This is the ultimate list of the best board meeting software in 2021. It contains the 10 best electronic board meeting software along with some bonus no-cost digital board meeting apps. I also cover a couple of FAQs related to online board meeting software.
Board meetings are important for hiring, operational policies, and scaling plans of a company. To do this right, you need high-quality digital board meeting software that helps you cover all the above business needs and also allows you to do remote team collaboration, and officiate documents. In this article, I will talk about the 10 best board meeting software that will help you conduct remote board meetings effectively.
The Best Board Meeting Software List
Here’s a shortlist of the best board management software for meetings:
Boardvantage - Best board meeting software for collaboration
Diligent - Best board meeting software for financial services industry
Board Meeting Software Comparison Criteria
What do I look for when I select the best online meeting management software? Here’s a summary of my evaluation criteria:
User Interface (UI): Is it clean and attractive? Is it free of confusing options that can slow down a business owner when starting and hosting a meeting?
Usability: How user-friendly is the tool? Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and workflow training?
Integrations: Is it easy to connect with other tools? Any pre-built integrations? Does it work out of the box with top calendar applications to help streamline the scheduling of board meetings? How does it work with document storage/file storage apps to quickly share documents on the go? Does it work with team collaboration tools to facilitate faster communication?
Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible? Do the features justify the cost?
Board Meeting Management Key Features
Here are some of the key scheduling features that a board meeting software should have:
Does the electronic board meeting software have robust features in document management? Does it let you add and edit documents within the board meeting app, track document uploads, and add annotations?
Does the online board meeting software let you create an agenda for the meetings? Does it let you edit and collaborate on the agendas? Agenda building is a key feature in making your meetings productive and useful.
Does the digital board meeting software let you sign documents electronically? For a remote team, approving documents physically can be a problem. E-signing documents solve that problem and legitimize documents for further actions.
Does the online board meeting software have approval-based access management? Boards have multiple team members working at various levels of hierarchy. A key factor while selecting board meeting software is to go for tools that have role-based permission features to keep communication streamlined for the various stakeholders.
Does the board meeting software allow features like voting/polling to get board consensus on governance policies, hiring team members, and other board-related tasks? Online voting/polling features let you take every member’s opinion into consideration and jointly come to a decision.
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Overviews Of The 10 Best Board Meeting Software
Here’s a brief description of each of the online meeting management tools on my list, showcasing what it does best with screenshots to highlight some of the features.
Boardtrac is a board portal software & board book applications tool designed by corporate governance and legal experts.
Boardtrac is an online board meeting software that features document management capabilities and video conferencing. In terms of document management, you can add and edit documents in the meeting and highlight text. There is a single login to access multiple “boards” (online meeting rooms used to communicate and collaborate with board members), thus eliminating confusion related to separate passwords for separate workspaces. You can also see the presenter’s PowerPoint slides and share them instantly while handling meeting notes.
Boardtrac is accessible on your desktop, laptop, tablet, or smartphone with a native application that allows offline access (provided you download the documents while being online). There’s also a plugin for the current webinar and video conferencing services.
Boardtrac does not list any integrations on its site. Support is via live chat and documentation.
BoardPro will track your upcoming board meetings and allow you to add a meetings minute draft or approve what's already there.
BoardPro has a whole host of features to help you organize online board meetings. It lets you arrange the meeting items into themed or departmental groups for organized discussion. Boards are flexible with options to add word processing files and changes with ease, and the ability to distribute to the board with a single click. You can also annotate your board papers collaboratively. All the meetings are recorded and saved digitally, and you can access them from any device and location. BoardPro also has features like automated email reminders and interactive board voting.
BoardPro has a drag-and-drop agenda creator. You can also use it to store records, minutes, and documents while setting rules to review action items. BoardPro also has seamless integrations with Slack and Trello. In terms of support, it offers chat support, and an extensive knowledge base consisting of step-by-step guides.
BoardProHub costs from $150/month/board with an option for a 30-day free trial.
BoardEye lets you vote on board meeting resolutions and will prompt absentee users for a response before continuing.
BoardEye from Axar Digital is a board management software for hosting paperless meetings. It includes features for document management, agenda building, and data access management, and sending RSVPs. In terms of document management, you can add and share files, add annotations to documents, highlight text, and collaborate with team members via comments and tagging features. The e-signature tools let you sign documents and approve them on the go. In terms of agenda building, you can add minutes and invite team members to edit the agenda.
You can select the level of access each team member has with permissions management for company data and app settings.
BoardEye does not list any integrations on its site. Customer support is by email and chat. There is also documentation covering all aspects of the product.
Wrike offers a simple meeting interface with details about location, people invited, and meeting documents.
Wrike offers role-based access to boards where you can share files, schedule meetings, and collaborate with board directors. In terms of agenda management, you can keep track of agenda items, set agenda reminders, and assign tasks. Its annotation function helps you highlight the key points of a document. Its whiteboard feature enables you to collaborate with your team and get their input in real-time.
Wrike works out of the box with a vast number of apps (400+), including Google Drive, Slack, Dropbox, and other similar software. Wrike offers customer support through email and live chat along with a help center consisting of step-by-step guides covering common FAQs.
Wrike costs $9.80/user/month with a free forever plan with some feature limitations.
Boardable lets you use a multi-screen view for face cameras on one side and meeting agendas or other documentation on the other.
Boardable is a SaaS subscription service available on a monthly, quarterly, or annual basis. It’s fully web-based, making it easy to access from any device whether it be your PC, tablet, or smartphone. You can propose meeting times right in the app and get a summary of responses – all without the need for emails or phone calls. There are features for tracking upcoming meetings, seeing meeting agendas and voting on applicable polls. You can record meeting details with the minutes feature. You can also add and assign tasks right from the minutes records.
Boardable works out of the box with leading calendar apps like iCalendar, Outlook, and Google Calendar. Boardable has agenda building templates to give you a quick start. You can export your agendas to the team in PDF format.
Support is available via a knowledge base containing step-by-step documentation and also via a proactive live chat.
Pricing starts at $49/month for their grassroots plan that includes 10 users with an option for a 14-day free trial.
BoardEffect lets you check upcoming meetings, view workspace files, and even enter a collaboration space with your peers.
BoardEffect is a board meeting software that simplifies scheduling meetings. You can choose a date for upcoming board meetings and your board members can confirm their attendance with a simple click. There is a voting tool to approve board meeting minutes, new members, and policies.
With Boardeffect, you can annotate board meeting materials on your mobile device. You can add last-minute changes and push them to the board to keep everyone updated with the latest changes. Board members can set email reminders to fulfill specific tasks and check the box once they have done so. You can also set up post-meeting follow-ups to go to various team members and re-engage them in the conversation.
BoardEffect offers integrations with Dropbox, Google Drive, Microsoft Outlook, Atlassian, and other apps. Support is available via a welcome bot, in-person chat, and extensive documentation covering step-by-step guides.
BoardEffect offers customized pricing upon request. You can also request a free demo.
CGS Boardworks can help you plan board meetings dates, launch board votes, take pulse surveys, and collect signatures.
CGS Boardworks is a well-known tool for board meetings. You can quickly add annotations to a document from within the platform. This helps speed up any review process and facilitates collaboration in online or offline mode. You can weigh-in your board’s opinions via CGS Boardworks’ customized voting and survey modules. You can also get e-signatures to approve your documents.
The app is easily accessible through your desktop, mobile, or tablet. It offers the same simple navigational experience across devices, making it a good choice for large enterprises with multiple departments. The mobile version is available via both iOS and Android platforms. CGS Boardworks integrates with Apple Calendar. Other integrations are not listed on its site.
CGS Boardworks offers customized pricing based upon request.
With the free Parabol board management software, you can hold retrospective meetings, collaborating on aspects to start, stop, or continue.
Parabol is an open-source board meeting software for small businesses that is free to use. It allows your team to give anonymous feedback on the work so you can improve as a team. You can do multiplayer grouping (grouping different team members to collectively reflect, address concerns, and settle grievances) so that everyone remains engaged. You can spotlight new employees and entice them to participate via icebreakers. You can also create meeting summaries so everyone can stay in the loop.
Anyone can add agenda items before or during the meeting to have their concerns heard. You can then add actionable next steps to the agenda and post them directly to apps like Jira and GitHub. Apart from them, Parabol integrates out of the box with Slack.
Parabol is free to use. Paid plans cost from $9/user/month.
Nasdaq Boardvantage is a cross-device solution for virtual board meetings, including agenda preparation and dissemination.
Nasdaq Boardvantage is a board portal software from the famous stock market index platform. With its meeting management features, you can create single or multi-day meetings with a few clicks. You can add details, track board member attendance, attach files, and start remote meetings.
With their document management system, you can get a consolidated view of files and projects. Its search function allows you to easily find relevant documents. There are a lot of collaboration features too with the ability to add comments, share notes, and tag specific users or groups. You can also build surveys and questionnaires.
Nasdaq Boardvantage does not list any integrations on its site. Support is via phone, email, and chat.
Nasdaq boardvantage offers customized pricing available upon request.
Diligent lets you distribute potential meeting minutes so that your board can vote to approve them before connecting.
Diligent provides a corporate board directors portal with governance tools and helps distribute board meeting materials across the organization. You can add, edit, and remove documents via a centralized document storage space. You can easily annotate documents and add board meeting minutes. The product is accessible from desktop, Android, and iOS devices.
Diligent boards also go beyond board meeting management to assist you with governance resources. It gives the board information and analytics on the industry and the company, apart from curated news and director resources to help in the decision-making process. Diligent currently does not list any integrations on its site.
Board management software facilitates a collaborative and secured space or digital boardroom where board directors can get access to company documents, set agendas, host board meetings, and exchange information with each other. In board management software, documents can be shared with role-based access settings, so only the right people have access to the intended information.
What Do You Think About Virtual Board Meeting Software?
These were my top picks for the best virtual board meeting software.
Now tell me your opinion and thoughts. What do you think of this list of these digital board meeting tools? Any meeting management solution that I missed that you think is a great investment? Let me know about it in the comments section.
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