Best Office Management Software Shortlist
Here are my top choices for office management software, with a summary of what each does best:
Managing a modern office is a complex operation, with many departments needing to collaborate and stay organized. But thanks to today’s office management software, it’s easier than ever to keep operations running smoothly. With the right tools in place, it's easy to boost productivity across your organization.
I've compiled this list to walk you through the top office management platforms available today. That way, you’ll find it easy to pinpoint the tools you need to maximize efficiency and productivity.
What is Office Management Software?
Office management software refers to platforms and tools designed to simplify and organize administrative tasks and operations within a workplace. This term encompasses a wide range of software solutions that manage everything from company assets to documents, schedules, projects, workflows, and office spaces.
These tools aim to centralize information and processes to improve visibility, collaboration, and productivity across departments. They provide digital systems to optimize and enhance traditional manual administrative procedures.
Office management platforms often include features like asset tracking, inventory management, calendars, shared document repositories, task management, CRM, accounting tools, and communication systems. Some specialize in particular functions like scheduling or space utilization, while others integrate a full suite of features into one hub.
Overviews of the 10 Best Office Management Software
Here, you’ll find my overviews of the best office management software on the market today. For each one, I’ve included a summary of the key features, my reasoning for including them in this list, screenshots, and information about trials and pricing (summarized in a comparison chart).
Here’s my evaluation of the best tools for office management:
Calendly
Best for an easy scheduling assistant
Calendly is an appointment scheduling application that makes it easier to find times to meet online. This platform eliminates the hassle of back-and-forth emails to find the perfect spot on the calendar, so you can get on with business without a fuss.
Why I picked Calendly: I chose Calendly because it cuts out the back-and-forth of scheduling calls, meetings, and interviews. This saves more time for sales, recruiting, support, video conferencing, and other operations. You can book high-value meetings in seconds, shorten timelines, build a good relationship with prospects, and turn scheduling meetings into a competitive advantage.
Calendly Standout Features and Integrations:
Standout features include the ability to automate and simplify the scheduling process between any two parties. Calendly provides tools to configure availability, customize your booking pages, integrate various calendars, and generate personalized reminders. Follow-up workflows help move deals along. The software also integrates with office management tools, removing logistical tasks, so you can focus on selling.
Integrations include over 100 direct integrations with tools like Salesforce, Gmail, Google Calendar, HubSpot, Slack, and Zoom. This popular tool also provides APIs, so you can connect with other software as needed. These capabilities allow Calendly to integrate tightly with existing sales and marketing tech stacks.
Pros
- Broad app integrations
- Customizable booking pages
- Very easy event scheduling
Cons
- Analytics reporting costs extra
- Free plan is limited
1Password
Best for password management
1Password offers industry-leading password management for individuals and businesses, securing logins and passwords across devices. It helps you protect your company, workforce, and assets with simple security.
Why I picked 1Password: I chose 1Password for its best-in-class security, ease of use, and robust enterprise features. Managing passwords securely is crucial for any office, and 1Password helps you mitigate risks such as potential breaches.
1Password Standout Features and Integrations:
Standout features include powerful encryption and security capabilities that provide strong protection for logins and passwords. 1Password makes password management effortless through features like auto-fill, password generation and health checking, secure sharing, emergency access, and more. This tool aims to be the safest and most user-friendly solution for managing sensitive company credentials.
Integrations include SCIM provisioning along with robust REST APIs to enable integrating with existing company directories and apps. It also provides standalone integrations with apps like Slack, Figma, and Zoom. These capabilities allow 1Password to fit securely within an organization's tech stack.
Pros
- Great customer support
- Powerful security and encryption
- Very user friendly
Cons
- Some limitations in free personal plan
- No free plan for businesses
Airtable
Best for no code app building
Airtable is a great, flexible, low-code platform that’s ideal for databases, project management, and workflows. It helps small businesses customize or create apps that accelerate their business growth.
Why I picked Airtable: I chose this tool on the basis of its friendly user interface, along with the ability to create and customize powerful tools, all without coding. Airtable allows anyone to build solutions that perfectly fit their needs, using dynamic AI functionality.
Airtable Standout Features and Integrations:
Standout features include a flexible, low-code platform that empowers anyone to build customized solutions and workflows for a range of applications. Airtable provides an intuitive drag-and-drop interface that makes it easy to manage databases, projects, documents, and schedules. This no-code tool helps you tailor advanced tools to specific use cases, even without coding expertise.
Integrations include official connections with tools like Slack, Dropbox, Google Sheets, Google Workspace, MailChimp, and Salesforce. Airtable also provides ready-built APIs, so you can build custom connections as necessary. These capabilities ensure that the software can integrate with any tech stack.
Pros
- Can build custom solutions
- Intuitive visual interface
- Great blend of power and simplicity
Cons
- Data limitations on free plan
- Can get complex for larger deployments
Dropbox
Best for cloud document storage
Dropbox is a file hosting service for businesses to share, store, and collaborate. It’s easy to use, reliable, private, and secure, keeping files synced and accessible across all your devices.
Why I picked Dropbox: I selected Dropbox because it’s become the standard for simple, reliable file sharing. You can store files as large as 2TB each, sync fast, and allow previews of nearly 200 file types. The extensive integrations also make it easy to use with other apps.
Dropbox Standout Features and Integrations:
Standout features include reliable and intuitive file sharing capabilities that make collaborating on documents seamless. Dropbox enables rapid syncing of files across devices and sharing with internal or external stakeholders. These capabilities have made Dropbox the standard for digital document management, making it easy to share files.
Integrations are offered with productivity suites, cloud storage, CRM tools, Slack, Zoom, and more. Dropbox provides robust API access to build custom connections as well. These integrations enable this platform to fit seamlessly into existing tech ecosystems.
Pros
- Reliable syncing
- Seamlessly integrates across tools
- Simple and intuitive interface
Cons
- Free plan has file size restrictions
- Lack of project management features
Evernote
Best note-taking app
Evernote is a leading note-taker and organizer app that makes notes shareable, searchable, and accessible from anywhere. This popular tool makes it easy to remember everything, so you can tackle any project with notes, tasks, and scheduling all in one place.
Why I picked Evernote: I selected Evernote as my preferred note taking app because nothing beats it for capturing and retrieving notes reliably across multiple devices. This helps employees stay productive and organized, no matter where they’re working from.
Evernote Standout Features and Integrations:
Standout features include the ability to capture, organize, and access notes for a wide range of purposes. Key features include notes, notebooks, tagging, powerful search options, scanning, clipping web content, templates, and reliable apps. Evernote aims to be the best solution on the market for note taking and knowledge management.
Integrations include API access to build custom connections and links to social media platforms. Evernote integrates tightly with popular productivity suites like Google Workspace and webinar software. Evernote is available on Android, Windows, iOS (Mac), and other platforms.
Pros
- Web clipper is very useful
- Syncs across all devices
- Powerful search makes finding notes easy
Cons
- Can't customize highlights
- Free version is quite limited
ProofHub
Best for managing team projects
ProofHub is a project management software that’s designed to centralize communication and organize documents, tasks, or projects. This tool helps teams track progress and keeps everyone on the same page.
Why I picked ProofHub: I selected ProofHub for its breadth of features that help you manage all aspects of team projects in one place. This boosts productivity by cutting down on switching between apps. The software makes it easy to plan, track, and manage projects of any size across your team, all from one easy-to-use platform.
ProofHub Standout Features and Integrations:
Standout features include the ability to manage all aspects of team projects and collaboration in one place. ProofHub offers a wide range of tools for organizing tasks, workflows, communications, documents, schedules, and more. This unified approach eliminates the time-consuming task of switching between different apps and platforms to coordinate work.
Integrations are available through Zapier, allowing you to connect with hundreds of other software tools. ProofHub also provides an API to build custom connections and workflows as needed. These integrations help this platform fit within existing tech stacks.
Pros
- Good proofing features
- Many ways to organize tasks
- Excellent for managing team projects
Cons
- Steep learning curve
- Mobile apps need work
Bitrix24
Best all-in-one office management platform
Bitrix24 is an all-in-one office management platform built for SMEs. It brings together project management, document management, HR tools, calendars, and more.
Why I picked Bitrix24: This office management solution stands out as an exceptionally well-rounded office management platform thanks to its breadth of integrated tools, all accessible from one centralized hub. With easy onboarding and over 35 different capabilities, Bitrix24 provides teams with an all-in-one solution, stanardizing and connecting work across departments.
This unified approach can greatly improve cross-functional collaboration, visibility, and alignment. Rather than constantly switching between disconnected apps, Bitrix24 brings together documents, tasks, projects, CRM, direct messages, HR records, accounting, calendars, and more into one secure and consistent interface.
Bitrix24 Standout Features and Integrations:
Standout features that differentiate Bitrix24 from competitors include its unified hub that brings together over 35 integrated tools covering project management, documents, CRM, HR, accounting, milestones, Gantt charts, time tracking, and screen sharing. This consolidated approach eliminates silos between departments.
Integrations are available with over 250 apps via the Bitrix24 marketplace including Slack, Dropbox, Zoom, Mailchimp, Microsoft Teams, and more. You can also set up a Zapier integration or take advantage of their REST API and webhook access to build any custom connections you need.
Pros
- Over 250 integrations
- Great for collaboration
- All-in-one platform
Cons
- Mobile app needs improvement
- Can be complex for basic needs
isoTracker
Best for asset and inventory management
isoTracker is a cloud-based quality and compliance management tool, focused on asset and inventory management. The software tracks locations, history, depreciation values, and other critical metrics.
Why I picked isoTracker: I selected isoTracker because it makes asset tracking and auditing painless, boosting accountability across equipment, tools, and inventory. It is specifically designed for easy compliance with quality management system (QMS) standards, providing a secure infrastructure with daily backups.
isoTracker Standout Features and Integrations:
Standout features include proven tools tailored specifically for asset and inventory management across equipment, IT, tools, and other resources. isoTracker enables tracking checkout/check-in, transfer logs, custom fields, barcodes, depreciation, and reporting. In addition, isoTracker aims to optimize asset tracking and auditing workflows.
Integrations include API integration and data importing capabilities to connect asset data with other systems. Plus, isoTracker can sync information from warehouse management and ERP platforms. These integrations allow isoTracker to fit within broader inventory and asset tracking workflows.
Pros
- Handles inventory/warehouse needs
- Additional accounting support
- Very robust for asset management
Cons
- Lacks project management capabilities
- Dated interface
Tango Analytics
Best for office space management
Tango Analytics optimizes office space and desks for hybrid teams. It provides data to improve space planning and desk booking.
Why I picked Tango Analytics: I chose Tango Analytics because it gives unprecedented visibility into how workspace areas are actually being used. This allows organizations to make data-driven decisions to optimize their real estate.
Tango Analytics Standout Features and Integrations:
Standout features include powerful utilization analytics that provide unparalleled visibility into how office spaces and desks are actually being used. The software tracks detailed usage data across locations, generates heat maps and seating charts, and provides robust reporting on trends. This data-driven approach enables organizations to make optimized, strategic decisions about their real estate and prioritize tasks.
Integrations include API integration capabilities to connect with other workplace tools. Tango Analytics provides options to embed visual map and utilization dashboards into existing portals. The platform also allows importing desk reservation data from office calendar systems.
Pros
- Streamlined hot desk booking
- Easy to visualize usage and trends
- Powerful analytics for optimizing space
Cons
- Less project management features
- Mainly focused on office space management
Trello
Best for Kanban-based project management
Trello is a flexible project management app for teams. It uses boards, lists, and cards to help visualize and organize work.
Why I picked Trello: Trello stands out for its intuitive and flexible kanban-style boards that make collaborating on projects incredibly easy. It's essentially a visual to-do list application that allows teams to organize tasks and workflows in a way that suits their needs. I chose it because the simple drag-and-drop interface is easy for anyone to adopt right away.
Trello Standout Features and Integrations:
Standout features that make Trello effective are customizable boards, due dates, attachments, project overviews, automation, and more. Teams in startups and established businesses can create boards for everything from editorial calendars to product launches. The interactive cards allow collaborating and sharing comments or files for tasks.
Integrations are available with Slack, Google Drive, Jira, GitHub, and more. Trello also offers robust APIs and webhook functionality to connect with other apps. The mobile app provides access on the go.
Pros
- Great for basic workflows
- Simple and intuitive
- Free version is very robust
Cons
- No built-in reporting
- Not as advanced as some platforms
Best Office Management Software Comparison Chart
This comparison chart summarizes basic details about each of my top office management software selections. You can view pricing details and the availability of free trials or demos side-by-side to help you find the best software for your budget and business needs.
| Tool | Free Option | Price | ||
|---|---|---|---|---|
| 1 | Calendly Best for an easy scheduling assistant | 14-day free trial + free plan available | From $10/user/month | Visit Website |
| 2 | 1Password Best for password management | 14-day free trial | From $2.99/user/month | Visit Website |
| 3 | Airtable Best for no code app building | Free plan available | From $24/user/month | Visit Website |
| 4 | Dropbox Best for cloud document storage | 30-day free trial | From $15.99/user/month | Visit Website |
| 5 | Evernote Best note-taking app | Free plan available | From $17.99/month | Visit Website |
| 6 | ProofHub Best for managing team projects | 14-day free trial | From $50/month | Visit Website |
| 7 | Bitrix24 Best all-in-one office management platform | Free plan available | From $49/month (5 users) | Visit Website |
| 8 | isoTracker Best for asset and inventory management | 60-day free trial | Pricing upon request | Visit Website |
| 9 |  Tango Analytics Best for office space management | Free demo available | Pricing upon request | Visit Website |
| 10 |  Trello Best for Kanban-based project management | Free trial + free plan available | From $6/user/month | Visit Website |
Other Options
Here are some other great tools that didn’t quite make my shortlist, but may be perfect for your specific needs.
- Expensify
Best for expense management
- PandaDoc
Best for managing contracts
- Asana
Best software for team-based task management
- Basecamp
Best for traditional project management
- Eden
Best for HR-centered office management
- ClickUp
Best for an all-in-one customizable platform
- monday.com
Best for modern project management
- Slack
Best for a real-time business chat app
- Appointlet
Best for appointment scheduling
- Zoho One
Best for a wide range of integrated apps
Selection Criteria for Office Management Software
Here’s a short summary of the main selection and evaluation criteria I used to develop my list of the best office management software for this article:
Core Functionalities
The core functionalities I looked for when evaluating office management platforms include:
- Task Management: The ability to create, assign, organize, and manage tasks across individuals and teams is crucial. This ensures key work activities are documented and visible.
- Document Management: All tools selected provide capabilities for securely storing, sharing, collaborating on, and managing documents, files, and assets digitally. This eliminates silos and bottlenecks.
- Calendars/Scheduling: Calendar integration helps align schedules and set meetings. Some options also allow easy scheduling of resources like conference rooms and desks.
- Dashboards and Reporting: Data and analytics on usage, productivity, and workflows are very beneficial for optimizing operations. The top platforms provide clear reporting.
Key Features
Beyond robust core functionalities, here are some key features that help differentiate the top office management platforms, which I also assessed:
- Communication Tools: Built-in team chat and messaging keep everyone on the same page. This adds invaluable context to working in the system.
- Customizable Workflows: The ability to customize processes for approvals, asset checkouts, document reviews, and more, streamlines operations.
- Mobile Access: Being able to manage tasks, docs, schedules, etc. on-the-go via well-designed mobile apps keeps teams productive remotely.
- Automation: Features like scheduled actions, reminders, conditional triggers, and more save teams lots of time and eliminate manual processes.
Usability
When evaluating office management systems, I prioritized options with intuitive, user-friendly interfaces. Tools were assessed on:
- Clean, consistent layout and navigation
- Ability to customize views and settings
- Informative without being overwhelming
- Easy content creation and workflow building
- The amount of training needed to ramp up
Automations & Notifications
I looked for platforms that allow building conditional triggers, so that users can initiate actions such as notifications, approvals, or status checks—all based on preset rules. I’m interested in tools with customizable workflows for standard processes, covering everything from new hire onboarding to contract approvals. I prioritized options with intuitive visual builders, which allow users to configure workflows without the need for coding expertise. The top office management platforms provide powerful features to automate repetitive tasks and build efficient workflows.
Key capabilities I looked for include:
- Conditional triggers to automatically initiate actions like notifications or approvals based on set rules
- Customizable approval chains that route content to the right people
- Scheduled and recurring actions for tasks like reminders or status checks
- Ability to create multi-step processes with logic like approvals, reviews, and revisions
- Easy way to build workflows without coding through visual drag-and-drop interfaces
Software Integrations
With regard to integrations, I looked for tools that integrate with popular business platforms in areas such as accounting, email marketing and customer relationship management (CRM). I also sought out software with open APIs, allowing connections with other apps for improved flexibility. The best tools offer more than just contact and calendar syncing. They go deeper, enabling flows of data and actions between the office management software and third-party tools.
Pricing
When evaluating office management platforms, the pricing model and structure are important considerations. Here are some key aspects I analyzed:
- Available free plans: Having a free option allows small teams to try products without commitment
- Per user vs. flat fee: Per user pricing scales well for larger teams, while flat fees better suit smaller groups
- Tiered plans: Multiple pricing tiers allow you to find the right balance of features and cost
- Discount for annual plans: Annual contracts can provide sizable discounts compared to monthly billing
- Enterprise or custom pricing: Larger organizations may need enterprise or custom quotes to tailor the software to their needs
- Free trials: Trials allow you to properly evaluate whether a product will satisfy your needs or not
People Also Ask
Here are some of the questions people most often ask me regarding office management software.
Are there different types of office management software?
How can I choose the best office management software for my organization?
How can I manage my office space more effectively?
What is the difference between hoteling vs hot desking?
Other Software Reviews for Business Operations
Today’s advanced software tools can help you improve business efficiency across the board. Here are some additional articles you may find of interest in your quest for better business management:
- Business Management Software
- Asset Management Software
- Office Space Management Software Systems
- Hot Desk Booking Software for Hybrid Teams
- Meeting Management Software for Remote Teams
- Board Meeting Software
- Document Management Systems
A Fast Moving Field
The office software market is already worth US$27.80bn and growing fast. That means there will always be new tools launching to fill in gaps in the market. To stay up to date with the latest releases, be sure to sign up for our newsletter. That way, we can keep you in the loop so you always have the top tech of the day on your side.