10 Best Productivity Tracking Software for Hybrid Teams in 2023

Teramind is a productivity tracking software that's designed to help businesses keep an eye on their employees' activities. It offers a range of features including user activity monitoring, insider threat detection, and data loss prevention. It's not just about tracking time, but also about understanding how your team works and where there might be room for improvement.

Why I picked Teramind: I included Teramind in this list because of its comprehensive set of productivity tracking and employee monitoring features. With Teramind, you can see what apps and websites your team is using, how much time they're spending on each task, and even get alerts if there's any suspicious activity. It's like having a bird's eye view of your team's work, which is super helpful for managing a team that's spread out across different locations.

Teramind collects a large amount of employee data points to analyze employee productivity in detail. Using that data, it provides users with insights to help increase the effectiveness of their workforce as a whole, while also helping managers zero in on individual performance as well.

Teramind Standout Features and Integrations

What makes Teramind stand out from other productivity tracking tools is its advanced features. The user behavior analytics feature, for example, uses machine learning to identify patterns in user behavior and detect any anomalies. This can be really useful for preventing data breaches or other security issues. The productivity analysis feature is another standout, as it provides detailed reports on employee productivity, helping you identify any bottlenecks or areas where your team could be more efficient.

Integrations include ArcSight ESM, IBM Security Jira, QRadar, Redmine, Splunk Enterprise, and Zendesk.

Insightful lives up to its name, with the tool promising to deliver several project-related insights and employee productivity attributes. Many small businesses rely on Insightful for spiking productivity and tracking employee efficiency.

Why I picked Insightful: I like Insightful primarily because of the automated time mapping feature. By implementing automatic time data mapping, insightful delivers accurate project insights that eliminate human error. Insightful provides you with a comprehensive view of the time spent by your employees at distinct stages of a project. The tool also offers precise statistics to help you better justify your projects' budgets and billable hours.

Proof of work is another challenge for employers hiring freelancers or contractors who invoice against billable hours. Insightful implements a real-time monitoring method that gives a snapshot of employees' website and app usage. Additionally, you can personally label apps and websites that are productive for your project or organization.

Insightful Standout Features and Integrations

Features include automated screenshots, verified attendance, automated time entries mapping, attendance tracking, historical timekeeping, productivity labeling, and different logins for clients, managers, and employees. 

Integrations include 5+ tools like Data Studio, IBM Cognos Analytics, Looker, Power BI, Slack, Tableau, and others.

Height is a cloud-based project management software with workflow management and team collaboration tools. Its reporting function can be used to track productivity across tasks, projects, and workflows.

Why I picked Height: This software is highly customizable for various use cases and team needs. Each team member has their own personalized inbox to keep track of all their ongoing work and priorities. Teams can manage their projects using a spreadsheet, calendar, Kanban board, or Gantt chart view. Projects are determined with infinitely nesting subtasks, and higher-level roadmaps can be configured to create the bigger picture.

Because of the software's robust project management functionality, it can be used to track productivity and resource utilization. Reports can be drawn up with filters to track things such as team velocity over time. In addition to tracking productivity, users can implement the automation capabilities of the software to improve their productivity. Auto-assignment of tasks and automated workflows help speed up processes and contribute to better team performance.

Height Standout Features & Integrations

Features include multiple task views, personalized inboxes, task forms, no-code automations, in-app messaging and collaboration tools, multi-step workflows, and custom reports.

Integrations include Slack, Notion, Figma, Zapier, Github, Notion, Sentry, Zendesk, Discord, and Slab. Zapier can also be used to configure additional integrations.

ActivTrak specializes in productivity tracking software that collects different kinds of attributes and metrics. ActivTrak strives for transparency and adopts an ethical approach to the whole notion of productivity tracking. You can set customized productivity benchmarks and then track employees’ progress against your goals.

Why I picked ActivTrak: I’m particularly impressed with the dashboard views and productivity reports that ActivTrak offers. The dashboard isn’t a cluttered board with random data points but a neatly organized space that provides critical insights at a glance. The dashboard can unravel your employees’ website and application usage patterns. Additionally, you can leverage historical data to compare various teams’ productivity levels, for instance, before and after the holidays.

The productivity reports garner valuable insights about your employees. You can apply filters and drill down the detailed reports by users, date range, and other factors to discover trends. ActivTrak also helps you enforce organizational compliance policies via alarms. You can leverage alarms to get notified about employees sharing sensitive files or accessing blocked domains.

ActivTrak Standout Features and Integrations

Features include customizable dashboards, productivity reports, location insights, impact analysis, website & application usage, productivity coaching, team summaries, website blocking, and more.

Integrations include 10+ tools such as Asana, Azure, Google Calendar, Jira, Lattice, Microsoft Teams, Outlook, Salesforce, ServiceNow, Slack, Viva, Workday, Zendesk, Zoom, and others.

Traqq enables businesses to retrospect and analyze internal processes. With Traqq, your teams unlock a new dimension in understanding various aspects of work productivity. As a result, you can conduct root cause analysis of low productivity times and quickly implement a workaround to boost efficiency.

Why I picked Traqq: I love how the developers at Traqq have created a simple yet comprehensive productivity tracking software. The activity levels generated on the Traqq dashboard have an interesting algorithm. The tool tracks your employees’ keyboard clicks and mouse movements. Consequently, the activity page populates your employees’ daily activity in different coloured blocks depicting sessions of low, average, and high activity levels.

Traqq detects and reports websites and apps on which your employees spend over 10 seconds. As a result, you can get a quick overview of what distracts your employees. Traqq also takes random screenshots at 10-minute intervals and uploads them to a secure online storage space.

Traqq Standout Features and Integrations

Features include application and URL tracking, activity level generation, desktop screenshots, desktop screen recording, idle time and attendance tracking, team management, analysis and reporting, and others.

Integration details are currently not available. 

We360.ai started in Q4 of 2020 and has made significant strides in productivity-tracking software. The software offers many tools, including project management, tracking productivity logs, and real-time analytics. 

Why I picked We360.ai: I'm particularly interested in the real-time productivity analytics that We360.ai offers. We360.ai gives you live statistics about your employees' activities: what applications they use, their usage duration, and their availability status. It's like a live stream of your employees' online activities.

Additionally, We360.ai has a nifty leave management system that tracks employee leaves, aiding with payroll processing. As a result, you can easily track, approve, or reject leave requests. The Health360 segment of We360.ai helps you manage your employees' well-being. You can swiftly analyze which employees are overworking or underworking and then intelligently shift workloads.

We360.ai Standout Features and Integrations

Features include real-time analytics, desktop screenshots, a time tracking app, leave management, user data import, CSV report export, cross-OS compatibility, automated attendance, domain blocking, a mobile application for admins, and task & project management tools.

Integrations include 10+ tools like Asana, ClickUp, GitHub, Google Calendar, Insightly, Jira, PayPal, Slack, Trello, Zapier, Zendesk, and others.

Founded in 2012, Hubstaff boasts over a decade of experience creating workforce and productivity management solutions for enterprises worldwide. The Hubstaff productivity suite consists of Hubstaff Time, Hubstaff Desk, Hubstaff Field, Hubstaff Tasks, and Hubstaff Talent - with each offering focused on improving different nuances of productivity.

Why I picked Hubstaff: I’m impressed by the automated payroll feature that Hubstaff features. When you hire freelancers and contractual employees, time/effort tracking and releasing payments can be a hassle. Hubstaff offers an automated payment process which rides upon the precise timesheets that the tool generates. 

Hubstaff provides actionable insights for you to improve employee productivity. With accurate timesheet reports, you can clearly understand how various teams spend their time. You can look at activity levels (in percentages), idle time, and other critical metrics influencing an employee’s productivity. Additionally, the Hubstaff reports help you make meaningful inferences, such as your team’s most productive hours in a day or the most efficient days in a week.

Hubstaff Standout Features and Integrations

Features include productivity monitoring tools, time management, workforce management, flexible payroll, project budgeting, cost management, custom roles, advanced reporting, and others.

Integrations include 10+ tools such as Asana, Breeze, ClickUp, GitLab, Jira, Paymo, Podio, Redbooth, Salesforce, Trello, Unfuddle, Wrike, Zoho Projects, and others.

EmailAnalytics is a very niche focussed productivity tracking software that drills down into your employees’ email habits to draw meaningful trends. EmailAnalytics claims that teams using their software can spike up response times by 42% - which is quite significant.

Why I picked EmailAnalytics: EmailAnalytics visualizes your employees’ email activity. As a result, you can measure and improve their productivity. The tool is a blessing for client management and service teams whose key responsibilities include replying to emails quickly. You can also understand how your sales teams deal with nurtured leads. 

I’m impressed by the ability to monitor critical email statistics like day-to-day inbound and outbound email traffic, and typed words per minute. Additionally, you can also figure out which clients take up most of your employees’ time. These metrics will help you discover a whole new dimension of employee productivity.

EmailAnalytics Standout Features and Integrations

Features include day-to-day email traffic monitoring, top recipients & senders, labeling emails as Outlook or Gmail, email response time analysis, hourly email traffic volumes, and others. 

Integrations include 5+ tools like Gmail, Hubspot, Outlook, and others.

DeskTrack is a fantastic productivity tracking software that helps a wide array of industries to understand employees’ work trends better. The analytics team at DeskTrack claim that the tool allows enterprises to save 40+ working hours per week.

Why I picked DeskTrack: I’m intrigued by the intelligent application and website tracking features that DeskTrack promises. You can monitor your team’s productivity by analyzing their total time expenditure.

You can also set time limits on applications. For instance, you can set a threshold of 30 mins a day for Facebook, and if an employee exceeds this limit, the additional time gets counted as unproductive hours. Similarly, you can blacklist social media URLs to track how your employees get distracted. 

Additionally, DeskTrack enables you to log sub-URLs of a primary domain. For instance, if you want to track time spent by your HR team on LinkedIn, you can assign sub URLs for messaging, profiles, etc., to get a refined view of how your employees spend time within LinkedIn.

DeskTrack Standout Features and Integrations

Features include whitelisting and blacklisting URLs, document tracking, work-from-home attendance, workforce analytics, screenshot monitoring, tracking time spent on mobile applications, and others.

Integrations include DocHub and Dropbox. DeskTrack also has a custom API for more complex integrations. 

ClickUp firmly believes in simplifying the world of productivity. Many tools are increasingly becoming available for the tiniest of services, and ClickUp wants to reduce time spent switching between apps to boost productivity. Interestingly, ClickUp’s motto is “Save one day every week.” 

Why I picked ClickUp: I like the fact that ClickUp is so versatile and has a lot to offer to diverse stakeholders, be it sales, marketing, product, or engineering. ClickUp allows sales account managers to automate manual sales processes. Sales folks can keep deals flowing through their pipelines with automated follow-ups for leads. 

ClickUp also adds an extra dimension to sales teams by helping them track prospects, deals, and clients on a shared list or board. Additionally, the real-time reporting features help senior sales management stakeholders to visualize how productive the sales teams are: who’s closing more deals and how the overall sales performance for a quarter or year is panning out.

ClickUp Standout Features and Integrations

Features include multiple views, custom dashboards, team collaboration, a whiteboard, real-time reporting, goal and milestone setting, useful templates, and others.

Integrations include 10+ tools such as Dropbox, Everhour, Figma, GitHub, Google Calendar, Google Drive, HubSpot, Loom, Outlook, Sentry, Slack, Toggl, Vimeo, Webhooks, Zoom, and others.