10 Best Video Conferencing Software For Engaging With Remote Teams In 2023

OnBoard is a business intelligence platform specifically designed to support digital board meetings. Their system works in tandem with Zoom’s video conferencing technology that’s already embedded into their platform. This means participants never have to leave the OnBoard system to join a meeting - they can connect to the session right from their meeting agenda page instead.

OnBoard also saves executives time by allowing them to schedule future meetings easily, with Zoom links automatically included. Another useful feature is their board meeting minutes builder where you can edit your meeting agenda, assign tasks to participants, and track meeting attendance.

OnBoard integrates with ADP, Google Drive, Govenda, Zoom Meetings, and Microsoft 365, including Word, Excel, Outlook and PowerPoint.

Pricing details for OnBoard are available upon request. You can also request a free trial via their website.

Whereby is the video conferencing tool of choice for large companies like HubSpot, Netflix, Ikea, Spotify and Shopify. Their platform supports customizations like integrating your company branding and personalizing the look and feel of your meeting room. It’s a useful system for corporate meetings—as well as virtual classes, events and workshops—since you can use their Breakout Groups feature to divide participants up into smaller working groups for more manageable conversations. To help improve user engagement, participants can also inject a little fun into their meetings using live emoji reactions.

Each meeting host receives their own designated URL that doesn’t change from meeting to meeting. This makes it easy to quickly connect with your team members without having to scramble for their info if you want to meet on the fly. To maintain the integrity of your meeting, their ‘knock to enter’ feature prevents participants from dropping in on a meeting unexpectedly, which can be a problem in other systems using permanent links. Instead, Whereby gives meeting hosts the power to choose who can enter the meeting room, and when.

Whereby integrates with common productivity tools like Google Docs, Microsoft Outlook, Miro, Slack, Trello, and YouTube.

Whereby has a freemium plan that works for 1 host and 1 room URL with up to 100 meeting participants for meetings 45 minutes or less. After that, pricing for their paid plans starts at $6.99/month. A free trial is also available via their website.

500Conference is designed by 500apps—creators of a whole host of productivity tools to grow your business to the Fortune 500 level. Their video conferencing app supports video recording, screen sharing, real-time chats, private meetings and mobile access.

Their cloud-based system allows you to brand your video conferencing portal with your company logo, customized URLs, and custom virtual backgrounds. You can also choose between a variety of layouts, including tiled view, full-screen layout, pinned participants, and custom views.

500Conference integrates with other 500apps, including Teams.cc, CRM.io, NinjaChat and others.

Pricing for 500Conference starts at $14.99 USD/month and includes access to 37 other productivity tools designed by 500apps. They also have a freemium account for up to 10 users.

Dialpad Meetings (formerly UberConference) has a whole host of slick features that heavy video conference users will appreciate. On top of their HD video and audio with built-in background noise cancellation, users have the ability to pre-pick other features like your meeting background, your hold music, the layout of how your participants will be displayed, and a custom meeting room URL. You can use their platform to share meeting agendas in advance of the call using their all-in-one app, or share content live while you’re streaming.

One very impressive feature is their built-in AI functionality that transcribes meeting notes for you in real-time as you’re presenting. Beyond just transcribing, their AI feature called Voice Intelligence also tracks keywords, detects customer sentiment, and can even automate post-call summaries. Their advanced AI technology combines natural language processing, machine learning and voice recognition so it can easily detect who is speaking and convert their speech word-for-word with great accuracy. This is a very useful feature for businesses hosting video sales calls, or those running contact center teams, as it creates a written record of your customer interactions. It’s a fully optional feature though, so you can easily switch it off for any sensitive video calls if you need to.

Dialpad integrates with Microsoft and Google calendars, as well as Hubspot, LinkedIn, Microsoft Teams, Miro, Salesforce, Slack, Twitter, and other systems. Their software is also fully accessible from Mac or Windows systems and Android or iOS digital devices. For Google Chrome users, they have a handy browser extension too.

Dialpad has a freemium plan that supports video meetings up to 45 minutes long with a maximum of 10 participants. To access their advanced features described above, their paid plans start at $20 USD/user/month. A free trial is also available via their website.

BlueJeans by Verizon has several different video conferencing platforms to choose from, depending on your needs. Virtual Meetings is their premium video conferencing software, but they also have video conferencing solutions for webinars and live streaming events, a telehealth platform for modern virtual care, and a video gateway for Microsoft Teams.

Within their Virtual Meetings product you can choose a fun virtual background for your meeting, or blur your backdrop for added privacy. You can also display up to 25 participants on the screen at once, or move participants into smaller breakout groups for more focused discussions.

One of the most interesting features are the productivity tools in their Smart Meetings software. With Smart Meetings, teams can use meeting highlights to flag critical meeting moments where decisions, new ideas, or action items are determined. Anyone attending the meeting can tag the highlight and comment on it within the app—which all meeting attendees can see—rather than taking individual notes. As well, other team members can interact with the highlight in a social-media inspired interface by commenting or liking the post.

You can also assign owners to action items, ensuring everyone knows who’s doing what. This makes it easier to follow up on action items in your next meeting too. All meeting invitees also receive a video recording of the meeting including a transcription—whether they were present in the meeting or not.

BlueJeans integrates with Canvas, Microsoft Outlook, Microsoft Teams, Slack, Trello, Workplace by Facebook, and many other technology platforms.

Pricing for BlueJeans Meetings starts at $9.99 USD/month. You can also request a 14-day free trial via their website.

GoToMeeting is a web conferencing platform that hosts HD video meetings for up to 250 attendees in 190+ countries. Their system includes all the classic features you’d expect, including one-click meetings, screen sharing, drawing tools, in-session chats, and video recording. Some of their more advanced features include meeting locks, the ability to dismiss attendees, background noise suppression, transcriptions, reporting and analytics, and unlimited cloud storage for recorded meetings.

Due to their advanced security features, GoToMeetings is a popular choice for healthcare professionals who need to meet remotely with patients (video-based telehealth), or other professional service providers who are meeting clients virtually to discuss sensitive topics. Their Smart Meeting Assistant also functions as a dedicated note-taker so you can capture everything you discussed in writing, without missing a sentence. This is another plus for healthcare professionals as it can give you a leg up on your patient charting.

Depending on your industry, you may also find value in other GoTo products that work in conjunction with GoToMeeting, including GoToWebinar (a virtual event platform), GoToRoom (conference room hardware), and GoToTraining (a virtual training platform).

GoToMeeting integrates with CirQlive, Docebo, Google Calendar, Google Chrome, Microsoft 365, Microsoft Teams, Microsoft Outlook, Salesforce Lightning, Slack, Zendesk, and many other software systems.

Pricing for GoToMeeting starts at $12 USD/host/month. You can also request a free demo or a 14-day free trial via their website.

ClickMeeting is a scalable video conferencing software system that supports several types of hybrid meetings, depending on what you need. Their interactive online meetings work for small teams of up to 40 attendees. You can also use ClickMeeting to host live webinars with up to 1,000 attendees, or scale all the way up to host huge virtual events with 10,000 attendees.

Like many platforms, it’s easy to invite participants to a video meeting by sending them a simple link. For team meetings, their gallery view lets 40 people talk and brainstorm ideas simultaneously. For more formal presentations or hybrid teaching, their presenter view is a better fit as it highlights the main speaker. Their meeting controls are also flexible and can be assigned to other attendees if you need help running a meeting while you’re presenting.

ClickMeeting is well set-up to support online courses and training sessions, as well as product demos and marketing calls. You can easily show slides or educational materials while presenting, or sketch on a digital whiteboard. ClickMeeting also has advanced features like polls for tests and exams, event statistics, and tools to solicit attendees’ feedback including a star-rating for your presentation.

ClickMeeting integrates with Dropbox, Facebook, GetResponse, Google, HubSpot, Keap, LinkedIn, Moodle, PayPal, Pipedrive, Slack, and YouTube. They also have an API to support additional software integrations too.

Pricing for ClickMeeting is scalable and starts at $25 USD/month for up to 25 users. You can also request a 30-day free trial via their website.

RingCentral’s video conferencing software includes all the standard features you’d expect—video recordings, meeting locks, group and/or individual muting, and private or group chat features—as well as other advanced capabilities. Their system incorporates AI technology to create a more immersive meeting experience, including advanced meeting insights like meeting summaries, video highlight reels, and keyword analyses. Their live transcription feature identifies individual speakers and creates a full voice transcription of your session. It’s a handy function to have for future reference or to share meeting insights with anyone who couldn’t attend.

During RingCentral meetings you can display up to 16 people on screen at one time. To add a little flair to your video interactions you can also take advantage of their presentation mode. When using this mode you can simultaneously share your screen, while superimposing a live video image of yourself overtop of your presentation, so your audience can see you and your material at the same time.

Another useful feature is their ‘manage delegates’ function where you can allow other people to schedule video interviews on your behalf (perfect for people with dedicated administrative support). Also, if you want extra help during your presentation, you can assign a ‘moderator’ role to another person so they can record, mute or dismiss attendees from the group, if needed.

RingCentral has integrations with a long list of over 300+ technology apps, including Asana, Bullhorn, Google Chrome, HubSpot, MailChimp, Microsoft 365, Microsoft Teams, Salesforce, WhatsApp, Zapier, and many others.

RingCentral Video Pro has a freemium plan that allows you to store meeting recordings for up to 7 days. Beyond that, pricing for RingCentral Video Pro starts at $15.99 USD/user/month. You can also request a free trial or a free demo via their website.

RemotePC is a remote access software solution for PC, Mac and Linux desktop computers. They’re known for their on-demand remote IT support, but they also have dedicated video conferencing software through their RemotePC Meeting module. Using RemotePC Meeting you can create instant video meetings for up to 50 participants, share screens, record your session, and use group or private messaging. There are no time limits on the meetings you hold, and you can host an unlimited number of meetings.

Some of the more advanced features in RemotePC Meeting’s video calling platform include the ability to split groups into breakout rooms, and their whiteboard feature that allows all attendees to write and draw on the screen to improve collaboration. They also have a unique feature where you can create live multiple choice polls or surveys while you’re still in your meeting to gain immediate feedback from your meeting participants.

RemotePC integrates with Apple Remote Desktop, Azure AD, Freshdesk, Freshservice, G Suite, Jamf, Jira Service Desk, Keycloak, Microsoft Active Directory, Okta, OneLogin, and Zendesk. They also have Android and iOS mobile apps, and a Chrome browser extension too.

RemotePC Meeting is free for personal use, but their business class online meeting subscription starts at $9.95 USD/year. To access all of RemotePC’s other features, pricing starts at $14.62 USD/month for one user license, with scalable pricing packages available depending on the number of users you need. You can also request a 7-day free trial via their website.

BigBlueButton’s video conferencing application was specifically designed as a virtual classroom tool for teachers. It’s an open-source software created by teachers, educational institutions and developers, which is currently available in 65 languages to support teachers globally as they grapple with teaching students remotely.

Their system includes useful features to maintain student engagement, such as breakout rooms, and interactive audience polls that can be conducted mid-session. To further encourage participation, polling results are collected anonymously to protect the privacy of responses.

Another feature teachers are sure to appreciate is their learning analytics dashboard that gathers insightful data around student attendance, engagement and learning activity. Using this dashboard, teachers are able to see which students have attended or missed sessions, raised their hands to ask a question, or completed the interactive polls (though their individual responses are not shown).

BigBlueButton integrates with many designated learning management systems (LMS), including ATutor, Canvas, Chamilo, Drupal, Docebo, Fedena, Foswiki, IServ, Jenzabar, LTI, Moodle, Nextcloud, RedMine, OpenOlat, Sakai, Schoology, Tiki Wiki CMS, and WordPress.

BigBlueButton is free to use as it’s open source. You can access a free copy via their website.