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10 Best Intranet Software Solutions To Connect Teams In 2023

The Best Intranet Software Solutions List

Here’s the shortlist of the best intranet software providers that I’ll cover in this article:

  1. MyHub

    Market-leading intranet software for IT, HR, and marketing professionals

  2. Staffbase

    Digital workplace communication hub with deep analytics tools

  3. Blink

    Mobile-first intranet solution for frontline or deskless workforces

  4. Jostle

    Intranet solution with dynamic employee directory and efficient document management features

  5. Happeo

    Easy-to-use intranet solution with customized news feeds and engagement tools

  6. Axero

    Digital workspace solution with strong content management features and customizable team Spaces

  7. Igloo

    Digital workplace platform with pre-built solution templates for business challenges

  8. Noodle

    Modular intranet system with customizable content Portlets

  9. IntranetPro

    Modern employee intranet solution for Microsoft 365 and SharePoint users

  10. Simpplr

    Modern intranet software with research-backed design and prescriptive analytics

Intranet software is nothing new, but they've recently gone through a revolution. Intranets are no longer just closed networks where employees access corporate policy documents. Instead, modern intranet software combines communication, engagement and workflow tools all in one place. You'll still be able to access corporate policies, but now you can do so much more.

As a central hub for engagement, a dynamic and flexible intranet is crucial. In many ways, your intranet acts as the inward face of your company. With more employees working remotely, a friendly and secure place to interact is essential.

In this article, I'll walk you through the top intranet software solutions available today, and how they can help your business. Since 90% of intranets fail, it's important to make an informed choice. 

Related Read: Thinking About An Employee Intranet? Read This First

Comparison Criteria

Wondering how I selected the best intranet software solutions for this list? Here’s a summary of my intranet evaluation criteria: 

  1. User Interface (UI): I appreciate intranet systems with clean, simple design approaches that are not too busy or chaotic. Bonus points for platforms with customizable homepages at the individual user level.
  2. Usability: I prioritize intranet software with a clear navigation structure in place to help users quickly and easily find the information they need without going down rabbit holes.
  3. Integrations: Integrations with other commonly used systems are important so users don’t have to leave the platform to find what they need.
  4. Value for $: Transparent pricing models are always appreciated. Since some intranet software is modular by design, pricing is only available upon request since the cost will depend on the modules you need.

Intranet Software: Key Features

The best intranet software should function as a single source of information for your organization. Here are some common features you can expect to find in the most effective intranet software solutions:

  1. Communication streams: Intranet systems should have communication functions like company news feeds, announcements, and individual or team chat streams.
  2. Social engagement features: To foster engagement, many systems now incorporate rich social features like shout-outs, engagement polls, “like” buttons on posts, and emoji-supported reactions. 
  3. Document collaboration tools: Document owners should be able to author new documents directly in the platform, or link them easily to existing document repositories. Beyond that, many systems include features to facilitate collaboration like tagging colleagues to review certain documents or sending them tasks to complete or approve.
  4. Content management features: Content-specific features like marking messages as mandatory reads or resending content to users who didn’t read it ensures everyone is on the same page. 
  5. Knowledge sharing: This can take many forms, but employees should be able to easily access key corporate documents from within your intranet system. Some systems also support more focused information sharing through subsites within the platform.
  6. Analytics: Understanding the granular details of how employees are engaging with your intranet platform will help you spot gaps in your content and tailor future corporate communications to what employees care about the most.
  7. Workflow tools and forms: Intranet software should be a one-stop shop, meaning key process requests like ordering business cards or requesting a hotel booking should also be doable within the platform, with built-in approval functions for extra efficiency.
  8. Interactive and/or dynamic employee directories: Especially in large organizations, the ability to search a company directory or organizational chart based on location, department, or special skill sets is a valuable way to boost productivity and collaboration. Bonus points if you can click through to start a direct chat with the team members you find too. 
  9. Mobile app accessibility: Often workers are on the go, so it’s important that intranet software is fully accessible from mobile devices as well, with full-feature mobile apps always preferred. 

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Overviews Of The 10 Best Intranet Software Solutions

Here’s a brief description of each employee intranet software solution to showcase each tool’s best use case, plus some noteworthy features, and screenshots to give you a snapshot of the user interface. 

1

MyHub

Market-leading intranet software for IT, HR, and marketing professionals

MyHub is an all-in-one intranet software that is non-techy and actually fun to use. Their automatic workflows are particularly unique in this space—you can improve processes and save time with automated request and approval forms. They also have everything you would expect from a standard intranet software, as well.

MyHub lets you quickly create a beautiful intranet that will transform the way employees connect to information, processes, and each other. With MyHub, benefit from modern intranet features such as pre-built templates, chat, newsfeeds, forums, blogs, calendars, document storage, automated forms, social network, staff directories, alerts and notifications.

MyHub integrates with Microsoft Office 365, Google Workspace, and other apps.

MyHub costs from $130/month for 50 users and comes with a 14-day free trial.

14-day free trial

From $130/month for 50 users

2

Staffbase

Digital workplace communication hub with deep analytics tools

Managing internal communications is simple with Staffbase, which combines deep content creation features with knowledge sharing functionalities. Teams on Staffbase can use branded templates to create content quickly and push out updates immediately, or schedule them for future release. At the employee level, the platform can be configured to act as a hub for other digital tools and services your company already uses, such as scheduling software or time-off management platforms.

Content creators will appreciate their detailed analytics side, which automatically generates an engagement report for each post in real-time. This helps internal comms managers see which employee groups are engaging with certain content types the most. To make sure no one misses a key message, there’s a built-in resend feature that sends targeted notifications to any employee that overlooked your content the first time it came out. There are also options to include a personalized message with push communications, or translate them into multiple languages for multi-national workforces.

Specific software integration details are not mentioned on their website, but they do have an API and the ability to create custom plugins.

Pricing details are only available upon request due to the modular nature of their platform (i.e., only pay for the modules you want), but plans typically start at $88/user/month. A free demo can also be arranged upon request.

Free demo available

From $88/user/month

3

Blink

Mobile-first intranet solution for frontline or deskless workforces

Blink is a mobile-first intranet solution designed specifically to increase communication and engagement with frontline employees or other deskless workers. It’s a commonly used solution in industries where employees are constantly on the move, such as healthcare, transit, construction, hospitality, manufacturing and retail.

Within Blink’s platform, employees can access a company-wide directory and resources like company policies, guides and eBooks. They can also request feedback via chat messages, which reduces the need for formal emails, saving workers valuable time. The platform also supports employee development, allowing users to share skill-building information and learning opportunities like course registration details with each other.

Blink is well-integrated with Microsoft 365, meaning all employees can access Microsoft 365 spaces like Microsoft SharePoint, OneDrive, Microsoft Teams, Microsoft Outlook, Azure, and PowerApps smoothly from anywhere within the Blink platform. Beyond that, Blink also integrates with Zapier, giving you the option of connecting the system with 1,000+ other useful employee apps.

Blink offers a free 14-day trial with no credit card required. To get onboard, their pricing starts at $3.40 USD/employee/month. A free demo is available as well. On top of that, they offer a free 100-day money-back guarantee in case you aren’t happy with the platform.

Free demo upon request

From $3.40/user/month

4

Jostle

Intranet solution with dynamic employee directory and efficient document management features

Jostle’s intranet design makes it easy for employees to access information, whether through their desktop computers or the employee app. Their system organizes company information through seven main menus—news, events, discussions, people, library, teams and listings—with flags for new content so staff never miss an update.

This platform is a great option for large, distributed teams thanks to their full-feature employee directory. Users can add filters for departments, locations, job roles, or skills to find the colleagues they need, then click through to start a direct communication channel with them immediately. Team-wide communications are also easy with department-specific chat channels that new employees are automatically added to once they join.

Their library feature also helps organize corporate documents efficiently, giving subject matter experts the ability to update items on-demand. To help streamline the policy review and approval process, you can add tasks to library documents, asking specific colleagues to either edit, review or complete other actions with the file. Permissions are locked down, so only users with the edit link will be able to make any changes. The added ability to sync document libraries in OneDrive or Google Drive is another useful feature to make policy updates straightforward.

Jostle has premium integrations with Google Workspace and Microsoft 365. It also integrates with 45+ common software platforms including Airtable, BambooHR, Basecamp 3, DocuSign, Expensify, HubSpot, Mailchimp, Smartsheet, SurveyMonkey, WordPress, YouTube, Zapier, Zoom and many others.

Pricing for Jostle starts at $4 USD/user/month for a minimum of 15 employees. A freemium version is available for companies with less than 15 people. A free demo and 30-day free trial can also be arranged via their website.

30-day free trial

From $4 USD/user/month for a minimum of 15 employees

5

Happeo

Easy-to-use intranet solution with customized news feeds and engagement tools

Happeo is the intranet fast-moving companies use to connect growing teams with the knowledge, news and tools they need to do their work.

Happeo's user-friendly platform solves the core challenges employees companies face when they grow fast. They centralize all the information employees need to do their job in one central source of truth, structure internal communications, and reduce message overload. Plus, they promote a culture and connection between employees in hybrid workplaces.

Happeo's core features include: internal pages to create departmental hubs, employee handbooks, and internal sites; a personal start page for every employee with curated information; embedded information from other tools such as Hubspot, Gmail, or Google Drive.

You can use their News Channels to distribute company announcements and share knowledge between teams. You'll even be able to see who's read an announcement and remind who has not. Enterprise Search lets you unify all tools the employees use and provide one single entry point (ie. one search bar to search through all tools, like Jira, Confluence, and Slack).

You can set up Employee Communities to connect colleagues across locations and timezones, where employees can share ideas and voice their feedback. Plus, you can access automatic org charts and people cards.

Happeo integrates with Google Workspace, Microsoft 365, Slack, Jabber, Webex, Active Directory, AO Docs, Jira, Confluence, and more.

Happeo offers customized pricing upon request. They offer a free trial to get you started.

Free trial available

Pricing upon request

6

Axero

Digital workspace solution with strong content management features and customizable team Spaces

Like many other intranet systems in this list, Axero’s intranet software has all the tools necessary to create a single source of connection and knowledge sharing for teams of any size. Their platform supports internal news announcements, instant notifications, and daily or weekly digest emails. To ensure high-impact communications, content creators can flag items as Required Reading, causing the system to send automatic reminders until it’s marked as read. Their intelligent analytics also measure the reach of each communication, as well as the sentiment and impact of each post.

One helpful feature from the content perspective is the ability to add expiration dates to any type of posted content. This helps keep the intranet space fresh and up-to-date, instead of becoming an endless dumping ground for content, like so many intranets do. As the expiration date approaches, the system will notify the author to decide if the content should be kept and refreshed, or removed entirely - or you can automate those settings when you post it.

Another feature that stood out is the system’s ability to host Spaces and Sub Spaces for specific groups of people, be it a department, a committee, or a project-specific team. This also helps to reduce clutter in the intranet by designating spaces with a specific focus. Permissions and access-levels for spaces can also be controlled as needed, ensuring those who need the information have access to it, without unwanted viewers.

Axero integrates with 35+ common software platforms including Google Workspace, Microsoft Office 365, Slack, Zoom, Unsplash, Twilio, Splunk, Rocket.Chat, Jitsi, ELGG, SASSPASS, Salesforce, WordPress and others. They also have a full-feature Android and iOS mobile app.

Axero costs $2,000 USD/month for up to 200 users. Customized pricing for enterprise-level clients is also available. A free demo and a 14-day free trial can also be requested via their website as well.

14-day free trial

From $2,000 USD/month for up to 200 users

7

Igloo

Digital workplace platform with pre-built solution templates for business challenges

Igloo’s self-described “next-generation intranet software” helps content managers communicate easily with users and improve their workflow with advanced publishing features like broadcasts, read tracking, task lists, ghostwriting, versioning features, and the ability to schedule future publishing dates. For end users, the system organizes content so they can access information quickly, and engage with fellow colleagues easily through the advanced people directory and linked org charts.

One interesting aspect of Igloo’s Saas platform that I haven’t seen from other providers is their built-in solution templates for common business challenges. They currently have specific guidance for 26 common use cases, such as developing a Customer Knowledge Base or a Virtual Town Hall, that come preloaded in the software for no additional cost.

Igloo integrates with Microsoft Office 365, G Suite, Okta, Power BI, Workday, Facebook, Zendesk, and many other applications. They also have an Igloo mobile app, as well as the capacity to host a branded mobile app.

Pricing information for Igloo is not readily available on their website, though you can request a custom quote.

Pricing upon request

8

Noodle

Modular intranet system with customizable content Portlets

Noodle’s intranet software combines a series of integrated apps together into one platform to serve the specific needs of your workforce. They have offerings for document management, workflows and forms, a task manager, unlimited calendar options, an employee directory, personalized employee profiles, blogs, video conferencing and chat features, platform analytics and more. A skills and expertise list also functions in conjunction with their employee directory, allowing users to search for people who have the skill sets they need for a particular project.

In keeping with their modular system, landing pages can be easily customized using their Portlets feature. Platform administrators can use a combination of static portlets displaying fixed or single-function content (i.e., announcements, pools, search) and dynamic portlets that connect to other existing applications within Noodle, to create engaging landing pages for staff. The platform also supports easy theme adjustments so you can tailor the look and feel to match your company brand.

Noodle integrates with Microsoft Active Directory, Centrify, OneLogin, and Okta. They also support single sign-on (SSO).

Noodle’s pricing starts at $125 USD/month for 25 users for their hosted Saas model. They also offer a hosted on-premise model for a minimum of 1000 users that starts at $9,500 USD/year. A free demo is also available too.

Free demo available

From $125 USD/month for 25 users for their hosted Saas model

9

IntranetPro

Modern employee intranet solution for Microsoft 365 and SharePoint users

Codesigned has created a powerful and modern employee intranet platform with their IntranetPro product. Their development team is composed of many seasoned designers and business process consultants with Microsoft Gold partner status. That’s why this platform is a solid option for any organization already synced up with Microsoft 365 and SharePoint, since they know these systems inside and out.

Core features of their intranet system include communication and content management tools that simplify sharing information, and engagement features like polls and surveys to gather employee feedback. Document collaboration is also easy with this tool, which supports versioning, co-authoring documents, rollbacks, discussions, and social commenting and liking. Another stand-out feature is their smart search, which can quickly search all content hosted within the system, and organize results into key categories like documents, news, events, links and sites.

In addition to the obvious integration with Microsoft products, their development team can also support custom software integrations too. They also offer services to customize their out-of-the-box offering for enterprise-level clients with specific needs and requirements.

Pricing details are not readily available, but a free demo can be requested via their website.

Free demo

Pricing upon request

10

Simpplr

Modern intranet software with research-backed design and prescriptive analytics

Simpplr’s employee intranet software streamlines communications for distributed workforces and links employees together with unique social engagement features like personal photo and video hosting and embedded employee blogs. Users can also customize the type of content they see by following topics, sites, or people directly, or by accessing personalized menu settings. The system also supports built-in newsletters, mandatory reads, multi-channel communications, SMS and mobile push notifications for content, and a company-wide events calendar that can also manage RSVPs.

Simpplr keeps their product current by surveying hundreds of communications and IT professionals each year to understand engagement trends related to content and intranet software technology. Prospective clients can also download a copy of their survey results for free by visiting their website.

Another feature that makes their platform unique is their predictive analytics. While most intranet platforms do contain some form of communication analytics, Simpplr’s predictive analytics take things to the next level. It will analyze your content and make recommendations to address gaps in your communication strategy, as well as specific goals you should aim for, like having a senior executive post on the platform at least once per month.

Their system comes with many pre-built integrations so you won’t require advanced support to connect other products after implementation. Popular integrations include Google Drive, many Microsoft applications, Dropbox, Slack, Oracle, Bitium, Okta, PingIdentity, Slack, Zoom, Salesforce, Vimeo, YouTube, and many others.

Simpplr offers a free 14-day trial, as well as a free demo. For pricing details, you can request a customized quote via their website.

14-day free trial

Pricing upon request

Need Expert Help Selecting The Right Intranet Software?

People Managing People has joined forces with the software comparison platform Crozdesk.com to assist you in finding the best tool for your needs. Crozdesk’s Intranet Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business's needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.

It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:

The 10 Best Intranet Software Solutions Summary

Tool Free Option Price
1
MyHub

Market-leading intranet software for IT, HR, and marketing professionals

14-day free trial

From $130/month for 50 users Visit Website
2
Staffbase

Digital workplace communication hub with deep analytics tools

Free demo available

From $88/user/month Visit Website
3
Blink

Mobile-first intranet solution for frontline or deskless workforces

Free demo upon request

From $3.40/user/month Visit Website
4
Jostle

Intranet solution with dynamic employee directory and efficient document management features

30-day free trial

From $4 USD/user/month for a minimum of 15 employees Visit Website
5
Happeo

Easy-to-use intranet solution with customized news feeds and engagement tools

Free trial available

Pricing upon request Visit Website
6
Axero

Digital workspace solution with strong content management features and customizable team Spaces

14-day free trial

From $2,000 USD/month for up to 200 users Visit Website
7
Igloo

Digital workplace platform with pre-built solution templates for business challenges

Not available

Pricing upon request Visit Website
8
Noodle

Modular intranet system with customizable content Portlets

Free demo available

From $125 USD/month for 25 users for their hosted Saas model Visit Website
9
IntranetPro

Modern employee intranet solution for Microsoft 365 and SharePoint users

Free demo

Pricing upon request Visit Website
10
Simpplr

Modern intranet software with research-backed design and prescriptive analytics

14-day free trial

Pricing upon request Visit Website

Other Employee Intranet Options

Here’s a few more employee intranet software options that didn’t make the top list:

  1. Eleviant Tech

    Best mobile and web-based intranet solution built for Microsoft 365 users

  2. Assembly

    All your people, tools and communication in one easy to customize solution

  3. Unily

    Enterprise-level employee experience platform with communication, knowledge management, and extranet features

  4. ThoughtFarmer

    Creative intranet solution with gamified engagement and flexible data collection forms

  5. Workvivo

    Social intranet solution with collaborative Spaces for deeper employee engagement

  6. Empuls

    Bring your company together on a common forum

  7. Connecteam

    Best for it's mobile accessibility

  8. PeopleOne

    Mobile and web-based employee communication and engagement solution built exclusively for Microsoft 365 users

  9. Interact

    Comprehensive intranet platform that merges social features with mobile intranet and extranet capabilities.

  10. Claromentis

    Intranet software with a unique Audit Management module supporting common audit procedures and activities such as requirements for ISO 9001:2015.

Related Read: HR Software: What It Costs And How To Decide What’s Best For Your Company

Need Expert Help Finding The Right Human Resource Software?

We’ve partnered with the software comparison portal Crozdesk.com to help you find the right solution. Crozdesk’s Human Resource Software advisors can give you independent advice and shortlist software products that best fit your specific needs. Our partnership gives you free access to their tailored software selection advice and community negotiated discounts, taking the hassle out of the research process.

It takes just a minute to submit your requirements and they will give you a call at no cost or commitment. You’ll get custom product shortlists covering the top solutions that best fit your specific needs from their team of software experts (via phone or email) and they can even connect you to your choice of the selected vendors. To get started, please submit the form below:

What Do You Think About This List?

If you made it this far, I hope you’ve gained a more thorough understanding of how the right intranet software solution can transform your business. In case you’re still craving more details, take a look at our best practices for developing an employee intranet

Already have an intranet you like? Perhaps what you need are better communication tools

Or maybe you need a document management system to organize your internal files? We also have a list of the best learning management systems for employee training and development. 

Lastly, before you go, I’d love it if you subscribed to our People Managing People newsletter. By signing up, you’ll gain access to our latest and greatest content covering HR leadership and organizational development. 

Related Read: How To Build An Energized And Productive Team (with Brendon Baker from Valuable Change Co.)

By Kim Behnke

Kim Behnke is an HR Tool Expert & Writer for People Managing People. She draws on her 9 years of human resources experience and her keen eye for systematic processes to support her analyses of the top HR tools on the market. She is passionate about maximizing efficiencies and streamlining workflows to ensure internal systems run smoothly. Kim's HR experience includes recruitment, onboarding, performance management, training and development, policy development and enforcement, and HR analytics. She also has degrees in psychology, writing, publishing, and technical communication. When away from her desk, she can usually be found outside tending to her ever-expanding garden.