10 Best Benefits Administration Software in 2023

Deel is a global compliance and workforce management solution that lets you manage all employees and contractors in one platform and offer localized benefits wherever they live. 

Deel’s in-house expertise in over 150 countries allows you to confidently provide a comprehensive range of benefits and perks to your team. You can compare different country costs and see what benefits and withholdings are required. You can set up employees with local health insurance, pension plans, or stipends. Payroll deductions and withholdings are automatically calculated, allowing you to simply schedule a mass payment in one click. Deel uses major payment providers like Wise, PayPal, Payoneer, and Revolut to offer flexible withdrawal options.

Their easy-to-use interface lets you develop insights and make informed decisions with Deel's actionable reporting. Deel also has several integrations allowing you to import and export HR data between popular accounting and reporting software solutions such as Ashby, BambooHR, Expensify, Greenhouse, Hibob, Netsuite, Okta, OneLogin, Quickbooks, SCIM, Xero, Workday, and Workable. The company also has an Open API solution that allows developers to build their own interfaces on top of the Deel platform too.

Deel offers flat rate pricing upon request. You can also request a free demo through their website to discuss your hiring needs.

Paychex Flex is a cloud-based employee administration software that provides businesses with an integrated platform to manage payroll, benefits, HR, and timekeeping.

Companies can streamline their internal processes and provide employees with an easy-to-use interface for managing their information. The software includes capabilities for calculating payroll taxes, preparing tax filings, processing payments to vendors and suppliers, managing benefits programs, and tracking employee time worked. Additionally, it allows users to customize their settings to ensure that only the most relevant information is visible during each session. It also integrates with other popular third-party services such as QuickBooks and Salesforce.

The software offers a comprehensive payroll processing service that allows businesses to manage their employees’ paychecks quickly and easily. It integrates with other services to ensure accurate calculations of taxes, deductions, and other payroll-related items. Payments can be processed electronically or via check depending on the user's preferences. This makes it easy for businesses to keep track of their payroll expenses and ensure timely payment of wages to their employees. It also helps companies manage their employee benefits packages, including tracking vacation or sick days taken by employees and managing insurance plans or retirement accounts. Additionally, users can create custom benefit packages tailored to each employee's individual needs.

Paychex Flex can help eliminate manual data entry errors. By automating these processes and streamlining them into one integrated platform, businesses can save time and money from entering data manually or dealing with inaccurate data entries. It also increases financial visibility by providing real-time insights into company spending patterns. This can be especially helpful when budgeting and identifying areas where costs could be reduced or eliminated. 

Trinet offers a cloud-based HR management platform that's well-suited to small and medium-sized businesses that want access to additional HR services too. Their software works in tandem with advice from their in-house experts who will help you craft a top-tier benefits program for your employees.

Using Trinet, you can offer your employees a wide range of popular benefits covering medical, dental, vision, life, disability, retirement, commuter, family planning, and more. They have a range of premium plans available through popular insurance providers like Aetna, Blue California, MetLife, and United Health Group. Once you've chosen your plan, you can administer all the details through Trinet's software.

Their benefits enrollment portal is clear and easy to follow, and it covers all the requirements for ACA compliance and COBRA administration. For benefits administration, you can also access data on enrollment utilization and benefit costs easily too.

Integrations are available with Brex, ChartHop, eqtble, Green Places, Mosaic, PayEm, QuickBooks, Sage Intacct, Secureframe, TravelBank, Vanta, Worksphere, and others.

ADP Workforce Now helps employers manage the entire employee lifecycle from recruitment and onboarding through retirement with tools for online enrollment, payroll processing, HR tracking and reporting, time management, and compliance assistance.

The platform offers an intuitive user interface that makes it easy for employees to access their benefits information whenever necessary. ADP Workforce Now provides a comprehensive benefits package for employees that includes options such as medical insurance, dental coverage, vision plans, life insurance policies, disability coverage, and 401(k) retirement plans. It can generate notifications when an employee's benefits are about to expire or if any changes have been made to the plan so that everyone stays updated on their coverage options. This makes it easier for HR teams to ensure accuracy in employee records while spending less time tracking data across multiple systems or spreadsheets manually.

ADP Workforce Now provides users with real-time analytics that make it easy to track key metrics such as average cost per hire, total compensation costs per employee, and other important workforce trends. It supports automatic overtime calculations, shift differentials, and paid leave tracking. The software allows employers to set up individualized plans for each employee based on their needs and requirements. Employers can use its advanced analytics tools to gain insights into how employees are using their existing benefit packages. This helps them better understand which offerings are most popular and which could be improved upon or eliminated to save money or attract new talent. The platform further simplifies the process by allowing employers to customize the enrollment experience with branded logos or messaging to reflect the company’s values or culture.

Insperity is a cloud-based HR solution that provides a range of HR and administrative services to businesses. One of its core features is benefits administration, which helps businesses manage and administer their employee benefits programs.

I picked Insperity as one of the best benefits administration software for employees because it is a comprehensive solution that offers a wide range of benefits administration services. With Insperity, businesses can manage their entire benefits administration process from enrollment to termination. Plus, the platform is intuitive and easy to use, making it accessible to businesses of all sizes.

One of the standout features of Insperity's benefits administration solution is its mobile app, which allows employees to access their benefits information and manage their benefits on the go. Another key feature is the platform's compliance tools, which help businesses stay up to date with changing regulations and requirements. Additionally, Insperity's benefits administration solution includes a range of tools for managing and communicating with employees, such as automated email notifications and alerts.

Insperity integrates with a variety of other HR and benefits-related tools, including payroll software, time and attendance systems, and retirement plan providers. This makes it easy for businesses to centralize their HR and benefits administration processes and keep all their employee data in one place.

Justworks is an HR software that assists you with payroll, compliance, and benefits management.

With Justworks, you can have access to a variety of employee health insurance plans. From national to regional carriers, you can offer your employees extended health benefits, 401K, vision, dental, mental health support, and fertility benefits, among others.

The best part? Your employees can use the platform to enroll and customize their benefits that suit them best. This information is available in the mobile app as well, and guarantees everyone carries their card with them. Finally, if you or your team need help, there is available support through chat, email, or phone 24/7.

Justworks offers you personalized quotes the moment you decide you need to change, add or remove items from your current plan. Simply share your needs and they present viable options for your budget with accurate estimations of how much you will end up paying.

ADP is a well-known and trusted HR software company with over 70 years of experience. Their modern, cloud-based HCM solution combines core HR functions with payroll processing, attendance and time tracking, talent management, benefits management, performance management, a recruiting system, and hiring and onboarding tools. They also offer employee benefits administration features you can use to attract prospective employees and retain your top talent.

ADP’s benefits management solution helps you and your employees manage group health insurance for themselves and their dependents easily. Through their system, you can access an established network of 700 regional and national health insurance providers and compare their competitively-priced plans. Their platform analytics tools also gather and analyze employee data to help business owners with strategic decision-making surrounding benefit offerings.

ADP is the best compensation and benefits platform for companies who want comprehensive benefits administration guidance. ADP’s PlanFit Tool provides employees with personalized ranking on plans helping them decide which ones suit their families’ needs. ADP also provides users with plan calculators to analyze different plans and usage scenarios to aid them in their decision-making.

ADP integrates with accounting solutions like QuickBooks and Xero, ERPs like Oracle and Sage Intacct, and timekeeping software like QuickBooks Time and ClockShark, among others. Their self-service employee app is also available on any type of mobile device.

ADP provides customized pricing upon request.

OnPay’s HR management software links core HR processes together, including payroll processing functions and employee benefits administration. Their team of licensed in-house insurance brokers can help you set up health, dental and vision plans with top providers such as Humana, Cigna, Blue Cross / Blue Shield, Aetna and UnitedHealthcare.

Once in place, benefit costs are synced with payroll, which means you won’t have to worry about capturing any cost fluctuations yourself. You can also work with OnPay to offer other benefits to your employees, including life and disability insurance, liability insurance, health spending accounts, and more.

OnPay’s well-rounded platform includes more than just benefits management features. On top of their full-service payroll, their platform also includes other HR essentials like automated onboarding flows, employee personnel files, document storage with e-sign capabilities, compliance audits, paid time-off tracking, and task management features.

OnPay integrates with Deputy, Magnify, Mineral, PosterElite, QuickBooks, When I Work, Xero, and with the 401k retirement platforms America’s Best 401k, Guideline, and Vestwell.

OnPay costs from $6/employee/month plus an additional base fee of $40/month. A free 30-day trial is available, plus your first month of services are free.

Gusto is a SaaS with benefits administration capabilities that can help you manage your company’s compensation workflows. It has a full-service payroll feature to help you manage payroll needs while automating tax filing, ensuring compliance with state and federal regulations. Gusto can help you provide employees with competitive benefits packages, including dental, medical, life, and vision insurance. You can also use Gusto to help employees plan for their future through 401(k) retirement savings.

Gusto is the best benefits administration software for employees if you want to ensure that you have the best plans because they have licensed advisors on staff to help answer questions and concerns. You’ll have access to more than 3,500 plans and 100 insurance carriers, ensuring that companies can craft plans that suit their employees’ needs.

Gusto users have the option to enroll in a Flexible Spending Account (FSA), helping them lower their taxable income while taking care of their medical needs. Gusto also offers lifetime access to users, allowing them access to their accounts even after leaving your company.

Gusto integrates with performance management tools like Lattice, Bonusly, and PerformYard, hiring and applicant tracking tools like ApplicantPro, BreezyHR, and Recruitee, workforce management apps like Asana and Trello, and other solutions.

Gusto costs $40/month base price plus $6/month/employee. They also offer a 30-day free trial as well.

Benefitfocus is a benefits solutions platform to help you manage your company’s benefits offerings. It can help you manage the more tedious aspects of benefits management like handling COBRA administration, consumer accounts, and eligibility verification checks.

Their catalog of wellness, property, and lifestyle solutions you can use to attract new talent while keeping existing employees. They also recently acquired Tango Health to strengthen their ACA regulatory compliance too.

Benefitfocus is an industry-leading solution with robust reporting capabilities. Their reporting and analytics feature helps gauge what benefits are being used most, which could help you uncover future growth opportunities.

Benefitfocus simplifies the enrollment process while ensuring that employees gain a complete understanding of their benefits with additional reading material and live agent support when needed.

Benefitfocus pricing is available upon request. You can also request a free demo as well.