10 Best Meeting Management Software For Remote Teams In 2023

Deel is a powerful HR software that’s perfect for remote teams looking to streamline their meeting management processes. One of its standout features is the '1 on 1' tool, which helps managers better prepare for, conduct, and track their one-on-one meetings in Slack.

The '1 on 1' plugin connects to user calendars and automatically sends pre-meeting messages in a shared Slack channel to help attendees align on talking points and coordinate a shared agenda. This ensures that meetings are productive and focused, saving time and helping to keep everyone on track. At the end of the meeting, an exit survey is sent to attendees to help them track what was discussed and log their outlook at that particular moment in time.

What makes '1 on 1' particularly compelling is its integration with Deel's other offerings. “1 on 1” is part of Deel Engage, a set of Slack plugins that simplifies common HR tasks like PTO management and employee engagement surveys. 

Combined with Deel's advanced payroll capabilities and global coverage for benefits and compliance, managers can stay on top of all HR-related issues with a growing distributed team. Overall Deel is an excellent choice for remote teams looking to manage their HR needs more effectively.

Deel integrates with a handful of popular HR software systems, including Ashby, BambooHR, Expensify, Greenhouse, Hibob, Netsuite, Okta, OneLogin, Quickbooks, SCIM, Xero, Workday, and Workable. They also have an Open API that supports additional custom integrations as well. 

Deel offers flat pricing details upon request, as well as a free demo.

monday.com is a project management software with task management and workflow automation features to plan team and board meetings. It has document management functionality for managing and sharing crucial documents to meeting attendees. monday.com has informative dashboards with real-time data you can share with other meeting attendees to assist in decision-making.

monday.com is an excellent choice if you want software to help you plan productive meetings because its customizable templates are useful in creating meeting agendas. You can also use monday.com to schedule meetings and send agendas ahead of schedule. monday.com allows users to take meeting notes, tag team members on specific items, and turn them into action items.

monday.com integrates with other productivity tools like Google Calendar, LinkedIn, Adobe Creative Cloud, Shopify, HubSpot, Jira, and others.

monday.com has a free forever plan for up to 2 users, while the paid plan costs $8/seat/month.

Google Meet is a video communication service you can use to conduct team meetings, webinars, and video conferences. It comes integrated into Google’s Workspace letting users access other Google productivity apps like Gmail, Drive, Calendar, Sheets, Docs, Slides, and Forms to use during meetings. Google Meet is an excellent option for video interviews with applicants because you can send invites to anyone via email without worrying about permissions.

Google Meet is the best option for you if you want meeting management software if you frequently hold extensive virtual meetings with your remote team because it allows meetings to go on for a maximum of 24 hours with up to 250 attendees. You can use Google Meet to create digital whiteboards enabling team members to share ideas during brainstorming sessions. It allows you to record meetings and save them on Google Drive, giving access to all attendees.

Google Meet pricing starts at $4.20/user/month.

Zoom is a cloud-based communications software for conducting video conferences, virtual meetings, and chat sessions. You can use the software to set up Zoom Rooms, where you can meet and work with select team members in private. It also has an events management feature for hosting events, managing event tickets, and tracking attendance, making hosting more manageable.

Zoom is the best meeting management software for you if you want to conduct and attend meetings using your mobile device because Zoom allows users to go from a chat session or phone call directly into a mobile meeting. This meeting management solution has a mobile app that works on iOS and Android mobile devices allowing you to attend or conduct meetings on the go. With Zoom’s virtual background feature, you can have a presentable meeting background while working offsite, helping you maintain formality in less than ideal settings.

You can integrate a wide range of productivity tools to Zoom, including CRM Connector, Cronofy, Slack, Asana, Zapier, Zendesk, and others.

Zoom has a free version, while the paid version starts at $14.99/license/month.

Slack is a communications tool you can use to initiate chat sessions and video calls with other team members to foster teamwork. You can use Slack to create workspaces where team members can work on projects in private. Slack allows users to collaborate with others outside of their organization, including subcontractors and guest users, ensuring users access to resources outside their organization.

Slack is the best meeting platform you can get if you want an all-in-one platform with a full host of collaboration tools like workspaces, huddles, file sharing, and chat messaging. You can use Slack to conduct video meetings with up to 15 team members allowing you to keep your team members up to date while working remotely. Slack has a centralized file storage system so team members can store and retrieve files crucial to the projects they’re working on.

Slack integrates with other productivity apps like Fuze, Cisco Webex Meetings, Google Drive, eWebinar, LiveWebinar.com, and others.

Slack pricing starts at $8.75/user/month. Slack has a freemium version available as a trial, but it lacks a group video conferencing feature.

Diligent is a meeting management software you can use to increase committee and board meetings effectiveness by helping you digitize your meetings. You can use it to streamline the taking note and sharing of minutes so you can concentrate on discussions. Diligent also helps you simplify board evaluations and questionnaires, allowing you to get the pulse of members on critical matters.

If you need a meeting management software for better agenda management, then Diligent is the best choice because you can use it to create and share meeting agendas with team members. It can also help you avoid version control problems because updates get reflected even on the agenda you’ve sent out. You can use it to digitize board books while keeping sensitive information secure before, during, and after meetings.

Diligent pricing is available upon request.

BlueJeans is a video conferencing feature your company can use to conduct virtual meetings. It has Dolby Voice and HD Video, ensuring audio and video clarity during meetings so all attendees can understand the host clearly. It has an enhanced gallery view functionality allowing the display of up to 25 attendees on the screen, making it ideal for large groups. BlueJeans is cross-platform, allowing users to host or attend meetings using their desktops or mobile devices while having the same user experience.

BlueJeans is the best meeting management software if you want one that’s easy to use for all users because of its accessibility feature. It has a closed captioning feature so team members can closely follow the discussion even if their first language is not English. BlueJeans also has features helpful to team members with visual impairment, including screen readers to easily use the software. There are also high-contrast user elements making it easier for visually-challenged users to distinguish BlueJeans options during meetings.

BlueJeans pricing starts at $9.99/host/month, and they offer a 14-day free trial.

Infinity is a team collaboration software with meeting scheduling features on top of task management capabilities. It has Kanban boards allowing you a visual means of tracking the progress of tasks and projects. You can use Infinity to assign tasks and actions items to team members ensuring that tasks get assigned to members according to their skillset.

If you are looking for meeting management software to help you organize your meeting schedule, then Infinity is the best option for you because of its meetings calendar template. You can use this template to keep track of information critical to meetings, like meeting dates and times and contact information of other attendees. Infinity’s meeting templates also allow users to include notes on meetings to keep track of crucial topics.

Infinity integrates with Zapier, Trello Import, CSV Import, and others.

Infinity has a one-time fee of $149.

GoToMeeting is an online meeting management software with video conferencing and desktop sharing features you can use to meet employees remotely. You can use GoToMeeting to create Breakout Rooms, allowing you to split attendees into smaller groups to collaborate effectively in real-time. GoToMeeting has a mobile app version available to both Android and iOS mobile devices enabling employees to attend meetings using their mobile devices.

GoToMeeting is the best meeting management software for your company if you want flawless transcriptions because of GoToMeeting’s meeting transcriptions feature. GoToMeeting transcribes meetings for you, so there is no need to assign a notetaker allowing all team members to concentrate on your discussion. You can also share meeting minutes to team members anywhere they are, making it ideal for teams working remotely. Transcripts are accessible anywhere you are, so you can review previous meetings whenever and wherever you need them.

GoToMeeting integrates with a host of other productivity tools, including Google Calendar, Outlook, Microsoft Teams, Salesforce, etc.

GoToMeeting pricing starts at $12/organizer/month, and they offer a 14-day free trial.

4Minitz is a meeting management software you can use to prepare agenda items and send them to team members. It allows the annotation of critical information on meeting topics, ensuring you don’t forget important items. You can also use 4Minitz to add action items and assign them to team members for easier follow-ups.

If you want a meeting management software you can customize according to your needs, then 4Minitz is your best option because it is an open-source meeting management software. You can keep sensitive information secure by defining the software’s security level depending on your needs. 4Minitz allows you to specify moderators and uploaders, ensuring control of documents and files.

4Minitz is free and open-source software.