Best Asset Management Software Shortlist
Here’s the list of the best asset management software that I’ll cover in this article:
- 1. Freshservice — Asset management tool for software, hardware, SaaS subscriptions, and fixed assets
- 2. EZOfficeInventory — Affordable asset tracking software that allows for unlimited users, well-suited for small business.
- 4. Asset infinity — Fixed asset management software that tracks the full asset lifecycle from purchase to disposal
- 6. AssetTiger — User-friendly asset management system with a mobile app for inventory scanning and check in/out
- 7. ManageEngine Mobile Device Manager Plus — Best for managing your corporate mobile devices at scale
- 8. AssetCloud — Flexible asset management software with efficient tools for managing identical items
- 9. HxGN EAM — Enterprise asset management tool designed to improve productivity and extend asset lifecycles through prescriptive maintenance
- 10. Rippling — Combined HR and IT software that simplifies device and app management for new employees
Asset management software can track anything you want it to. And every business has assets, no matter what industry you're in.
Managing a hybrid workforce? Use it to track all the computer equipment your staff are bringing home.
Does your business use specialized mobile equipment? Use it to track usage, relocations, and specific users so you never lose track of where those items are.
Does your company rely on expensive software subscriptions at scale? Use it to ensure you're not over-purchasing licenses, and re-assign them as needed.
The possibilities with asset tracking software are almost endless.
Here's a common scene I've experienced in the past:
Imagine it's the day before you're scheduled to do some field work. You head over to your company's gear locker to pick things up and get organized. Everything should be there. Yet, when you arrive, you discover half of the items you need are nowhere in sight!
Even worse, you have no idea where they might be. Who used those items last? When? Where? It's a stressful situation, but the good news is, there is a light at the end of the tunnel: asset management software.
This article will give you insight into the top asset management software for a range of use cases. I'll explain how each system can simplify your processes, saving you time, money, and stress.
Comparison Criteria
Wondering how I selected the best asset management software for this list? Here’s a summary of my evaluation criteria:
- User Interface (UI): I selected systems that have user-friendly interfaces with a gentle learning curve that won’t overcomplicate things.
- Usability: I choose systems that work across different operating systems, with mobile apps for any sort of device to make information accessible from anywhere.
- Integrations: I picked systems that offer integrations with other related software systems, such as enterprise resource planning (ERP) software and business intelligence platforms.
- Value for $: I always prefer software with transparent pricing. Most of the software platforms in this list do provide baseline pricing, but some systems are modular in design, and only provide customized pricing based on the volume of assets you need to track.
Asset Management Software: Key Features
Here’s a summary of the main features you can expect to find within the best asset management software:
- Asset tagging & tracking: Individual item tagging using a combination of tracking methods, including barcodes, QR codes, bluetooth tracking, RFID (radio-frequency identification) and NFC (near field communication) tracking. Each asset is assigned a unique identifier using one of these methods, and has a corresponding entry in your inventory database.
- Asset lifecycle history: A comprehensive record of an asset’s lifespan covering procurement, installation, ongoing usage and maintenance, location transfers, lease or warranty information, and eventually decommissioning and disposal.
- Real-time inventory reporting: Once you’ve populated your system with all your inventory and assets, you can sit back and let the system summarize asset data updates for you as items are moved around between your employees.
- Maintenance module: An integrated solution for tracking and scheduling maintenance activities and work orders, often proactively or preventatively rather than only once something breaks down. Some systems can automatically schedule maintenance based on previous asset performance history.
- Role-based permissions: The ability to set permissions for individual users or groups of users, and reserve high-level system functions for key members only to maintain control over who can access sensitive information or run financial reports.
- Notifications and alerts: These are customizable system flags that you can set up, as needed, to notify key stakeholders of certain actions, such as maintenance requests, low stock levels, or items due for replacement.
- Mobile-friendly features: Since nearly everyone owns a smartphone these days, it’s crucial that asset management software is mobile accessible. Most software systems have mobile apps that transform mobile devices into digital scanners, enabling easy check-in and check-out of your assets from anywhere. This is a really important feature as you don’t want to get stuck with a system that only works with proprietary scanning technology, as that will only lead to higher implementation costs.
- Financial reporting tools: Depreciation is a normal part of the asset lifecycle and needs to be considered in order to aid proper forecasting efforts. The best systems include flexible depreciation modules, and other financial tools to help you determine where to draw the line between repairing equipment or replacing it entirely.
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Overviews of the 10 Best Asset Management Software Systems
Here’s a brief description of each asset management software system to showcase each tool’s best use case, and highlight their noteworthy features. I’ve also included screenshots to give you a snapshot of their user interface too.
Freshservice
Asset management tool for software, hardware, SaaS subscriptions, and fixed assets
Freshservice is an ITAM (IT asset management) platform that was built to help organizations reduce IT costs and improve asset lifespan through proactively scheduled maintenance. You can manage all phases of the typical asset lifecycle, including procurement, discovery, utilization, maintenance, and retirement. Their analytics also assist with forecasting future IT costs too.
Their software doubles as a configuration management database (CMDB) and can be used to track any sort of IT-related asset, including software, hardware, and software-as-a-service (SaaS) subscriptions. Asset managers will also appreciate the ability to automate common processes to save their IT teams time. Other useful features that come with Freshservice include inventory and purchase order management modules, relationship mapping tools, and an automated asset discovery tool that catalogs all assets in your network at any given time.
Their mobile app also allows end-users to scan barcodes or QR codes to track non-IT, fixed assets too, making physical inventory management easy on any Android or iOS mobile device.
Freshservice integrates with Freshdesk, Freshbooks, Bomgar, CloudWatch, Dropbox, Jira, Google Suite, Microsoft Teams, Slack, Quickbooks, Zapier, Zoom, and other systems.
Pricing for Freshservice’s asset management service starts at $49/user/month. You can also request a 21-day free trial through their website.
EZOfficeInventory
Affordable asset tracking software that allows for unlimited users, well-suited for small business.
EZOfficeInventory is a web-based asset management platform that helps with equipment management, reservations, inventory stock assessments, and depreciation, calibration and tool management. Their software solution includes check in/out features, an asset availability calendar, and the ability to classify items into groups and sub-groups for better ease of use.
Their mobile apps for Android and iOS devices allow users to scan inventory barcodes, QR codes or RFID tags from any location, or you can use third-party label scanners too.
EZOfficeInventory integrates with Centrify, Dropbox, Google Suite, Jira Service Desk, Okta, OneDrive, OneLogin, PingIdentity, Zendesk, and Zendesk Sunshine. They also have an API that can support other custom software integrations too.
Pricing for EZOfficeInventory starts at $35/month for 250 assets and unlimited users. You can also request a 15-day free trial through their website.
Asset Panda
Versatile asset tracking software with a wide range of use cases
Asset Panda is a flexible and versatile asset management system that works for any type of asset tracking, including fixed assets, IT assets, tool tracking, maintenance tracking, leased equipment, and reservations. Their system is used across a range of industries including government, healthcare, construction, education, and non-profit.
You can easily shape the software to meet your unique needs using their unlimited fields and configuration options. Their application also supports role-based permissions, giving you control over who can perform specific tasks within the system, or access sensitive data.
Advanced features within Asset Panda include asset kitting (bundling related equipment together to save time), a barcode generator (using custom barcodes or QR codes), and full asset lifecycle history (including repair tracking and forecasting). You can also attach supporting material to asset records, including photos, user manuals, or warranty documents. This helpful feature leads to faster troubleshooting and less reliance on paper documents with everything digitized in your system.
Another feature I appreciate is the ROI calculator available on their website. If you’re on the fence on whether you need asset tracking software or not, plug your numbers into their calculator to get a sense of how much money you could save per year.
Asset Panda integrates with Azure Active Directory, Lansweeper, Jira Service Management, Google Workspace, Meraki, Microsoft Active Directory, Microsoft Intune, Okta, OneLogin, Servicenow, Zendesk and other systems.
Asset Panda offers scalable pricing upon request, based on the number of assets you want to track. You can also request a free demo and a free quote through their website.
Asset infinity
Fixed asset management software that tracks the full asset lifecycle from purchase to disposal
Asset Infinity is a cloud-based asset management system that tracks the entire lifecycle of your assets, from the initial purchase to transferring between locations, departments or users, all the way up to the eventual asset disposal. You can use a variety of tracking methods within their software, including barcodes, QR codes, or RFIDs and NFC tags.
This software also includes inventory management features to avoid stock-out issues and maintain full visibility and control over inventory levels. To simplify this process, you can even automate inventory re-orders based on specific stock level metrics, or set up alerts to notify specific team members whenever inventory levels dip down to predetermined levels.
If you need it, Asset Infinity also offers integrated modules for purchases and requests, as well as maintenance and helpdesk support requests. However, those modules are priced separately from their core asset management software.
Asset Infinity integrates with ERP software, many handheld devices from equipment providers like Zebra, Honeywell and Chainway, and single sign-on (SSO) applications like Azure Active Directory, Okta, OneLogin, NetIQ and more.
Pricing for Asset Infinity starts at $130/month for up to 500 assets. You can also request a 14-day free trial or a free demo through their website.
InvGate Assets
Sophisticated software asset management tool for digital assets and IT hardware
InvGate Assets is an information technology (IT) and software asset management solution. Their software is used by several noteworthy organizations, including NASA, the U.S. Army, PricewaterhouseCoopers, and Toyota. Their platform helps organizations gain insight into how their IT and software assets are being used, whether they could be used more efficiently, or whether they could be harvested and re-purposed elsewhere. It can also be used to track physical IT hardware as well (e.g., computers, monitors, printers, etc.)
To prevent overspending on software licenses, InvGate Assets’ software license management tool uses a combination of software metering, usage pattern tracking, cost analysis, and license expiry tracking to determine if software can be allocated to groups of workstations, rather than individual workers' computers. This is a really helpful feature for managing expensive software that needs to be accessible to a group of workers who are only occasional users.
Another unique feature of InvGate Assets is their software deployment and remote desktop capabilities. This feature allows your IT teams to distribute software remotely to all computers connected to your network. With company computers spread all around the world these days, this tool simplifies the process for distributing software updates, managing incidents, and performing software uninstallations at scale.
InvGate Assets offers pricing upon request. You can request a quote, as well as a 30-day free trial or a free demo, through their website.
AssetTiger
User-friendly asset management system with a mobile app for inventory scanning and check in/out
Tired of tracking all your assets in Excel spreadsheets, but don’t know where to start? AssetTiger’s user-friendly asset tracking software simplifies the start up process. You can upload your existing database directly to their interface, or use their mobile app to transform your phone into a digital scanner to log items individually.
I like the flexibility of AssetTiger’s system since you can add an unlimited number of users for no additional cost. This means you can make it accessible to everyone in your organization if you need to, rather than locking the information down in a silo. You can also set permissions at the individual user level, ensuring you still have control over who can perform certain tasks.
Organizations who ship a lot of gear between multiple locations or teams will appreciate their user-friendly check-in/check-out system that works easily from any mobile device. You can even reserve assets in advance to make sure they’re ready when you need them.
AssetTiger includes a whole host of predefined reports covering inventory status, depreciation, maintenance and usage, as well as the ability to create an unlimited number of custom reports, as needed. Their software was developed by MyAssetTag, one of the leading manufacturers for asset tags that are available in a wide variety of formats.
Pricing for AssetTiger starts at $120/year for up to 500 assets. They also have a free plan for tracking up to 250 assets if you purchase asset tags through them. If you’re interested, check out their 35 minute demo video on their website for more details.
ManageEngine Mobile Device Manager Plus
Best for managing your corporate mobile devices at scale
ManageEngine Mobile Device Manager Plus is a modern solution for organizations who have lots of mobile devices spread out throughout their workforce, including smartphones, tablets, laptops, desktop computers, rugged field devices, or even TVs. Their software can be used across any operating system too, including Android, iOS, iPadOS, Windows, Chrome OS and macOS.
ManageEngine simplifies mobile device management across your organization, including silently installing approved apps and setting company-wide restrictions. Their software also ensures devices are always in compliance with company policies, and tracks granular details on app usage as needed. For companies who allow employees to bring their own devices, ManageEngine can also separate personal apps from corporate apps by installing distinct user profiles.
Other interesting features in this mobile asset management tool include the ability to remotely wipe device data in case a device is lost or stolen, and restrictions to prevent third-party apps from accessing or backing up sensitive corporate documents. They also have a helpful content management feature that enables you to share documents remotely to all your devices, or specific ones, as needed.
ManageEngine integrates with Spiceworks, ServiceNow, Zendesk, Zoho Creator, and Zoho CRM, as well as with their other in-house solutions like ManageEngine AssetExplorer, ManageEngine Analytics Plus, and ManageEngine ServiceDesk Plus. They also have an API to support additional custom integrations too.
ManageEngine offers both on-premise or cloud-based services, depending on what you need. Pricing for their cloud-based service starts at $64/month or $645/year for 50 devices, or $495/year for their on-premise version with 50 devices. You can request a quote, as well as a 30-day free trial or a free demo, through their website. A free plan is also available for organizations with less than 25 devices.
AssetCloud
Flexible asset management software with efficient tools for managing identical items
AssetCloud, built by Wasp Barcode Technologies, helps organizations track the past, present, and future of all their business assets. Their asset tracking system is available in two configurations — self-hosted or cloud-hosted — and is currently used by some very well-known companies, including IBM, Lockheed Martin, Boeing, Verizon, Mercedes Benz, Cisco, Sony, Hewlett Packard, the US Navy, and the US Air Force. In addition to their asset tracking software, Wasp Barcode also sells supporting items such as scanners, label printers, and tags, or you can get everything in one go with their Complete System package.
Their software comes with 25 pre-built reports for inventory tracking, with the ability to create your own custom reports as needed too. Office operations teams will also appreciate the ability to set up trigger notifications, making sure that key people are always in the loop of any changes to your asset data.
A maintenance and work order system is also incorporated into their software. To maximize flexibility, work orders can be assigned to more than one person at a time, and can include multiple assets as well as multiple tasks. This is helpful as it reduces the need to create duplicate work orders for assets where your company owns multiple identical units. Asset inventory is also simplified using their multi-quantity asset feature that tracks identical groups of assets more efficiently.
Pricing for AssetCloud starts at $995/user/year. You can also request a free quote, a free demo, and a free trial through their website.
HxGN EAM
Enterprise asset management tool designed to improve productivity and extend asset lifecycles through prescriptive maintenance
HxGN EAM (formerly Infor EAM) is an enterprise asset management company with 30+ years of experience helping businesses transform their critical asset management practices to a more modern prescriptive maintenance approach. It was designed to improve the reliability and performance of equipment, fleets, facilities and infrastructure.
Key components within their software include work orders, case management features, integrated analytics, and risk management features. Their system also functions as an Asset Performance Management (APM) tool, and incorporates a range of applied learning technologies like artificial intelligence, machine learning, and internet of things (IoT) sensors. HxGN EAM also offers industry-specific versions of their EAM software that address the unique challenges of niche industries, including manufacturing, energy, healthcare, the public sector, and others.
HxGN EAM integrates with GIS devices, business intelligence software, and enterprise resource planning (ERP) systems.
HxGN EAM offers pricing details upon request.
Rippling
Combined HR and IT software that simplifies device and app management for new employees
Rippling is an HR software provider with additional expertise in the device & inventory management and app & identity management arenas. Their IT Cloud works in tandem with their HR Cloud, simplifying the process of designating assets like computer hardware and software to new employees during their onboarding process, or similarly deactivating them if and when employees leave the company.
Rippling simplifies the IT asset management process into 5 steps: 1) purchase the computer equipment through Rippling, 2) provision the software with all necessary apps, 3) enable single sign-on, 4) enforce security policies, and 5) update all relevant user groups. Additional features within their platform include a device threat detection function, a remote lock and wipe feature, multi-factor authentication, and a team password management function.
Rippling’s IT Cloud integrates with password management programs like 1Password, LastPass, Dashlane Business, and Keeper, with compliance platforms like Drata, Laika, Secureframe, Tugboat Logic, Vanta, and VGS Control, and with other security platforms.
Pricing for Rippling starts at $8/user/month. You can also request a free quote and a free demo through their website.
The 10 Best Asset Management Software Systems Summary
| Tool | Free Option | Price | ||
|---|---|---|---|---|
| 1 | Freshservice Asset management tool for software, hardware, SaaS subscriptions, and fixed assets | 21-day free trial | From $49/user/month | Visit Website |
| 2 | EZOfficeInventory Affordable asset tracking software that allows for unlimited users, well-suited for small business. | 15-day free trial | From $35/month for 250 assets and unlimited users | Visit Website |
| 3 | Asset Panda Versatile asset tracking software with a wide range of use cases | Free demo and a free quote through their website | Pricing upon request | Visit Website |
| 4 |  Asset infinity Fixed asset management software that tracks the full asset lifecycle from purchase to disposal | 14-day free trial | From $130/month for up to 500 assets | Visit Website |
| 5 |  InvGate Assets Sophisticated software asset management tool for digital assets and IT hardware | 30-day free trial | Pricing upon request | Visit Website |
| 6 |  AssetTiger User-friendly asset management system with a mobile app for inventory scanning and check in/out | 35 minute demo video on their website for more details | From $120/year for up to 500 assets | Visit Website |
| 7 |  ManageEngine Mobile Device Manager Plus Best for managing your corporate mobile devices at scale | 30-day free trial | From $64/month for 50 devices | Visit Website |
| 8 |  AssetCloud Flexible asset management software with efficient tools for managing identical items | Request a free quote, a free demo, and a free trial | From $995/user/year | Visit Website |
| 9 |  HxGN EAM Enterprise asset management tool designed to improve productivity and extend asset lifecycles through prescriptive maintenance | Not available | Pricing upon request | Visit Website |
| 10 | Rippling Combined HR and IT software that simplifies device and app management for new employees | Free demo available | From $8/user/month (EOR pricing upon request) | Visit Website |
Other Options
Here are a few more options that didn’t make the best asset management software list:
- MaintainX
Asset management solution for physical equipment, including maintenance requests and work orders
- NetSuite
Asset management software with time-saving financial reports for asset depreciation and leased equipment
- 4ALLPORTAL
Enterprise asset management with advanced search capabilities, including OCR text recognition
- Fiix
Physical asset maintenance management software that tracks repair histories, maintenance costs, parts consumption, and equipment hierarchies.
- ServiceNow
End-to-end IT asset management for the full asset lifecycle for hardware, software, and cloud-based subscriptions.
- NinjaOne (formerly NinjaRMM)
Modern IT asset management software including IT service help desk capabilities like patching.
- MRI Software
Fixed asset management software with simplified workflows to track assets and access depreciation data.
- IFS
Enterprise asset management platform designed to improve productivity, increase operational efficiency, and gain real-time performance-based asset data.
- Setyl
Complete IT asset management software covering hardware assets, software, subscriptions and licenses.
Are There Different Types of Asset Management Software?
Every organization will have their own unique needs when it comes to tracking their business assets. The best asset management software is flexible enough to accommodate multiple styles of asset tracking. However, depending on your industry or business set up, you may benefit from a specific type of asset management software.
Here are a few common niches when it comes to asset tracking software:
- Physical assets (also known as fixed assets): These are long-term, tangible assets that won’t be consumed immediately (e.g., company equipment, furniture, etc.).
- IT assets: This includes both physical computer equipment (e.g., hardware like computers, printers, scanners), and other less tangible assets (e.g., software licenses and subscriptions). Sometimes these specialty asset trackers are referred to as IT asset management software or ITAM software.
- Digital assets: Digital assets could be considered a sub-type of IT assets, but it can also relate to digital inventory, such as digital files, photos, fonts or other items that exist in the digital landscape only. This type of specialty software is often described as digital asset management software or DAM software.
- Enterprise-level assets: This involves asset management at a larger scale, including fixed assets like industrial equipment, fleets of vehicles or boats, facilities or operational plants, and other infrastructure. Software geared for this specific purpose is often referred to as enterprise asset management software or EAM software.
What are the Main Benefits of Asset Management Software?
It never hurts to arm yourself with information. Asset management software will consolidate your inventory, maintenance and other data into one place, making it easier to analyze and track over time.
Here are some of the main benefits you can expect to gain from using this type of asset tracking software:
- You’ll gain data to drive effective decision-making. Having consolidated data makes it easier to spot any trends.
- You can monitor the cost of owning assets over time and decide if it’s better to lease, outsource, or repair and replace items.
- You can maintain compliance through proper record-keeping for tax purposes.
- You’ll save your teams a lot of manual data entry, reducing administrative burden and saving your company time and money.
- Over time, you’ll be able to optimize your maintenance programs to minimize repair expenses and maximize your asset’s lifespan.
- With data at your fingertips, it will ensure smooth internal and external audits of asset-related information.
For more on the benefits of using this type of specialty software, I recommend reading this article: What is Asset Management Software and How Can it Help Your Business?
What Do You Think About This List?
I hope this summary of the best asset management software helped you get one step closer to finding the right software for your business.
If the tools above don’t feel like the right fit, I recommend popping over to our Crozdesk website, where you can dive deeper into 300+ software categories and compare your top choices side-by-side.
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