10 Best Office Management Software of 2024 for Core Functions

Tactic is a workplace management tool tailored for hybrid teams, providing a suite of features to manage office space and resources. Tactic allows users to view office maps, locate colleagues, and schedule in-person meetings, addressing the needs of organizations adapting to hybrid work models. 

Why I picked Tactic: Tactic provides a platform for managing desk bookings and room reservations within a hybrid workplace. Tactic's mobile app also allows employees to make on-the-go reservations, ensuring they have the necessary workspace when they come to the office. By centralizing these functions, Tactic aids office managers and HR professionals in maintaining an organized and functional office environment, accommodating the dynamic needs of a hybrid workforce.

Tactic Standout Features and Integrations:

Standout Features include setting capacity limits, creating desk zones, and establishing booking policies to manage office space usage effectively. The software also includes tools for leave management and office insights, which help in understanding space utilization and employee attendance patterns. Tactic also includes tools to manage office visitors, including check-in and check-out processes, visitor logs, and the ability to pre-register guests for a smoother visit.

Integrations include Slack, Zoom, Microsoft Teams, and Google Workspace.

Deskbird is a desk booking and office management tool designed to support companies with hybrid work models. It allows employees to reserve workspaces, such as desks and meeting rooms, through a user-friendly interface accessible via mobile app, web, MS Teams, or Slack. 

Why I picked Deskbird: Deskbird helps office managers oversee the allocation and utilization of office space through features such as visual floor plans, zone management, and capacity management. By facilitating the coordination of flexible work arrangements, Deskbird aids in maintaining an organized and efficient office environment.

Deskbird Standout Features and Integrations:

Standout Features include a user-friendly mobile app, which provides a convenient way for employees to book desks and rooms, view floor plans, and manage their bookings on the go. Deskbird also provides analytics on office utilization, showing which desks and rooms are used most frequently and identifying attendance patterns. These features are designed to help companies manage their office space and resources effectively, accommodating the needs of a hybrid workforce.

Integrations include personal calendars, such as Outlook and Google Calendar, allowing users to sync bookings with employees' schedules to avoid conflicts. Other integrations include Microsoft Teams, Slack, HRIS, and Single-Sign On.

OfficeSpace is a comprehensive workplace management platform that provides solutions for desk booking, visitor management, and space planning and utilization. It's used by numerous organizations to help them offer a positive hybrid working arrangement and remain adaptable to changing workplace environments and employee trends.

Why I picked OfficeSpace: What sets OfficeSpace apart from other office management tools are its scenario planning tools, portfolio reports, and real-time analytics that support data-driven decisions for optimizing space utilization and maintaining an organized, accessible workplace. You can use their space utilization tools to analyze how often your employees are coming into the office to track usage trends for individuals, teams, or departments.

OfficeSpace Standout Features and Integrations:

Standout features include interactive floor plans for desk and room bookings, and a visual directory to locate colleagues within the office. It supports integration with Slack and Microsoft Teams for direct booking capabilities and offers a mobile app for managing reservations remotely. The platform is designed to assist in space planning, move management, and provides real-time updates on space availability, catering to the needs of a flexible and safety-conscious work environment.

Integrations are available with 35+ commonly used software systems, including Slack, Microsoft Teams, ADP, BambooHR, Google Workspace, SAP, Ultimate Software, and Workday.

HubStar is a dynamic workplace management platform that offers comprehensive tools to help hybrid teams coordinate schedules, predict occupancy, and facilitate a positive employee experience, which are critical for the success of modern, flexible workspaces.

Why I picked HubStar: I included HubStar in this list because of their modular design that combines several distinct products into their all-in-one platform, HubStarOne, which manages several common office processes within one user interface.

HubStar Utilization leverages patented algorithms to measure and predict occupancy, integrating data from badge swipes, booking systems, sensors, and Wi-Fi to offer comprehensive analytics for space management.

HubStar Scheduling facilitates resource management, including meeting rooms and desks, by integrating with existing calendars and providing analytics to support decision-making.

HubStar Space offers next-generation space management tools to right-size offices and assign spaces to hybrid workers, enhancing productivity and collaboration.

HubStar Connect helps teams bring their employees together to connect and collaborate with purpose.

HubStar Standout Features and Integrations:

Features include tools to optimize office attendance, coordinate schedules, predict occupancy, and provide decision-making metrics. The platform also offers interoperability with existing tech and hardware independence, making it a valuable tool for workplace innovators creating a hybrid workplace.

HubStar is also compliant with ISO 9001, ISO 27001, ISO 27701 standards, as well as GDPR standards, and WCAG 2.1 AA accessibility standards.

Integrations are available with systems covering WiFi infrastructure, occupancy sensors, and access control systems to provide comprehensive data for workplace management. HubStar also supports integration with BI platforms, authentication & user provisioning systems, and productivity tools such as Outlook, Zoom, and Teams.

Skedda is a workplace management software designed to cater to the scheduling and booking needs of various spaces, including hybrid work environments, meeting rooms, and sports venues.

Why I picked Skedda: I selected Skedda for office management software after judging its comprehensive feature set and its capacity for app integration, which distinguishes it from competitors. What makes Skedda different is its tailored booking systems, interactive space booking capabilities, and efficient visitor management. I believe Skedda excels as a tool for interactive space booking due to its effective space utilization, detailed analytics, and smooth booking process for users.

Skedda Standout Features and Integrations:

Features include a booking calendar, mobile self-service, expert support, interactive floor plans, user management, automation rules, and data reporting.

Integrations are extensive and include FreshBooks, Google, MailChimp, Microsoft Teams, Slack, Stripe, Xero, and Zoho.

Ofisly is a unique office management app that can help your administrate teams manage multiple office processes, including hybrid work schedules, package deliveries, incidents, carpools, and bookings for desks, parking spaces, and company cars.

Why I picked Ofisly: Ofisly stands out compared to other office space management tools because of its comprehensive coverage. Your office staff can manage desk bookings for hybrid employees, as well as parking spaces, office visitors, and incident reports, such as expected deliveries or missing packages. By combining these core administrative processes into one platform, your office admin staff can save time and work more efficiently.

Another detail that sets Ofisly apart from competitors is the ease of its customer onboarding process. Ofisly eliminates the need for time-consuming sales calls, allowing companies to independently onboard and start using the platform promptly.

Ofisly Standout Features and Integrations

Features include the ability to reserve desks, parking spaces, and shared company cars, plus support with carpooling coordination, visitor tracking through a guestbook, package management, incident reporting, and the dissemination of office notices. The hybrid scheduler is another helpful feature for managing hybrid work arrangements, allowing employees to plan their in-office and remote work schedules.

Integrations include Google Calendar, Microsoft Outlook, Google, Slack, and Microsoft.

Othership is a digital platform that caters to the evolving needs of modern businesses by offering a variety of workspace solutions, including on-demand access to workspaces, scheduling tools, and booking systems for desks and meeting rooms. It emphasizes support for hybrid and remote working environments, positioning itself as a prime resource for those seeking flexibility in their workspace arrangements, which is a key unique selling point for the platform.

Why I picked Othership: Othership stands out due to its versatility in accommodating various workspace environments such as cafes, hotels, coworking spaces, and private offices. Another differentiating feature is their integrated visitor management software that helps hosts screen and track visitors and assign them workspaces in advance, all while adhering to numerous compliance requirements and maintaining safety and security.

Othership Standout Features and Integrations:

Standout features include on-demand workspaces, a workplace scheduler, desk and room booking software, and space utilization tools. Additionally, Othership hosts events for networking and learning, providing a space for members to connect and collaborate, plus additional resources to support hybrid and remote working.

Tailored support is available for enterprises, start-ups, and freelancers, and users can try some features for free by logging into the platform.

Integrations are available with several key productivity and communication tools including Slack, Microsoft Teams, Google Calendar, Microsoft Outlook, Workday HCM, Zoom, Asana, Trello, Salesforce, QuickBooks, Xero, and Auth0 for authentication and identity verification.

Calendly is an appointment scheduling application that makes it easier to find times to meet online. This platform eliminates the hassle of back-and-forth emails to find the perfect spot on the calendar, so you can get on with business without a fuss.

Why I picked Calendly: I chose Calendly because it cuts out the back-and-forth of scheduling calls, meetings, and interviews. This saves more time for sales, recruiting, support, video conferencing, and other operations. You can book high-value meetings in seconds, shorten timelines, build a good relationship with prospects, and turn scheduling meetings into a competitive advantage.

Calendly Standout Features and Integrations:

Standout features include the ability to automate and simplify the scheduling process between any two parties. Calendly provides tools to configure availability, customize your booking pages, integrate various calendars, and generate personalized reminders. Follow-up workflows help move deals along. The software also integrates with office management tools, removing logistical tasks, so you can focus on selling.

Integrations include over 100 direct integrations with tools like Salesforce, Gmail, Google Calendar, HubSpot, Slack, and Zoom. This popular tool also provides APIs, so you can connect with other software as needed. These capabilities allow Calendly to integrate tightly with existing sales and marketing tech stacks. 

Airtable is a great, flexible, low-code platform that’s ideal for databases, project management, and workflows. It helps small businesses customize or create apps that accelerate their business growth. 

Why I picked Airtable: I chose this tool on the basis of its friendly user interface, along with the ability to create and customize powerful tools, all without coding. Airtable allows anyone to build solutions that perfectly fit their needs, using dynamic AI functionality.

Airtable Standout Features and Integrations:

Standout features include a flexible, low-code platform that empowers anyone to build customized solutions and workflows for a range of applications. Airtable provides an intuitive drag-and-drop interface that makes it easy to manage databases, projects, documents, and schedules. This no-code tool helps you tailor advanced tools to specific use cases, even without coding expertise.

Integrations include official connections with tools like Slack, Dropbox, Google Sheets, Google Workspace, MailChimp, and Salesforce. Airtable also provides ready-built APIs, so you can build custom connections as necessary. These capabilities ensure that the software can integrate with any tech stack.

Dropbox is a file hosting service for businesses to share, store, and collaborate. It’s easy to use, reliable, private, and secure, keeping files synced and accessible across all your devices.  

Why I picked Dropbox: I selected Dropbox because it’s become the standard for simple, reliable file sharing. You can store files as large as 2TB each, sync fast, and allow previews of nearly 200 file types. The extensive integrations also make it easy to use with other apps. 

Dropbox Standout Features and Integrations:

Standout features include reliable and intuitive file sharing capabilities that make collaborating on documents seamless. Dropbox enables rapid syncing of files across devices and sharing with internal or external stakeholders. These capabilities have made Dropbox the standard for digital document management, making it easy to share files.

Integrations are offered with productivity suites, cloud storage, CRM tools, Slack, Zoom, and more. Dropbox provides robust API access to build custom connections as well. These integrations enable this platform to fit seamlessly into existing tech ecosystems.