20 Best Board Governance Software of 2025

Board Intelligence is a board governance software that aims to improve your board's effectiveness with AI-driven tools and advisory services. It focuses on enhancing governance processes and decision-making, making it a valuable asset for any organization looking to optimize its board activities.

I picked Board Intelligence because of its AI minute writing feature, which automates meeting minutes, saving you time and ensuring accuracy. This feature lets your team focus on strategic discussions rather than administrative tasks. The platform also provides agenda planning tools that help craft focused and efficient board meeting agendas, ensuring discussions stay on track and cover all necessary topics.

Another reason I chose Board Intelligence is its evaluation frameworks. These frameworks offer surveys and expert evaluations to assess your board's performance, helping you identify areas for improvement. By using these tools, your board can continuously enhance its effectiveness and drive organizational transformation.

Features include a user-friendly board portal that simplifies governance processes, making it easier for your team to access and manage board documents. The platform also offers transformational solutions that improve board effectiveness with innovative reporting tools and development programs. These features support your board's strategic decision-making and overall performance.

Integrations are not presently listed by Board Intelligence.

Pervasent offers Board Papers and Team Papers, two solutions designed to simplify the management and distribution of meeting documents. These tools integrate with Microsoft SharePoint and Teams, allowing your team to create agendas and organize documents within platforms you're already familiar with. Meeting participants can access materials through a user-friendly app on their devices, making preparation and collaboration more straightforward.​

One key feature of Pervasent's solutions is the ability to add private and public annotations to documents. Your team can use pen, highlighter, and text note tools to mark up materials before, during, and after meetings. Annotations sync across devices, ensuring that notes made on one device are accessible on others. By default, annotations are private, but you can choose to share specific notes with colleagues, fostering better collaboration.

I also like its electronic approval capability. Your team can cast votes and sign documents directly within the app, streamlining decision-making processes. Votes can be added to any agenda item, allowing for efficient approval of meeting minutes and resolutions.

Integrations include Microsoft SharePoint and Microsoft Teams.

Convene’s board management platform gives executives a digital toolbox where they can share documents, collaborate in real-time, and connect through enhanced video conferencing. Formerly known as Azeus Convene, their board portal software can be used to expedite common processes such as voting on resolutions using their live voting feature, and approving documents through their integrated e-signature functionality. Their document collaboration tools also make it easy to highlight sections of documents, make notes, or add action items tagged to specific co-workers, all from within a live virtual meeting.

To get the most out of your virtual board meetings, Convene’s integrated video conferencing allows you to make a video recording of the session, plus it will generate a post-meeting transcription automatically too. This is a helpful feature as it ensures any board member who was absent can still catch up after-the-fact. As well, having a written transcription can also be useful for record-keeping purposes too.

Convene’s platform also has excellent security features, including two-factor authentication, several ISO certifications, AES-256 encryption, and a remote wipe feature that removes document permissions immediately, as needed. Their software is also SOC compliant and SSAE 16 certified.

Convene’s mobile app integrates with video conferencing platforms like Google Meet, Microsoft Teams, Skype, WebEx and Zoom.

Pricing details for Convene are only available upon request. You can also request a free demo or a 21-day free trial through their website.

Diligent helps leaders, directors, and third parties collaborate and track information from across their organization to make informed decisions and meet business goals. Their system can be used to manage board, committee and leadership meetings, as well as individual entities and subsidiaries for multinational corporations. Within their software users can automate workflows, communicate securely, and personalize their own dashboards to track whatever metrics matter to them the most.

Their software is well-suited for enterprise-level organizations who need additional resources managing their governance processes. Diligent’s software suite includes tools to support auditing, risk management, compliance and ESG (environmental, social and governance) goals. Their platform can also be used to visualize corporate structures, stickhandle mergers and acquisitions (M&A), and become audit ready. To help boards operate more efficiently, their Modern Governance solution digitizes board books and meeting materials, including agendas and meeting minutes, board evaluations and questionnaires.

Diligent has integrations with Microsoft Teams, Messenger, Okta, and SecurityScorecard. Other integrations are available, though specific software platforms are not mentioned on their website.

Pricing details for Diligent are available upon request. You can also request a free demo and a free trial through their website.

Govenda’s scalable board portal software acts as a central repository for pre-meeting planning, in-meeting discussions, post-meeting minutes and other document management functions. Within Govenda’s system, users can RSVP to meetings, access documents including meeting minutes and electronic board books, and review company news and announcements. Their platform also supports collaboration with other members through group or individual chats.

Additional features in their software include electronic voting to help wrap up the board resolution process, and the ability to e-sign documents. Their presentation mode syncs all attendee devices to the same presentation material, making it easy to keep all attendees on the same page. The only downside is that video conferencing is currently not integrated into their system, though it is apparently “coming soon.”

Pricing details for Govenda are only available upon request. You can also request a free demo through their website.

ContractZen is a cloud-based service that combines board meeting management with contract management and virtual data room capabilities. Their system is built on top of robust meta-data driven technology that simplifies document storage through searchable meta tags, and other helpful features like the ability to set reminders for critical contract dates to ensure no deadlines are missed.

You can use ContractZen to schedule board meetings, develop agenda’s and track meeting minutes. Their system also supports task management including tools to prioritize items and collaborate with other board members. To help teams grappling with joint ventures or M&A situations, ContractZen also has built-in virtual data rooms where you can store the financial, tax and other legal documents that are required during due diligence processes.

ContractZen integrates with digital signature platforms including Adobe Sign, Assently, DocuSign, SignHero and Visma Sign. They also have native integrations with Microsoft Office 365, Microsoft Outlook, and other single-sign on systems including Microsoft Azure.

Pricing for ContractZen starts at $9.50 USD/user/month. If you work for a nonprofit organization, contact them to inquire about a nonprofit discount. You can also request a free demo or a 30-day free trial through their website.

BoardEffect is a modern board governance software solution that’s well-suited for nonprofit organizations, higher education institutions and healthcare governance boards. Their comprehensive system is designed to support all phases of a typical board cycle.

Their meeting cycle tools help with scheduling meetings, creating online board books, tracking tasks and managing approvals. To help with annual board responsibilities, BoardEffect includes tools for surveys and evaluations, budgeting and auditing, and compliance. As well, you can use their system as a digital repository for all of your corporate documents, like policies and procedures, that may need an annual review.

One area that stood out to me when assessing BoardEffect’s software are the features in their board development cycle. Since board members often serve terms of 3 to 5 years, it’s important to have a well-developed cycle for recruiting and training new board members on an ongoing basis. BoardEffect can help with this by streamlining the onboarding process for new board members, giving them a digital run down of all the information they’ll need to become an effective board member. I envision this being really valuable for boards with high turnover, and it’s not something I’ve seen included in other board management software either.

Pricing details for BoardEffect are only available upon request. You can also request a free demo through their website.

Ansarada Board is a well-known and trusted board management software solution that’s used by many big-name companies including Visa, Coca Cola, Nestle, Shell, Quantas, Goldman Sachs, Morgan Stanley, Deloitte, KPMG, Rothschild & Co., and Credit Suisse. In fact, the top 100 banks worldwide make up 80% of their customers.

Their platform helps board members create board packs, set meeting agendas, record meeting minutes, assign action items, store digital files, vote on resolutions, and e-sign digital documents. More advanced features in their system include alerts for new content, real-time analytics, smart folders, syncing annotations across devices, and side-by-side document comparisons. Their system also logs an audit trail which records who has reviewed or annotated a document and when, making it easier for administrative support staff to track updates.

Ansarada Board has integrations with commonly used software tools like Box, Dropbox, Google Drive, OneDrive and others. They also have native apps for iPhone/iPad and Windows 10 devices too.

Ansarada Board has a freemium plan with limited features for an individual board or committee, or their paid plans start at $85 USD/user/month.

BoardDocs is a web-based governance and board meeting management solution tailored for small and midsize education sector companies. It facilitates setting meeting agendas, communicating goals, sending invites, and managing key activities.

BoardDocs allows users to create detailed meeting agendas, manage meeting materials, and annotate documents. These meeting management capabilities are particularly beneficial for organizations that need to maintain meticulous records and ensure that all board members are well-prepared for meetings. The ability to search past meeting information and manage calendar events further enhances the efficiency of board operations, making it easier to track decisions and follow up on action items.

Another significant advantage of BoardDocs is its focus on security and user management. The software employs encryption for sensitive data, multi-factor authentication, and customizable permission settings to ensure that only authorized individuals have access to specific documents and information. 

Additionally, BoardDocs offers customizable document templates and branding options, allowing organizations to tailor the software to their specific needs and maintain a consistent professional appearance.

BoardMaps helps to organize effective board meeting processes from start to finish, including pre-meeting tasks, mid-meeting functions, and post-meeting follow-up items. You can use their software to develop the meeting agenda, share documents and supporting materials, and automatically generate board books for review. You can also send meeting invitations, as well as invites for individual agenda items if certain individuals are only needed for limited portions of the meeting.

During meetings, executives can vote on issues like resolutions, create action items, set deadlines and assign owners, assistants and approvers to key tasks to make sure someone is accountable for the next steps. BoardMaps also includes the ability to automate reminders until tasks are completed too.

Pricing details for BoardMaps are only available upon request. You can also request a free demo through their website.