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With so many different office management software available, figuring out which is right for your company is tough. You know you want to manage your day-to-day operations more efficiently, but you need to figure out which software fits your needs the best. In this article, I'll help you make your choice simpler by sharing my personal insights on the best office management software to keep your office operations running smoothly based on my personal operations experience.

What is Office Management Software?

Office management software refers to a suite of tools designed to simplify and organize administrative tasks and operations within a workplace. This term encompasses a wide range of software solutions that manage everything from company assets to documents, schedules, projects, workflows, and office spaces. You can use them to centralize key information and optimize administrative procedures that would have traditionally been done manually.

Using office management software offers numerous benefits, including improved efficiency and productivity, enhanced communication and collaboration, better time management, streamlined data collection and reporting, and cost savings by using your existing staff resources more effectively.

Overviews of the 10 Best Office Management Software

Here, you’ll find my overviews of the best office management software on the market today. For each one, I’ve included a summary of the key features, my reasoning for including them in this list, screenshots, and information about trials and pricing (summarized in a comparison chart).

Here’s my evaluation of the best tools for office management:

Best for workspace utilization analytics to maximize efficiency

  • Free demo available
  • Pricing upon request
Visit Website
Rating: 4.7/5

OfficeSpace is a comprehensive workplace management platform that provides solutions for desk booking, visitor management, and space planning and utilization. It's used by numerous organizations to help them offer a positive hybrid working arrangement and remain adaptable to changing workplace environments and employee trends.

Why I picked OfficeSpace: What sets OfficeSpace apart from other office management tools are its scenario planning tools, portfolio reports, and real-time analytics that support data-driven decisions for optimizing space utilization and maintaining an organized, accessible workplace. You can use their space utilization tools to analyze how often your employees are coming into the office to track usage trends for individuals, teams, or departments.

OfficeSpace Standout Features and Integrations:

Standout features include interactive floor plans for desk and room bookings, and a visual directory to locate colleagues within the office. It supports integration with Slack and Microsoft Teams for direct booking capabilities and offers a mobile app for managing reservations remotely. The platform is designed to assist in space planning, move management, and provides real-time updates on space availability, catering to the needs of a flexible and safety-conscious work environment.

Integrations are available with 35+ commonly used software systems, including Slack, Microsoft Teams, ADP, BambooHR, Google Workspace, SAP, Ultimate Software, and Workday.

Pros and cons

Pros:

  • Includes visitor registration features
  • User-friendly interface
  • Extensive reporting and analytics capabilities

Cons:

  • Pricing details are not transparent
  • Slight learning curve to master all the features

Best for a data-backed, all-in-one approach to hybrid workplace management

  • Free demo available
  • Pricing upon request
Visit Website
Rating: 5/5

HubStar is a dynamic workplace management platform that offers comprehensive tools to help hybrid teams coordinate schedules, predict occupancy, and facilitate a positive employee experience, which are critical for the success of modern, flexible workspaces.

Why I picked HubStar: I included HubStar in this list because of their modular design that combines several distinct products into their all-in-one platform, HubStarOne, which manages several common office processes within one user interface.

HubStar Utilization leverages patented algorithms to measure and predict occupancy, integrating data from badge swipes, booking systems, sensors, and Wi-Fi to offer comprehensive analytics for space management.

HubStar Scheduling facilitates resource management, including meeting rooms and desks, by integrating with existing calendars and providing analytics to support decision-making.

HubStar Space offers next-generation space management tools to right-size offices and assign spaces to hybrid workers, enhancing productivity and collaboration.

HubStar Connect helps teams bring their employees together to connect and collaborate with purpose.

HubStar Standout Features and Integrations:

Features include tools to optimize office attendance, coordinate schedules, predict occupancy, and provide decision-making metrics. The platform also offers interoperability with existing tech and hardware independence, making it a valuable tool for workplace innovators creating a hybrid workplace.

HubStar is also compliant with ISO 9001, ISO 27001, ISO 27701 standards, as well as GDPR standards, and WCAG 2.1 AA accessibility standards.

Integrations are available with systems covering WiFi infrastructure, occupancy sensors, and access control systems to provide comprehensive data for workplace management. HubStar also supports integration with BI platforms, authentication & user provisioning systems, and productivity tools such as Outlook, Zoom, and Teams.

Pros and cons

Pros:

  • Supports advanced occupancy data analysis
  • Robust data management procedures
  • Can be used to facilitate bookings for parking spaces and lockers

Cons:

  • Pricing details are not transparent
  • Unclear if you can purchase individual modules or not

Best for hybrid workspace efficiency

  • 14-day free trial
  • From $1.80/user/month
Visit Website
Rating: 4.5/5

Deskbird is a desk booking and office management tool designed to support companies with hybrid work models. It allows employees to reserve workspaces, such as desks and meeting rooms, through a user-friendly interface accessible via mobile app, web, MS Teams, or Slack. 

Why I picked Deskbird: Deskbird helps office managers oversee the allocation and utilization of office space through features such as visual floor plans, zone management, and capacity management. By facilitating the coordination of flexible work arrangements, Deskbird aids in maintaining an organized and efficient office environment.

Deskbird Standout Features and Integrations:

Standout Features include a user-friendly mobile app, which provides a convenient way for employees to book desks and rooms, view floor plans, and manage their bookings on the go. Deskbird also provides analytics on office utilization, showing which desks and rooms are used most frequently and identifying attendance patterns. These features are designed to help companies manage their office space and resources effectively, accommodating the needs of a hybrid workforce.

Integrations include personal calendars, such as Outlook and Google Calendar, allowing users to sync bookings with employees' schedules to avoid conflicts. Other integrations include Microsoft Teams, Slack, HRIS, and Single-Sign On.

Pros and cons

Pros:

  • Flexible pricing options
  • Provides support for multiple locations
  • Offers real-time availability updates

Cons:

  • Limited support for different languages
  • Lacks advanced security features

Best for hybrid workplace flexibility

  • 14-day free trial
  • From $2.50/desk/month

Tactic is a workplace management tool tailored for hybrid teams, providing a suite of features to manage office space and resources. Tactic allows users to view office maps, locate colleagues, and schedule in-person meetings, addressing the needs of organizations adapting to hybrid work models. 

Why I picked Tactic: Tactic provides a platform for managing desk bookings and room reservations within a hybrid workplace. Tactic's mobile app also allows employees to make on-the-go reservations, ensuring they have the necessary workspace when they come to the office. By centralizing these functions, Tactic aids office managers and HR professionals in maintaining an organized and functional office environment, accommodating the dynamic needs of a hybrid workforce.

Tactic Standout Features and Integrations:

Standout Features include setting capacity limits, creating desk zones, and establishing booking policies to manage office space usage effectively. The software also includes tools for leave management and office insights, which help in understanding space utilization and employee attendance patterns. Tactic also includes tools to manage office visitors, including check-in and check-out processes, visitor logs, and the ability to pre-register guests for a smoother visit.

Integrations include Slack, Zoom, Microsoft Teams, and Google Workspace.

Pros and cons

Pros:

  • Easy to implement and use
  • Offers multi-location support
  • Good value for money

Cons:

  • Limited integrations
  • Lack of customization options

Best for interactive space booking

  • 30-day free trial
  • From $99/month
Visit Website
Rating: 4.7/5

Skedda is a workplace management software designed to cater to the scheduling and booking needs of various spaces, including hybrid work environments, meeting rooms, and sports venues.

Why I picked Skedda: I selected Skedda for office management software after judging its comprehensive feature set and its capacity for app integration, which distinguishes it from competitors. What makes Skedda different is its tailored booking systems, interactive space booking capabilities, and efficient visitor management. I believe Skedda excels as a tool for interactive space booking due to its effective space utilization, detailed analytics, and smooth booking process for users.

Skedda Standout Features and Integrations:

Features include a booking calendar, mobile self-service, expert support, interactive floor plans, user management, automation rules, and data reporting.

Integrations are extensive and include FreshBooks, Google, MailChimp, Microsoft Teams, Slack, Stripe, Xero, and Zoho.

Pros and cons

Pros:

  • Flexible set-up
  • Simple interface
  • Easy to add reservations

Cons:

  • Bit of a learning curve
  • No drag-and-drop feature on calendars

Best all-in-one app for managing desks, visitors, deliveries, and hybrid schedules

  • 14-day free trial
  • From $1.40/user/month (billed annually)
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Rating: 4.9/5

Ofisly is a unique office management app that can help your administrate teams manage multiple office processes, including hybrid work schedules, package deliveries, incidents, carpools, and bookings for desks, parking spaces, and company cars.

Why I picked Ofisly: Ofisly stands out compared to other office space management tools because of its comprehensive coverage. Your office staff can manage desk bookings for hybrid employees, as well as parking spaces, office visitors, and incident reports, such as expected deliveries or missing packages. By combining these core administrative processes into one platform, your office admin staff can save time and work more efficiently.

Another detail that sets Ofisly apart from competitors is the ease of its customer onboarding process. Ofisly eliminates the need for time-consuming sales calls, allowing companies to independently onboard and start using the platform promptly.

Ofisly Standout Features and Integrations

Features include the ability to reserve desks, parking spaces, and shared company cars, plus support with carpooling coordination, visitor tracking through a guestbook, package management, incident reporting, and the dissemination of office notices. The hybrid scheduler is another helpful feature for managing hybrid work arrangements, allowing employees to plan their in-office and remote work schedules.

Integrations include Google Calendar, Microsoft Outlook, Google, Slack, and Microsoft.

Pros and cons

Pros:

  • Fast and easy customer onboarding for office managers
  • Intuitive and easy to use for both users and administrators
  • Responsive customer support team

Cons:

  • Could use more software integrations

Best for its pricing per desk and friendly remote booking system

  • Free trial available
  • From $30/month (1-5 desks)
Visit Website
Rating: 4.8/5

Clearooms is a meeting room and hot desk booking solution designed to assist businesses in managing both their physical and virtual workspaces. It provides a set of features that support scheduling, communication, and collaboration, tailored for organizations that combine remote and in-person work.

Why I picked Clearooms: I selected Clearooms after evaluating its capabilities to manage both physical and virtual workspaces, which is essential for today's hybrid work environments. What distinguishes Clearooms is its user-friendly interface and its ability to integrate smoothly with other office software, which is crucial for maintaining a cohesive digital ecosystem.

Additionally, the platform supports recurring bookings, integrates with calendar systems for scheduling visibility, and provides usage reports for informed office space management.

Clearooms Standout Features and Integrations

Standout features include an interactive floor plan for desk booking, allowing users to reserve workspaces for full or partial days and select preferred locations. Meeting room booking is facilitated with details on room capacity and equipment, and a check-in feature releases unconfirmed reservations to improve space utilization.

Integrations include Azure, Google Workspaces, and Jumpcloud for identity management, as well as Microsoft AD FS, Okta, and OneLogin for secure authentication. The system also works with Google Calendar and Office 365 for calendar synchronization, and Microsoft Teams for communication. Finally, it provides an API for compatibility with other systems.

Pros and cons

Pros:

  • Charges by the desk, not by the employee
  • Easy to set up and integrate
  • Single sign-on and access control integration

Cons:

  • Meeting rooms are priced differently
  • Limited functionality for specific booking needs

Best for an easy scheduling assistant

  • 14-day free trial + free plan available
  • From $10/user/month
Visit Website
Rating: 4.7/5

Calendly is an appointment scheduling application that makes it easier to find times to meet online. This platform eliminates the hassle of back-and-forth emails to find the perfect spot on the calendar, so you can get on with business without a fuss.

Why I picked Calendly: I chose Calendly because it cuts out the back-and-forth of scheduling calls, meetings, and interviews. This saves more time for sales, recruiting, support, video conferencing, and other operations. You can book high-value meetings in seconds, shorten timelines, build a good relationship with prospects, and turn scheduling meetings into a competitive advantage.

Calendly Standout Features and Integrations:

Standout features include the ability to automate and simplify the scheduling process between any two parties. Calendly provides tools to configure availability, customize your booking pages, integrate various calendars, and generate personalized reminders. Follow-up workflows help move deals along. The software also integrates with office management tools, removing logistical tasks, so you can focus on selling.

Integrations include over 100 direct integrations with tools like Salesforce, Gmail, Google Calendar, HubSpot, Slack, and Zoom. This popular tool also provides APIs, so you can connect with other software as needed. These capabilities allow Calendly to integrate tightly with existing sales and marketing tech stacks. 

Pros and cons

Pros:

  • Broad app integrations
  • Customizable booking pages
  • Very easy event scheduling

Cons:

  • Analytics reporting costs extra
  • Free plan is limited

Best for no code app building

  • Free plan available
  • From $10/user/month (billed annually).
Visit Website
Rating: 4.6/5

Airtable is a great, flexible, low-code platform that’s ideal for databases, project management, and workflows. It helps small businesses customize or create apps that accelerate their business growth. 

Why I picked Airtable: I chose this tool on the basis of its friendly user interface, along with the ability to create and customize powerful tools, all without coding. Airtable allows anyone to build solutions that perfectly fit their needs, using dynamic AI functionality.

Airtable Standout Features and Integrations:

Standout features include a flexible, low-code platform that empowers anyone to build customized solutions and workflows for a range of applications. Airtable provides an intuitive drag-and-drop interface that makes it easy to manage databases, projects, documents, and schedules. This no-code tool helps you tailor advanced tools to specific use cases, even without coding expertise.

Integrations include official connections with tools like Slack, Dropbox, Google Sheets, Google Workspace, MailChimp, and Salesforce. Airtable also provides ready-built APIs, so you can build custom connections as necessary. These capabilities ensure that the software can integrate with any tech stack.

Pros and cons

Pros:

  • Can build custom solutions
  • Intuitive visual interface
  • Great blend of power and simplicity

Cons:

  • Data limitations on free plan
  • Can get complex for larger deployments

Best for cloud document storage

  • Free forever for 2GB storage + 30-day free trial on other plans
  • Starts from $9.99/user/month
Visit Website
Rating: 4.4/5

Dropbox is a file hosting service for businesses to share, store, and collaborate. It’s easy to use, reliable, private, and secure, keeping files synced and accessible across all your devices.  

Why I picked Dropbox: I selected Dropbox because it’s become the standard for simple, reliable file sharing. You can store files as large as 2TB each, sync fast, and allow previews of nearly 200 file types. The extensive integrations also make it easy to use with other apps. 

Dropbox Standout Features and Integrations:

Standout features include reliable and intuitive file sharing capabilities that make collaborating on documents seamless. Dropbox enables rapid syncing of files across devices and sharing with internal or external stakeholders. These capabilities have made Dropbox the standard for digital document management, making it easy to share files.

Integrations are offered with productivity suites, cloud storage, CRM tools, Slack, Zoom, and more. Dropbox provides robust API access to build custom connections as well. These integrations enable this platform to fit seamlessly into existing tech ecosystems.

Pros and cons

Pros:

  • Reliable syncing
  • Seamlessly integrates across tools
  • Simple and intuitive interface

Cons:

  • Free plan has file size restrictions
  • Lack of project management features

Best Office Management Software Comparison Chart

This comparison chart summarizes basic details about each of my top office management software selections. You can view pricing details and the availability of free trials or demos side-by-side to help you find the best software for your budget and business needs.

Tools Price
OfficeSpace Pricing upon request
HubStar Pricing upon request
deskbird From $1.80/user/month
Tactic From $2.50/desk/month
Skedda From $99/month
Ofisly From $1.40/user/month (billed annually)
Clearooms From $30/month (1-5 desks)
Calendly From $10/user/month
Airtable From $10/user/month (billed annually).
Dropbox Starts from $9.99/user/month
Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

Compare Software

Other Options

Here are some other great tools that didn’t quite make my shortlist, but may be perfect for your specific needs.

  1. Evernote

    Best note-taking app

  2. ProofHub

    Best for managing team projects

  3. Bitrix24

    Best all-in-one office management platform

  4. isoTracker

    Best for asset and inventory management

  5. PandaDoc

    Best for managing contracts

  6. Expensify

    Best for expense management

  7. Tango Analytics

    Best for office space management

  8. Trello

    Best for Kanban-based project management

  9. 1Password

    Best for password management

  10. Smartway2

    Best for hybrid workplace management

Selection Criteria for Office Management Software 

Here’s a short summary of the main selection and evaluation criteria I used to develop my list of the best office management software for this article:

Core Functionalities

The core functionalities I looked for when evaluating office management platforms include:

  • Task Management: The ability to create, assign, organize, and manage tasks across individuals and teams is crucial. This ensures key work activities are documented and visible.
  • Document Management: All tools selected provide capabilities for securely storing, sharing, collaborating on, and managing documents, files, and assets digitally. This eliminates silos and bottlenecks.
  • Calendars/Scheduling: Calendar integration helps align schedules and set meetings. Some options also allow easy scheduling of resources like conference rooms and desks.
  • Dashboards and Reporting: Data and analytics on usage, productivity, and workflows are very beneficial for optimizing operations. The top platforms provide clear reporting.

Key Features

Beyond robust core functionalities, here are some key features that help differentiate the top office management platforms, which I also assessed:

  • Communication Tools: Built-in team chat and messaging keep everyone on the same page. This adds invaluable context to working in the system.
  • Customizable Workflows: The ability to customize processes for approvals, asset checkouts, document reviews, and more, streamlines operations. 
  • Mobile Access: Being able to manage tasks, docs, schedules, etc. on-the-go via well-designed mobile apps keeps teams productive remotely.
  • Automation: Features like scheduled actions, reminders, conditional triggers, and more save teams lots of time and eliminate manual processes. 

Usability

When evaluating office management systems, I prioritized options with intuitive, user-friendly interfaces. Tools were assessed on:

  • Clean, consistent layout and navigation
  • Ability to customize views and settings
  • Informative without being overwhelming
  • Easy content creation and workflow building
  • The amount of training needed to ramp up

Automations & Notifications

I looked for platforms that allow building conditional triggers, so that users can initiate actions such as notifications, approvals, or status checks—all based on preset rules. I’m interested in tools with customizable workflows for standard processes, covering everything from new hire onboarding to contract approvals. I prioritized options with intuitive visual builders, which allow users to configure workflows without the need for coding expertise. The top office management platforms provide powerful features to automate repetitive tasks and build efficient workflows. 

Key capabilities I looked for include:

  • Conditional triggers to automatically initiate actions like notifications or approvals based on set rules
  • Customizable approval chains that route content to the right people
  • Scheduled and recurring actions for tasks like reminders or status checks
  • Ability to create multi-step processes with logic like approvals, reviews, and revisions
  • Easy way to build workflows without coding through visual drag-and-drop interfaces

Software Integrations

With regard to integrations, I looked for tools that integrate with popular business platforms in areas such as accounting, email marketing and customer relationship management (CRM). I also sought out software with open APIs, allowing connections with other apps for improved flexibility. The best tools offer more than just contact and calendar syncing. They go deeper, enabling flows of data and actions between the office management software and third-party tools. 

Pricing

When evaluating office management platforms, the pricing model and structure are important considerations. Here are some key aspects I analyzed:

  • Available free plans: Having a free option allows small teams to try products without commitment
  • Per user vs. flat fee: Per user pricing scales well for larger teams, while flat fees better suit smaller groups
  • Tiered plans: Multiple pricing tiers allow you to find the right balance of features and cost
  • Discount for annual plans: Annual contracts can provide sizable discounts compared to monthly billing
  • Enterprise or custom pricing: Larger organizations may need enterprise or custom quotes to tailor the software to their needs
  • Free trials: Trials allow you to properly evaluate whether a product will satisfy your needs or not

People Also Ask

Here are some of the questions people most often ask me regarding office management software.

Are there different types of office management software?

There are many sub-niches in this sector. Some of the main categories are project management, documents and file sharing, communication, scheduling, asset management, bookkeeping and accounting tools, and office space management. More specialty office management platforms often include features like inventory management, calendars, task management, and CRM abilities.

Some specialize in particular functions like scheduling or space utilization, while others integrate a full suite of features into one hub.

How can I choose the best office management software for my organization?

Focus on the core functionalities you need, plus the ease of use, mobile access, integrations, pricing, and special features like analytics. Try out free trials to test products hands-on before purchasing.

How can I manage my office space more effectively?

There are many ways to improve office space management. Analyze space usage data, implement hot desking policies, use reservation systems, digitize records, optimize layouts, look into flexible workplace options, and collect employee feedback.

If you want some software to help you out, take a look at my list of the best office space management software for some top notch solutions.

What is the difference between hoteling vs hot desking?

The main difference between hoteling and hot desking is that hoteling requires employees to reserve a desk space before using it, while hot desking allows employees to use any available desk without reservations.

Other Software Reviews for Business Operations

Today’s advanced software tools can help you improve business efficiency across the board. Here are some additional articles you may find of interest in your quest for better business management: 

A Fast Moving Field

The office software market is already worth US$27.80bn and growing fast. That means there will always be new tools launching to fill in gaps in the market. To stay up to date with the latest releases, be sure to sign up for our newsletter. That way, we can keep you in the loop so you always have the top tech of the day on your side. 

By Kim Behnke

Kim Behnke is an HR Tool Expert & Writer for People Managing People. She draws on her 9 years of human resources experience and her keen eye for systematic processes to support her analyses of the top HR tools on the market. She is passionate about maximizing efficiencies and streamlining workflows to ensure internal systems run smoothly. Kim's HR experience includes recruitment, onboarding, performance management, training and development, policy development and enforcement, and HR analytics. She also has degrees in psychology, writing, publishing, and technical communication, and recently completed a Certified Digital HR Specialist program through the Academy to Innovate HR. When away from her desk, she can usually be found outside tending to her ever-expanding garden.