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With so many different team communication apps available, figuring out which is right for your organization is tough. You know you want an app to make team communication quick and efficient, but you need to figure out which one is best. In this post, I'll help you make your choice easy by sharing my personal insights on dozens of different team communication apps to help your team share information and coordinate tasks easier.

What are Team Communication Apps?

Team communication apps are digital tools that simplify group communication and make it quick and easy to share information and coordinate tasks from a mobile device (Android or iOS). You can use them to sent instant messages, share files, manage tasks, or start a quick video call. They are an efficient way to replace emails and meetings with more faster and more flexible communication options.

A well-chosen team communication app can quickly connect your employees and improve their productivity by reducing delays communication delays and eliminating unnecessary meetings. They're loaded with features to help colleagues share ideas, collaborate on projects, and stay on task, and they increase transparency by keeping all members updated simultaneously.

Overviews of the 10 Best Team Communication Apps

Here’s a brief description of each team communication app that showcases each app’s best use case, and their noteworthy features. I’ve also included screenshots to give you a snapshot of their user interface too.

Best team communication app for managing field-based employees

  • 14-day free trial + free plan available
  • From $29/month for 30 users (paid annually)
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Rating: 4.3/5

Connecteam is an all-in-one employee app that covers team communication, employee scheduling, time tracking, task management, checklists & forms, and employee engagement. Their mobile-first approach makes them well-suited for field-based employees or other types of deskless workers. 

Why I picked Connecteam: Their app includes a powerful suite of features that work together to provide a well-rounded mobile-first experience for users. Managers of field-based employees can use Connecteam to build work schedules and dispatch jobs, with automatic notifications that alert employees to any changes. If clarification is needed, employees can quickly respond through Connecteam’s messaging app to ensure they get the details they need. 

Connecteam also offers a set of digital task management features that are well-suited for deskless employees. Their mobile-first checklist and forms feature allows employees to build their own checklists, to-do lists, forms, and reports directly within the app while they’re in the field, including embedded images and digital e-signatures. These handy features work together to streamline typical workflows for field workers so they don’t have to mess around with paper forms.

Connecteam Standout Features & Integrations:

Features include individual or group chats, audio messages, shared updates and announcements, surveys and polls, a company directory, a knowledge base (useful for storing health & safety information, protocols, employee handbooks, and guidelines, etc.), digital to-do lists, checklists, forms, e-signatures, file sharing, notifications, reminders, and other task management tools. 

Integrations include Paychex, Xero, Gusto, QuickBooks Payroll (online + desktop), Google Calendar and others.

Best team communication app for asynchronous organizations

  • 90-day free trial + free plan available
  • From $8.75/user/month
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Rating: 4.5/5

Slack is a flexible and fun communication platform that works well for teams of any size, including remote and distributed teams. I can say this with absolute certainty, since I personally use it on a daily basis to communicate with my team. 

Why I picked Slack: Their user interface is intuitive and easy to use, with lots of flexible features. You can set up individual channels for specific purposes (such as topics, teams or departments), send direct messages privately to individual co-workers, or create group chats as needed too. It’s also easy to embed file links, images, and gifs etc., to make collaboration with your team members easier. Other features that help with team collaboration include integrated video conferencing (called “Huddles”), which includes screen sharing abilities, or simple voice calls. 

Another useful feature that I personally appreciate is the ability to tag specific co-workers in your messages with @mentions, to automatically flag them. This is a super helpful and quick way to get a response when you need one, and it’s especially useful when collaborating with team members who work asynchronously from you (i.e., in a different time zone), since they’ll see the notification whenever they login next. 

Slack Standout Features & Integrations:

Features include unlimited channels, instant messaging, group messaging, video calls, audio calls, file sharing, accessibility controls, a searchable message history, user access permissions, data encryption, multimedia support, and a whole library of fun emojis to keep team morale high.

Integrations include over 2,400 apps available through Slack’s App Directory, including popular work systems like Adobe Creative Cloud, Dropbox, HubSpot, GitHub, Google Workspace, Microsoft Office, Microsoft Teams, Salesforce, Webex Meetings, Zoom, and many, many others. Slack also has an API that you can use to integrate any custom internal tools you might be using too.

Best team communication app for small businesses

  • Free plan available (unlimited employees)
  • From $20/month (payroll add-on is $6/user/month + $39/month)
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Rating: 4.2/5

Homebase is a scheduling and work management tool designed to help businesses coordinate with their teams more efficiently. It's an all-in-one solution for team calendars, time tracking, and team communication, making it a great choice for hybrid teams that need a centralized platform to stay organized and connected. Homebase is particularly popular among small businesses, retail stores, and restaurants, but it can be a valuable tool for any team that needs a better way to manage their workforce.

Why I picked Homebase: I chose Homebase because it goes beyond just communication and offers a comprehensive suite of tools to help teams stay organized and on track. With Homebase, you can easily create and share schedules, track time and attendance, and communicate with your team members in real-time. Plus, it's super user-friendly, so even if you're not a tech whiz, you'll be able to navigate the platform with ease. The free plan with unlimited users makes it super friendly for small teams and SMBs, too. 

Homebase offers a built-in messaging platform, which makes it easy for team members to communicate with each other and stay in the loop on important updates. You can create group chats, send direct messages, and even attach files and images to your messages. Plus, the platform offers both an iOS and Android mobile app, making it easy for employees to stay connected on nearly any smart device. This can be particularly critical for small or distributed teams who don't have a centralized office space.

Homebase Standout Features & Integrations

Features include overtime alerts, automated scheduling, shift trading and claiming, time-off management, labor cost tracking and optimization, timesheets, and payroll with tips and compute wages, total hours, paid and unpaid breaks, and overtime.

Integrations include ADP, Clover, Google, Lightspeed, Payanywhere, Paychex, Quickbooks, Shopify, Square, Toast, Upserve, Vend, and Wells Fargo.

Best team communication app for security-sensitive organizations

  • 7-day free trial
  • From $2.50/user/month
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Rating: 4.8/5

Troop Messenger is a team communication app that helps teams chat or call each other, host audio or video meetings, and collaborate on projects. Their communication software is available in several service modules: as a SaaS (software-as-a-service) subscription, as an on-premise product that you self-host, or in a customized version for clients requiring specific configurations, such as those in government, defense, intelligence, or law enforcement agencies.

Why I picked Troop Messenger: Troop Messenger packs a full set of features into its well-priced software. Several unique offerings include their “respond later” feature, a “self-message” feature where you can send yourself to-do list items without needing to change apps, and their “forkout” feature that facilitates sending bulk messages to a large volume of users or groups simultaneously. 

For super sensitive discussions, you can use their “burnout” feature, which is a private chat window with a predefined timer. You and the recipient can have a quick confidential conversation, and once the time limit is reached, the text message vanishes forever to protect sensitive information. 

Troop Messenger Standout Features & Integrations:

Features include 1:1 messaging, group chats, audio messaging, self-messaging, flagging, a read indicator, an emoji board for message reactions, a message recall function that permanently deletes messages on both ends, a group profile log, group calling, screensharing, video meetings, @mentions, notifications, a mute conversation function, a searchable chat history, advanced filters, end-to-end encryption, multi-factor authentication, and bio-metric system access via fingerprint or face recognition systems. 

Integrations include DropBox, Google Drive and Zapier. 

Best team communication app for in-house communication teams

  • Free demo available
  • From $88/user/month
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Rating: 4.7/5

Staffbase is an employee communications management platform that gives organizations the flexibility to communicate instantly with the entire company, or with more specific, targeted groups. On the recipient side, employees receive a steady stream of digital communications, mobile news, and alerts directly within Staffbase’s internal communications app. 

Why I picked Staffbase: Their team communication software includes advanced features specifically designed for in-house communication teams. For example, their editorial calendar feature helps communication teams proactively plan, prioritize, and schedule their content in advance, within a flexible interface that all communication team members can access. From there, you can create campaigns for specific strategic initiatives to help support your organization’s goals. Once your campaigns are ready to go, you can publish the same communication across multiple channels, all from within a consolidated team dashboard. 

Their built-in analytics engine automatically generates an engagement report for each communication post in real time. This helps communication managers track which employee groups are engaging with different content types the most. There’s also a built-in resend feature that sends targeted notifications to any employee who overlooked your content when it initially came out, to make sure no one misses a crucial message. 

Staffbase also includes a message translation feature, which is a big plus for multinational and multilingual workforces too. 

Staffbase Standout Features & Integrations:

Features include email and push notifications, news and social feeds, custom branding, message personalization and targeting, content creation tools, an editorial calendar, campaign planning tools, automated communication, two-way communication and chat, an employee directory, employee surveys, auto-translations, and communication analytics.  

Integrations include Active Directory, Microsoft 365, Microsoft Teams, and Microsoft SharePoint. 

Best team communication app for connecting teams through conversational email

  • Free plan available
  • From $8/user/month
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Rating: 4.6/5

Spike is a conversational email platform that transforms your regular inbox into a more collaborative, chat-like experience. It helps teams stay productive by eliminating email formalities and centralizing collaboration features like email, chat, calls, docs, task management, schedules, events, notes, and calendars all in one place, synced across all your devices. 

Why I picked Spike: Their approach to team collaboration is unique, transforming your traditional inbox into a more interactive experience. Instead of a static inbox, Spike gives you three different conversation modes to choose from: People Mode organizes your messages by contact, Subject Mode organizes messages by subject line (much like Gmail’s threaded conversations feature), and Inbox Mode organizes things more traditionally, if you really want to stay old school in your approach. 

Spike also removes low-priority messages from your main conversation feeds automatically, and puts them into a separate inbox. These messages, typically a long list of company newsletters and product updates, can be reviewed at a later date, and easily deleted in bulk to save you more time. 

Spike Standout Features & Integrations:

Features include group chat, conversational emails, collaborative notes, a collaborative to-do list for task management, an integrated calendar, in-line RSVPs, video meetings, audio meetings, bulk actions, real-time messaging, a quick reply feature, a read indicator, keyboard shortcuts, light and dark themes, data encryption, notifications and a snooze option, customizable swipes, a “send later” feature to pre-schedule messages, multimedia messaging, text-to-speech, voice messages, built-in translation tools, note-taking abilities, and file storage. 

Integrations include Apple Calendar, Dropbox, Google Calendar, Google Drive, Microsoft Outlook, OneDrive, and many email providers.

Best team communication app with a private channel for saving personal notes and links

  • 30-day free trial + free plan available
  • From $6/user/month
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Rating: 4.4/5

Flock is a team communication and collaboration app that helps teams organize conversations and work productively together. You can organize individual communication channels for key topics or specific projects, to keep conversations focused. 

Why I picked Flock: In addition to chat, Flock supports in-app voice and video conferencing without the need to schedule meetings and send invitations through your calendar. Flock also offers the ability to pre-record a voice note and share it with your colleagues. This is helpful since sometimes tone of voice can be hard to interpret through exclusively text-based group chats, whereas a voice communication can help clarify or emphasize key points more effectively. 

You can also use Flock’s Me Channel as your own private information repository without needing to switch to a different app. Within your Me Channel, you can take private notes, save links, add reminders, save voice recordings and create to-do lists to keep yourself organized. 

Flock Standout Features & Integrations:

Features include focused chat channels (private and public), direct messages, video conferencing, voice notes, real-time file sharing, shared notes, to-do lists, reminders, polls, advanced search, a company directory, user authentication, and 24/7 customer support. 

Integrations include 50+ popular software systems such as Asana, Code Snippets, Crashlytics, Freshdesk, Giphy, Google Drive, Jenkins, OpsGenie, Pingdom, Poll, Runscope, Todoist, Trello, Zoho CRM, Zoom, and others. 

Best team communication app for team productivity and task management

  • Free demo + free plan available
  • From $4/user/month
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Rating: 4.5/5

Chanty’s team chat app helps teams organize their communication streams and stay focused on their tasks. Their app features public conversation channels that anyone can join, as well as private conversations that are by invitation only, and direct messages for one-to-one conversations. 

Why I picked Chanty: Their app includes all the standard features you’d expect from a team communication app, including the ability to tag team members with @mentions, pin important messages for quick access later on, or share files, links, or gifs with team members easily. 

In addition, their task management features help teams stay more productive. Tasks are organized into a Kanban-style board that functions as a team-wide to-do list. Team leaders can easily assign tasks to specific team members, and set a due date and a priority level. To further help with collaboration, tasks even have a built-in “discussion” feature, that opens up a new task-related communication thread with only relevant team members included. 

To further improve productivity, Chanty allows users to control how they receive notifications to avoid constant interruptions. You can limit your notifications to only display 1:1, @mentions, or task updates during times when you’re trying to focus deeply. Or, you can set the system to Do Not Disturb or Silent Mode to prevent all notifications from coming through when you really need peace and quiet. 

Chanty Standout Features & Integrations:

Features include public and private conversations, direct messages for 1:1 conversations, group chats, audio calls, video calls, pre-recorded voice messages, pinned messages, file sharing, an activity timeline, task management tools, a kanban board for team tasks, due dates, priority tags, task-based discussions, multimedia content sharing, @mentions to tag team members, user permission settings, the ability to share code snippets, and 24/7 customer support.

Integrations include Asana, Bitbucket, Dropbox, Giphy, GitLab, Gmail, Google Drive, Jira, Mailchimp, One Drive, Slack, Trello, and Zapier.

Best team communication app for flexible, multi-channel communication formats

  • 30-day free trial
  • From $2/user/month
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Rating: 4.6/5

SnapComms is an employee communications platform that helps organizations capture their employees' attention through a variety of different communication formats. Their system is well-suited for internal communications from HR or IT departments, as well as emergency communications that require immediate attention. 

Why I picked SnapComms: Their platform supports team communication in a variety of different formats, including desktop alerts, ticker messages, screensaver or wallpaper announcements, lock screen messages, newsletters, quizzes, or surveys. For urgent notifications, their high-impact alert pop-ups take over an employee’s screen, ensuring they cannot miss it. To communicate with teams less intrusively, ticker messages run along the bottom of a computer screen, without interrupting your employee’s workflow needlessly. In addition to their screensaver-style messaging, SnapComms also offers digital signage software to create eye-catching visual displays in key locations.

Their branded team communication app makes it easy to connect with remote staff and frontline workers alike. Through the app, employees can read the latest company news, access the company directory, or message directly with team members in real-time. SnapComms also helps organizations collect employee feedback through their interactive sentiment surveys or post-training quizzes. 

SnapComms Standout Features & Integrations:

Features include a variety of alert notification formats, emergency communication tools, 60+ communication templates, two-way communication, team messaging channels, company news & events, social messaging, employee feedback surveys, quizzes, and a branded mobile app. 

Integrations include Google Workspace and Slack. 

Best team communication app for tracking mandatory information reviews

  • Free demo available
  • From $3.50/user/month
Visit Website
Rating: 4.5/5

Workmates, by HR Cloud, is a communication and employee engagement platform that streamlines internal communication, recognizes and rewards your top performers, and gives your employees a voice. All their features are fully accessible from Android or iOS devices, providing your employees with a robust HR portal in the palm of their hand.

Why I picked Workmates: Their platform functions as a hub for internal communications through a social media-inspired user interface. Organizations can easily communicate with their teams across all departments using their company announcements feature, or set up channels to segment conversations into different group chats as needed. 

Other team communication features include SMS notifications for urgent messages, email newsletters, and a “mandatory read” function that ensures company-wide messages are read by all employees, and signed off on digitally, if required. This is a great feature for safety-sensitive industries, since Workmates automatically tracks the signature status of documents, with the ability to send reminders to maintain high compliance. 

Workmates Standout Features & Integrations:

Features include company announcements, channel-based communication streams, a social media-style communication feed, email newsletters, text/SMS messaging, a mandatory read function, e-signature collection and tracking, group or individual chats, polls, pulse surveys, eNPS tools, an employee directory, a content management system, and a full-feature mobile app.

Integrations include 30+ popular HR software systems, such as ADP, Bridge LMS, Engagedly, Google Calendar, Office 365, Okta, OneLogin, Slack, Twilio, and Yammer. They also have a Zapier integration you can use to connect Workmates to other tools as well.

10 Best Team Communication Apps: Quick Comparison Chart

This comparison chart summarizes basic details about each of my top team communication app selections. You can view pricing details and the availability of free trials or demos side-by-side to help you find the best app for your budget and business needs.

Tools Price
Connecteam From $29/month for 30 users (paid annually)
Slack From $8.75/user/month
Homebase From $20/month (payroll add-on is $6/user/month + $39/month)
Troop Messenger From $2.50/user/month
Staffbase From $88/user/month
Spike From $8/user/month
Flock From $6/user/month
Chanty From $4/user/month
SnapComms From $2/user/month
Workmates From $3.50/user/month
Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

Compare Software

Other Options

Here are a few more worthwhile options that didn’t make the best team communication apps list:

  1. Mattermost

    Best team communication app for program developers and other technical teams

  2. Workvivo

    Best team communication app for strengthening company culture

  3. Empuls

    Best team communication app with a built-in recognition and rewards system

  4. Hub

    Best team communication app for sustainability-focused organizations

  5. Brosix

    Best team communication app with an integrated whiteboard

  6. ProofHub

    Best team communication app for tracking billable hours

  7. Blink

    Best team communication app for enabling frontline workers

  8. Twist

    Best team communication app for threaded conversations

  9. Pumble

    Best free team communication app for small businesses

  10. PeopleOne

    Best team communication app for Microsoft 365 users

Selection Criteria for Team Communication Apps

Wondering how I selected the best team communication apps for this list? I’m happy to explain my approach. 

First, I evaluated and compared a wide range of popular team communication apps with positive user ratings. Next, I dug deeper into each app on my long list using the selection criteria below. During this phase of my assessment, I compared each app across these key categories to see how each one performed against the next. 

I also drew on my years of personal experience using a variety of team communication software to assess each app’s ease of use. 

Selection Criteria

Here’s a short summary of the main selection and evaluation criteria I used to develop my list of the best team communication apps for this article:

Usability:

Since communication is a central aspect of every team, you want a team communication app that scores well in usability and creates a positive user experience (UX) for staff at all levels. To assess an app’s usability, I look at the organization of its user interface (UI). This includes assessing how the features are organized, and how easy it is to use.

Flexible Communication Formats: 

I assessed the breadth and depth of the communication features for each app in this list extensively. There are a lot of simple systems out there that simply function as a live chat app with little else to offer. Those systems didn’t make the cut. 

Instead, I selected apps that include a wide variety of communication formats. The most obvious being live chat, group chats, audio and video calls, and text messaging. More advanced features that gained apps extra points include options like email newsletters, podcasts, live streams, quizzes, polls, surveys, and emergency communication tools. 

Productivity Tools:

In my mind, communication and productivity go hand-in-hand. If you have employees who are lost in the weeds, and unable to get answers to simple questions, their productivity is going to be low. On the flip side, if your employees have an easy way to reach out for assistance in the palm of their hand, they’ll be able to solve their challenges faster and get back to business. 

Productivity tools include a wide range of collaboration features that help team members share information and progress updates easily. Key features I assessed include task management tools (with team member assignments, deadlines, and priority levels), shared team to-do lists, and shared team calendars. 

File sharing is also a must, as well as the ability to bookmark, save, or pin important messages for future reference. 

Software Integrations: 

Maximizing productivity is always at the forefront of every manager’s mind, and software integrations will help you get there. When considering a team communication app, take the time to ensure it integrates with the programs you’re already using within your organization. Key integrations you’ll want to consider are with file-sharing programs (Microsoft Office 365, Google Workspace, Dropbox, etc.), email, and calendar providers. 

To help you figure this out faster, I’ve summarized the key integrations for each app in my list. 

Pricing:

Price is always an important factor. Thankfully, I was able to source pricing details for nearly every team communication app in this list. Before you spend too much time researching these apps, I highly recommend that you confirm your budget first. 

Many of the app providers in this list do offer temporary free trials, or completely free versions (also known as freemium versions) to get you started. This is a great way to try out their app before you roll it out to your entire team. 

People Also Ask

Still wondering about team communication apps and what they have to offer? Here are some answers to frequently asked questions that should clear things up:

How do team communication apps work?

Team communication apps are software systems that allow organizations to communicate with employees in a number of ways. Typically, these apps include individual and group chats, voice and video calls, SMS/text messages, and other forms of communication.

They are an essential piece of software for organizations who support hybrid or remote work, or have distributed teams that work across time zones. Team chat apps are also useful for employees who have mobile jobs, such as service providers or employees who conduct activities in the field.

What are the main benefits of using team communication apps?

Team communication apps offer many benefits. They help remote teams engage with each other and build a sense of connection, often with fun ways to celebrate each other’s achievements and inject a little fun into the workday. They also improve communication and productivity by replacing slow processes like emails with live in-the-moment chats. This speeds up workflows, uncovers answers to questions faster, and cuts down on time consuming admin tasks.

Many team communication apps also include additional features that are beneficial for remote or hybrid teams, such as shared team to-do lists or other task management features. These help to ensure everyone is on the same page, regardless of if they’re working from the office, from home, or from the other side of the world.

What key features are included in team communication apps?

During your hunt for the perfect team communication app, you may find yourself trying to compare one system against another. While your specific needs may vary depending on your workforce set-up, you want to make sure you’re choosing wisely.

Here’s a short list of the main features you should expect to find within the best team chat apps:

  • Chat channels (both public and private)
  • Direct messages or 1:1 message tools
  • Group chats
  • File sharing
  • Audio and video conferencing
  • Audio and video message recording
  • Screen sharing
  • SMS or text messaging
  • Notifications & reminders
  • Quizzes, polls and survey tools
  • Task management tools
  • Checklists, forms & to-do lists
  • Multimedia & emojis
  • Employee directory
  • Analytics
  • Data encryption & security features

Use this list to vet your top app contenders to ensure the chat features you need are included.

What do team communication apps typically cost?

The team communication apps in this top 10 list range in price from $2 to $88 per user, per month, depending on the depth of the features they offer. To get you started, many of the app providers in this list do offer free trials or free plans (also known as freemium plans) to give you a sense of how their app works before you commit.

Are there any free team communication apps?

Several team communication app providers in this list do offer free plans (also known as freemium plans), including Chanty, Flock, Spike, and Mattermost.

Freemium plans allow you to test an app before you commit to purchasing it. However, it’s worth noting that freemium plans generally only offer limited features compared to their full service paid plans.

There are some free forever plans as well, including Pumble, which is a worthwhile option for small businesses with limited budgets.

Other Software Reviews

Looking for other ways to keep your staff connected and productive? One of these other software lists might be a better fit:

Other Resources for Distributed Teams

Here’s a collection of our other top resources to help you manage your remote and hybrid teams more effectively: 

Stay in Touch

I hope this article helped you get one step closer to finding the best team communication tool for you. 

Before you go, I also recommend subscribing to our weekly People Managing People newsletter. By signing up, you’ll gain access to our latest content covering everything related to HR management in a remote and hybrid world.

By Kim Behnke

Kim Behnke is an HR Tool Expert & Writer for People Managing People. She draws on her 9 years of human resources experience and her keen eye for systematic processes to support her analyses of the top HR tools on the market. She is passionate about maximizing efficiencies and streamlining workflows to ensure internal systems run smoothly. Kim's HR experience includes recruitment, onboarding, performance management, training and development, policy development and enforcement, and HR analytics. She also has degrees in psychology, writing, publishing, and technical communication, and recently completed a Certified Digital HR Specialist program through the Academy to Innovate HR. When away from her desk, she can usually be found outside tending to her ever-expanding garden.