With so many different intranet software available, figuring out which is right for your organization is tough. You know you want a centralized hub to help you share information, improve communication, and increase collaboration between your employees, but you need to figure out which software is best. In this post, I'll help you make your choice easy by sharing my insights on the best intranet software solutions to centralize the flow of your corporate information for in-office, remote, and hybrid teams.
What is Intranet Software?
Intranet software is a private digital platform companies use to centralize their company information and improve cross-company communication, collaboration, and knowledge sharing. They include communication tools for sharing messages, announcements, or newsletters, and collaboration spaces like project rooms, team sites, or topic-based forums. To improve information access, they often also include document management and knowledge-sharing capabilities including information wikis and a robust search function to help employees find information fast.
Intranet software offers numerous benefits for organizations, including improved internal communication, enhanced collaboration, and faster information accessibility. This, in turn, can lead to increased productivity since employees can find answers to their questions faster, reducing time wastage. Intranet software also offers data security and information monitoring features, ensuring sensitive company information stays within a monitored and controlled space.
Connecteam is an all-in-one app that helps teams stay connected and productive. It allows users to create digital workspaces with various tools that help them manage their daily tasks more efficiently. Teams can easily share information and collaborate on projects in real time, making managing and organizing workflow much easier.
Using Connecteam can help you save time by streamlining the communication process with team members or tracking progress on tasks or projects. It helps reduce costs by automating attendance tracking or employee onboarding processes that would otherwise require manual labor or third-party services. Additionally, since all data is securely stored in the cloud, you can keep confidential information worry-free and reduce overhead costs associated with physical storage space. Connecteam enhances organizational culture by providing employees access to the latest company updates or policies without searching multiple sources for answers, making them feel more connected to the organization.
The app includes data analysis capabilities that help you gain insights into how employees are performing across different departments or geographic locations. This data can inform decision-making around personnel management, resource allocation, and project planning. Its features include forms, mobile access regardless of location, task management tools, time-tracking applications, HR automation services, and payroll integrations.
Integrations include Google Calendar, Gusto, QuickBooks Payroll, and others.
PeopleONE is a modern intranet solution that enables organizations to bring their workplace culture to life. A feature-rich solution built on Microsoft SharePoint, PeopleONE acts as the unified communication and engagement platform for organizations looking to build a high-performance culture.
HR and Leadership teams will be able to send out important announcements, events, policy changes, and leadership updates to each and every employee, whether they're desk-based, remote, or frontline staff. With PeopleONE, you can get actionable insights on the engagement level for each post, at the department or employee level, based on your preferences. This helps you measure your employee engagement and take corrective actions to improve, if necessary.
PeopleONE allows employees to search and connect with colleagues through their employee directory. Features such as Kudos, Discussion Forums, and Idea Management are helpful to create meaningful and productive conversations with the peers. Collaborating with colleagues and sharing knowledge is easy with PeopleONE too. Leveraging Microsoft SharePoint's document management capabilities, PeopleONE lets employees search for a document, share it with colleagues, and collaborate effectively.
PeopleONE comes with features that let you customize the colors, logo, and themes per your brand guidelines to create a sense of association with your organization for your employees. In addition to this, there are built-in themes available for different occasions and festivals to bring the cheer of holidays to every employee.
PeopleONE is a secure tool with the ability to give role-based permissions to create, edit, and view posts and modules within the platform. It can accommodate custom workflows that help the organization perform effectively.
PeopleONE has an iOS and an Android app that empowers teams to communicate, collaborate and engage seamlessly, anywhere and anytime.
PeopleONE offers custom integrations as well as third-party integrations.
Like many other intranet systems in this list, Axero’s intranet software has all the tools necessary to create a single source of connection and knowledge sharing for teams of any size. Their platform supports internal news announcements, instant notifications, and daily or weekly digest emails. To ensure high-impact communications, content creators can flag items as Required Reading, causing the system to send automatic reminders until it’s marked as read. Their intelligent analytics also measure the reach of each communication, as well as the sentiment and impact of each post.
One helpful feature from the content perspective is the ability to add expiration dates to any type of posted content. This helps keep the intranet space fresh and up-to-date, instead of becoming an endless dumping ground for content, like so many intranets do. As the expiration date approaches, the system will notify the author to decide if the content should be kept and refreshed, or removed entirely - or you can automate those settings when you post it.
Another feature that stood out is the system’s ability to host Spaces and Sub Spaces for specific groups of people, be it a department, a committee, or a project-specific team. This also helps to reduce clutter in the intranet by designating spaces with a specific focus. Permissions and access-levels for spaces can also be controlled as needed, ensuring those who need the information have access to it, without unwanted viewers.
Axero integrates with 35+ common software platforms including Google Workspace, Microsoft Office 365, Slack, Zoom, Unsplash, Twilio, Splunk, Rocket.Chat, Jitsi, ELGG, SASSPASS, Salesforce, WordPress and others. They also have a full-feature Android and iOS mobile app.
The Hub, by Pancentric Digital, is a smart social intranet software and client portal that enables employees and teams to connect and collaborate on different projects, securely share data, and streamline workflows.
The Hub helps boost engagement and increase efficiency by providing an intranet platform that is tailored to the specific requirements of individual companies and organizations. It features a user-friendly interface and offers a quick 48-hour setup with free upgrades for life, and everything is hosted through a secure Google Cloud service.
The Hub intranet software is a feature-rich collaboration solution that includes unlimited hub communities, customizable user permissions, unlimited themes, instant chat and email services, a contact directory, and automated custom alerts, just to name a few.
Companies using the Hub can stay up-to-date with personalized notifications and alerts on the most recent company communications for events, the latest news, new content, and vacancies. Users can also gain valuable insights into the health and well-being of their employees, as well as gather important user information and feedback from staff members through regular surveys, workplace polls, and digital forms.
One of the Hub’s core functions is its ability to provide the tools and the environment for sharing and connecting employees and teams across multiple locations. It is an effective and secure digital workspace for remote and hybrid teams as it allows them to share resources and collaborate on projects with ease and efficiency, no matter where they’re working from.
Integrations are available with numerous single sign-on (SSO) providers, including Azure Active Directory, Google, Office 365, Okta, and OneLogin, as well as with Google Analytics, OneDrive, and popular social media and digital news outlets.
MyHub is an all-in-one intranet software that is non-techy and actually fun to use. Their automatic workflows are particularly unique in this space—you can improve processes and save time with automated request and approval forms. They also have everything you would expect from a standard intranet software, as well.
MyHub lets you quickly create a beautiful intranet that will transform the way employees connect to information, processes, and each other. With MyHub, benefit from modern intranet features such as pre-built templates, chat, newsfeeds, forums, blogs, calendars, document storage, automated forms, social network, staff directories, alerts and notifications.
MyHub integrates with Microsoft Office 365, Google Workspace, and other apps.
Assembly offers an easy-to-use, modern, and secure intranet that will help your team work smarter, not harder. Their software helps organizations simplify their employee communication and productivity through digital forms and surveys, tasks, workflow automations, and more.
Assembly's flexible intranet can also help you improve communication, drive idea management, and simplify your common processes too. It's a flexible intranet platform that brings people, knowledge, and engagement together into one secure place.
Assembly’s system also makes it easy to celebrate staff achievements publicly through their employee recognition tools. These include employee recognition templates, peer-based nominations for Employee of the Month, and tools to celebrate important dates like work anniversaries or staff birthdays. In addition, you can set up a rewards and incentives program directly through their platform too.
Assembly integrates with 35+ commonly used software applications to create an all-in-one knowledge base, including ADP, Axomo, BambooHR, Ceridian Dayforce, Freshteam, Google G Suite, Gusto, HiBob, HR Cloud, Microsoft Office 365, Namely, Okta, Personio, Rippling, SAP SuccessFactors, Slack, TriNet, UKG Pro, and others.
Managing internal communications is simple with Staffbase, which combines deep content creation features with knowledge sharing functionalities. Teams on Staffbase can use branded templates to create content quickly and push out updates immediately, or schedule them for future release. At the employee level, the platform can be configured to act as a hub for other digital tools and services your company already uses, such as scheduling software or time-off management platforms.
Content creators will appreciate their detailed analytics side, which automatically generates an engagement report for each post in real-time. This helps internal comms managers see which employee groups are engaging with certain content types the most.
To make sure no one misses a key message, there’s a built-in resend feature that sends targeted notifications to any employee that overlooked your content the first time it came out. There are also options to include a personalized message with push communications, or translate them into multiple languages for multi-national workforces.
Specific software integration details are not mentioned on their website, but they do have an API and the ability to create custom plugins.
Blink is a mobile-first intranet solution designed specifically to increase communication and engagement with frontline employees or other deskless workers. It’s a commonly used solution in industries where employees are constantly on the move, such as healthcare, transit, construction, hospitality, manufacturing and retail.
Within Blink’s platform, employees can access a company-wide directory and resources like company policies, guides and eBooks. They can also request feedback via chat messages, which reduces the need for formal emails, saving workers valuable time. The platform also supports employee development, allowing users to share skill-building information and learning opportunities like course registration details with each other.
Blink is well-integrated with Microsoft 365, meaning all employees can access Microsoft 365 spaces like Microsoft SharePoint, OneDrive, Microsoft Teams, Microsoft Outlook, Azure, and PowerApps smoothly from anywhere within the Blink platform. Beyond that, Blink also integrates with Zapier, giving you the option of connecting the system with 1,000+ other useful employee apps.
Jostle’s intranet design makes it easy for employees to access information, whether through their desktop computers or the employee app. Their system organizes company information through seven main menus—news, events, discussions, people, library, teams and listings—with flags for new content so staff never miss an update.
This platform is a great option for large, distributed teams thanks to their full-feature employee directory. Users can add filters for departments, locations, job roles, or skills to find the colleagues they need, then click through to start a direct communication channel with them immediately. Team-wide communications are also easy with department-specific chat channels that new employees are automatically added to once they join.
Their library feature also helps organize corporate documents efficiently, giving subject matter experts the ability to update items on-demand. To help streamline the policy review and approval process, you can add tasks to library documents, asking specific colleagues to either edit, review or complete other actions with the file. Permissions are locked down, so only users with the edit link will be able to make any changes. The added ability to sync document libraries in OneDrive or Google Drive is another useful feature to make policy updates straightforward.
Jostle has premium integrations with Google Workspace and Microsoft 365. It also integrates with 45+ common software platforms including Airtable, BambooHR, Basecamp 3, DocuSign, Expensify, HubSpot, Mailchimp, Smartsheet, SurveyMonkey, WordPress, YouTube, Zapier, Zoom and many others.
Happeo is the intranet fast-moving companies use to connect growing teams with the knowledge, news and tools they need to do their work.
Happeo's user-friendly platform solves the core challenges employees companies face when they grow fast. They centralize all the information employees need to do their job in one central source of truth, structure internal communications, and reduce message overload. Plus, they promote your company culture and improve connections between employees in hybrid workplaces.
Happeo's core features include internal pages to create departmental hubs, employee handbooks, and internal sites; a personal start page for every employee with curated information; embedded information from other tools such as Hubspot, Gmail, or Google Drive.
You can use their News Channels to distribute company announcements and share knowledge between teams. You'll even be able to see who's read an announcement and remind who has not. Enterprise Search lets you unify all tools the employees use and provide one single entry point (ie. one search bar to search through all tools, like Jira, Confluence, and Slack).
You can set up Employee Communities to connect colleagues across locations and timezones, where employees can share ideas and voice their feedback. Plus, you can access automatic org charts and people cards.
Happeo integrates with Google Workspace, Microsoft 365, Slack, Jabber, Webex, Active Directory, AO Docs, Jira, Confluence, and more.
Best cloud-based intranet for mobile accessibility
14-day free trial + free plan available
|From $29/month for 30 users (paid annually)||Website|
Best modern intranet solution for Microsoft 365 users
Free trial available
|Pricing upon request||Website|
Best intranet software for strong content management features and customizable team Spaces
14-day free trial
|From $2,000/month for up to 200 users||Website|
Best intranet solution for engaging and collaborating with remote or hybrid team members
Free demo available
|Pricing upon request||Website|
Best company intranet software for IT, HR, and marketing professionals
14-day free trial
|From $130/month for 50 users||Website|
Best all-in-one intranet and employee communication platform for your people and tools
Free trial available
Best digital workplace communication hub with deep analytics tools
Free demo available
Best mobile-first intranet solution for frontline or deskless workforces
14-day free trial + free demo
Best for a dynamic employee directory and efficient document management features
30-day free trial
|From $4/user/month (15 employees min.)||Website|
Best intranet solution for customized news feeds and engagement tools
Free trial available
|Pricing upon request||Website|
Best digital workplace platform with pre-built solution templates for business challenges
Best intranet software with SaaS and on-premise offerings
Best employee intranet solution for sharing documents via Microsoft 365 and SharePoint
- Eleviant Tech
Best mobile and web-based intranet solution built for Microsoft 365 users
Best modern intranet software for prescriptive analytics and a dynamic people directory
Best enterprise-level employee experience platform with communication, knowledge management, and extranet features
Best intranet solution for gamified engagement and flexible data collection forms
Best social intranet solution with collaborative Spaces for deeper employee engagement
Best social intranet software for peer-to-peer recognition
Best intranet software with a unique Audit Management module for managing ISO 9001:2015 requirements
Best intranet platform for collaboration, task management, and unlimited users
Best intranet software for customer-oriented/service-oriented company cultures
Best intranet platform that merges social features with a mobile intranet and extranet capabilities
Best intranet software with an embedded machine learning framework for advanced user insights
Best intranet software for automatically translating content for multilingual audiences
- IntelliEnterprise 15
Best intranet solution with an AI-powered chatbot and integrated external app notifications
Best cloud-based intranet solution for team collaboration and enterprise-grade security
Best intranet platform for organizing meetings, tasks and action items
- HCL Connections
Best enterprise-level collaboration platform focused on employee engagement and networking
Selection Criteria For Intranet Software
Wondering how I selected the best intranet software solutions for this list? Here’s a summary of the evaluation and selection criteria I used to create this list:
The best intranet software should function as a single source of information for your organization. Here are some common features you can expect to find in the most effective intranet software solutions, which I assessed in fine detail:
- Communication streams: Intranet systems should have communication functions like company news feeds, announcements, instant messaging, and individual or team chat streams.
- Social engagement features: To foster engagement, many systems now incorporate rich social features like shout-outs, engagement polls, “like” buttons on posts, and emoji-supported reactions.
- Document collaboration tools: Document owners should be able to author new documents directly in the platform, or link them easily to existing document repositories. Beyond that, many systems include features to facilitate collaboration like tagging colleagues to review certain documents or sending them tasks to complete or approve.
- Content management features: This includes content-specific features like marking messages as mandatory reads or resending content to users who didn’t read it, which ensures everyone is on the same page.
- Knowledge sharing: This can take many forms, but employees should be able to easily access key corporate documents from within your intranet system. Some systems also support more focused information sharing through subsites or topic-based information wikis within the platform.
- Analytics: Understanding the granular details of how employees are engaging with your intranet platform will help you spot gaps in your content and tailor future corporate communications to what employees care about the most.
- Workflow tools and forms: Intranet software should be a one-stop shop, meaning key process requests like ordering business cards or requesting a hotel booking should also be doable within the platform, with built-in approval functions for extra efficiency.
- Interactive and/or dynamic employee directories: Especially in large organizations, the ability to search a company directory or organizational chart based on location, department, or special skill sets is a valuable way to boost productivity and collaboration. Bonus points if you can click through to start a direct chat with the team members you find too.
- Mobile app accessibility: Often workers are on the go, so it’s important that intranet software is fully accessible from mobile devices as well, with full-feature mobile apps always preferred.
User Interface (UI)
I appreciate intranet systems with clean, simple design approaches that are not too busy or chaotic and are intuitive to use. Your staff should be able to find key elements with ease, such as your people directory, knowledge library, or other corporate reference documents. I also gave bonus points to platforms with customizable homepages at the individual user level.
I prioritized intranet software with a clear navigation structure in place to help users quickly and easily find the information they need without going down rabbit holes. To assess this, I took a careful look at each system's menu design to ensure all the key features were within easy reach, creating a better user experience.
Integrations with other commonly used systems are important so users don’t have to leave the platform to find what they need. For intranet solutions in particular, integrations that add a lot of value include document management systems (e.g., Google Workspace, Microsoft Sharepoint, and others), email systems, and other tools for employee engagement and recognition you may be using already.
Value for Price
Transparent pricing models are always appreciated. Since some intranet software is modular by design, pricing is only available upon request since the cost will depend on the modules you need. However, most software vendors do still provide detailed information explaining which features are available in each of their plans, so you can get a sense of how robust their offering is, or not. I also recommend taking advantage of a free trial first, before you commit to a contract. That way, you'll gain a realistic sense of how successful the intranet software will be before you role it out to your wider team.
Related Read: Thinking About An Employee Intranet? Read This First
People Also Ask
Why is intranet software important?
Intranet software helps teams stay connected in numerous ways. They're no longer just closed networks where employees access corporate policy documents. Instead, modern intranet software combines communication, engagement and workflow tools all in one place. You'll still be able to access corporate policies, but now you can do so much more.
As a central hub for engagement, a dynamic and flexible intranet is crucial. In many ways, your intranet acts as the inward face of your company. With more employees working remotely, a friendly and secure place to interact is essential. Since 90% of intranets fail, it's important to make an informed choice.
Other Communication Software Reviews
With intranet software already on your mind, you may be interested in learning more about other types of internal communication software too. To save you hours of searching, take a look at some of my other specialty software lists instead:
- Employee Communication Software for Internal Comms
- Team Communication Apps for Hybrid Teams
- Remote Working Software for Distributed Teams
- Remote Collaboration Software for Hybrid Teams
- Employee Engagement Software
- Employee Recognition Platforms
- Employee Survey Tools for Staff Feedback
If you made it this far, I hope you’ve gained a more thorough understanding of how the right intranet software solution can transform your business. In case you’re still craving more details, take a look at our best practices for developing an employee intranet.
Already have an intranet you like? Perhaps what you need is a better document management system to organize your internal files. We also have a list of the best learning management systems if you're trying to amp up your internal training and employee development.
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