This is the ultimate list of the best board meeting software in 2022. It contains the 10 best electronic board meeting software along with some bonus no-cost digital board meeting apps. I also cover a couple of FAQs related to online board meeting software.
Board meetings are important for hiring, operational policies, and scaling plans of a company. To do this right, you need high-quality digital board meeting software that helps you cover all the above business needs and also allows you to do remote team collaboration, and officiate documents. In this article, I will talk about the 10 best board meeting software that will help you conduct remote board meetings effectively.
Board Meeting Software Comparison Criteria
What do I look for when I select the best online meeting management software? Here’s a summary of my evaluation criteria:
- User Interface (UI): Is it clean and attractive? Is it free of confusing options that can slow down a business owner when starting and hosting a meeting?
- Usability: How user-friendly is the tool? Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and workflow training?
- Integrations: Is it easy to connect with other tools? Any pre-built integrations? Does it work out of the box with top calendar applications to help streamline the scheduling of board meetings? How does it work with document storage/file storage apps to quickly share documents on the go? Does it work with team collaboration tools to facilitate faster communication?
- Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible? Do the features justify the cost?
Board Meeting Management Key Features
Here are some of the key scheduling features that a board meeting software should have:
Does the electronic board meeting software have robust features in document management? Does it let you add and edit documents within the board meeting app, track document uploads, and add annotations?
Does the online board meeting software let you create an agenda for the meetings? Does it let you edit and collaborate on the agendas? Agenda building is a key feature in making your meetings productive and useful.
Does the digital board meeting software let you sign documents electronically? For a remote team, approving documents physically can be a problem. E-signing documents solve that problem and legitimize documents for further actions.
Does the online board meeting software have approval-based access management? Boards have multiple team members working at various levels of hierarchy. A key factor while selecting board meeting software is to go for tools that have role-based permission features to keep communication streamlined for the various stakeholders.
Does the board meeting software allow features like voting/polling to get board consensus on governance policies, hiring team members, and other board-related tasks? Online voting/polling features let you take every member’s opinion into consideration and jointly come to a decision.
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Overviews Of The 10 Best Board Meeting Software
Here’s a brief description of each of the online meeting management tools on my list, showcasing what it does best with screenshots to highlight some of the features.
With virtual and hybrid board meetings here to stay, Zeck offers a modern board meeting software solution to help organizations get more value out of their board meetings. Zeck transforms your traditional board deck into an engaging and time-saving interactive website, ending the misery of everything related to board meetings.
Traditional board decks often take hours to prepare, and are generally challenging to read on your phone. Zeck solves those problems with their mobile-friendly, customizable framework that automatically surfaces the key insights that lead to meaningful, spirited board meetings.
Instead of a traditional board deck, 'Zecks' are beautifully designed, fully interactive websites, packed with modern communication features. By making the meeting experience more engaging for your board, you’ll get greater value out of your board meetings, transforming them from boring presentations to impactful strategic discussions with lots of bantering and lively debate.
Additionally, Zeck's software taps into a new generation of board governance features like auto-generating and approving meeting minutes, taking secure votes , and signing docs all within their digital governance system. With everything recorded in one dynamic digital space, Zeck also gives board members peace of mind when it comes to your company's end-to-end compliance.
Zeck offers customized pricing upon request. You can also request a free demo through their website.
OnBoard is a board management software with a minutes builder feature for creating meeting minutes, tracking attendance, creating tasks, and making notations within the platform, allowing you to concentrate on the board meeting itself. It has an engagement analytics feature letting you know what documents are getting read and which parts of the meeting encourage notes taking so you can plan future meetings better. OnBoard has an eSignatures feature to send and sign documents from any device, ensuring all critical documents receive approval without switching to a separate eSignature app.
OnBoard is an ideal board meeting software if you want one that’s easy to use because it has consistent typography, so users get directed to critical information first. It utilizes a cross-platform design, ensuring that users on different platforms receive information proportionate to their devices without customizing settings. OnBoard has integrated Zoom enabling users to start remote meetings from within the programs without switching to another application. The software acts as a secure and centralized repository of information, documents, and files, ensuring that users can access crucial documents and files during meetings without searching for documents in another software or storage device.
OnBoard provides customized pricing available upon request. They also offer a free 30-day trial.
Boardable is a SaaS subscription service available on a monthly, quarterly, or annual basis. It’s fully web-based, making it easy to access from any device whether it be your PC, tablet, or smartphone. You can propose meeting times right in the app and get a summary of responses - all without the need for emails or phone calls. There are features for tracking upcoming meetings, seeing meeting agendas and voting on applicable polls. You can record meeting details with the minutes feature. You can also add and assign tasks right from the minutes records.
Boardable works out of the box with leading calendar apps like iCalendar, Outlook, and Google Calendar. Boardable has agenda building templates to give you a quick start. You can export your agendas to the team in PDF format.
Support is available via a knowledge base containing step-by-step documentation and also via a proactive live chat.
Pricing starts at $49/month for their grassroots plan that includes 10 users with an option for a 14-day free trial.
Parabol is an open-source board meeting software for small businesses that is free to use. It allows your team to give anonymous feedback on the work so you can improve as a team. You can do multiplayer grouping (grouping different team members to collectively reflect, address concerns, and settle grievances) so that everyone remains engaged. You can spotlight new employees and entice them to participate via icebreakers. You can also create meeting summaries so everyone can stay in the loop.
Anyone can add agenda items before or during the meeting to have their concerns heard. You can then add actionable next steps to the agenda and post them directly to apps like Jira and GitHub. Apart from them, Parabol integrates out of the box with Slack.
Parabol is free to use for up to 2 teams. Paid plans cost from $6/user/month.
Diligent provides a corporate board directors portal with governance tools and helps distribute board meeting materials across the organization. You can add, edit, and remove documents via a centralized document storage space. You can easily annotate documents and add board meeting minutes. The product is accessible from desktop, Android, and iOS devices.
Diligent boards also go beyond board meeting management to assist you with governance resources. It gives the board information and analytics on the industry and the company, apart from curated news and director resources to help in the decision-making process. Diligent currently does not list any integrations on its site.
Diligent offers customized pricing upon request.
BoardPro has a whole host of features to help you organize online board meetings. It lets you arrange the meeting items into themed or departmental groups for organized discussion. Boards are flexible with options to add word processing files and changes with ease, and the ability to distribute to the board with a single click. You can also annotate your board papers collaboratively. All the meetings are recorded and saved digitally, and you can access them from any device and location. BoardPro also has features like automated email reminders and interactive board voting.
BoardPro has a drag-and-drop agenda creator. You can also use it to store records, minutes, and documents while setting rules to review action items. BoardPro also has seamless integrations with Slack and Trello. In terms of support, it offers chat support, and an extensive knowledge base consisting of step-by-step guides.
BoardProHub costs from $150/month/board with an option for a 30-day free trial.
CGS Boardworks is a well-known tool for board meetings. You can quickly add annotations to a document from within the platform. This helps speed up any review process and facilitates collaboration in online or offline mode. You can weigh-in your board’s opinions via CGS Boardworks’ customized voting and survey modules. You can also get e-signatures to approve your documents.
The app is easily accessible through your desktop, mobile, or tablet. It offers the same simple navigational experience across devices, making it a good choice for large enterprises with multiple departments. The mobile version is available via both iOS and Android platforms. CGS Boardworks integrates with Apple Calendar. Other integrations are not listed on its site.
CGS Boardworks offers customized pricing based upon request.
IntelligenceBank is a digital asset management software you can use to create and manage the entire lifecycle of your company’s digital assets. It has marketing operations capabilities for planning, approving, and executing marketing projects. You can use IntelligenceBank to plan and conduct board meetings to keep company leadership and stakeholders up-to-date on brand portfolios and future projects.
IntelligenceBank lets you create private annotations on documents with the option to share annotations with other users later on. Private annotations give you more time to study or research agenda items before sharing your thoughts with other users. IntelligenceBank has a color wheel with eight colors to create private annotations allowing you to create a unique annotation system.
IntelligenceBank pricing is available upon request.
Nasdaq Boardvantage is a board portal software from the famous stock market index platform. With its meeting management features, you can create single or multi-day meetings with a few clicks. You can add details, track board member attendance, attach files, and start remote meetings.
With their document management system, you can get a consolidated view of files and projects. Its search function allows you to easily find relevant documents. There are a lot of collaboration features too with the ability to add comments, share notes, and tag specific users or groups. You can also build surveys and questionnaires.
Nasdaq Boardvantage does not list any integrations on its site. Support is via phone, email, and chat.
Nasdaq boardvantage offers customized pricing available upon request.
Boardtrac is an online board meeting software that features document management capabilities and video conferencing. In terms of document management, you can add and edit documents in the meeting and highlight text. There is a single login to access multiple “boards” (online meeting rooms used to communicate and collaborate with board members), thus eliminating confusion related to separate passwords for separate workspaces. You can also see the presenter’s PowerPoint slides and share them instantly while handling meeting notes.
Boardtrac is accessible on your desktop, laptop, tablet, or smartphone with a native application that allows offline access (provided you download the documents while being online). There’s also a plugin for the current webinar and video conferencing services.
Boardtrac does not list any integrations on its site. Support is via live chat and documentation.
Boardtrac offers customized pricing upon request.
Need expert help selecting the right Board Management Software?
People Managing People has joined forces with the software comparison platform Crozdesk.com to assist you in finding the best tool for your needs. Crozdesk’s Board Management Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business's needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.
It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:
The 10 Best Board Meeting Software Summary
Free demo available
|Pricing upon request||Visit Website|
Request a free trial
|Pricing upon request||Visit Website|
14 days free trial
|From $49/month for their grassroots plan||Visit Website|
|From $6/user/month||Visit Website|
|Pricing upon request||Visit Website|
30 days free trial
|From $150/month/board||Visit Website|
|Pricing based upon request||Visit Website|
|Pricing upon request||Visit Website|
|Pricing available upon request||Visit Website|
|Pricing upon request||Visit Website|
Other Board Management Software Options
Here’s a few more paperless board meeting software options that didn’t make the top list.
Best board meeting scheduling software
- BoardEye by Axar Digital
Best board meeting software for approval access management
Best board meeting software for integrations
- Azeus Convene
Best board meeting software in terms of enterprise-grade security.
Best board meeting software for dynamic watermarking.
Best board meeting software for remote teams
Best board meeting software with branded client portals
Best board meeting dataroom software
Best board meeting software for in-app messaging
Best board meeting software for small businesses
What Is Board Management Software?
Board management software facilitates a collaborative and secured space or digital boardroom where board directors can get access to company documents, set agendas, host board meetings, and exchange information with each other. In board management software, documents can be shared with role-based access settings, so only the right people have access to the intended information.
What Do You Think About Virtual Board Meeting Software?
These were my top picks for the best virtual board meeting software.
Now tell me your opinion and thoughts. What do you think of this list of these digital board meeting tools? Any meeting management solution that I missed that you think is a great investment? Let me know about it in the comments section.
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