10 Best Office Space Management Software Systems in 2023

Deskbird is a modern office space management software designed to make managing your workspace facilities and equipment simple. With Deskbird, organizations can easily create and manage workspaces, assign seating arrangements, and track resources such as desks and meeting rooms. Additionally, the software provides a suite of powerful analytics tools that allow administrators to quickly analyze their workspace utilization data to make better decisions about how they use their office resources. 

Deskbird also comes with an intuitive user interface that makes it easy for users to book desk spaces and other resources online. It even offers several advanced features such as drag-and-drop booking capabilities for quick adjustments on the fly.

Why I Picked Deskbird: Deskbird lets you book rooms and desks and immediately sync this data to your Outlook or Google calendar, Slack, or status updates within the Deskbird platform. That means any team member can scroll through a list of employees and see who is working where, as well as any special notes like if someone is away using PTO or sick days. This team schedule overview means capacity planning and meeting management can account for remote/hybrid workforces.

Deskbird Standout Features & Integrations

Features include data visualization, external integrations, Google apps integration, notifications, calendar management, data export, email integration, scheduling, vacation & absence calendar, API, and multi-user.

Integrations include Google and Outlook calendars, Microsoft 365, MS Teams, SAP, and Personio.

Deskbird Plans and Pricing

Deskbird costs from $2.25/user/month and comes with a 14-day free trial. 

Skedda is a mobile-friendly office space management software with custom, interactive floor plans.

Why I picked Skedda: Skedda’s customer assistance team is available 24-hours a day to help you implement their space management solution and start booking right away. You can access bookings via mobile or desktop with interactive maps that provide real-time availability data. Scheduling insights allow you to pull trends and forecast needs for the future as well.

Skedda’s cloud-based system allows you to set up rules and restrictions to dictate how and when users can book spaces. Things like visibility and booking length permissions can be configured according to what works for your hybrid workplace. And their booking calendar can be adjusted into several different views for maximum insight, including day, month, grid, and list views.

Skedda Standout Features and Integrations

Features include a booking calendar, mobile self-service, expert support, interactive floor plans, user management, automation rules, and data reporting.

Integrations are extensive and include FreshBooks, Google, MailChimp, Microsoft Teams, Slack, Stripe, Xero, and Zoho.

Skedda Plans and Pricing

Basic plans with Skedda are free. Users begin by signing up for a free account and starting a 30-day free trial to experiment with paid features. If you continue to use the paid features once the trial is over, billing begins depending on which features you use, starting as low as $7/month.

Kadence is an office space management software that makes it easy for hybrid teams to collaborate on projects.

Why I picked Kadence: Kadence allows hybrid team members to set up personal profiles that share their booking habits and workplace preferences. This information can be shared cross-functionally to encourage collaboration throughout the organization. Managers and team members can make informed decisions about booking with visibility across all team members' needs. And on occasions where team members are making a last-minute booking, it’s easy to see real-time insight on desk utilization.

The Kadence mobile app lets you view room availability and easily book hot desks and conference rooms. The app sends check-in reminder notifications to mitigate no-shows, and the calendar integration empowers users to book straight from their calendar. Interactive floor plans are also handy for quickly locating your meeting space.

Kadence Standout Features and Integrations

Features include smart space management, mobile app, interactive floor plans, desk booking, meeting room booking, multi-language support, and data export. 

Integrations include BambooHR, Google, Gusto, JumpCloud, Microsoft Teams, Okta, OneLogin, Outlook, vmware, and Workday.

Kadence Plans and Pricing

Pricing for Kadence begins at $4/active user/month and is billed annually. A free demo is also available.

Accruent EMS is an office space management software that helps users make informed decisions regarding space optimization.

Why I picked EMS: Accruent EMS has an extensive set of analytics capabilities to give you a bird’s eye view on space utilization across your real estate portfolio. Track metrics like usage, service changes, meeting types, and cancellations so that you can identify underutilized spaces and take advantage of available space. Interactive maps can help you understand how spaces could be reconfigured to better meet the needs of your team. 

The Accruent EMS mobile app enables self-serve booking, making it easy for employees to reserve, modify or cancel their reservations. Their room booking software gathers usage data so that you can identify empty desks and free them up for use. You can also assign custom rules and processes to determine how, when, and by whom your spaces can be booked.

Accurent EMS Standout Features and Integrations

Features include interactive floor plans, permissions-based access, no-touch booking, a mobile app, meeting room booking, and reporting & analytics. 

Integrations include Google Workspace, Microsoft Outlook and Teams, Section Scheduler CLSS, Webex, and Zoom.

Accruent EMS Plans and Pricing

Custom pricing for Accruent EMS is available upon request. A free demo is also available.

Office RnD is an office space management software that allows employees to book seating arrangements directly.

Why I picked OfficeRnD: OfficeRnD makes it easy for your employees to schedule meeting spaces and book desks according to their own preferences. Conference rooms and hot desking can be booked via Microsoft Teams, Outlook, Chrome, or Calendar. 

OfficeRnD also allows users to book additional resources like lockers and parking spaces, which is handy for hybrid workplaces. You can track metrics like utilization rates, top performing locations, and current occupancy to optimize your asset management. Office RnD also allows you to automate the check-in experience with their reception management system.

OfficeRnD Standout Features and Integrations

Features include contactless sign-in, visitor automation, workplace reports, interactive widgets, mobile booking, desk sharing and hoteling, and a room scheduling system.

Integrations are extensive and include Google Calendar/Chrome/Workspace, Hubspot, Microsoft 365/Office/Teams, Moneris, Okta, Quickbooks, Slack, and Xero. More integrations are also available through a paid account with Zapier.

OfficeRnD Plans and Pricing

Pricing for OfficeRnD begins at $185/month and a 14-day free trial is available.  

Cloudbooking is an office space management software that supports 8 languages: Polish, Dutch, French, Italian, Spanish, Portuguese, and both British and American English.

Why I picked Cloudbooking: Cloudbooking is an office space management software that helps users improve space utilization and enhance collaboration between team members. Their hot desk booking system allows you to see what spots are available and place bookings according to real-time data. And their mobile app makes it easy for employees to confirm meeting room bookings and desk bookings from their smartphones.

For companies operating at a global scale, Cloudbooking has the benefit of supporting 8 languages. So whether you’re operating in North America, South America, Europe or beyond, they have you covered.

Cloudbooking Standout Features and Integrations

Features include desk booking, meeting room booking, visitor management, parking space management, a mobile app, and customizable floor plans. 

Integrations are extensive and include sensor integration platforms, wayfinding, user management, and calendar apps. Some of these tools include Azure, ForgeRock, Google, Okta, OneLogin, and PingIdentity. Custom integrations can also be configured through their API.

Cloudbooking Plans and Pricing

Custom pricing for Cloudbooking is available upon request, along with a free demo.

Tango Space is an office space management software for enterprises that enables you to visualize utilization across an entire real estate portfolio.

Why I picked Tango Space: Tango Space optimizes space utilization for hybrid work by providing CAD-based display information that can improve workplace potential. You can survey future space requirements by department and create an unlimited number of “what if” scenarios to test out new configurations. This space management solution also allows you to integrate with internet of things (IoT) and smart building technologies to fully take advantage of all the tools at your disposal.

Users can reserve spaces using their booking system function via kiosk, mobile app, or web request. Meeting room bookings and seating arrangements for social distancing configurations can be easily secured from the platform.

Tango Space Standout Features and Integrations

Features include CAD integration, meeting room booking, interactive floor plans, visitor management, hoteling, a mobile app for bookings, IoT integrations, and space utilization forecasting.

Integrations are not explicitly listed on the Tango Space website, but it is mentioned that the platform integrates with several IoT tools.

Tango Space Plans and Pricing

Custom pricing for Tango Space is available upon request. 

Condeco is an office space management software that lets you make every workspace searchable and bookable.

Why I picked Condeco: Condeco provides users with insight into utilization rates for every space, helping you respond to recent trends so you can flexibly adapt your space allocation accordingly. Seating arrangements can be searched by date and team member, allowing you to easily book in where teammates are nearby.

Not only can you quickly make a reservation, but you can easily reschedule and find alternate conference rooms if the plans change. When a meeting is rescheduled or the space is moved, attendees are automatically notified. And if you have a recurring meeting, you can set up a repeat booking to make sure the space you prefer is always ready when you need it.

Condeco Standout Features and Integrations

Features include visitor management, meeting room booking, desk booking, automatic notifications, a mobile app, and reporting & analytics.

Integrations are extensive, and include MapsPeople, Metricus, Microsoft Outlook and Teams, Okta, Orelogix, PointGrab, ProxyClick, Vpod, and Zoom. More integrations are available via their API. 

Condeco Plans and Pricing

Pricing for Condeco begins at $35//user/year, and a free demo is available.

Zynq Workspace is a collaborative office management platform designed for hybrid SMBs and large enterprises. 

Why I picked Zynq Workspace: the platform offers powerful workforce management features such as buddy attendance alerts, smart desk bookings, and Magic Meetings™. Smart suggestions notify users which days to attend the office, enabling office managers to increase in-office employee days.

Floorplans are 100% custom-designed by an in-house design team. Floorplans can be submitted in any format, making it quick and hassle-free to get started, saving companies time and money. The control dashboard gives administrators the tools to control seating arrangements, create attendance schedules, book on-behalf-of, monitor usage, and generate detailed reports. Companies can utilize detailed historical data to make informed future space usage decisions, such as adding more desks, rooms, and other multi-purpose spaces. Industry-leading encryption ensures companies can be confident their user data is secure. 

The platform is SOC2 Type II, GDRP and CCPA certified.

Zynq Standout Features & Integrations

Features include the ability to manage desks, rooms, visitors, parking spots, surveys, vaccine-proof uploads, health screenings, smart desk bookings, and much more. 

Integrations include most enterprise systems, including Azure, Google, Microsoft, Teams, Outlook, Slack, and more. The API allows for companies to create custom workflows and integrate them with their existing security infrastructure. The platform is fully compatible with iOS, Android, Online, and tablets.

Zynq Plans & Pricing

Pricing for Zynq is modular and can be custom-quoted based on the specific requirements of companies. Plans typically start at $2 per desk per month.

Eden is a modular office space management software that can be configured according to your needs.

Why I picked Eden: Eden is an excellent option for small teams and startups because you can pick and choose which features you require and only pay for what you need. Choose from features like pandemic-related team safety, deliveries, visitor management, desk booking, and meeting room booking.

When first configuring their space management solution, you set up floor plans and assign amenities so that employees can easily see which spaces meet their specific needs when booking. You can track conference room usage metrics, and team members can benefit from easy check in/out, as well as room release (which frees up booked rooms that are not claimed).

Eden Standout Features and Integrations

Features include hot desking, desk metrics, desk hoteling, amenity tracking, easy check-in, room release, meeting room metrics, and a mobile app.

Integrations are extensive and include ADP, Azure Active Directory, BambooHR, bob, Cloudflare, Duo, G Suite, MicrosoftOAuth, Okta, OneLogin, Oracle, Rippling, Salesforce, and Workday.

Eden Plans and Pricing

Pricing for Eden is highly customizable and affordable. The desk booking feature starts at $2.25/desk/month, sold in sets of 25 desks.