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There are seemingly countless board meeting software solutions available, so figuring out which is best for you is tough. You want to streamline scheduling, document sharing, agenda setting, and minute-taking as well as enhance communication among board members—but now need to figure out which tool is the best fit. In this post, I make things simple, leveraging my experience as an HR expert who has tested dozens of different board meeting tools with teams of all sizes to bring you this shortlist of the best board meeting software overall.

What Is Board Management Software?

Board meeting software is a digital tool designed to manage and optimize the processes of board meetings. It helps in organizing schedules, sharing documents, setting agendas, recording minutes, and facilitating communication between attendees. This software ensures efficient, secure, and effective board meeting management, aiding in smoother decision-making and collaboration.

Key features include agenda management, document sharing, scheduling tools, minute-taking functionalities, task assignments for follow-up actions, secure communication channels for confidential discussions, and voting mechanisms for decision-making.

Overviews Of The 10 Best Board Meeting Software

Here are brief descriptions of each my top 10 online meeting management tools on my list, showcasing what it does best with screenshots to highlight some of their key features. I’ve also included 18 additional bonus options below in case you’d like even more choices to consider.

Best for secure remote collaboration

  • 14-day free trial
  • From $3 USD/host/month for meetings with 10 participants
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Rating: 4.5/5

Zoho Meeting is an online conferencing platform designed to facilitate virtual meetings and webinars. It enables users to host and join meetings from anywhere, using a web browser or mobile app, without the need for software installation.

Zoho Meeting provides a secure and convenient platform for board members to conduct meetings online. It offers features such as audio, video, and screen sharing, which are essential for presenting reports, discussing agendas, and making decisions collaboratively. Moreover, the software supports meeting recording, which is beneficial for creating official records of the proceedings and for board members who are unable to attend in real-time.

The platform also includes moderation controls, allowing the host to manage participant access and speaking privileges, which is crucial for maintaining order during board discussions. With its focus on security, Zoho Meeting additionally ensures that confidential board communications remain private through encryption and meeting locks.

Zoho Meeting integrates with Zoho CRM, Zoho Campaigns, Microsoft Teams, Slack, and Gmail.

Pricing for Zoho Meeting starts from $3 USD/host/month for meetings with 10 participants. A 14-day free trial is included.

Best board meeting software for increasing engagement with your board members

  • Free demo available
  • Pricing upon request

With virtual and hybrid board meetings here to stay, Zeck offers a modern board meeting software solution to help organizations get more value out of their board meetings. Zeck transforms your traditional board deck into an engaging and time-saving interactive website, ending the misery of everything related to board meetings.

Traditional board decks often take hours to prepare, and are generally challenging to read on your phone. Zeck solves those problems with their mobile-friendly, customizable framework that automatically surfaces the key insights that lead to meaningful, spirited board meetings.

Instead of a traditional board deck, 'Zecks' are beautifully designed, fully interactive websites, packed with modern communication features. By making the meeting experience more engaging for your board, you’ll get greater value out of your board meetings, transforming them from boring presentations to impactful strategic discussions with lots of bantering and lively debate.

Additionally, Zeck's software taps into a new generation of board governance features like auto-generating and approving meeting minutes, taking secure votes , and signing docs all within their digital governance system. With everything recorded in one dynamic digital space, Zeck also gives board members peace of mind when it comes to your company's end-to-end compliance.

Zeck offers customized pricing upon request. You can also request a free demo through their website.

Best board meeting for taking minutes

  • 14-day free trial
  • From $49/month
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Rating: 4.8/5

Boardable is a SaaS subscription service available on a monthly, quarterly, or annual basis. It’s fully web-based, making it easy to access from any device whether it be your PC, tablet, or smartphone.

You can propose meeting times right in the app and get a summary of responses - all without the need for emails or phone calls. There are features for tracking upcoming meetings, seeing meeting agendas, and voting on applicable polls. You can record meeting details with the minutes feature. You can also add and assign tasks right from the minutes records.

Boardable works out of the box with leading calendar apps like iCalendar, Outlook, and Google Calendar. Boardable has agenda-building templates to give you a quick start. You can export your agendas to the team in PDF format.

Support is available via a knowledge base containing step-by-step documentation and also via a proactive live chat.

Pricing starts at $49/month for their grassroots plan which includes 10 users with an option for a 14-day free trial.

Best board management software for ease of use

  • Free trial available
  • Pricing upon request
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Rating: 4.7/5

OnBoard is a board management software with a minutes builder feature for creating meeting minutes, tracking attendance, creating tasks, and making notations within the platform, allowing you to concentrate on the board meeting itself.

It has an engagement analytics feature letting you know what documents are getting read and which parts of the meeting encourage note-taking so you can plan future meetings better. OnBoard has an eSignatures feature to send and sign documents from any device, ensuring all critical documents receive approval without switching to a separate eSignature app.

OnBoard is an ideal board meeting software if you want one that’s easy to use because it has consistent typography, so users get directed to critical information first. It utilizes a cross-platform design, ensuring that users on different platforms receive information proportionate to their devices without customizing settings.

OnBoard has integrated Zoom enabling users to start remote meetings from within the programs without switching to another application. The software acts as a secure and centralized repository of information, documents, and files, ensuring that users can access crucial documents and files during meetings without searching for documents in another software or storage device.

OnBoard provides customized pricing available upon request, as well as a free trial.

Best free board meeting software

  • Free version available
  • From $6/user/month
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Rating: 4.8/5

Parabol is an open-source board meeting software for small businesses that is free to use. It allows your team to give anonymous feedback on the work so you can improve as a team.

You can do multiplayer grouping (grouping different team members to collectively reflect, address concerns, and settle grievances) so that everyone remains engaged. You can spotlight new employees and entice them to participate via icebreakers. You can also create meeting summaries so everyone can stay in the loop.

Anyone can add agenda items before or during the meeting to have their concerns heard. You can then add actionable next steps to the agenda and post them directly to apps like Jira and GitHub. Apart from them, Parabol integrates out of the box with Slack.

Parabol is free to use for up to 2 teams. Paid plans cost from $6/user/month.

Best board meeting software for financial services industry

  • Free demo available
  • Pricing upon request
Visit Website
Rating: 4.5/5

Diligent provides a corporate board directors portal with governance tools and helps distribute board meeting materials across the organization. You can add, edit, and remove documents via a centralized document storage space. You can easily annotate documents and add board meeting minutes. The product is accessible from desktop, Android, and iOS devices.

Diligent boards also go beyond board meeting management to assist you with governance resources. It gives the board information and analytics on the industry and the company, apart from curated news and director resources to help in the decision-making process.

Diligent currently does not list any integrations on its site.

Diligent offers customized pricing upon request.

Best board meeting annotation software

  • 30-day free trial
  • From $150/month/board
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Rating: 4.8/5

BoardPro has a whole host of features to help you organize online board meetings. It lets you arrange the meeting items into themed or departmental groups for organized discussion.

Boards are flexible with options to add word processing files and changes with ease, and the ability to distribute to the board with a single click. You can also annotate your board papers collaboratively.

All the meetings are recorded and saved digitally, and you can access them from any device and location. BoardPro also has features like automated email reminders and interactive board voting.

BoardPro has a drag-and-drop agenda creator. You can also use it to store records, minutes, and documents while setting rules to review action items. BoardPro also has seamless integrations with Slack and Trello. In terms of support, it offers chat support, and an extensive knowledge base consisting of step-by-step guides.

BoardProHub costs from $150/month/board with an option for a 30-day free trial.

Best board meeting software for collaboration

  • Pricing upon request

Nasdaq Boardvantage is a board portal software from the famous stock market index platform. With its meeting management features, you can create single or multi-day meetings with a few clicks. You can add details, track board member attendance, attach files, and start remote meetings.

With their document management system, you can get a consolidated view of files and projects. Its search function allows you to easily find relevant documents. There are a lot of collaboration features too with the ability to add comments, share notes, and tag specific users or groups. You can also build surveys and questionnaires.

Nasdaq Boardvantage does not list any integrations on its site. Support is via phone, email, and chat.

Nasdaq Boardvantage offers customized pricing available upon request.

Best digital board meeting software for private annotation features

  • Pricing upon request

IntelligenceBank is a digital asset management software you can use to create and manage the entire lifecycle of your company’s digital assets. It has marketing operations capabilities for planning, approving, and executing marketing projects. You can use IntelligenceBank to plan and conduct board meetings to keep company leadership and stakeholders up-to-date on brand portfolios and future projects.

IntelligenceBank lets you create private annotations on documents with the option to share annotations with other users later on. Private annotations give you more time to study or research agenda items before sharing your thoughts with other users. IntelligenceBank has a color wheel with eight colors to create private annotations allowing you to create a unique annotation system.

IntelligenceBank pricing is available upon request.

Best board meeting agenda software

  • Pricing upon request

Boardtrac is an online board meeting software that features document management capabilities and video conferencing. In terms of document management, you can add and edit documents in the meeting and highlight text.

There is a single login to access multiple “boards” (online meeting rooms used to communicate and collaborate with board members), thus eliminating confusion related to separate passwords for separate workspaces. You can also see the presenter’s PowerPoint slides and share them instantly while handling meeting notes.

Boardtrac is accessible on your desktop, laptop, tablet, or smartphone with a native application that allows offline access (provided you download the documents while you're online). There’s also a plugin for the current webinar and video conferencing services.

Boardtrac does not list any integrations on its site. Support is via live chat and documentation.

Boardtrac offers customized pricing upon request.

The 10 Best Board Meeting Software Comparison Chart

This comparison chart summarizes basic details about each of my top board meeting software selections. You can view pricing details and the availability of free trials or demos side-by-side to help you find the best software for your budget and business needs.

Tools Price
Zoho Meeting From $3 USD/host/month for meetings with 10 participants
Zeck Pricing upon request
Boardable From $49/month
OnBoard Pricing upon request
Parabol From $6/user/month
Diligent ESG Pricing upon request
BoardPro From $150/month/board
Boardvantage Pricing upon request
Intelligence Bank Boards Pricing upon request
BoardTrac Pricing upon request
Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

Compare Software

Other Board Management Software Options

Here are a few more paperless board meeting software options that didn’t make the top list but are still worth taking a look at:

  1. CGS Boardworks

    Best board meeting software for enterprises

  2. BoardEye by Axar Digital

    Best board meeting software for approval access management

  3. BoardEffect

    Best board meeting scheduling software

  4. Wrike

    Best board meeting software for integrations

  5. Ideagen Huddle

    Best board meeting software with branded client portals

  6. Asana

    Best board meeting software for remote teams

  7. Azeus Convene

    Best board meeting software in terms of enterprise-grade security.

  8. DocSend

    Best board meeting software for dynamic watermarking.

  9. ContractZen

    Best board meeting dataroom software

  10. DiliTrust Governance

    Best for legal departments

  11. BoardPaq

    Best board meeting software for iPad.

  12. BoardSpot

    Best for nonprofits and NGOs

  13. iCompass

    Best for local government

  14. Aprio

    Best board meeting software in terms of customer support.

  15. Boardbookit

    Best board management portal for white-gloved customer support

  16. Loomion

    Best board meeting software for small businesses

  17. Simbli by eBoard Solutions

    Best online board meeting software for educational institutions

  18. Sympose

    Best board meeting software for member management.

Selection Criteria for Board Meeting Software

Wondering how I selected the best online meeting management software for this list? Here’s a summary of the evaluation and selection criteria I used: 

Document Management

Does the electronic board meeting software have robust features for document management? Does it let you add and edit documents within the board meeting app, track document uploads, and add annotations? 

Agenda Building 

Does the online board meeting software let you create an agenda for the meetings? Does it let you edit and collaborate on the agendas? Agenda building is a key feature in making your meetings productive and useful.

E-Signatures 

Does the digital board meeting software let you sign documents electronically? For a remote team, approving documents physically can be a problem. E-signing documents solve that problem and legitimize documents for further actions.

Role-Based Permissions 

Does the online board meeting software have approval-based access management? Boards have multiple team members working at various levels of hierarchy. A key factor while selecting board meeting software is to go for tools that have role-based permission features to keep communication streamlined for the various stakeholders.

Voting/Polling 

Does the board meeting software allow features like voting/polling to get board consensus on governance policies, hiring team members, and other board-related tasks? Online voting/polling features let you take every member’s opinion into consideration and jointly come to a decision.

Other Key Features

In addition to the core functionalities above, here are some additional capabilities that I always dig into no matter which type of software I'm reviewing. To assess their strength, I asked myself the following key questions:

  • User Interface (UI): Is it clean and attractive? Is it free of confusing options that can slow down a business owner when starting and hosting a meeting?
  • Usability: How user-friendly is the tool? Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and workflow training? 
  • Software Integrations: Is it easy to connect with other tools? Any pre-built integrations? Does it work out of the box with top calendar applications to help streamline the scheduling of board meetings? How does it work with document storage/file storage apps to quickly share documents on the go? Does it work with team collaboration tools to facilitate faster communication? 
  • Value for Price: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible? Do the features justify the cost?

Other Tools & Resources

Looking for other ways to improve the efficiency of your corporate meetings? These other resources may have exactly what you need:

What Do You Think About Virtual Board Meeting Software?

These were my top picks for the best virtual board meeting software.

Now tell me your opinion and thoughts. What do you think of this list of these digital board meeting tools? Any meeting management solution that I missed that you think is a great investment? Let me know about it in the comments section.

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By Kim Behnke

Kim Behnke is an HR Tool Expert & Writer for People Managing People. She draws on her 9 years of human resources experience and her keen eye for systematic processes to support her analyses of the top HR tools on the market. She is passionate about maximizing efficiencies and streamlining workflows to ensure internal systems run smoothly. Kim's HR experience includes recruitment, onboarding, performance management, training and development, policy development and enforcement, and HR analytics. She also has degrees in psychology, writing, publishing, and technical communication, and recently completed a Certified Digital HR Specialist program through the Academy to Innovate HR. When away from her desk, she can usually be found outside tending to her ever-expanding garden.