According to a report by Atlassian, most employees attend up to 62 meetings and spend up to 31 unproductive hours in meetings each month. Now that most companies conduct meetings remotely, making meetings more efficient and productive can help ensure that employees maximize the time they spend on them. Getting excellent meeting management software can help your company ensure that employees make the most out of meetings to conserve time and company resources.
This article will let you in on the best meeting management software for remote teams and help you decide which one will work best for your company.
What do I look for when I select the best meeting management software solutions? Here’s a summary of my evaluation criteria:
- User Interface (UI): I look for software with a clean and straightforward user interface.
- Usability: I look for software that’s easy to use and master.
- Integrations: I look for software that allows the integration of other productivity apps.
- Communication tools: I look for software that enables users a wide range of communication tools like video conferencing tools, chat messaging, and voice calls.
Meeting Management App: Key Features
- Agenda Management: allows users to create meeting agendas for organized and effective meetings.
- Screen sharing: allows users to share their screens for visual presentations during meetings.
- Meeting scheduler: enables users to send invites to attendees
- Note-taking: lets users take comprehensive meeting minutes
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Overviews Of The 10 Best Meeting Management Software
Here’s a brief description of the meeting management tools to showcase each one’s best use case, some noteworthy features, and screenshots to give a snapshot of the user interface.
monday.com is a project management software with task management and workflow automation features to plan team and board meetings. It has document management functionality for managing and sharing crucial documents to meeting attendees. monday.com has informative dashboards with real-time data you can share with other meeting attendees to assist in decision-making.
monday.com is an excellent choice if you want software to help you plan productive meetings because its customizable templates are useful in creating meeting agendas. You can also use monday.com to schedule meetings and send agendas ahead of schedule. monday.com allows users to take meeting notes, tag team members on specific items, and turn them into action items.
monday.com integrates with other productivity tools like Google Calendar, LinkedIn, Adobe Creative Cloud, Shopify, HubSpot, Jira, and others.
monday.com has a free forever plan for up to 2 users, while the paid plan costs $8/seat/month.
GoToMeeting is an online meeting management software with video conferencing and desktop sharing features you can use to meet employees remotely. You can use GoToMeeting to create Breakout Rooms, allowing you to split attendees into smaller groups to collaborate effectively in real-time. GoToMeeting has a mobile app version available to both Android and iOS mobile devices enabling employees to attend meetings using their mobile devices.
GoToMeeting is the best meeting management software for your company if you want flawless transcriptions because of GoToMeeting’s meeting transcriptions feature. GoToMeeting transcribes meetings for you, so there is no need to assign a notetaker allowing all team members to concentrate on your discussion. You can also share meeting minutes to team members anywhere they are, making it ideal for teams working remotely. Transcripts are accessible anywhere you are, so you can review previous meetings whenever and wherever you need them.
GoToMeeting integrates with a host of other productivity tools, including Google Calendar, Outlook, Microsoft Teams, Salesforce, etc.
GoToMeeting pricing starts at $12/organizer/month, and they offer a 14-day free trial.
Zoom is a cloud-based communications software for conducting video conferences, virtual meetings, and chat sessions. You can use the software to set up Zoom Rooms, where you can meet and work with select team members in private. It also has an events management feature for hosting events, managing event tickets, and tracking attendance, making hosting more manageable.
Zoom is the best meeting management software for you if you want to conduct and attend meetings using your mobile device because Zoom allows users to go from a chat session or phone call directly into a mobile meeting. This meeting management solution has a mobile app that works on iOS and Android mobile devices allowing you to attend or conduct meetings on the go. With Zoom’s virtual background feature, you can have a presentable meeting background while working offsite, helping you maintain formality in less than ideal settings.
You can integrate a wide range of productivity tools to Zoom, including CRM Connector, Cronofy, Slack, Asana, Zapier, Zendesk, and others.
Zoom has a free version, while the paid version starts at $14.99/license/month.
BlueJeans is a video conferencing feature your company can use to conduct virtual meetings. It has Dolby Voice and HD Video, ensuring audio and video clarity during meetings so all attendees can understand the host clearly. It has an enhanced gallery view functionality allowing the display of up to 25 attendees on the screen, making it ideal for large groups. BlueJeans is cross-platform, allowing users to host or attend meetings using their desktops or mobile devices while having the same user experience.
BlueJeans is the best meeting management software if you want one that’s easy to use for all users because of its accessibility feature. It has a closed captioning feature so team members can closely follow the discussion even if their first language is not English. BlueJeans also has features helpful to team members with visual impairment, including screen readers to easily use the software. There are also high-contrast user elements making it easier for visually-challenged users to distinguish BlueJeans options during meetings.
BlueJeans pricing starts at $9.99/host/month, and they offer a 14-day free trial.
Diligent is a meeting management software you can use to increase committee and board meetings effectiveness by helping you digitize your meetings. You can use it to streamline the taking note and sharing of minutes so you can concentrate on discussions. Diligent also helps you simplify board evaluations and questionnaires, allowing you to get the pulse of members on critical matters.
If you need a meeting management software for better agenda management, then Diligent is the best choice because you can use it to create and share meeting agendas with team members. It can also help you avoid version control problems because updates get reflected even on the agenda you’ve sent out. You can use it to digitize board books while keeping sensitive information secure before, during, and after meetings.
Diligent pricing is available upon request.
BoardDocs is a meeting and governance software you can access on your tablets and mobile phones. It has a feature that allows you to designate different publishers on different boards, ensuring assignment to the right hosts and helping promote accountability. BoardDocs allows users to access minutes from previous meetings so you can reference previous discussions and ensure continuity.
BoardDocs is the best meeting management software for small teams because it is cloud-based, making it easy to manage even if you don’t have a dedicated server. It comes with free 24/7 customer support to receive assistance in using the product even if you are not tech-savvy and don’t have a dedicated IT department to rely on. You can use BoardDocs to manage agendas and policies and distribute them to team members so they can study them ahead of meetings.
BoardDocs pricing is available upon request.
Slack is a communications tool you can use to initiate chat sessions and video calls with other team members to foster teamwork. You can use Slack to create workspaces where team members can work on projects in private. Slack allows users to collaborate with others outside of their organization, including subcontractors and guest users, ensuring users access to resources outside their organization.
Slack is the best meeting platform you can get if you want an all-in-one platform with a full host of collaboration tools like workspaces, huddles, file sharing, and chat messaging. You can use Slack to conduct video meetings with up to 15 team members allowing you to keep your team members up to date while working remotely. Slack has a centralized file storage system so team members can store and retrieve files crucial to the projects they’re working on.
Slack integrates with other productivity apps like Fuze, Cisco Webex Meetings, Google Drive, eWebinar, LiveWebinar.com, and others.
Slack pricing starts at $6.67/account/month. Slack has a free version, but it lacks a group video conferencing feature.
Google Meet is a video communication service you can use to conduct team meetings, webinars, and video conferences. It comes integrated into Google’s Workspace letting users access other Google productivity apps like Gmail, Drive, Calendar, Sheets, Docs, Slides, and Forms to use during meetings. Google Meet is an excellent option for video interviews with applicants because you can send invites to anyone via email without worrying about permissions.
Google Meet is the best option for you if you want meeting management software if you frequently hold extensive virtual meetings with your remote team because it allows meetings to go on for a maximum of 24 hours with up to 250 attendees. You can use Google Meet to create digital whiteboards enabling team members to share ideas during brainstorming sessions. It allows you to record meetings and save them on Google Drive, giving access to all attendees.
Google Meet pricing starts at $4.20/user/month.
Infinity is a team collaboration software with meeting scheduling features on top of task management capabilities. It has Kanban boards allowing you a visual means of tracking the progress of tasks and projects. You can use Infinity to assign tasks and actions items to team members ensuring that tasks get assigned to members according to their skillset.
If you are looking for meeting management software to help you organize your meeting schedule, then Infinity is the best option for you because of its meetings calendar template. You can use this template to keep track of information critical to meetings, like meeting dates and times and contact information of other attendees. Infinity’s meeting templates also allow users to include notes on meetings to keep track of crucial topics.
Infinity integrates with Zapier, Trello Import, CSV Import, and others.
Infinity has a one-time fee of $149.
4Minitz is a meeting management software you can use to prepare agenda items and send them to team members. It allows the annotation of critical information on meeting topics, ensuring you don’t forget important items. You can also use 4Minitz to add action items and assign them to team members for easier follow-ups.
If you want a meeting management software you can customize according to your needs, then 4Minitz is your best option because it is an open-source meeting management software. You can keep sensitive information secure by defining the software’s security level depending on your needs. 4Minitz allows you to specify moderators and uploaders, ensuring control of documents and files.
4Minitz is free and open-source software.
Need Expert Help Selecting The Right Meeting Software?
People Managing People has joined forces with the software comparison platform Crozdesk.com to assist you in finding the best tool for your needs. Crozdesk’s Meeting Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business’s needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.
It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:
The 10 Best Meeting Management Software Summary
|From $8/seat/month||Visit Website|
Meeting management software for creating and sharing meeting transcriptions and recordings
14 days free trial
|From $12/organizer/month||Visit Website|
|From $14.99/license/month||Visit Website|
14 days free trial
|From $9.99/host/month||Visit Website|
|Pricing upon request||Visit Website|
|Pricing upon request||Visit Website|
|From $6.67/account/month||Visit Website|
|From $4.20/user/month||Visit Website|
|From $149 one-time fee||Visit Website|
Open-source meeting management software that allows users to customize features to suit their needs
|Free and open-source software||Visit Website|
Here’s a few more that didn’t make the top list.
Software that allows users to conduct video chats, video interviews and conference calls
Meeting productivity software with collaborative tools and records-keeping features
Mobile-based app allowing users to send photos and videos to other users
Meeting management tool for planning and holding meetings.
Virtual collaboration tool with online whiteboarding and content sharing features
Communication platform with video and audio calling features
A suite of tools for preparing, hosting, and analyzing meetings
Web conferencing software for conducting webinars, meetings, and video conferences
- ConnectWise Control
Remote desktop and mobile tool for remote meetings
- Reactive Suite by Vizetto
Digital workspace for organizing, managing, and annotating multimedia presentations
Free audio and video conferencing tool with file sharing, call recording, and transcription capabilities
Related Read: Board Governance Software for Board Members
What Do You Think About This List?
Meeting management software are crucial tools that allow teams to discuss projects and different agendas no matter where they are. With the help of excellent meeting management software, you can keep in touch with team members, share files and documents critical to completing projects and running your company’s day-to-day operations. If you don’t have meeting management software yet, the list above is the best place to start looking for one that suits your company’s unique needs.
Aside from meeting management software, other software and tools can help your company and employees become more productive and efficient. If you want to learn more about these other software and what experts think of them, subscribe to the People Managing People newsletter.
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