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10 Best Employee Monitoring Software For 2023

The Best Employee Monitoring Software Shortlist

Here’s the list of the best employee monitoring tools I’ll cover in this article.

  1. Insightful

    Time-tracking software for monitoring the time employees spend productively on their workstations

  2. Clockify

    Employee monitoring software with a calendar for visually tracking time and logging activities.

  3. ActivTrak

    Employee monitoring software that can help leaders coach their team members

  4. Hubstaff

    Employee monitoring software for generating reports to identify trends and aid in decision making

  5. Kickidler

    Employee monitoring software that can help companies prevent sensitive information from leaking

  6. Teramind

    Employee monitoring software with insider threat detection feature to protect your company and its clients

  7. Monitask

    Employee monitoring software that can help you analyze employees’ computer usage to improve productivity

  8. CleverControl

    Employee monitoring software with on-cloud solution for screen-recording, webcam-recording, and call-recording

  9. Vericlock

    Employee tracking software to help you manage employee locations

  10. TimeDoctor

    Employee monitoring software that can help automate time and attendance management

Employees are the backbone of your company. Their productivity can dictate how successful a company will be, so keeping employees productive is a critical concern for a company’s leadership team.

According to a report by Atlassian, an average employee spends just around 60% or less of the time being productive in the workplace, translating to more than half of their time wasted or spent on trivial matters. 

Employee monitoring software can help you improve the productivity of your employees. If you don’t know what it is and which one to get, then let me help tell you about the best employee monitoring software and how they can help your employees reach their full potential.  

Related Read: What Is Employee Monitoring?

Employee Monitoring Solutions: Buyers Guide

What should you look for when you review the best remote employee monitoring? Consider these criteria areas to make the right pick.  

  1. User Interface (UI): You should look for software with a clean user interface and with tools that you can easily access.
  2. Usability: You should look for an employee monitoring system that is easy to learn and master. 
  3. Screen capture: You should look for software that lets you record screen captures when employees exhibit suspicious behavior.
  4. Data loss prevention: You should look for software that can help you keep sensitive information secure to prevent data leaks and insider trading threats.

Employee Monitoring Platforms: Key Features

  1. Time tracking: Allows users to record their clock-in and clock-out times to record work hours accurately.
  2. User activity monitoring: Allows you to monitor the apps, programs, and websites employees access on their workstations.
  3. Remote desktop control: Allows you to remotely take control of an employee’s workstation to prevent illegal activities.
  4. Reporting: Allows you to generate productivity reports to help with decision making and determining opportunities for improvement.
  5. User behavior analytics: Analyzes employee behavior to detect suspicious behaviors and prevent security threats. 

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Overviews Of The 10 Best Employee Monitoring Software

Here’s a brief description of each employee monitoring software solutions to showcase each tool’s best use case, some noteworthy features, and screenshots to give a snapshot of the interface. 

1

Insightful

Time-tracking software for monitoring the time employees spend productively on their workstations

Insightful is a workforce analytics software with time tracking and employee monitoring features. Insightful lets you track time using employee computer activity to help eliminate manual time-tracking issues like buddy punching. It has a stealth mode that lets you inside employee workstations undetected so you can investigate suspicious activities.

Insightful has a productivity labeling feature that tags unproductive websites and applications so you know which websites to monitor.

Understanding how employees spend their time can help you implement plans to help boost productivity, and Insightful can help you with its apps and website monitoring feature. You can see which apps employees use the most to determine if these apps drive productivity or act as a source of distraction.

Insightful lets you capture random screenshots of your employees’ workstations to help deter employees from accessing personal websites. The software also records activity logs so you can assess what drives idle time among employees.

If you want to make well-informed decisions to boost productivity, provide excellent training and create detailed and objective employee performance evaluations, Insightful is the best solution for you.

Insightful pricing starts at $6.40/employee/month, and they offer a free 7-day trial.

7-day free trial

From $6.40/employee/month

2

Clockify

Employee monitoring software with a calendar for visually tracking time and logging activities.

Clockify is an employee monitoring software with a wide array of tools to help you ensure employee productivity, like time tracking and timesheet monitoring functionalities. It has an intuitive dashboard enabling leaders to break down what team members are working on and monitor project completion. You can also use Clockify to generate productivity reports and share them with team members and shareholders for use in informed decision-making.

If you want an employee monitoring software to help employees become productive by managing their activities through a calendar feature, then Clockify is the best software for you. You can check employee calendars to ensure they spend their schedules on business-related matters. Clockify lets you compare an employee’s actual activities to their scheduled activities ensuring they are doing exactly what they should be doing and not spending time on unscheduled and unproductive activities.

Clockify integrates with other productivity tools like Google Calendar, Zendesk, Google Docs, Wrike, Basecamp, Gitlab, etc.

Clockify costs from $4.99/user/month and offers a 7-day free trial.

7-day free trial + freemium plan available

From $4.99/user/month

3

ActivTrak

Employee monitoring software that can help leaders coach their team members

ActiveTrak is an employee monitoring software with informative dashboards providing you with a detailed summary of workforce performance and productivity trends. You can use ActiveTrak to set workforce productivity benchmarks and track your team’s progress towards achieving their goals. ActivTrak allows you to monitor real-time user activity, enabling you to check on employees without interrupting them.

ActivTrak is an excellent employee monitoring software if you want assistance in coaching team members because of its weekly coaching summaries. You can use the weekly coaching summary as a reference for one-on-one coaching sessions to focus on the areas where individual team members are struggling. The weekly coaching summaries can also allow you to monitor the progress of employees to gauge the effectiveness of action plans and revise them as needed.

ActiveTrak integrates with productivity tools including Xero, Salesforce, Zapier, and others.

ActivTrak has a free account for up to 3 users, while the pricing of its paid version starts at $10/user/month. They also offer a 14-day free trial too.

14-day free trial + freemium plan available

From $10/user/month

4

Hubstaff

Employee monitoring software for generating reports to identify trends and aid in decision making

Hubstaff is an employee management system with time tracking, payroll management, invoicing, and task management tools to help you run your company. You can use Hubstaff to monitor employee screens and track apps and websites usage, ensuring employees concentrate on their designated tasks. Hubstaff enables you to monitor employees' productive and idle times to help you increase productivity.

Hubstaff is the best employee monitoring software if you want detailed reports on how your employees work and how they spend their time, letting you gauge their productivity. With the help of detailed productivity reports, you can identify project and workplace bottlenecks so you can improve workflow and increase profits. You can also use Hubstafff reports to monitor if employees are meeting work metrics and goals so you can initiate coaching and training sessions to help employees improve.

Hubstaff integrates with productivity tools like Jira, Slack, QuickBooks, Salesforce, TransferWise, etc.

Hubstaff pricing starts at $7/user/month, and they offer a 14-day free trial.

14-day free trial

From $7/user/month

5

Kickidler

Employee monitoring software that can help companies prevent sensitive information from leaking

Kickidler is an employee monitoring software equipped with productivity tools to help companies control personnel and improve workplace efficiency. Supervisors can use Kickidler to visually assess what employees are doing without interrupting their work. Kickidler also allows supervisors and HR officers to automatically generate reports and timesheets to make tracking work hours more efficient.

Kickidler is the best employee monitoring software to protect your company and clients because it has a violation monitoring feature. It can detect work schedule violations ensuring that your company delivers service level agreements to clients. Kickidler also records the entire history of computer activities of employees to help prevent employees from committing illegal acts.

Kickidler cost starts at $3.67/user/month, and they offer a 14-day free trial.

14 days free trial

From $3.67/user/month

6

Teramind

Employee monitoring software with insider threat detection feature to protect your company and its clients

Teramind is an employee monitoring and data loss prevention software with activity and computer monitoring features that allow you to track user activity on apps, programs, websites, emails, instant messaging, etc. Its keystroke monitoring feature tracks, captures, and records keystrokes and provides business owners insight into their employees’ productivity and attitude. Teramind has a remote desktop control feature you can use to take control of an employee’s desktop or laptop to prevent illegal activities immediately.

If you want an employee monitoring software to help you protect your company and its clients, then Teramind is your best option because of its insider threat prevention functionality. It can help increase your company’s data security by identifying and protecting sensitive information, ensuring data loss prevention. You can use Teramind’s user behavior analytics to detect malicious activity and behavior deviations, helping you closely monitor suspected employees.

Teramind pricing starts at $5/user/month, and they offer a free 14-day trial.

14 days free trial

From $5/user/month

7

Monitask

Employee monitoring software that can help you analyze employees’ computer usage to improve productivity

Monitask is a productivity monitoring software that can help you track employee performance to help drive productivity levels. It has task and project management capabilities to ensure projects get delivered on time and within budget. Monitask has a time-tracking feature you can use to analyze which tasks are taking longer to complete and implement plans that can make them simpler and easier to accomplish.

Monitask is the best employee monitoring software to check how employees use their computers during work hours because it gives you a breakdown of the websites and applications they use. If an employee’s productivity drops, you can check the said employee’s computer usage to determine where unproductive hours get spent, like social media sites. In addition, it has a screen capture feature that takes random screenshots to help employees on their toes and discourage them from accessing non-business-related sites and apps.

Monitask integrates with other tools like Trello, Asana, Jira, ClickUp, and Slack.

Monitask pricing starts at $4.99/user/month, and they offer a 10-day free trial.

10-day free trial

From $4.99/user/month

8

CleverControl

Employee monitoring software with on-cloud solution for screen-recording, webcam-recording, and call-recording

CleverControl is a cloud-based employee monitoring solution for small and medium-sized businesses. Some of its standout features include an iPhone app, messenger tracking, website blocking, activity reporting, printer task tracking, and live monitor viewing.

CleverControl provides information about the employees activity and facilitates an easy and visual reporting experience so you can analyze details like active time, most used applications and websites, as well as remote monitoring. CleverControl also comes with features such as continuous screen recording, webcam recording and call recording. You can also monitor running applications, Internet searches and site visits, as well as social networking activities.

This program allows you to monitor in real time on multiple screens on monitored PCs simultaneously.

CleverControl costs from $4.70/device/month and offers a 5-day free trial.

5 days free trial

From $4.70 USD/device/month

9

Vericlock

Employee tracking software to help you manage employee locations

Vericlock is an employee monitoring software for tracking productivity and employee attendance. Its employee time tracking feature allows employees to clock in using their smartphones, through SMS, or through a web browser, ensuring employees can clock in wherever they are and whatever device they are using. Vericlock also allows digital signatures so employees can sign their timesheets and prevent payroll disputes.

If you manage remote workers, Vericlock is the best employee monitoring software for you because it has GPS geotagging capabilities allowing you to check if employees clock in at their scheduled time and at the right location. You can also get photos and videos to prove that your remote workforce is where they say they are and prevent fraudulent log-ins. The software also allows monitoring flexible office hours, making it ideal for tracking freelancers and employees who handle remote work.

Vericlock costs $10/account/month plus $5/user/month. They also offer a 30-day free trial.

30 days free trial

From $10/account/month plus $5/user/month

10

TimeDoctor

Employee monitoring software that can help automate time and attendance management

TimeDoctor is a suite of time tracking tools, including online timesheets and payroll integration. Its user activity monitoring feature sends real-time alerts when it detects employees spending excess time on Facebook, YouTube, and other personal sites. TimeDoctor works on all devices that run on Windows, Mac, Linux, iOS, Android, and Chrome devices, ensuring that you can access the program whatever device you and employees prefer.

TimeDoctor is the best employee monitoring software if you want one with a dashboard for analyzing employee monitoring reports helping you view the time employees spend on clients, projects, and tasks. You can use the data to analyze employee behavior patterns and set plans to curb unproductive behaviors. It can also help you ensure projects get completed on time and assign more human resources and additional budget to projects that take longer to complete.

TimeDoctor integrates with other tools, including Breeze, Mavenlink, PayPal, LiquidPlanner, Evernote, and other digital tools.

TimeDoctor pricing starts at $7/user/month.

From $7/user/month

Need Expert Help Selecting The Right Employee Monitoring Software?

People Managing People has joined forces with the software comparison platform Crozdesk.com to assist you in finding the best tool for your needs. Crozdesk’s Employee Monitoring Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business's needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.

It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:

The 10 Best Employee Monitoring Software Summary

Tool Free Option Price
1
Insightful

Time-tracking software for monitoring the time employees spend productively on their workstations

7-day free trial

From $6.40/employee/month Visit Website
2
Clockify

Employee monitoring software with a calendar for visually tracking time and logging activities.

7-day free trial + freemium plan available

From $4.99/user/month Visit Website
3
ActivTrak

Employee monitoring software that can help leaders coach their team members

14-day free trial + freemium plan available

From $10/user/month Visit Website
4
Hubstaff

Employee monitoring software for generating reports to identify trends and aid in decision making

14-day free trial

From $7/user/month Visit Website
5
Kickidler

Employee monitoring software that can help companies prevent sensitive information from leaking

14 days free trial

From $3.67/user/month Visit Website
6
Teramind

Employee monitoring software with insider threat detection feature to protect your company and its clients

14 days free trial

From $5/user/month Visit Website
7
Monitask

Employee monitoring software that can help you analyze employees’ computer usage to improve productivity

10-day free trial

From $4.99/user/month Visit Website
8
CleverControl

Employee monitoring software with on-cloud solution for screen-recording, webcam-recording, and call-recording

5 days free trial

From $4.70 USD/device/month Visit Website
9
Vericlock

Employee tracking software to help you manage employee locations

30 days free trial

From $10/account/month plus $5/user/month Visit Website
10
TimeDoctor

Employee monitoring software that can help automate time and attendance management

Not available

From $7/user/month Visit Website

Other Options

Here’s a few more that didn’t make the top list.

  1. ControlUp

    Employee monitoring application for observing, analyzing, and optimizing the employee experience

  2. BambooHR

    Employee monitoring software that can help automate time and attendance management

  3. Connecteam

    Employee monitoring software with online forms and checklists app for a deskless workforce

  4. DeskTime

    Time tracking service that analyzes how employees use applications and programs to optimize productivity

  5. monday.com

    Cloud-based work management platform for managing projects, tasks, and employee productivity

  6. Ekran System

    Identity and access management platform for incident response and employee activity audits

  7. FocusRO

    Employee monitoring platform that uses algorithms to detect and manage employee productivity

  8. timeBro

    Software that automatically captures work hours and allocates them to projects to enhance productivity

  9. SoftActivity Monitor

    Cloud-based employee monitoring solution to help prevent internal threats and prevent data loss

  10. Work Examiner

    Time-tracking solution for managing staff work time and productivity

Conclusion

Employee productivity is a huge factor in a company's success, and monitoring productivity levels can help employees realize their full potential and help companies grow. With the help of the best employee monitoring software, you can help cut down unproductive hours, ensuring that projects get completed on time. 

If you want to learn about other software that can help your company grow, then subscribe to People Managing People to hear about the latest productivity apps and tools your company can benefit from.

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By Tim Reitsma

Tim is the co-founder and General Manager of People Managing People, an online publication focused on building a better world of work. He is experienced with people & culture, leadership, business strategy and operations with a focus on building great teams who are excited about their craft and their organization. With over 15 years of leadership experience, Tim has always been guided by his core values: faith, family, curiosity, and fun. He is a coach, mentor, speaker, advisor, and an active volunteer in his community. Tim loves spending time outdoors with his wife and two kids as well as mountain biking in the north shore mountains.