10 Best Office Space Management Software Systems of 2024

Deskbird is a modern office space management software designed to make managing your workspace facilities and equipment simple. With Deskbird, organizations can easily create and manage workspaces, assign seating arrangements, and track resources such as desks and meeting rooms. Additionally, the software provides a suite of powerful analytics tools that allow administrators to quickly analyze their workspace utilization data to make better decisions about how they use their office resources. 

Deskbird also comes with an intuitive user interface that makes it easy for users to book desk spaces and other resources online. It even offers several advanced features such as drag-and-drop booking capabilities for quick adjustments on the fly.

Why I Picked Deskbird: Deskbird lets you book rooms and desks and immediately sync this data to your Outlook or Google calendar, Slack, or status updates within the Deskbird platform. That means any team member can scroll through a list of employees and see who is working where, as well as any special notes like if someone is away using PTO or sick days. This team schedule overview means capacity planning and meeting management can account for remote/hybrid workforces.

Deskbird Standout Features & Integrations

Features include data visualization, external integrations, Google apps integration, notifications, calendar management, data export, email integration, scheduling, vacation & absence calendar, API, and multi-user.

Integrations include Google and Outlook calendars, Microsoft 365, MS Teams, SAP, and Personio.

Deskbird Plans and Pricing

Deskbird costs from $1.80/user/month and comes with a 14-day free trial. 

Tactic encourages collaboration in hybrid workplaces by streamlining tasks like desk booking and meeting room booking.

Why I picked Tactic: It’s not always easy to gather all the members of your hybrid team in the same place at the same time. Tactic provides interactive maps that share information in real-time, allowing team members to see who is in the office, and book desks according to current availability. Meeting room bookings and desk bookings can also be conducted in advance. Their mobile app is available on iOS and Android, making it easy for employees to conduct self-serve bookings.

Tactic grants you access to in-depth data via analytics and reporting. You can pull reports on pandemic-related issues like vaccination status and office health logs, or items like desk and room utilization, visitor logs, and reservations by day or team. 

Tactic Standout Features and Integrations

Features include office insights, visitor management, a mobile app, desk booking, meeting room booking, and interactive floor plans. 

Integrations are extensive and include BambooHR, bob, Google Calendar, Gusto, Outlook, Okta, Rippling, SCIM 2.0, Slack, Workday, and Zoom.

Tactic Plans and Pricing

Pricing for Tactic begins at $2.50/desk/month and a 14-day free trial is available.

OfficeSpace is a workplace management platform that caters to the complexities of hybrid work environments by providing tools for space planning, day-to-day operations, and fostering employee connectivity.

Why I picked OfficeSpace: I selected this platform after evaluating its extensive set of features, which includes a distancing planner and desk booking, crucial for today's dynamic work environments. What distinguishes OfficeSpace is its scenario planning tools, portfolio reports, and real-time analytics that support data-driven decisions for optimizing space utilization and maintaining an organized, accessible workplace.

OfficeSpace Standout Features & Integrations

Features include a comprehensive set of tools for managing office spaces effectively. First, Desk Booking enables employees to reserve workspaces and see which colleagues are present. Then, Distancing Planner assists in configuring office layouts to adhere to social distancing protocols. Finally, Visual Directory diplays an interactive map for locating colleagues and available desks.

Integrations include HR and employee management systems like Active Directory, Google Workspace, SAP, and Ultipro. For interactive floor plans, real-time room booking, AI support, in-building logistics, and occupancy monitoring, OfficeSpace integrates with tools such as ELO, Google Calendar, Microsoft Teams, Moveworks, and SCLogic.

OfficeSpace Plans & Pricing

Pricing for this platform is available upon request.

Smartway2 is an office space management software that ensures maximum desk utilization to boost collaboration and productivity.

Why I picked Smartway2: Smartway2’s Smart Desk Recovery feature allows you to release unused desks in real-time to increase availability as needed. Desks can be permanently assigned to certain individuals who may have specific needs (whether related to pandemic health measures or accessibility requirements). QR codes and contactless check-ins make the office entry process smooth and efficient.

Smartway2 enables you to optimize your workspace utilization by measuring via wifi, sensors, or badge data. Their reporting feature will help you understand how space is currently being used, and identify under-utilized spaces that could be freed up for hybrid work. Data can be visualized by displaying interactive floor plans and heat maps.

Smartway2 Standout Features and Integrations

Features include mobile desk booking, analytics and reporting, smart desk recovery, meeting room displays, mobile booking app, workplace analytics, and visitor management.

Integrations are not explicitly listed on the Smartway2 website, but an Outlook integration is mentioned.

Smartway2 Plans and Pricing

Custom pricing for Smartway2 is available on request, along with a free demo.

Skedda is a mobile-friendly office space management software with custom, interactive floor plans.

Why I picked Skedda: Skedda’s customer assistance team is available 24-hours a day to help you implement their space management solution and start booking right away. You can access bookings via mobile or desktop with interactive maps that provide real-time availability data. Scheduling insights allow you to pull trends and forecast needs for the future as well.

Skedda’s cloud-based system allows you to set up rules and restrictions to dictate how and when users can book spaces. Things like visibility and booking length permissions can be configured according to what works for your hybrid workplace. And their booking calendar can be adjusted into several different views for maximum insight, including day, month, grid, and list views.

Skedda Standout Features and Integrations

Features include a booking calendar, mobile self-service, expert support, interactive floor plans, user management, automation rules, and data reporting.

Integrations are extensive and include FreshBooks, Google, MailChimp, Microsoft Teams, Slack, Stripe, Xero, and Zoho.

Skedda Plans and Pricing

Basic plans with Skedda are free. Users begin by signing up for a free account and starting a 30-day free trial to experiment with paid features. If you continue to use the paid features once the trial is over, billing begins depending on which features you use, starting as low as $7/month.

Zynq is a provider of workspace/office space management software systems that are geared towards hybrid teams. It is a collaborative office management solution that caters to SMBs and large enterprises that employ remote and hybrid workforce.

Zynq is equipped with robust workforce management features on top of the office space management software systems. This includes smart desk bookings, buddy attendance alerts, and the proprietary Magic Meetings™. The software also provides smart suggestions to notify users which days they are required to work at the office, which in turn enables office managers to boost in-office employee days.

Why I Picked Zynq: Zynq’s Floorplans functionality is completely custom-designed by in-house experts and can be submitted in any desired format. This makes it easier and quicker for users to get started with their office space management process and saves companies a lot of money, time, and effort. The software has a control dashboard that provides the right tools for administrators to efficiently manage seating arrangements, monitor usage, create attendance schedules, and generate in-depth reports.

Zynq allows SMBs and large enterprises to leverage detailed historical data to help them make informed decisions when it comes to future office space usage. This includes adding more office desks, meeting rooms, and other multi-purpose office spaces. The software utilizes industry-grade encryption to provide data security and protection for companies. Moreover, Zynq’s office space management software system is SOC2 Type II, CCPA, and GDRP certified.

Some of the software features include the ability to manage and organize conference rooms, desks, parking spaces, health screenings, visitors, surveys, and smart desk bookings. Zynq is fully compatible with Web Apps, Android, and iOS devices.

Zynq Standout Features & Integrations

Features office management, collaboration tools, desk booking, health and wellness tools, live floorplans, schedule look-up, meeting room booking, capacity management, calendar sync, visitor management, predictive insights, and reporting. 

Integrations include Slack, Outlook, Azure, Google, and Microsoft tools.

Zynq Pricing & Plans

Pricing starts at $2/desk/month. Interested parties can schedule a demo to get custom pricing based on company size and features required.

Tango Space is an office space management software for enterprises that enables you to visualize utilization across an entire real estate portfolio.

Why I picked Tango Space: Tango Space optimizes space utilization for hybrid work by providing CAD-based display information that can improve workplace potential. You can survey future space requirements by department and create an unlimited number of “what if” scenarios to test out new configurations. This space management solution also allows you to integrate with internet of things (IoT) and smart building technologies to fully take advantage of all the tools at your disposal.

Users can reserve spaces using their booking system function via kiosk, mobile app, or web request. Meeting room bookings and seating arrangements for social distancing configurations can be easily secured from the platform.

Tango Space Standout Features and Integrations

Features include CAD integration, meeting room booking, interactive floor plans, visitor management, hoteling, a mobile app for bookings, IoT integrations, and space utilization forecasting.

Integrations are not explicitly listed on the Tango Space website, but it is mentioned that the platform integrates with several IoT tools.

Tango Space Plans and Pricing

Custom pricing for Tango Space is available upon request. 

Cloudbooking is an office space management software that supports 8 languages: Polish, Dutch, French, Italian, Spanish, Portuguese, and both British and American English.

Why I picked Cloudbooking: Cloudbooking is an office space management software that helps users improve space utilization and enhance collaboration between team members. Their hot desk booking system allows you to see what spots are available and place bookings according to real-time data. And their mobile app makes it easy for employees to confirm meeting room bookings and desk bookings from their smartphones.

For companies operating at a global scale, Cloudbooking has the benefit of supporting 8 languages. So whether you’re operating in North America, South America, Europe or beyond, they have you covered.

Cloudbooking Standout Features and Integrations

Features include desk booking, meeting room booking, visitor management, parking space management, a mobile app, and customizable floor plans. 

Integrations are extensive and include sensor integration platforms, wayfinding, user management, and calendar apps. Some of these tools include Azure, ForgeRock, Google, Okta, OneLogin, and PingIdentity. Custom integrations can also be configured through their API.

Cloudbooking Plans and Pricing

Custom pricing for Cloudbooking is available upon request, along with a free demo.

Accruent EMS is an office space management software that helps users make informed decisions regarding space optimization.

Why I picked EMS: Accruent EMS has an extensive set of analytics capabilities to give you a bird’s eye view on space utilization across your real estate portfolio. Track metrics like usage, service changes, meeting types, and cancellations so that you can identify underutilized spaces and take advantage of available space. Interactive maps can help you understand how spaces could be reconfigured to better meet the needs of your team. 

The Accruent EMS mobile app enables self-serve booking, making it easy for employees to reserve, modify or cancel their reservations. Their room booking software gathers usage data so that you can identify empty desks and free them up for use. You can also assign custom rules and processes to determine how, when, and by whom your spaces can be booked.

Accurent EMS Standout Features and Integrations

Features include interactive floor plans, permissions-based access, no-touch booking, a mobile app, meeting room booking, and reporting & analytics. 

Integrations include Google Workspace, Microsoft Outlook and Teams, Section Scheduler CLSS, Webex, and Zoom.

Accruent EMS Plans and Pricing

Custom pricing for Accruent EMS is available upon request. A free demo is also available.

Condeco is an office space management software that lets you make every workspace searchable and bookable.

Why I picked Condeco: Condeco provides users with insight into utilization rates for every space, helping you respond to recent trends so you can flexibly adapt your space allocation accordingly. Seating arrangements can be searched by date and team member, allowing you to easily book in where teammates are nearby.

Not only can you quickly make a reservation, but you can easily reschedule and find alternate conference rooms if the plans change. When a meeting is rescheduled or the space is moved, attendees are automatically notified. And if you have a recurring meeting, you can set up a repeat booking to make sure the space you prefer is always ready when you need it.

Condeco Standout Features and Integrations

Features include visitor management, meeting room booking, desk booking, automatic notifications, a mobile app, and reporting & analytics.

Integrations are extensive, and include MapsPeople, Metricus, Microsoft Outlook and Teams, Okta, Orelogix, PointGrab, ProxyClick, Vpod, and Zoom. More integrations are available via their API. 

Condeco Plans and Pricing

Pricing for Condeco begins at $35//user/year, and a free demo is available.