20 Best Meeting Management Software Of 2025

Deel is a powerful HR software that’s perfect for remote teams looking to streamline their meeting management processes. One of its standout features is the '1 on 1' tool, which helps managers better prepare for, conduct, and track their one-on-one meetings in Slack.

The '1 on 1' plugin connects to user calendars and automatically sends pre-meeting messages in a shared Slack channel to help attendees align on talking points and coordinate a shared agenda. This ensures that meetings are productive and focused, saving time and helping to keep everyone on track. At the end of the meeting, an exit survey is sent to attendees to help them track what was discussed and log their outlook at that particular moment in time.

What makes '1 on 1' particularly compelling is its integration with Deel's other offerings. “1 on 1” is part of Deel Engage, a set of Slack plugins that simplify common HR tasks like PTO management and employee engagement surveys. 

Combined with Deel's advanced payroll capabilities and global coverage for benefits and compliance, managers can stay on top of all HR-related issues with a growing distributed team. Overall Deel is an excellent choice for remote teams looking to manage their HR needs more effectively.

Deel integrates with a handful of popular HR software systems, including Ashby, BambooHR, Expensify, Greenhouse, Hibob, Netsuite, Okta, OneLogin, Quickbooks, SCIM, Xero, Workday, and Workable. They also have an Open API that supports additional custom integrations as well. 

Deel offers flat pricing details upon request, as well as a free demo. It also offers free HR software for businesses wanting to automate admin and reporting across their global team.

Google Meet is a video communication service you can use to conduct team meetings, webinars, and video conferences. It comes integrated into Google’s Workspace letting users access other Google productivity apps like Gmail, Drive, Calendar, Sheets, Docs, Slides, and Forms to use during meetings. Google Meet is an excellent option for video interviews with applicants because you can send invites to anyone via email without worrying about permissions.

Google Meet is the best option for you if you want meeting management software if you frequently hold extensive virtual meetings with your remote team because it allows meetings to go on for a maximum of 24 hours with up to 250 attendees. You can use Google Meet to create digital whiteboards enabling team members to share ideas during brainstorming sessions. It allows you to record meetings and save them on Google Drive, giving access to all attendees.

Google Meet pricing starts at $4.20/user/month.

Zoom is a cloud-based communications software for conducting video conferences, virtual meetings, and chat sessions. You can use the software to set up Zoom Rooms, where you can meet and work with select team members in private. It also has an events management feature for hosting events, managing event tickets, and tracking attendance, making hosting more manageable.

Zoom is the best meeting management software for you if you want to conduct and attend meetings using your mobile device because Zoom allows users to go from a chat session or phone call directly into a mobile meeting. This meeting management solution has a mobile app that works on iOS and Android mobile devices allowing you to attend or conduct meetings on the go. With Zoom’s virtual background feature, you can have a presentable meeting background while working offsite, helping you maintain formality in less than ideal settings.

You can integrate a wide range of productivity tools to Zoom, including CRM Connector, Cronofy, Slack, Asana, Zapier, Zendesk, and others.

Zoom has a free version, while the paid version starts at $14.99/license/month.

Zoho Meeting is an online meeting and webinar software designed to facilitate remote collaboration and communication through features like audio and video conferencing, screen sharing, and session recording. Its emphasis on data protection and privacy positions it as a leading choice for secure web conferencing needs.

Zoho Meeting offers a comprehensive set of features tailored to streamline the meeting management process, making it an ideal choice for businesses of all sizes. First, Zoho Meeting excels in its simplicity and ease of use. From scheduling meetings to conducting virtual conferences, the platform provides a user-friendly interface that requires minimal training for employees to navigate. This accessibility ensures smooth adoption across teams, enhancing overall productivity and collaboration within the organization.

Additionally, Zoho Meeting offers various integrations with popular calendar applications like Google Calendar and Outlook, simplifying the scheduling process and ensuring seamless coordination of meetings across different platforms.

Moreover, Zoho Meeting prioritizes security and privacy, crucial aspects for HR professionals handling sensitive information. The platform offers end-to-end encryption for all meetings, ensuring that confidential discussions remain protected from unauthorized access. With features like password protection and waiting room functionality, Zoho Meeting provides administrators with the necessary tools to control access and maintain the integrity of meetings.

As part of the Zoho ecosystem, Zoho Meeting integrates with various Zoho applications such as Zoho CRM, Zoho Projects, and Zoho Campaigns, as well as external platforms like Microsoft Teams and Slack. It also supports email integrations with Zoho Mail and Gmail, and connects with automation tools like Zoho Flow and Zoho Marketing Automation.

Diligent is a meeting management software you can use to increase committee and board meetings effectiveness by helping you digitize your meetings. You can use it to streamline the taking note and sharing of minutes so you can concentrate on discussions. Diligent also helps you simplify board evaluations and questionnaires, allowing you to get the pulse of members on critical matters.

If you need a meeting management software for better agenda management, then Diligent is the best choice because you can use it to create and share meeting agendas with team members. It can also help you avoid version control problems because updates get reflected even on the agenda you’ve sent out. You can use it to digitize board books while keeping sensitive information secure before, during, and after meetings.

Diligent pricing is available upon request.

Infinity is a team collaboration software with meeting scheduling features on top of task management capabilities. It has Kanban boards allowing you a visual means of tracking the progress of tasks and projects. You can use Infinity to assign tasks and actions items to team members ensuring that tasks get assigned to members according to their skillset.

If you are looking for meeting management software to help you organize your meeting schedule, then Infinity is the best option for you because of its meetings calendar template. You can use this template to keep track of information critical to meetings, like meeting dates and times and contact information of other attendees. Infinity’s meeting templates also allow users to include notes on meetings to keep track of crucial topics.

Infinity integrates with Zapier, Trello Import, CSV Import, and others.

Infinity has a one-time fee of $149.

GoToMeeting is an online meeting management software with video conferencing and desktop sharing features you can use to meet employees remotely. You can use GoToMeeting to create Breakout Rooms, allowing you to split attendees into smaller groups to collaborate effectively in real-time. GoToMeeting has a mobile app version available to both Android and iOS mobile devices enabling employees to attend meetings using their mobile devices.

GoToMeeting is the best meeting management software for your company if you want flawless transcriptions because of GoToMeeting’s meeting transcriptions feature. GoToMeeting transcribes meetings for you, so there is no need to assign a notetaker allowing all team members to concentrate on your discussion. You can also share meeting minutes to team members anywhere they are, making it ideal for teams working remotely. Transcripts are accessible anywhere you are, so you can review previous meetings whenever and wherever you need them.

GoToMeeting integrates with a host of other productivity tools, including Google Calendar, Outlook, Microsoft Teams, Salesforce, etc.

GoToMeeting pricing starts at $12/organizer/month, and they offer a 14-day free trial.

BlueJeans is a video conferencing feature your company can use to conduct virtual meetings. It has Dolby Voice and HD Video, ensuring audio and video clarity during meetings so all attendees can understand the host clearly. It has an enhanced gallery view functionality allowing the display of up to 25 attendees on the screen, making it ideal for large groups. BlueJeans is cross-platform, allowing users to host or attend meetings using their desktops or mobile devices while having the same user experience.

BlueJeans is the best meeting management software if you want one that’s easy to use for all users because of its accessibility feature. It has a closed captioning feature so team members can closely follow the discussion even if their first language is not English. BlueJeans also has features helpful to team members with visual impairment, including screen readers to easily use the software. There are also high-contrast user elements making it easier for visually-challenged users to distinguish BlueJeans options during meetings.

BlueJeans pricing starts at $9.99/host/month, and they offer a 14-day free trial.

Clearooms is a meeting room and hot desk booking software designed to manage hybrid workspaces, providing a solution for businesses that operate with both in-office and remote workforces. It is recognized for its ability to cater to the complexities of managing a hybrid workspace, which positions it as a suitable choice for businesses aiming to maintain an efficient and productive work environment in such a setting.

Clearooms advanced features cater to both in-person and virtual meetings, which is essential for today's hybrid work environments. What makes it different is its user-friendly interface that simplifies the management of meeting spaces and its integration with other productivity tools, which supports a cohesive workflow.

Additionally, it offers a real-time room booking system with an interactive floor plan, allowing users to easily reserve meeting spaces for specific dates and times. It supports recurring bookings, automating the reservation process for regular meetings. The platform includes a check-in system to free up rooms when not confirmed, and provides additional services booking options like catering or equipment.

Integrations with various systems to facilitate user authentication and meeting room bookings. It supports Single Sign On (SSO) with platforms like Google, Okta, and OneLogin. Additionally, it offers third-party integrations with platforms like Office 365 and MS Teams. Finally, you can use its API to build your own integrations.

4Minitz is a meeting management software you can use to prepare agenda items and send them to team members. It allows the annotation of critical information on meeting topics, ensuring you don’t forget important items. You can also use 4Minitz to add action items and assign them to team members for easier follow-ups.

If you want a meeting management software you can customize according to your needs, then 4Minitz is your best option because it is an open-source meeting management software. You can keep sensitive information secure by defining the software’s security level depending on your needs. 4Minitz allows you to specify moderators and uploaders, ensuring control of documents and files.

4Minitz is free and open-source software.