20 Best Communications Software & Apps of 2025

Hub is an advanced, employee communication software designed for growing teams and SMEs to enhance connectivity, internal communication, and employee engagement.

Why I picked Hub: Hub supports two-way communication and collaboration through feedback and group forums. You can target your communication for various audiences through intelligent tagging and tailored emails. I also like that it includes tools for communication and insights around employee well-being through forms, surveys, and polls. Additionally, Hub facilitates resource sharing and collaboration across multiple locations in a secure workspace and includes features such as likes, comments, and usage reports.

Hub is fully mobile responsive, allowing remote access to all features, and includes continuous upgrades based on customer feedback to ensure it remains a cutting-edge solution for internal corporate communications.

Another thing that stands out to me is the fact that Hub champions sustainability and will plant 50 trees for each new HUB sold, with a focus on community-based reforestation projects that support communities affected by climate change. They also offer SME and nonprofit discounts and don't charge setup fees, making it a good solution for smaller to medium-sized businesses.

Hub Standout Features & Integrations

Standout features include access to all areas with no hidden costs or add-ons, free upgrades ensuring users always have the latest version, and a user-friendly interface designed for simplicity and ease of navigation.

Hub can be set up rapidly, often within 48 hours, providing a fully branded intranet experience.

Integrations include Single Sign-On, Gmail and Microsoft Outlook email and calendar accounts, Google Drive, Microsoft OneDrive, SharePoint, third-party feeds and HTML widgets, and Enabler email marketing software.

Workvivo is an employee experience platform that combines communication features and employee engagement tools within a social intranet-style platform. The platform offers features that support information sharing, collaboration, and recognition to give every employee a voice.

Why I picked Workvivo: I included Workvivo because it emphasizes employee communication and engagement through its social intranet capabilities. What makes Workvivo stand out to me is its ability to gather and monitor workplace insights in dashboards and its versatility in uniting and engaging employees across various industries. The platform supports employee engagement with its comprehensive approach to communication, culture amplification, and support for remote working, which are essential for nurturing a connected and engaged workforce.

Workvivo Standout Features & Integrations:

Some of Workvivo's standout features include community groups for collaboration and knowledge-sharing, a social intranet to centralize messaging, a documents portal, and inclusive communication channels for leadership and team member interactions.

Additionally, the platform provides workplace insights through analytics and ensures security for data and communication while allowing users to personalize their experience through preferences and cookie consent management.

Integrations include Google Drive, Microsoft Teams, Salesforce, Slack, Workday, Zoom, and others. 

Troop Messenger is a real-time messenger application that helps businesses manage team collaboration and communication.

Why I picked Troop Messenger: I selected Troop Messenger because of its burnout function, which provides an exclusive method for private chatting. You can set a timer, and once the time is up the message disappears. This is a clever way to have a discussion without any evidence left behind. Another exceptional feature is forkout, which lets you send a single message or attachment to numerous people without creating a group.

Troop Messenger Standout Features and Integrations:

One standout feature of Troop Messenger is the 'info' function, which provides information on each message sent and received, such as the time it was read and delivered. The 'recall' feature allows users to delete a message on both the sender and receiver's end, but only within ten minutes of sending it.

Additionally, messages can be marked as important, and the 'Respond Later' option allows users to set a reminder to reply when they have more available time.

Integrations through Zapier include Asana, GitHub, Gmail, Zoom, Google Calendar, Freshdesk, HubSpot, ClickUp, and Microsoft Outlook.

AlertMedia is an emergency communication and mass notification software that helps companies notify employees of emergencies and ensures the right people receive critical information when needed.

Why I picked AlertMedia: I chose AlertMedia because of its unwavering dedication to keeping employees safe. This all-inclusive solution offers mass notifications and a 24/7 monitoring team for added assurance. The Employee Safety Monitoring App sets AlertMedia apart because it turns a standard mobile phone into a powerful safety device with one-touch access to law enforcement. Another important factor for me was the app's capability to read and respond to urgent organizational messages. 

AlertMedia Standout Features and Integrations:

AlertMedia provides standout features that improve communication in both directions, enabling individuals to confirm their well-being or share information about current events. Users can effortlessly send notifications through various channels. AlertMedia also offers pre-made message templates that ensure consistent responses during emergencies, saving valuable time.

Integrations are available with the Fusion Framework System.

GoToConnect is an all-in-one phone, meeting, and messaging software built for small buisenesses. 

Why I picked GoToConnect: I selected GoToConnect for its easy-to-use and advanced VOIP calling abilities, which enable teams to deliver excellent customer service from anywhere. With features like virtual receptionists and voicemail, connecting with clients and teammates is always possible. The virtual voicemail allows you to listen to messages from anywhere, making it easy to prioritize important ones. 

GoToConnect Standout Features and Integrations:

GoToConnect lets businesses quickly set up new phone numbers or use their current ones. They offer audio conferencing for businesses, supporting calls with up to 250 people. Their video conferencing is safe and can be used from anywhere and on any device. 

Integrations include Zendesk, Salesforce, Miro, Microsoft Teams, Google Calendar, Salesforce Lightning, Prezi, Docebo, and CirQlive.

Flock is a communication and collaboration tool designed to streamline team communication and enhance productivity.

Why I picked Flock: I selected Flock because of its impressive ability to widen the circle of collaboration. Inviting guest users ensures that decisions aren't just made based on internal opinions but also factor in valuable feedback from external stakeholders. 

Another distinguishing feature is its voice notes option. There are moments when typing can't capture the nuances of a message, so sending voice notes helps compare and judge tones, making it easier to determine the context or emphasis of a conversation.

Flock Standout Features and Integrations:

One of the standout features of Flock is its channel messaging system, which allows users to organize their conversations. With this feature, users can create channels for specific projects and priorities, making it easier to hold strategy meetings and brainstorming sessions and get instant feedback. Flock also supports in-app video and voice conferencing, enabling teams to meet even in different locations. Furthermore, the integrated search feature in Flock helps users find necessary information quickly. 

Integrations include Asana, Dropbox Business, GitHub, Google Analytics 360, Google Drive, Google Workspace, Jira, Mailchimp, Trello, and Twitter.

Zoom is a video conferencing platform for online video conferences, webinars, and live chats through their desktop or mobile app.

Why I picked Zoom: I chose Zoom because of features that help me in a meeting. The virtual background that lets me place an image or video behind me helps keep my real location hidden while still looking professional. Another cool thing about Zoom is its translated captions feature, which makes it easy for employees who speak different languages to communicate without the need for an interpreter or translation services. 

Zoom Standout Features and Integrations:

Zoom stands out for its high-quality video and audio calling, ensuring clear communication in every interaction. Users can interact more with features like screen sharing and hand-raising reactions. Breakout rooms facilitate focused small group discussions, while the polling and Q&A feature enhances participant engagement. Additionally, its phone call capabilities, complete with voicemail, call forwarding, and recording, make it a comprehensive communication tool.

Integrations include Salesforce, HubSpot, Slack, Microsoft Teams, Google Drive, Dropbox Box, Trello, Asana, and Fireflies.ai.

Microsoft Teams Frontline Workforce is a communication and collaboration platform specifically designed for frontline workers who primarily interact with customers and need to stay connected with their organization.

Why I picked Microsoft Teams: I went with Frontline Connect because it's a great tool for keeping workers connected, especially those who aren't stationed at desks. It helps them stay in touch with the right people and access the necessary resources to complete their tasks. Plus, it acts as a hub for teamwork, allowing teams to communicate via messaging, email, file sharing, and even calls all in one place. 

It's smart to have all the company news and resources in a single, branded app, making it easy for workers to find what they need. I also really appreciate that leaders can send important messages directly to workers in specific locations or roles, ensuring that the right people always get the information they need.

Microsoft Teams Standout Features and Integrations:

One standout feature I really like is called “Shifts,” which is a schedule management tool that helps frontline managers and workers seamlessly manage schedules and stay connected. Another unique feature is the Walkie-Talkie functionality, which allows for instant voice communication between team members, enhancing real-time collaboration.

Integrations include Microsoft Office 365 services such as SharePoint, OneDrive, Viva Engage, and Stream. Additionally, Teams can integrate with third-party workforce management systems through managed Shifts connectors.

Simpplr is an employee communication and engagement platform designed to streamline internal communications within organizations.

Why I picked Simpplr: I chose Simmplr for its prescriptive analytics feature, which uses AI-driven data to provide useful insights into employee engagement. It combines usage data, sentiment analysis, behavioral signals, and feedback to offer organizations tailored recommendations for future actions. Additionally, Simpplr includes a change management tool that assists leaders in understanding employee sentiment toward organizational changes.

Simpplr Standout Features and Integrations:

Simpplr has a smart search function powered by AI that assists users in finding the most suitable results. The platform has a simple and intuitive interface that even non-technical people can easily manage, allowing them to organize properties throughout their organization. With content delivery customization, each employee can receive information that is relevant to their needs.

Integrations include BambooHR, Dropbox, Google Drive, Microsoft 365, Microsoft Teams, Okta, Salesforce, SharePoint/OneDrive, Slack, and Confluence.

Atlas is a comprehensive project communication tool offered by Atlassian. It is designed to simplify the status reporting process and enhance team alignment within organizations.

Why I picked Atlas: I was drawn to Atlas mainly because of its 'Homepage for Every Project' feature. This unique hub centralizes all my crucial project information, offering instant answers to pivotal questions and fostering a common vocabulary for team alignment. It brilliantly outlines ownership and contributions while giving stakeholders a clear view of project updates and insights. 

 Atlas Standout Features and Integrations:

Atlas offers a few standout features, such as the ability to embed images, documents, and videos within project updates, providing extra context when needed. It also enables conversation and celebrates progress through comments and reactions, keeping teams motivated and engaged. Atlas Search is another feature-rich capability that provides an outstanding end-user search experience, combined with AI and enterprise search integration options across various content sources.

Integrations include Google Apps for Education, Microsoft Azure, Clever, LDAP, Google Drive, Microsoft OneDrive, Canvas, Schoology, Powerschool Unified Classroom, and Genesis.