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There are seemingly countless board meeting software solutions available, so figuring out which is best for you is tough. You want to streamline scheduling, document sharing, agenda setting, and minute-taking as well as enhance communication among board members—but now need to figure out which tool is the best fit. In this post, I make things simple, leveraging my experience as an HR expert who has tested dozens of different board meeting tools with teams of all sizes to bring you this shortlist of the best board meeting software overall.

What Is Board Management Software?

Board meeting software is a digital tool designed to manage and optimize the processes of board meetings. It helps in organizing schedules, sharing documents, setting agendas, recording minutes, and facilitating communication between attendees. This software ensures efficient, secure, and effective board meeting management, aiding in smoother decision-making and collaboration.

Key features include agenda management, document sharing, scheduling tools, minute-taking functionalities, task assignments for follow-up actions, secure communication channels for confidential discussions, and voting mechanisms for decision-making.

Overviews Of The 10 Best Board Meeting Software

Here are brief descriptions of each my top 10 online meeting management tools on my list, showcasing what it does best with screenshots to highlight some of their key features. I’ve also included 18 additional bonus options below in case you’d like even more choices to consider.

1

Zeck

Best board meeting software for increasing engagement with your board members

Free demo available

Pricing upon request

With virtual and hybrid board meetings here to stay, Zeck offers a modern board meeting software solution to help organizations get more value out of their board meetings. Zeck transforms your traditional board deck into an engaging and time-saving interactive website, ending the misery of everything related to board meetings.

Traditional board decks often take hours to prepare, and are generally challenging to read on your phone. Zeck solves those problems with their mobile-friendly, customizable framework that automatically surfaces the key insights that lead to meaningful, spirited board meetings.

Instead of a traditional board deck, 'Zecks' are beautifully designed, fully interactive websites, packed with modern communication features. By making the meeting experience more engaging for your board, you’ll get greater value out of your board meetings, transforming them from boring presentations to impactful strategic discussions with lots of bantering and lively debate.

Additionally, Zeck's software taps into a new generation of board governance features like auto-generating and approving meeting minutes, taking secure votes , and signing docs all within their digital governance system. With everything recorded in one dynamic digital space, Zeck also gives board members peace of mind when it comes to your company's end-to-end compliance.

Zeck offers customized pricing upon request. You can also request a free demo through their website.

2

Boardable

Best board meeting for taking minutes

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.8
89 reviews

14-day free trial

From $49/month

Boardable is a SaaS subscription service available on a monthly, quarterly, or annual basis. It’s fully web-based, making it easy to access from any device whether it be your PC, tablet, or smartphone.

You can propose meeting times right in the app and get a summary of responses - all without the need for emails or phone calls. There are features for tracking upcoming meetings, seeing meeting agendas, and voting on applicable polls. You can record meeting details with the minutes feature. You can also add and assign tasks right from the minutes records.

Boardable works out of the box with leading calendar apps like iCalendar, Outlook, and Google Calendar. Boardable has agenda-building templates to give you a quick start. You can export your agendas to the team in PDF format.

Support is available via a knowledge base containing step-by-step documentation and also via a proactive live chat.

Pricing starts at $49/month for their grassroots plan which includes 10 users with an option for a 14-day free trial.

3

OnBoard

Best board management software for ease of use

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7
450 reviews

Free trial available

Pricing upon request

OnBoard is a board management software with a minutes builder feature for creating meeting minutes, tracking attendance, creating tasks, and making notations within the platform, allowing you to concentrate on the board meeting itself.

It has an engagement analytics feature letting you know what documents are getting read and which parts of the meeting encourage note-taking so you can plan future meetings better. OnBoard has an eSignatures feature to send and sign documents from any device, ensuring all critical documents receive approval without switching to a separate eSignature app.

OnBoard is an ideal board meeting software if you want one that’s easy to use because it has consistent typography, so users get directed to critical information first. It utilizes a cross-platform design, ensuring that users on different platforms receive information proportionate to their devices without customizing settings.

OnBoard has integrated Zoom enabling users to start remote meetings from within the programs without switching to another application. The software acts as a secure and centralized repository of information, documents, and files, ensuring that users can access crucial documents and files during meetings without searching for documents in another software or storage device.

OnBoard provides customized pricing available upon request, as well as a free trial.

4

Parabol

Best free board meeting software

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.8
25 reviews

Free version available

From $6/user/month

Parabol is an open-source board meeting software for small businesses that is free to use. It allows your team to give anonymous feedback on the work so you can improve as a team.

You can do multiplayer grouping (grouping different team members to collectively reflect, address concerns, and settle grievances) so that everyone remains engaged. You can spotlight new employees and entice them to participate via icebreakers. You can also create meeting summaries so everyone can stay in the loop.

Anyone can add agenda items before or during the meeting to have their concerns heard. You can then add actionable next steps to the agenda and post them directly to apps like Jira and GitHub. Apart from them, Parabol integrates out of the box with Slack.

Parabol is free to use for up to 2 teams. Paid plans cost from $6/user/month.

5

Diligent ESG

Best board meeting software for financial services industry

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.5
162 reviews

Pricing upon request

Diligent provides a corporate board directors portal with governance tools and helps distribute board meeting materials across the organization. You can add, edit, and remove documents via a centralized document storage space. You can easily annotate documents and add board meeting minutes. The product is accessible from desktop, Android, and iOS devices.

Diligent boards also go beyond board meeting management to assist you with governance resources. It gives the board information and analytics on the industry and the company, apart from curated news and director resources to help in the decision-making process.

Diligent currently does not list any integrations on its site.

Diligent offers customized pricing upon request.

6

BoardPro

Best board meeting annotation software

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.8
135 reviews

30-day free trial

From $150/month/board

BoardPro has a whole host of features to help you organize online board meetings. It lets you arrange the meeting items into themed or departmental groups for organized discussion.

Boards are flexible with options to add word processing files and changes with ease, and the ability to distribute to the board with a single click. You can also annotate your board papers collaboratively.

All the meetings are recorded and saved digitally, and you can access them from any device and location. BoardPro also has features like automated email reminders and interactive board voting.

BoardPro has a drag-and-drop agenda creator. You can also use it to store records, minutes, and documents while setting rules to review action items. BoardPro also has seamless integrations with Slack and Trello. In terms of support, it offers chat support, and an extensive knowledge base consisting of step-by-step guides.

BoardProHub costs from $150/month/board with an option for a 30-day free trial.

7

CGS Boardworks

Best board meeting software for enterprises

Pricing upon request

CGS Boardworks is a well-known tool for board meetings. You can quickly add annotations to a document from within the platform. This helps speed up any review process and facilitates collaboration in online or offline mode. You can weigh-in your board’s opinions via CGS Boardworks’ customized voting and survey modules. You can also get e-signatures to approve your documents.

The app is easily accessible through your desktop, mobile, or tablet. It offers the same simple navigational experience across devices, making it a good choice for large enterprises with multiple departments. The mobile version is available via both iOS and Android platforms. CGS Boardworks integrates with Apple Calendar. Other integrations are not listed on its site.

CGS Boardworks offers customized pricing based upon request.

8

BoardEffect

Best board meeting scheduling software

Pricing upon request

BoardEffect is a board meeting software that simplifies scheduling meetings. You can choose a date for upcoming board meetings and your board members can confirm their attendance with a simple click. There is a voting tool to approve board meeting minutes, new members, and policies.

With Boardeffect, you can annotate board meeting materials on your mobile device. You can add last-minute changes and push them to the board to keep everyone updated with the latest changes. Board members can set email reminders to fulfill specific tasks and check the box once they have done so. You can also set up post-meeting follow-ups to go to various team members and re-engage them in the conversation.

BoardEffect offers integrations with Dropbox, Google Drive, Microsoft Outlook, Atlassian, and other apps. Support is available via a welcome bot, in-person chat, and extensive documentation covering step-by-step guides.

BoardEffect offers customized pricing upon request. You can also request a free demo.

9

Boardvantage

Best board meeting software for collaboration

Pricing upon request

Nasdaq Boardvantage is a board portal software from the famous stock market index platform. With its meeting management features, you can create single or multi-day meetings with a few clicks. You can add details, track board member attendance, attach files, and start remote meetings.

With their document management system, you can get a consolidated view of files and projects. Its search function allows you to easily find relevant documents. There are a lot of collaboration features too with the ability to add comments, share notes, and tag specific users or groups. You can also build surveys and questionnaires.

Nasdaq Boardvantage does not list any integrations on its site. Support is via phone, email, and chat.

Nasdaq Boardvantage offers customized pricing available upon request.

10

BoardEye by Axar Digital

Best board meeting software for approval access management

Pricing upon request

BoardEye from Axar Digital is a board management software for hosting paperless meetings. It includes features for document management, agenda building, and data access management, and sending RSVPs.

In terms of document management, you can add and share files, add annotations to documents, highlight text, and collaborate with team members via comments and tagging features. The e-signature tools let you sign documents and approve them on the go. In terms of agenda building, you can add minutes and invite team members to edit the agenda.

You can select the level of access each team member has with permissions management for company data and app settings.

BoardEye does not list any integrations on its site. Customer support is by email and chat. There is also documentation covering all aspects of the product.

BoardEye offers customized pricing upon request.

The 10 Best Board Meeting Software Comparison Chart

This comparison chart summarizes basic details about each of my top board meeting software selections. You can view pricing details and the availability of free trials or demos side-by-side to help you find the best software for your budget and business needs.

Tool Trial Info Price
1
Zeck

Best board meeting software for increasing engagement with your board members

Free demo available

Pricing upon request Website
2
Boardable

Best board meeting for taking minutes

14-day free trial

From $49/month Website
3
OnBoard

Best board management software for ease of use

Free trial available

Pricing upon request Website
4
Parabol

Best free board meeting software

Free version available

From $6/user/month Website
5
Diligent ESG

Best board meeting software for financial services industry

Not available

Pricing upon request Website
6
BoardPro

Best board meeting annotation software

30-day free trial

From $150/month/board Website
7
CGS Boardworks

Best board meeting software for enterprises

Not available

Pricing upon request Website
8
BoardEffect

Best board meeting scheduling software

Not available

Pricing upon request Website
9
Boardvantage

Best board meeting software for collaboration

Not available

Pricing upon request Website
10
BoardEye by Axar Digital

Best board meeting software for approval access management

Not available

Pricing upon request Website

Other Board Management Software Options

Here are a few more paperless board meeting software options that didn’t make the top list but are still worth taking a look at:

  1. Intelligence Bank Boards

    Best digital board meeting software for private annotation features

  2. BoardTrac

    Best board meeting agenda software

  3. Wrike

    Best board meeting software for integrations

  4. Asana

    Best board meeting software for remote teams

  5. Azeus Convene

    Best board meeting software in terms of enterprise-grade security.

  6. DocSend

    Best board meeting software for dynamic watermarking.

  7. Ideagen Huddle

    Best board meeting software with branded client portals

  8. ContractZen

    Best board meeting dataroom software

  9. Aprio

    Best board meeting software in terms of customer support.

  10. BoardPaq

    Best board meeting software for iPad.

  11. iBabz

    Best board meeting accountability software

  12. Simbli by eBoard Solutions

    Best online board meeting software for educational institutions

  13. BoardSpot

    Best for nonprofits and NGOs

  14. Sympose

    Best board meeting software for member management.

  15. Boardbookit

    Best board management portal for white-gloved customer support

  16. Loomion

    Best board meeting software for small businesses

  17. DiliTrust Governance

    Best for legal departments

  18. iCompass

    Best for local government

Selection Criteria for Board Meeting Software

Wondering how I selected the best online meeting management software for this list? Here’s a summary of the evaluation and selection criteria I used: 

Document Management

Does the electronic board meeting software have robust features for document management? Does it let you add and edit documents within the board meeting app, track document uploads, and add annotations? 

Agenda Building 

Does the online board meeting software let you create an agenda for the meetings? Does it let you edit and collaborate on the agendas? Agenda building is a key feature in making your meetings productive and useful.

E-Signatures 

Does the digital board meeting software let you sign documents electronically? For a remote team, approving documents physically can be a problem. E-signing documents solve that problem and legitimize documents for further actions.

Role-Based Permissions 

Does the online board meeting software have approval-based access management? Boards have multiple team members working at various levels of hierarchy. A key factor while selecting board meeting software is to go for tools that have role-based permission features to keep communication streamlined for the various stakeholders.

Voting/Polling 

Does the board meeting software allow features like voting/polling to get board consensus on governance policies, hiring team members, and other board-related tasks? Online voting/polling features let you take every member’s opinion into consideration and jointly come to a decision.

Other Key Features

In addition to the core functionalities above, here are some additional capabilities that I always dig into no matter which type of software I'm reviewing. To assess their strength, I asked myself the following key questions:

  • User Interface (UI): Is it clean and attractive? Is it free of confusing options that can slow down a business owner when starting and hosting a meeting?
  • Usability: How user-friendly is the tool? Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and workflow training? 
  • Software Integrations: Is it easy to connect with other tools? Any pre-built integrations? Does it work out of the box with top calendar applications to help streamline the scheduling of board meetings? How does it work with document storage/file storage apps to quickly share documents on the go? Does it work with team collaboration tools to facilitate faster communication? 
  • Value for Price: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible? Do the features justify the cost?

Other Tools & Resources

Looking for other ways to improve the efficiency of your corporate meetings? These other resources may have exactly what you need:

What Do You Think About Virtual Board Meeting Software?

These were my top picks for the best virtual board meeting software.

Now tell me your opinion and thoughts. What do you think of this list of these digital board meeting tools? Any meeting management solution that I missed that you think is a great investment? Let me know about it in the comments section.

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By Kim Behnke

Kim Behnke is an HR Tool Expert & Writer for People Managing People. She draws on her 9 years of human resources experience and her keen eye for systematic processes to support her analyses of the top HR tools on the market. She is passionate about maximizing efficiencies and streamlining workflows to ensure internal systems run smoothly. Kim's HR experience includes recruitment, onboarding, performance management, training and development, policy development and enforcement, and HR analytics. She also has degrees in psychology, writing, publishing, and technical communication, and recently completed a Certified Digital HR Specialist program through the Academy to Innovate HR. When away from her desk, she can usually be found outside tending to her ever-expanding garden.