Skip to main content

With so many different productivity tracking software available, figuring out which is right for you is tough. You know you want a tool to track task and goal progress, promote better time management, and increase your employees' accountability and transparency per task, but you need to figure out which tool is best. In this article, I'll help you make your choice easy by sharing my insights on the best productivity tracking software for remote and hybrid teams.

What is Productivity Tracking Software?

Productivity tracking software is a tool that organizations use to measure several aspects of productivity, which are then combined into a total productivity percentage value for each employee. This software tracks different metrics, such as output, time spent per task, focused time versus idle time, and time spent on administrative tasks.

Productivity tracking software can help managers gain a more detailed view of how their employees are managing their work hours, allowing them to identify those who need more guidance to perform better. They can also help you reduce time wastage, enforce corporate policies, and gain better data-driven insights. 

Overviews of the 10 Best Productivity Tracking Software

Here’s a brief description of each productivity tracking software that showcases each system’s best use case, their noteworthy features, and some pros & cons. I’ve also included screenshots to give you a snapshot of their user interface.

Best for enterprise AI knowledge search

  • 30-day free trial + free plan available
  • From $10/user/month
Visit Website
Rating: 4.6/5

Guru is a knowledge management platform that leverages artificial intelligence to provide enterprise-level search capabilities.

Why I picked Guru: I selected Guru after evaluating its extensive features, which cater to the needs of complex workflows and its compatibility with a range of existing tools. Its standout attributes include a user-friendly interface and advanced search capabilities, which are essential for managing digital projects efficiently. I believe Guru is particularly suited for enterprise AI knowledge search because it enables comprehensive searches across various platforms, delivering instant and accurate answers, which is crucial for large-scale operations where timely access to information is key to maintaining productivity.

Guru Standout Features & Integrations

Features include enterprise AI search, an employee intranet, a company wiki, AI suggest and assist, custom branding tools, collaboration and feedback tools, mobile accessibility, and access controls and permissions.

Integrations include Trello, Cognito Forms, Jira Software Cloud, Confluence Cloud, HubSpot, Google Chat, Confluence Server, and GitHub.


Pros and cons

Pros:

  • Improves communication with clients
  • Robust search feature
  • Convenient for customer-facing content

Cons:

  • Potential for it to reference outdated content within the system
  • Limited integrations

Best productivity tracking software for aligning with organization-wide objectives and key results (OKRs)

  • 30-day free trial + free plan available
  • From $7/user/month
Visit Website
Rating: 4.8/5

Profit.co is a well-rounded performance management tool that helps you leverage OKRs to motivate employees. Productivity and performance are very much intertwined, and Profit.co helps you to evaluate your employees’ skills to provide constructive feedback and groom them for additional responsibilities.

Why I picked Profit.co: I love the task management capabilities of Profit.co. Using the tool, you can create tasks and prioritize each task with clearly defined deadlines. You can also break up significant projects into smaller sub-tasks, making progress tracking easier.

Profit.co allows your teams to create task boards and workspaces. As a result, inter-team collaboration improves. Intuitive dashboards enable you to view various teams’ progress so that you can quickly assess and resolve bottlenecks. Profit.co also has a thrilling employee recognition program that helps boost employee morale and satisfaction - all of which influence productivity.

Profit.co Standout Features and Integrations

Features include performance management, OKR management, 360-degree performance reviews, customizable workspaces, Agile project management, and others.

Integrations include 10+ tools such as Asana, G Suite, Jira, Office 365, Power BI, Salesforce, Slack, Teams, Zapier, and others.

Pros and cons

Pros:

  • Tracks multiple employee performance metrics
  • Outstanding customer support
  • Great OKR tracking

Cons:

  • Asana integration isn’t very straightforward
  • Slightly steep learning curve

Best productivity tracking software for setting productivity benchmarks and tracking focus trends

  • 14-day free trial + free plan available
  • From $10/user/month
Visit Website
Rating: 4.5/5

ActivTrak specializes in productivity tracking software that collects different kinds of attributes and metrics. ActivTrak strives for transparency and adopts an ethical approach to the whole notion of productivity tracking. You can set customized productivity benchmarks and then track employees’ progress against your goals.

Why I picked ActivTrak: I’m particularly impressed with the dashboard views and productivity reports that ActivTrak offers. The dashboard isn’t a cluttered board with random data points but a neatly organized space that provides critical insights at a glance. The dashboard can unravel your employees’ website and application usage patterns. Additionally, you can leverage historical data to compare various teams’ productivity levels, for instance, before and after the holidays.

The productivity reports garner valuable insights about your employees. You can apply filters and drill down the detailed reports by users, date range, and other factors to discover trends. ActivTrak also helps you enforce organizational compliance policies via alarms. You can leverage alarms to get notified about employees sharing sensitive files or accessing blocked domains.

ActivTrak Standout Features and Integrations

Features include customizable dashboards, productivity reports, location insights, impact analysis, website & application usage, productivity coaching, team summaries, website blocking, and more.

Integrations include 10+ tools such as Asana, Azure, Google Calendar, Jira, Lattice, Microsoft Teams, Outlook, Salesforce, ServiceNow, Slack, Viva, Workday, Zendesk, Zoom, and others.

Pros and cons

Pros:

  • Alarms for proactive monitoring
  • High level of accuracy
  • Substantial data points for better analysis

Cons:

  • A limited number of built-in reports
  • The main page is a little cluttered

Best productivity tracking software for comprehensive insights on employee efficiency levels

  • 21-day free trial + free plan for up to 3 users
  • From $7/seat/month
Visit Website
Rating: 4.7/5

Traqq enables businesses to retrospect and analyze internal processes. With Traqq, your teams unlock a new dimension in understanding various aspects of work productivity. As a result, you can conduct root cause analysis of low productivity times and quickly implement a workaround to boost efficiency.

Why I picked Traqq: I love how the developers at Traqq have created a simple yet comprehensive productivity tracking software. The activity levels generated on the Traqq dashboard have an interesting algorithm. The tool tracks your employees’ keyboard clicks and mouse movements. Consequently, the activity page populates your employees’ daily activity in different coloured blocks depicting sessions of low, average, and high activity levels.

Traqq detects and reports websites and apps on which your employees spend over 10 seconds. As a result, you can get a quick overview of what distracts your employees. Traqq also takes random screenshots at 10-minute intervals and uploads them to a secure online storage space.

Traqq Standout Features and Integrations

Features include application and URL tracking, activity level generation, desktop screenshots, desktop screen recording, idle time and attendance tracking, team management, analysis and reporting, and others.

Integration details are currently not available. 

Pros and cons

Pros:

  • Accurate employee tracking
  • Screenshot-taking can be paused
  • Automation of email reports (daily/weekly)

Cons:

  • No support for foreign languages
  • No support for third-party integrations

Best productivity tracking software for garnering real-time productivity analytics

  • Free trial available
  • From $6.99/user/month
Visit Website
Rating: 4.8/5

We360.ai started in Q4 of 2020 and has made significant strides in productivity-tracking software. The software offers many tools, including project management, tracking productivity logs, and real-time analytics. 

Why I picked We360.ai: I'm particularly interested in the real-time productivity analytics that We360.ai offers. We360.ai gives you live statistics about your employees' activities: what applications they use, their usage duration, and their availability status. It's like a live stream of your employees' online activities.

Additionally, We360.ai has a nifty leave management system that tracks employee leaves, aiding with payroll processing. As a result, you can easily track, approve, or reject leave requests. The Health360 segment of We360.ai helps you manage your employees' well-being. You can swiftly analyze which employees are overworking or underworking and then intelligently shift workloads.

We360.ai Standout Features and Integrations

Features include real-time analytics, desktop screenshots, a time tracking app, leave management, user data import, CSV report export, cross-OS compatibility, automated attendance, domain blocking, a mobile application for admins, and task & project management tools.

Integrations include 10+ tools like Asana, ClickUp, GitHub, Google Calendar, Insightly, Jira, PayPal, Slack, Trello, Zapier, Zendesk, and others.

Pros and cons

Pros:

  • There is an option for a Lifetime Deal (LTD)
  • Free and detailed live training
  • Dedicated account manager

Cons:

  • Issues with bulk downloading screenshots
  • The monthly plan requires a minimum of 10 users

Best productivity tracking software for easy budgeting and automated payroll

  • 14-day free trial
  • From $7/user/month
Visit Website
Rating: 4.3/5

Founded in 2012, Hubstaff boasts over a decade of experience creating workforce and productivity management solutions for enterprises worldwide. The Hubstaff productivity suite consists of Hubstaff Time, Hubstaff Desk, Hubstaff Field, Hubstaff Tasks, and Hubstaff Talent - with each offering focused on improving different nuances of productivity.

Why I picked Hubstaff: I’m impressed by the automated payroll feature that Hubstaff features. When you hire freelancers and contractual employees, time/effort tracking and releasing payments can be a hassle. Hubstaff offers an automated payment process which rides upon the precise timesheets that the tool generates. 

Hubstaff provides actionable insights for you to improve employee productivity. With accurate timesheet reports, you can clearly understand how various teams spend their time. You can look at activity levels (in percentages), idle time, and other critical metrics influencing an employee’s productivity. Additionally, the Hubstaff reports help you make meaningful inferences, such as your team’s most productive hours in a day or the most efficient days in a week.

Hubstaff Standout Features and Integrations

Features include productivity monitoring tools, time management, workforce management, flexible payroll, project budgeting, cost management, custom roles, advanced reporting, and others.

Integrations include 10+ tools such as Asana, Breeze, ClickUp, GitLab, Jira, Paymo, Podio, Redbooth, Salesforce, Trello, Unfuddle, Wrike, Zoho Projects, and others.

Pros and cons

Pros:

  • Chrome extension
  • Productivity line charts
  • Automated reports

Cons:

  • User interface navigation is a little tricky
  • Occasional data mismatch between calculated time in employee and admin panels

Best productivity tracking software for analyzing user activity data

  • 3-day free trial
  • From $15/user/month
Visit Website
Rating: 4/5

Teramind is a productivity tracking software that's designed to help businesses keep an eye on their employees' activities. It offers a range of features including user activity monitoring, insider threat detection, and data loss prevention. It's not just about tracking time, but also about understanding how your team works and where there might be room for improvement.

Why I picked Teramind: I included Teramind in this list because of its comprehensive set of productivity tracking and employee monitoring features. With Teramind, you can see what apps and websites your team is using, how much time they're spending on each task, and even get alerts if there's any suspicious activity. It's like having a bird's eye view of your team's work, which is super helpful for managing a team that's spread out across different locations.

Teramind collects a large amount of employee data points to analyze employee productivity in detail. Using that data, it provides users with insights to help increase the effectiveness of their workforce as a whole, while also helping managers zero in on individual performance as well.

Teramind Standout Features and Integrations

What makes Teramind stand out from other productivity tracking tools is its advanced features. The user behavior analytics feature, for example, uses machine learning to identify patterns in user behavior and detect any anomalies. This can be really useful for preventing data breaches or other security issues. The productivity analysis feature is another standout, as it provides detailed reports on employee productivity, helping you identify any bottlenecks or areas where your team could be more efficient.

Integrations include ArcSight ESM, IBM Security Jira, QRadar, Redmine, Splunk Enterprise, and Zendesk.

Pros and cons

Pros:

  • You can send automated alerts to employees who are unproductive
  • Works for in-office, remote, or hybrid teams
  • Very detailed user behavior analytics

Cons:

  • Free trial period is very short
  • Occasional false positives with anti-virus software

Best productivity tracking software for charting email trends and improving email response rates

  • 14-day free trial
  • From $15/user/month
Visit Website
Rating: 4/5

EmailAnalytics is a very niche focussed productivity tracking software that drills down into your employees’ email habits to draw meaningful trends. EmailAnalytics claims that teams using their software can spike up response times by 42% - which is quite significant.

Why I picked EmailAnalytics: EmailAnalytics visualizes your employees’ email activity. As a result, you can measure and improve their productivity. The tool is a blessing for client management and service teams whose key responsibilities include replying to emails quickly. You can also understand how your sales teams deal with nurtured leads. 

I’m impressed by the ability to monitor critical email statistics like day-to-day inbound and outbound email traffic, and typed words per minute. Additionally, you can also figure out which clients take up most of your employees’ time. These metrics will help you discover a whole new dimension of employee productivity.

EmailAnalytics Standout Features and Integrations

Features include day-to-day email traffic monitoring, top recipients & senders, labeling emails as Outlook or Gmail, email response time analysis, hourly email traffic volumes, and others. 

Integrations include 5+ tools like Gmail, Hubspot, Outlook, and others.

Pros and cons

Pros:

  • Trigger sending of weekly or daily email reports
  • Visual dashboards collate key information
  • Enhanced tracking of email campaigns

Cons:

  • Integrations available only with Gmail and Outlook
  • Absence of goal-setting capabilities

Best productivity tracking software for setting time-bound restrictions to applications

  • Free trial available
  • From $2.99/user/month
Visit Website
Rating: 5/5

DeskTrack is a fantastic productivity tracking software that helps a wide array of industries to understand employees’ work trends better. The analytics team at DeskTrack claim that the tool allows enterprises to save 40+ working hours per week.

Why I picked DeskTrack: I’m intrigued by the intelligent application and website tracking features that DeskTrack promises. You can monitor your team’s productivity by analyzing their total time expenditure.

You can also set time limits on applications. For instance, you can set a threshold of 30 mins a day for Facebook, and if an employee exceeds this limit, the additional time gets counted as unproductive hours. Similarly, you can blacklist social media URLs to track how your employees get distracted. 

Additionally, DeskTrack enables you to log sub-URLs of a primary domain. For instance, if you want to track time spent by your HR team on LinkedIn, you can assign sub URLs for messaging, profiles, etc., to get a refined view of how your employees spend time within LinkedIn.

DeskTrack Standout Features and Integrations

Features include whitelisting and blacklisting URLs, document tracking, work-from-home attendance, workforce analytics, screenshot monitoring, tracking time spent on mobile applications, and others.

Integrations include DocHub and Dropbox. DeskTrack also has a custom API for more complex integrations. 

Pros and cons

Pros:

  • Helps easily distinguish between average and top performers
  • Great customer support
  • Mobile app available for Android and iOS

Cons:

  • Occasional wrong tagging of apps as unproductive
  • Email reporting isn’t very robust

Best productivity tracking for project, task, and workflow management

  • 30-day free trial
  • From $8.50/user/month

Height is a cloud-based project management software with workflow management and team collaboration tools. Its reporting function can be used to track productivity across tasks, projects, and workflows.

Why I picked Height: This software is highly customizable for various use cases and team needs. Each team member has their own personalized inbox to keep track of all their ongoing work and priorities. Teams can manage their projects using a spreadsheet, calendar, Kanban board, or Gantt chart view. Projects are determined with infinitely nesting subtasks, and higher-level roadmaps can be configured to create the bigger picture.

Because of the software's robust project management functionality, it can be used to track productivity and resource utilization. Reports can be drawn up with filters to track things such as team velocity over time. In addition to tracking productivity, users can implement the automation capabilities of the software to improve their productivity. Auto-assignment of tasks and automated workflows help speed up processes and contribute to better team performance.

Height Standout Features & Integrations

Features include multiple task views, personalized inboxes, task forms, no-code automations, in-app messaging and collaboration tools, multi-step workflows, and custom reports.

Integrations include Slack, Notion, Figma, Zapier, Github, Notion, Sentry, Zendesk, Discord, and Slab. Zapier can also be used to configure additional integrations.

Pros and cons

Pros:

  • Flexible views and personalized look and feel
  • Project communication and collaboration tools
  • Highly customizable project management system

Cons:

  • Product focus is on project management
  • Somewhat rudimentary tracking abilities

The 10 Best Productivity Tracking Software Comparison Chart

Here’s a comparison chart that summarizes basic details about each of my top productivity tracking software selections. You can view pricing details and the availability of free trials or demos side-by-side to help you find the best software for your budget.

Tools Price
Guru From $10/user/month
Profit.co From $7/user/month
ActivTrak From $10/user/month
Traqq From $7/seat/month
We360.ai From $6.99/user/month
Hubstaff From $7/user/month
Teramind From $15/user/month
EmailAnalytics From $15/user/month
DeskTrack From $2.99/user/month
Height From $8.50/user/month
Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

Compare Software

Other Options

Here are a few other options worth mentioning that didn’t make the best productivity tracking software list:

  1. ClickUp

    Best productivity tracking software for automating sales processes and managing accounts

  2. monday.com

    Best productivity tracking software for codeless automation of manual and repetitive tasks

  3. Insightful

    Best productivity tracking software for automated and simple time mapping

  4. Peoplebox

    Best productivity tracking software for implementing automated engagement surveys

  5. Wrike

    Best productivity tracking software for monitoring team progress and identifying potential roadblocks

  6. Kickidler

    Best productivity tracking software with keystroke logging features

  7. DeskTime

    Best productivity tracking software to identify employees experiencing burnout

  8. Time Doctor

    Best productivity tracking software for business process outsourcing and organizations with offshore functions

  9. Hive

    Best productivity tracking software for visualizing progress made towards pre-defined goals

  10. Monitask

    Best productivity tracking software to discover imbalances in employees’ work patterns

How I Selected the Best Productivity Tracking Software

To compile this top 10 list, I evaluated and compared a wide range of productivity tracking tools with positive user ratings.

After preparing a primary shortlist, I refined my list using the selection criteria below to see how each tool ranked against the next. I also drew on my previous experience monitoring employee productivity as an HR administrator to pinpoint the features that add value.

Selection Criteria

Here’s a summary of the primary selection and evaluation criteria I used to develop my list of the best productivity tracking software featured in this article:

Dashboard Views

For administrative purposes, summary dashboards are the most effective way to draw inferences. As a result, I’ve analyzed each tool’s dashboarding capabilities regarding data collected and visualization parameters.

Tracking Mechanism

Data points in the backend of a productivity report determine the authenticity of your depiction. As a result, tools that have sophisticated methods to track and collate data score high in my books. 

Automation Capabilities

Automation is a real game changer for any tool, and productivity tracking software is no exception. I’ve analyzed the automation features of each tool that can make your tracking activities a walk in the park.

Software Integrations 

Integrating a productive tracking software with your existing time-tracking app or project management tools can save time and help with easy onboarding. Consequently, I’ve listed out the top integrations supported by each tool.

Pricing

Productivity tracking software generally follows the software-as-a-service (SaaS) pricing model with a recurring monthly or annual cost. Selecting a tool that provides the best value-to-cost ratio is essential. I’ve included each tool’s pricing information and noted whether it offers a free trial you can test drive.

People Also Ask

Here are answers to some frequently asked questions that you might have about productivity tracking software:

How does productivity tracking software work?

Productivity tracking software is another layer of icing on the delicious technology cake. Productivity is such an integral attribute of the modern employee. With tons of distractions and endless notifications, many employees secretly crave workplace productivity hacks. But how can you track something intangible and intricate, like productivity? 

Productivity tracking software lets you track your employees’ work habits that influence their productivity. Instead of manually updating attributes on an excel spreadsheet, productivity tracking software helps automate and streamline the entire tracking process. Especially in the work-from-home and remote work era, productivity tracking software can give you an extra sense of governance over your employees.

How does employee monitoring help measure productivity?

Employee monitoring reveals employees’ most and least productive periods. As a result, you can use this data to streamline operations and make the most of your workforce. 

Additionally, employee monitoring also illustrates when an employee feels overburdened with tasks. Consequently, you can efficiently balance workloads amongst employees and promote corporate well-being. 

Interestingly, there’s some psychology behind productivity measuring software. The Hawthorne Effect states that when someone is mindful of being observed, their behavior tends to change. When employees are aware of productivity tracking software, they tend to be the best versions of themselves and perform better.

What are some common approaches to boosting productivity?

While the productivity world offers you tons of tips and tricks, here are some easy and actionable tips to boost productivity:

  • Journal every day to become aware of time-wasting habits.
  • Avoid multitasking and focus on one task at a time.
  • Utilize the Pomodoro technique to get started and beat procrastination.
  • Check emails in designated blocks of time. For instance, check your inbox once every 60 minutes. During this period, you can mute all notifications to focus on high-value tasks.
  • Cancel meetings that are avoidable by sending an extra email.
  • Use productivity tools like Trello, Todoist, Evernote, and Google Keep, etc., to break big tasks into smaller chunks.

Wrapping Up

Productivity tracking software does promise many benefits. Consider trying a productivity tracking tool to unravel insightful findings about your employees’ work habits that influence their productivity levels.

If you’re curious about spiking your workspace productivity, check out these thought-provoking resources:

Lastly, sign up for our People Managing People newsletter for the latest articles, podcasts, and tool recommendations in the HR space.

By Kim Behnke

Kim Behnke is an HR Tool Expert & Writer for People Managing People. She draws on her 9 years of human resources experience and her keen eye for systematic processes to support her analyses of the top HR tools on the market. She is passionate about maximizing efficiencies and streamlining workflows to ensure internal systems run smoothly. Kim's HR experience includes recruitment, onboarding, performance management, training and development, policy development and enforcement, and HR analytics. She also has degrees in psychology, writing, publishing, and technical communication, and recently completed a Certified Digital HR Specialist program through the Academy to Innovate HR. When away from her desk, she can usually be found outside tending to her ever-expanding garden.