and retain top talent.
Zenefits – Simplify the process of providing benefits to your employees, from healthcare plans to perks like commuter benefits.
APS – Automate the submission of benefits information and manage the entire process from your dashboard.
BirdDogHR – Optimize your benefits management system and open enrollment processes with mobile self-service options.
Buck – Web-based solution provides online employee self-service, administrator, and plan sponsor access, case management, and document management.
Cleo – family benefits platform that delivers a personalized app with every family benefit in one place and guidance from experts.
Vitech – 2019 Gartner, Magic Quadrant for Life Insurance Policy Administration Systems that consolidates and modernizes legacy administration platforms.
Criterion – User-friendly, intuitive system that provides smoothly integrated Human resources, benefits, and payroll.
What Do You Think?
Have you tried out any of the benefits systems listed above? Do you have anything you would add to the list? Let us know in the comments.
Need expert help finding the right Benefits Management Software?
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