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10 Best Benefits Administration Software For Employees (2021)

This article will help you quickly compare and evaluate the best benefits administration software and other human resource software programs. 

As any HR professional knows, benefit administration systems are one part of a full suite of HRIS systems. Proper benefit management is part of good workforce planning as it ensures your workforce stays motivated, healthy, and cared for. If you want to inspire long-term loyalty, a transparent and flexible benefits system is the place to start. 

Benefits administrative software is one of the many types of HRIS systems but it can cover a lot of ground, like providing a helpful employee benefits dashboard or assisting with different kinds of benefits tracking.

In this post, I’ll share with you the advantages of having flexible benefits systems and I will highlight a few of the best benefit tools that you can add to your stable of HR software

Below I’ve put together a list of some benefits administration software that HR professionals should check out. 

The Best Benefit Administration Software

Here’s a shortlist of the best benefits administrator tools:

  1. Peoplekeep - Solution that allows small businesses to define a monthly benefit allowance that employees personalize as needed
  2. Infor - Powerful set of cloud-based human capital management software solutions replaces complex processes and systems.
  3. Rippling - Connects all your benefits to one employee system of record that automates enrolling new hires and entering deductions.
  4. Ascentis - Full-suite HR technology that lets you add as you need making it perfect for small business employee benefits
  5. Sap SuccessFactors - Popular employee experience management solutions including role-based dashboards and benefits reporting
  6. Gusto - Over 3,500 health insurance plans for HR experts to choose from with licensed advisors to help pick the perfect fit for your team
  7. BerniePortal - All-in-one HR software solution with benefits administration designed for small and mid-sized businesses.
  8. Benefitfocus - AI-driven platform with an extensive catalog of industry-leading products that are pre-vetted and easy to implement
  9. SentricHR - Powerful, web-based software with an open benefits enrollment wizard that guides employees through their perks.

Employee Benefits Administration FAQ

Still have some questions about benefits administration tools? This FAQ is designed to help. 

What is benefits administration software?

Benefits administration software is a system or series of systems that help HR teams organize employee benefits including but not limited to health and dental benefits, 401(k) retirement plans, and paid time off.

How does benefits admin software compare to benefits administration outsourcing services? 

Benefits administration software differs from benefits outsourcing in several key ways:

  • It requires more administration effort on your part but also keeps all workflow within your company, meaning higher levels of control
  • It may have higher health benefit premiums because you don’t have the leveraging power of a larger conglomerate, however self-lead software tends to be cheaper to license 
  • Compliance and liability falls squarely on your shoulders, whereas outsourcing makes it someone else’s burden to carry 
  • Employing your own benefits admin software means you get to pick your plan and provider, whereas an outsourcing company reserves the right to make changes on a whim 

How does benefits administration software help you set up employee benefit systems? 

Every benefits administration software will have its own way of setting up an employee benefits system, so it’s important to talk to the customer support team for your solution of choice to learn the ins and outs. Typically, benefits administration software will help you evaluate and plan what benefits you want to employ based on your company size, budget, and needs and then will help you implement it, connect it to your payroll, and onboard employees. 

What are alternatives to Paycor payroll?

The Paycor payroll system is pretty popular but there are plenty of alternatives to this benefits administration solution if you need something different; for example, ADP, Infor, or Rippling. Keep reading this article to learn more about these options. 

Employee Benefits Solution Comparison Criteria

What are we looking for when we select employee benefits management systems for review? Here’s a summary of my evaluation criteria: 

  1. User Interface (UI): Is it clean, attractive, and modernized? Does the navigation make sense and is it easy to find what you need?
  2. Usability: Does the company offer good tech support, user support, tutorials, and training? How easy or difficult is the software to learn?
  3. Features & Functionality: 
    1. Employee Self-Service Portal (ESS) – Can employees easily and intuitively search and register for benefit plans through a dedicated portal? 
    2. Payroll Deductions – Does your benefits software automatically deduct what’s required?
    3. Range of Benefits Covered – Does a single software solution cover everything from health and dental benefits, 401K retirement, and more?
    4. Built-in Integration with Payroll – If the software doesn’t come with its own payroll features, does it have some way to connect with whatever system you use?
  4. Integrations: Is it easy to connect with other tools? Any pre-built integrations? Does it offer access to an app marketplace? 
  5. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent and flexible?

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Overviews Of The Top 10 Benefits Administration Systems

Here’s a brief description of each of the benefits administration software that is featured on this top 10 list. 

  • From $15 per user/month

Peoplekeep - Solution that allows small businesses to define a monthly benefit allowance that employees personalize as needed

Peoplekeep’s simple interface is great for small teams who don’t need a clunky tool weighed down with extra features.

  • From $8 a month, per user

Rippling - Connects all your benefits to one employee system of record that automates enrolling new hires and entering deductions.

Rippling presents data from salaries, bonunses, comissions, reimbursements, earnings, and deductions in a single place.

  • Upon Request

Ascentis - Full-suite HR technology that lets you add as you need making it perfect for small business employee benefits

Ascentis’ employee benefits administration module is part of a broader HR software suite.

  • From $8 per user/month

Sap SuccessFactors - Popular employee experience management solutions including role-based dashboards and benefits reporting

SAP SuccessFactors is a popular choice, offering a slick user interface with simple high-level visualizations.

  • From $12 per user/month

Gusto - Over 3,500 health insurance plans for HR experts to choose from with licensed advisors to help pick the perfect fit for your team

Gusto is simple but powerful tool with a user-friendly interface and lots of pre-made health plans for the HR department to use right away.

  • From $21 per employee per month ($19 if pay annually)

BerniePortal - All-in-one HR software solution with benefits administration designed for small and mid-sized businesses.

BerniePortal’s interface helps you keep track of candidates, job openings, employee benefits, and more.

Other Employee Benefits Information System Options

Here are a few more that didn’t make the top list. If you need additional suggestions for handy benefits administration software, check these out, and feel free to comment with your recommendations for other tools:

  • ADP – Well-known benefits system that helps organizations of all types and sizes with payroll, HR, and financial tools.
  • Collage – Award-winning HRIS platform that can streamline your people processes such as payroll and benefits.
  • Humi – an incredibly integrated experience that pairs employee benefits with its own HR and payroll software.
  • Justworks – Works with trusted providers to give you access to high-quality medical, dental, and vision insurance and other benefits.
  • Paycor  – Simplify and streamline HR, benefits administration, and ACA compliance prepared to manage forms and avoid penalties.
  • Onpay – Cloud benefits systems that use payroll data to notify providers when you hire new employees and gather census data when you shop for a policy.
  • UltiPro  – All-inclusive, cloud-based solution unites all aspects of HR, payroll, HR talent management, and benefits administration. 
  • Namely – Competitive and comprehensive benefits package that allows mid-sized companies to attract and retain top talent.
  • Zenefits – Simplify the process of providing benefits to your employees, from healthcare plans to perks like commuter benefits.
  • APS – Automate the submission of benefits information and manage the entire process from your dashboard.
  • BirdDogHR – Optimize your benefits management system and open enrollment processes with mobile self-service options.
  • Buck –  Web-based solution provides online employee self-service, administrator, and plan sponsor access, case management, and document management.
  • BambooHR – Modern, mobile-ready preboarding and onboarding tools for benefits tracking and other HR needs.
  • Cleo – family benefits platform that delivers a personalized app with every family benefit in one place and guidance from experts. 
  • Vitech – 2019 Gartner, Magic Quadrant for Life Insurance Policy Administration Systems that consolidates and modernizes legacy administration platforms.
  • Criterion – User-friendly, intuitive system that provides smoothly integrated Human resources, benefits, and payroll.

What Do You Think?

Have you tried out any of the benefits systems listed above? Do you have anything you would add to the list? Let us know in the comments.

Considering other options? Give this a read: ERP vs CRM: Comparison & 5 Benefits You Need To Know.

Need expert help finding the right Benefits Management Software?

We’ve partnered with the software comparison portal Crozdesk.com to help you find the right solution. Crozdesk’s Benefits Management Software advisors can give you independent advice and shortlist software products that best fit your specific needs. Our partnership gives you free access to their tailored software selection advice and community negotiated discounts, taking the hassle out of the research process.

It takes just a minute to submit your requirements and they will give you a call at no cost or commitment. You’ll get custom product shortlists covering the top solutions that best fit your specific needs from their team of software experts (via phone or email) and they can even connect you to your choice of the selected vendors. To get started, please submit the form below: