26 Best Team Communication Apps of 2025: Reviewed & Compared

Connecteam is an all-in-one employee app that covers team communication, employee scheduling, time tracking, task management, checklists & forms, and employee engagement. Their mobile-first approach makes them well-suited for field-based employees or other types of deskless workers. 

Why I picked Connecteam: Their app includes a powerful suite of features that work together to provide a well-rounded mobile-first experience for users. Managers of field-based employees can use Connecteam to build work schedules and dispatch jobs, with automatic notifications that alert employees to any changes. If clarification is needed, employees can quickly respond through Connecteam’s messaging app to ensure they get the details they need. 

Connecteam also offers a set of digital task management features that are well-suited for deskless employees. Their mobile-first checklist and forms feature allows employees to build their own checklists, to-do lists, forms, and reports directly within the app while they’re in the field, including embedded images and digital e-signatures. These handy features work together to streamline typical workflows for field workers so they don’t have to mess around with paper forms.

Connecteam Standout Features & Integrations:

Features include individual or group chats, audio messages, shared updates and announcements, surveys and polls, a company directory, a knowledge base (useful for storing health & safety information, protocols, employee handbooks, and guidelines, etc.), digital to-do lists, checklists, forms, e-signatures, file sharing, notifications, reminders, and other task management tools. 

Integrations include Paychex, Xero, Gusto, QuickBooks Payroll (online + desktop), Google Calendar and others.

Hub is an all-in-one workplace intranet platform for employee engagement and internal communications that also simplifies employee communication for mobile or field-based staff, thanks to their dedicated mobile apps.

Why I picked Hub: Their software offers a well-rounded suite of team communication tools for SMEs, including one-to-one or team-based chats, mobile communication tools, a knowledge management hub, and tools to monitor how much employees engage with announcements, messages, or posts to help improve internal communication.

I also included Hub in this list because of their focus on sustainability and community-based reforestation projects that support communities affected by climate change. To help spur this initiative onward, they've pledged to plant 50 trees for each new HUB sold, which is certainly worth noting.

Hub Standout Features & Integrations:

Key communication features include instant alerts, onscreen notifications, a must-read feature, group forums, an activity feed with commenting, email broadcasts, direct messaging, a people directory, and numerous other features.

Integrations are available with Slack, Microsoft Teams, Gmail, Google Drive, Microsoft OneDrive, Microsoft Outlook, and Sharepoint.

Guru is an AI-powered enterprise search, intranet, and wiki platform that offers features such as AI-driven company knowledge search, customizable employee engagement hub, and automated centralized knowledge base.

Why I picked Guru: As a communication app, Guru is unique in that it provides a centralized place to communicate important information. Its standout communication feature is the announcements tool, which allows users to send critical updates directly to teams or individuals. This ensures that important information is seen and understood by everyone. Additionally, the ability to track engagement through read rates and analytics makes it easier to measure the effectiveness of the communication.

Guru also allows individuals to react to each announcement with emojis, confirm receipt, and comment with any questions to help enhance communication and keep answers in one place.

Guru Standout Features & Integrations:

Features include knowledge management capabilities that allow teams to create and store knowledge cards, which are easily accessible and searchable. This ensures teams can quickly find the information they need without disrupting their workflow. Guru's verification feature also ensures that the information remains up-to-date, reducing the risk of outdated or incorrect data. 

Integrations include Slack, Google Chrome, Microsoft Teams, Airtable, Asana, BambooHR, Box, Clickup, Confluence, Dropbox, Gmail, Jira, Trello, Wrike, and more.

Homebase is a scheduling and work management tool designed to help businesses coordinate with their teams more efficiently. It's an all-in-one solution for team calendars, time tracking, and team communication, making it a great choice for hybrid teams that need a centralized platform to stay organized and connected. Homebase is particularly popular among small businesses, retail stores, and restaurants, but it can be a valuable tool for any team that needs a better way to manage their workforce.

Why I picked Homebase: I chose Homebase because it goes beyond just communication and offers a comprehensive suite of tools to help teams stay organized and on track. With Homebase, you can easily create and share schedules, track time and attendance, and communicate with your team members in real-time. Plus, it's super user-friendly, so even if you're not a tech whiz, you'll be able to navigate the platform with ease. The free plan with unlimited users makes it super friendly for small teams and SMBs, too. 

Homebase offers a built-in messaging platform, which makes it easy for team members to communicate with each other and stay in the loop on important updates. You can create group chats, send direct messages, and even attach files and images to your messages. Plus, the platform offers both an iOS and Android mobile app, making it easy for employees to stay connected on nearly any smart device. This can be particularly critical for small or distributed teams who don't have a centralized office space.

Homebase Standout Features & Integrations

Features include overtime alerts, automated scheduling, shift trading and claiming, time-off management, labor cost tracking and optimization, timesheets, and payroll with tips and compute wages, total hours, paid and unpaid breaks, and overtime.

Integrations include ADP, Clover, Google, Lightspeed, Payanywhere, Paychex, Quickbooks, Shopify, Square, Toast, Upserve, Vend, and Wells Fargo.

LiveAgent is a comprehensive customer support platform designed to help your team manage all customer inquiries from a single interface. It consolidates various communication channels—like email, live chat, calls, and social media—into one unified system. 

Why I picked LiveAgent: For customer support teams, LiveAgent's internal chat feature enables your team to communicate instantly without relying on third-party applications. You can send text messages and share attachments directly within the platform, ensuring that all communication remains secure and centralized. This real-time collaboration tool allows you to quickly address customer issues, discuss strategies, or share important updates.

Additionally, LiveAgent's internal knowledge base serves as a centralized repository for company information, guides, and updates. By organizing content into categories and articles, your team can quickly access the information they need, reducing the time spent searching for resources. This feature supports the creation of both public and private sections, allowing you to maintain internal documentation exclusively for your team's use.

LiveAgent Standout Features & Integrations:

Features include canned responses, time tracking, agent collision detection, audit logs, SLA management, customer portal, forum module, feedback and suggestions, multi-language support, gamification elements, mobile apps for iOS and Android, and API access.

Integrations include WhatsApp, WordPress, Shopify, Mailchimp, Pipedrive, Slack, Magento, Gmail, Facebook Lead Ads, Twitter (X), Zapier, and Google Analytics.

Axero is an intranet software designed to enhance workplace productivity and collaboration among employees. It offers internal communication tools designed to bring your team's conversations, content, and projects together in one accessible space.

Why I picked Axero: I like its ability to facilitate real-time communication through private and group chats. This ensures that your team can discuss projects, share updates, and resolve issues promptly, regardless of their location. Additionally, Axero's notification system keeps everyone informed about important activities and updates, reducing the chances of missing critical information.

Another valuable aspect is Axero's content publishing capabilities. You can create and distribute announcements, share videos, and manage documents all within the platform. This centralization simplifies the process of keeping your team informed and engaged, as all essential information is readily available in one place.

Axero Standout Features & Integrations:

Features include task management tools that help you assign and track tasks within your team, ensuring accountability and timely completion. The platform also offers a two-way calendar sync, allowing you to coordinate schedules and plan meetings efficiently. Additionally, Axero provides a knowledge management system where you can store and organize important documents and resources.

Integrations include Slack, Microsoft Office 365, Google Workspace, Twilio, Microsoft Teams, Zoom, Salesforce SSO, and SharePoint Online.

Workvivo is an employee experience platform that combines communication features and employee engagement tools within a social intranet style of platform. It was designed to act as the heart of your organization, with tools to collect feedback and give every employee a voice. 

Why I picked Workvivo: Through Workvivo’s central hub, employees can access company news, corporate documents, and a staff directory, or engage directly with colleagues through chats and shout-outs. Employees can also link company values to the communications they share, helping to strengthen your company culture. 

Workvivo supports numerous forms of communication, including social posts, comments, newsletters, podcasts, and livestream video calls, all accessible from mobile devices for teams on the go. Their platform also includes advanced engagement analytics to help you see which communications are the most successful on the receiving end. 

Workvivo Standout Features & Integrations:

Features include a personalized activity feed, company news and events, push notifications, crisis communication tools, live video streaming, multimedia interactions, podcast hosting tools, a dynamic staff directory with direct communication tools, public kudos and shoutouts, employee feedback tools (surveys, pulse checks, and polls), and engagement analytics.

Integrations include Google Drive, Microsoft Teams, Salesforce, Slack, Workday, Zoom, and others. 

Troop Messenger is a team communication app that helps teams chat or call each other, host audio or video meetings, and collaborate on projects. Their communication software is available in several service modules: as a SaaS (software-as-a-service) subscription, as an on-premise product that you self-host, or in a customized version for clients requiring specific configurations, such as those in government, defense, intelligence, or law enforcement agencies.

Why I picked Troop Messenger: Troop Messenger packs a full set of features into its well-priced software. Several unique offerings include their “respond later” feature, a “self-message” feature where you can send yourself to-do list items without needing to change apps, and their “forkout” feature that facilitates sending bulk messages to a large volume of users or groups simultaneously. 

For super sensitive discussions, you can use their “burnout” feature, which is a private chat window with a predefined timer. You and the recipient can have a quick confidential conversation, and once the time limit is reached, the text message vanishes forever to protect sensitive information. 

Troop Messenger Standout Features & Integrations:

Features include 1:1 messaging, group chats, audio messaging, self-messaging, flagging, a read indicator, an emoji board for message reactions, a message recall function that permanently deletes messages on both ends, a group profile log, group calling, screensharing, video meetings, @mentions, notifications, a mute conversation function, a searchable chat history, advanced filters, end-to-end encryption, multi-factor authentication, and bio-metric system access via fingerprint or face recognition systems. 

Integrations include DropBox, Google Drive and Zapier. 

Guidde is an AI-driven tool that helps teams share knowledge through video. It lets you create step-by-step video guides and tutorials to explain processes and workflows.

Why I picked Guidde: While not a communication app in the traditional sense, Guidde offers unique capabilities that make communicating knowledge easier. Its Broadcast feature allows you to deliver the right video content to the right people at the right time within their workflow. This means your team can access information without leaving the app they're working in, reducing interruptions and improving efficiency. The content can be tailored based on the user's role and where they are in the application, ensuring relevance and usefulness. 

Another reason I chose Guidde is its ability to surface various types of content automatically. You can use content created within Guidde, existing materials from your Learning Management System (LMS), or even community content from public sources. 

Guidde Standout Features & Integrations:

Features include the ability to capture workflows and generate step-by-step descriptions, helping your team understand complex processes. AI-generated voiceovers in multiple languages make the content accessible to a diverse audience. Additionally, smart sharing options ensure that the right people have access to the information they need, fostering collaboration within your team.

Integrations include Salesforce, Workday, Coupa, ServiceNow, Oracle Netsuite, SAP, Atlassian, Dynamics 365, and monday.com.

Spike is a conversational email platform that transforms your regular inbox into a more collaborative, chat-like experience. It helps teams stay productive by eliminating email formalities and centralizing collaboration features like email, chat, calls, docs, task management, schedules, events, notes, and calendars all in one place, synced across all your devices. 

Why I picked Spike: Their approach to team collaboration is unique, transforming your traditional inbox into a more interactive experience. Instead of a static inbox, Spike gives you three different conversation modes to choose from: People Mode organizes your messages by contact, Subject Mode organizes messages by subject line (much like Gmail’s threaded conversations feature), and Inbox Mode organizes things more traditionally, if you really want to stay old school in your approach. 

Spike also removes low-priority messages from your main conversation feeds automatically, and puts them into a separate inbox. These messages, typically a long list of company newsletters and product updates, can be reviewed at a later date, and easily deleted in bulk to save you more time. 

Spike Standout Features & Integrations:

Features include group chat, conversational emails, collaborative notes, a collaborative to-do list for task management, an integrated calendar, in-line RSVPs, video meetings, audio meetings, bulk actions, real-time messaging, a quick reply feature, a read indicator, keyboard shortcuts, light and dark themes, data encryption, notifications and a snooze option, customizable swipes, a “send later” feature to pre-schedule messages, multimedia messaging, text-to-speech, voice messages, built-in translation tools, note-taking abilities, and file storage. 

Integrations include Apple Calendar, Dropbox, Google Calendar, Google Drive, Microsoft Outlook, OneDrive, and many email providers.