- 1. Connecteam — Best team communication app for managing field-based employees
- 2. Homebase — Best team communication app for small businesses
- 3. Troop Messenger — Best team communication app for security-sensitive organizations
- 4. Staffbase — Best team communication app for in-house communication teams
- 5. Slack — Best team communication app for asynchronous organizations
- 6. Spike — Best team communication app for connecting teams through conversational email
- 7. Flock — Best team communication app with a private channel for saving personal notes and links
- 8. Chanty — Best team communication app for team productivity and task management
- 9. SnapComms — Best team communication app for flexible, multi-channel communication formats
- 10. Mattermost — Best team communication app for program developers and other technical teams
A team communication app is a digital lifeline for many remote workers. I say this with absolute certainty since I'm a remote worker myself. I've used my fair share of team communication apps, including Microsoft Teams, Skype, Slack, and Google Chat, to name a few. Yet, there are many options out there, and finding the best one for your needs can be challenging.
For this article, I spent some time researching the best team communication apps on the market today. I examined their features carefully, and crafted this list of my top 10 choices to help guide you in your search. All the apps in this list have something unique to offer. Choosing the right one for you comes down to understanding the features you need the most.
What are Team Communication Apps?
Team communication apps are built to simplify group communication. They function as mobile portals into the hive mind of your organization. Instead of poking around in policy documents, you can ask a question in a chat channel, and get an instant response. If a text chat isn't clear enough, jump on a quick video call instead. If you're collaborating with team members across time zones, save them a voice message for once they're back online.
A well-chosen team communication app can connect your employees and improve their productivity. They're loaded with features to help colleagues share ideas, collaborate on projects, and stay on task. The best apps also help teams inject a little fun into day-to-day work exchanges too.
Overviews of the 10 Best Team Communication Apps
Here’s a brief description of each team communication app that showcases each app’s best use case, and their noteworthy features. I’ve also included screenshots to give you a snapshot of their user interface too.
Connecteam is an all-in-one employee app that covers team communication, employee scheduling, time tracking, task management, checklists & forms, and employee engagement. Their mobile-first approach makes them well-suited for field-based employees or other types of deskless workers.
Why I picked Connecteam: Their app includes a powerful suite of features that work together to provide a well-rounded mobile-first experience for users. Managers of field-based employees can use Connecteam to build work schedules and dispatch jobs, with automatic notifications that alert employees to any changes. If clarification is needed, employees can quickly respond through Connecteam’s messaging app to ensure they get the details they need.
Connecteam also offers a set of digital task management features that are well-suited for deskless employees. Their mobile-first checklist and forms feature allows employees to build their own checklists, to-do lists, forms, and reports directly within the app while they’re in the field, including embedded images and digital e-signatures. These handy features work together to streamline typical workflows for field workers so they don’t have to mess around with paper forms.
Connecteam Standout Features & Integrations:
Features include individual or group chats, audio messages, shared updates and announcements, surveys and polls, a company directory, a knowledge base (useful for storing health & safety information, protocols, employee handbooks, and guidelines, etc.), digital to-do lists, checklists, forms, e-signatures, file sharing, notifications, reminders, and other task management tools.
Integrations include Google Calendar, Gusto, QuickBooks Payroll, and others.
Homebase is a scheduling and work management tool designed to help businesses coordinate with their teams more efficiently. It's an all-in-one solution for team calendars, time tracking, and team communication, making it a great choice for hybrid teams that need a centralized platform to stay organized and connected. Homebase is particularly popular among small businesses, retail stores, and restaurants, but it can be a valuable tool for any team that needs a better way to manage their workforce.
Why I picked Homebase: I chose Homebase because it goes beyond just communication and offers a comprehensive suite of tools to help teams stay organized and on track. With Homebase, you can easily create and share schedules, track time and attendance, and communicate with your team members in real-time. Plus, it's super user-friendly, so even if you're not a tech whiz, you'll be able to navigate the platform with ease. The free plan with unlimited users makes it super friendly for small teams and SMBs, too.
Homebase offers a built-in messaging platform, which makes it easy for team members to communicate with each other and stay in the loop on important updates. You can create group chats, send direct messages, and even attach files and images to your messages. Plus, the platform offers both an iOS and Android mobile app, making it easy for employees to stay connected on nearly any smart device. This can be particularly critical for small or distributed teams who don't have a centralized office space.
Homebase Standout Features & Integrations
Features include overtime alerts, automated scheduling, shift trading and claiming, time-off management, labor cost tracking and optimization, timesheets, and payroll with tips and compute wages, total hours, paid and unpaid breaks, and overtime.
Integrations include ADP, Clover, Google, Lightspeed, Payanywhere, Paychex, Quickbooks, Shopify, Square, Toast, Upserve, Vend, and Wells Fargo.
Troop Messenger is a team communication app that helps teams chat or call each other, host audio or video meetings, and collaborate on projects. Their communication software is available in several service modules: as a SaaS (software-as-a-service) subscription, as an on-premise product that you self-host, or in a customized version for clients requiring specific configurations, such as those in government, defense, intelligence, or law enforcement agencies.
Why I picked Troop Messenger: Troop Messenger packs a full set of features into its well-priced software. Several unique offerings include their “respond later” feature, a “self-message” feature where you can send yourself to-do list items without needing to change apps, and their “forkout” feature that facilitates sending bulk messages to a large volume of users or groups simultaneously.
For super sensitive discussions, you can use their “burnout” feature, which is a private chat window with a predefined timer. You and the recipient can have a quick confidential conversation, and once the time limit is reached, the text message vanishes forever to protect sensitive information.
Troop Messenger Standout Features & Integrations:
Features include 1:1 messaging, group chats, audio messaging, self-messaging, flagging, a read indicator, an emoji board for message reactions, a message recall function that permanently deletes messages on both ends, a group profile log, group calling, screensharing, video meetings, @mentions, notifications, a mute conversation function, a searchable chat history, advanced filters, end-to-end encryption, multi-factor authentication, and bio-metric system access via fingerprint or face recognition systems.
Integrations include DropBox, Google Drive and Zapier.
Staffbase is an employee communications management platform that gives organizations the flexibility to communicate instantly with the entire company, or with more specific, targeted groups. On the recipient side, employees receive a steady stream of digital communications, mobile news, and alerts directly within Staffbase’s internal communications app.
Why I picked Staffbase: Their team communication software includes advanced features specifically designed for in-house communication teams. For example, their editorial calendar feature helps communication teams proactively plan, prioritize, and schedule their content in advance, within a flexible interface that all communication team members can access. From there, you can create campaigns for specific strategic initiatives to help support your organization’s goals. Once your campaigns are ready to go, you can publish the same communication across multiple channels, all from within a consolidated team dashboard.
Their built-in analytics engine automatically generates an engagement report for each communication post in real time. This helps communication managers track which employee groups are engaging with different content types the most. There’s also a built-in resend feature that sends targeted notifications to any employee who overlooked your content when it initially came out, to make sure no one misses a crucial message.
Staffbase also includes a message translation feature, which is a big plus for multinational and multilingual workforces too.
Staffbase Standout Features & Integrations:
Features include email and push notifications, news and social feeds, custom branding, message personalization and targeting, content creation tools, an editorial calendar, campaign planning tools, automated communication, two-way communication and chat, an employee directory, employee surveys, auto-translations, and communication analytics.
Integrations include Active Directory, Microsoft 365, Microsoft Teams, and Microsoft SharePoint.
Slack is a flexible and fun communication platform that works well for teams of any size, including remote and distributed teams. I can say this with absolute certainty, since I personally use it on a daily basis to communicate with my team.
Why I picked Slack: Their user interface is intuitive and easy to use, with lots of flexible features. You can set up individual channels for specific purposes (such as topics, teams or departments), send direct messages privately to individual co-workers, or create group chats as needed too. It’s also easy to embed file links, images, and gifs etc., to make collaboration with your team members easier. Other features that help with team collaboration include integrated video conferencing (called “Huddles”), which includes screen sharing abilities, or simple voice calls.
Another useful feature that I personally appreciate is the ability to tag specific co-workers in your messages with @mentions, to automatically flag them. This is a super helpful and quick way to get a response when you need one, and it’s especially useful when collaborating with team members who work asynchronously from you (i.e., in a different time zone), since they’ll see the notification whenever they login next.
Slack Standout Features & Integrations:
Features include unlimited channels, instant messaging, group messaging, video calls, audio calls, file sharing, accessibility controls, a searchable message history, user access permissions, data encryption, multimedia support, and a whole library of fun emojis to keep team morale high.
Integrations include over 2,400 apps available through Slack’s App Directory, including popular work systems like Adobe Creative Cloud, Dropbox, HubSpot, GitHub, Google Workspace, Microsoft Office, Microsoft Teams, Salesforce, Webex Meetings, Zoom, and many, many others. Slack also has an API that you can use to integrate any custom internal tools you might be using too.
Spike is a conversational email platform that transforms your regular inbox into a more collaborative, chat-like experience. It helps teams stay productive by eliminating email formalities and centralizing collaboration features like email, chat, calls, docs, task management, schedules, events, notes, and calendars all in one place, synced across all your devices.
Why I picked Spike: Their approach to team collaboration is unique, transforming your traditional inbox into a more interactive experience. Instead of a static inbox, Spike gives you three different conversation modes to choose from: People Mode organizes your messages by contact, Subject Mode organizes messages by subject line (much like Gmail’s threaded conversations feature), and Inbox Mode organizes things more traditionally, if you really want to stay old school in your approach.
Spike also removes low-priority messages from your main conversation feeds automatically, and puts them into a separate inbox. These messages, typically a long list of company newsletters and product updates, can be reviewed at a later date, and easily deleted in bulk to save you more time.
Spike Standout Features & Integrations:
Features include group chat, conversational emails, collaborative notes, a collaborative to-do list for task management, an integrated calendar, in-line RSVPs, video meetings, audio meetings, bulk actions, real-time messaging, a quick reply feature, a read indicator, keyboard shortcuts, light and dark themes, data encryption, notifications and a snooze option, customizable swipes, a “send later” feature to pre-schedule messages, multimedia messaging, text-to-speech, voice messages, built-in translation tools, note-taking abilities, and file storage.
Integrations include Apple Calendar, Dropbox, Google Calendar, Google Drive, Microsoft Outlook, OneDrive, and many email providers.
Flock is a team communication and collaboration app that helps teams organize conversations and work productively together. You can organize individual communication channels for key topics or specific projects, to keep conversations focused.
Why I picked Flock: In addition to chat, Flock supports in-app voice and video conferencing without the need to schedule meetings and send invitations through your calendar. Flock also offers the ability to pre-record a voice note and share it with your colleagues. This is helpful since sometimes tone of voice can be hard to interpret through exclusively text-based group chats, whereas a voice communication can help clarify or emphasize key points more effectively.
You can also use Flock’s Me Channel as your own private information repository without needing to switch to a different app. Within your Me Channel, you can take private notes, save links, add reminders, save voice recordings and create to-do lists to keep yourself organized.
Flock Standout Features & Integrations:
Features include focused chat channels (private and public), direct messages, video conferencing, voice notes, real-time file sharing, shared notes, to-do lists, reminders, polls, advanced search, a company directory, user authentication, and 24/7 customer support.
Integrations include 50+ popular software systems such as Asana, Code Snippets, Crashlytics, Freshdesk, Giphy, Google Drive, Jenkins, OpsGenie, Pingdom, Poll, Runscope, Todoist, Trello, Zoho CRM, Zoom, and others.
Chanty’s team chat app helps teams organize their communication streams and stay focused on their tasks. Their app features public conversation channels that anyone can join, as well as private conversations that are by invitation only, and direct messages for one-to-one conversations.
Why I picked Chanty: Their app includes all the standard features you’d expect from a team communication app, including the ability to tag team members with @mentions, pin important messages for quick access later on, or share files, links, or gifs with team members easily.
In addition, their task management features help teams stay more productive. Tasks are organized into a Kanban-style board that functions as a team-wide to-do list. Team leaders can easily assign tasks to specific team members, and set a due date and a priority level. To further help with collaboration, tasks even have a built-in “discussion” feature, that opens up a new task-related communication thread with only relevant team members included.
To further improve productivity, Chanty allows users to control how they receive notifications to avoid constant interruptions. You can limit your notifications to only display 1:1, @mentions, or task updates during times when you’re trying to focus deeply. Or, you can set the system to Do Not Disturb or Silent Mode to prevent all notifications from coming through when you really need peace and quiet.
Chanty Standout Features & Integrations:
Features include public and private conversations, direct messages for 1:1 conversations, group chats, audio calls, video calls, pre-recorded voice messages, pinned messages, file sharing, an activity timeline, task management tools, a kanban board for team tasks, due dates, priority tags, task-based discussions, multimedia content sharing, @mentions to tag team members, user permission settings, the ability to share code snippets, and 24/7 customer support.
Integrations include Asana, Bitbucket, Dropbox, Giphy, GitLab, Gmail, Google Drive, Jira, Mailchimp, One Drive, Slack, Trello, and Zapier.
SnapComms is an employee communications platform that helps organizations capture their employees' attention through a variety of different communication formats. Their system is well-suited for internal communications from HR or IT departments, as well as emergency communications that require immediate attention.
Why I picked SnapComms: Their platform supports team communication in a variety of different formats, including desktop alerts, ticker messages, screensaver or wallpaper announcements, lock screen messages, newsletters, quizzes, or surveys. For urgent notifications, their high-impact alert pop-ups take over an employee’s screen, ensuring they cannot miss it. To communicate with teams less intrusively, ticker messages run along the bottom of a computer screen, without interrupting your employee’s workflow needlessly. In addition to their screensaver-style messaging, SnapComms also offers digital signage software to create eye-catching visual displays in key locations.
Their branded team communication app makes it easy to connect with remote staff and frontline workers alike. Through the app, employees can read the latest company news, access the company directory, or message directly with team members in real-time. SnapComms also helps organizations collect employee feedback through their interactive sentiment surveys or post-training quizzes.
SnapComms Standout Features & Integrations:
Features include a variety of alert notification formats, emergency communication tools, 60+ communication templates, two-way communication, team messaging channels, company news & events, social messaging, employee feedback surveys, quizzes, and a branded mobile app.
Integrations include Google Workspace and Slack.
Mattermost is an integrated collaboration platform that combines team messaging with project management and collaboration tools. Their software is purpose-built for technical teams, with apps for iOS and Android mobile devices, as well as desktop versions for Windows, macOS, and Linux operating systems.
Why I picked Mattermost: Their app acts as a consolidated information collaboration hub for technical teams, such as developers, programmers, and other digital operations specialists. Teams can set up thematic chat channels for group messaging, or host video meetings, initiate voice calls, or share files.
More advanced collaboration features, specifically for technical teams, include the ability to code collaboratively within their interface, including markdown formatting, and syntax highlighting, with direct integrations with other technical platforms like GitHub, Jira and ServiceNow. Mattermost also supports technical actions and workflow automations using slash commands, bots, and other features to streamline repetitive tasks. Plus, their screensharing feature helps facilitate better collaboration between team members too.
Mattermost is also built on an open-source platform, meaning technical teams can customize the application to suit their specific workflows and other requirements as needed.
Mattermost Standout Features & Integrations:
Features include unlimited channels, unlimited teams, unlimited messages, 1:1 and group messaging, screensharing with audio, audio calls, a continuous message archive that’s searchable, file sharing, automations, slash commands & bot integrations, and Rich Markdown formatting and code snippets.
Integrations include a combination of native integrations, plugins, webhooks and APIs. Key integrations to note include CircleCI, Confluence, GitLab, Jenkins, Jira, ServiceNow, Zendesk, and Zoom.
Best team communication app for managing field-based employees
14-day free trial + free plan available
|From $29/month for 30 users (paid annually)||Visit Website|
Best team communication app for small businesses
Free plan available (unlimited employees)
|From $20/month (payroll add-on is $6/user/month + $39/month)||Visit Website|
Best team communication app for security-sensitive organizations
7-day free trial
|From $2.50/user/month||Visit Website|
Best team communication app for in-house communication teams
Free demo available
|From $88/user/month||Visit Website|
Best team communication app for asynchronous organizations
90-day free trial + freemium version available
|From $8.75/user/month||Visit Website|
Best team communication app for connecting teams through conversational email
Free plan available
|From $8/user/month||Visit Website|
Best team communication app with a private channel for saving personal notes and links
30-day free trial + free plan available
|From $6/user/month||Visit Website|
Best team communication app for team productivity and task management
Free demo + free plan available
|From $4/user/month||Visit Website|
Best team communication app for flexible, multi-channel communication formats
30-day free trial
|From $2/user/month||Visit Website|
Best team communication app for program developers and other technical teams
Free plan available
|From $10/user/month||Visit Website|
Here are a few more worthwhile options that didn’t make the best team communication apps list:
Best team communication app for strengthening company culture
Best team communication app with a built-in recognition and rewards system
Best team communication app for tracking mandatory information reviews
Best team communication app for threaded conversations
Best team communication app for tracking billable hours
Best team communication app for enabling frontline workers
Best team communication app with an integrated whiteboard
Best free team communication app for small businesses
Best team communication app for Microsoft 365 users
Best team communication app for annotating documents in-app
Selection Criteria for Team Communication Apps
Wondering how I selected the best team communication apps for this list? I’m happy to explain my approach.
First, I evaluated and compared a wide range of popular team communication apps with positive user ratings. Next, I dug deeper into each app on my long list using the selection criteria below. During this phase of my assessment, I compared each app across these key categories to see how each one performed against the next.
I also drew on my years of personal experience using a variety of team communication software to assess each app’s ease of use.
Here’s a short summary of the main selection and evaluation criteria I used to develop my list of the best team communication apps for this article:
Since communication is a central aspect of every team, you want a team communication app that scores well in usability and creates a positive user experience (UX) for staff at all levels. To assess an app’s usability, I look at the organization of its user interface (UI). This includes assessing how the features are organized, and how easy it is to use.
Flexible Communication Formats:
I assessed the breadth and depth of the communication features for each app in this list extensively. There are a lot of simple systems out there that simply function as a live chat app with little else to offer. Those systems didn’t make the cut.
Instead, I selected apps that include a wide variety of communication formats. The most obvious being live chat, group chats, audio and video calls, and text messaging. More advanced features that gained apps extra points include options like email newsletters, podcasts, live streams, quizzes, polls, surveys, and emergency communication tools.
In my mind, communication and productivity go hand-in-hand. If you have employees who are lost in the weeds, and unable to get answers to simple questions, their productivity is going to be low. On the flip side, if your employees have an easy way to reach out for assistance in the palm of their hand, they’ll be able to solve their challenges faster and get back to business.
Productivity tools include a wide range of collaboration features that help team members share information and progress updates easily. Key features I assessed include task management tools (with team member assignments, deadlines, and priority levels), shared team to-do lists, and shared team calendars.
File sharing is also a must, as well as the ability to bookmark, save, or pin important messages for future reference.
Maximizing productivity is always at the forefront of every manager’s mind, and software integrations will help you get there. When considering a team communication app, take the time to ensure it integrates with the programs you’re already using within your organization. Key integrations you’ll want to consider are with file-sharing programs (Microsoft Office 365, Google Workspace, Dropbox, etc.), email, and calendar providers.
To help you figure this out faster, I’ve summarized the key integrations for each app in my list.
Price is always an important factor. Thankfully, I was able to source pricing details for nearly every team communication app in this list. Before you spend too much time researching these apps, I highly recommend that you confirm your budget first.
Many of the app providers in this list do offer temporary free trials, or completely free versions (also known as freemium versions) to get you started. This is a great way to try out their app before you roll it out to your entire team.
How do team communication apps work?
What are the main benefits of using team communication apps?
What key features are included in team communication apps?
What do team communication apps typically cost?
Are there any free team communication apps?
Other Software Reviews
Looking for other ways to keep your staff connected and productive? One of these other software lists might be a better fit:
- Best Task Management Software for Team Efficiency
- Best Productivity Tracking Software for Hybrid Teams
- Best Intranet Software Solutions to Connect Teams
- Best Remote Working Software for Distributed Teams
- Best Employee Communication Software for Internal Comms
- Best Remote Collaboration Software for Hybrid Teams
- Best Goal Setting Software for Keeping Teams on Track
- Best Remote Employee Monitoring Software
Other Resources for Distributed Teams
Here’s a collection of our other top resources to help you manage your remote and hybrid teams more effectively:
- How to Improve Business Operations through Internal Communications, a podcast with Lizabeth Wesely-Casella from L-12 Services
- How to Keep Virtual Teams Connected, a podcast with Ben Hoffman from cityHUNT
- 27 Best Practices for Managing Remote Teams
- 4 Key Elements to Leading Remote Teams in the New World
- Training Remote Workers: 5 Strategies for Success in the Digital Age
- 5 Challenges of Managing Remote Employees and How to Overcome Them
Stay in Touch
I hope this article helped you get one step closer to finding the best team communication tool for you.
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