10 Best Online Payroll Software for Paying Staff in 2023

Deel is a payroll software that enables companies to hire international specialists without having to outsource their work to local payroll providers.

Why I picked Deel: Deel handles your government declarations, tax calculations, tax filings, and compliance in over 90 countries so you don’t have to. As a fully managed payroll solution, Deel gets your team up and running in a month and offers support 24/7 to you and your international staff.

Deel’s payroll reporting feature breaks down your expenses by country and allows you to adjust your team’s pay with ease. Deel also helps you find and onboard international specialists from over 150 countries, allowing you to expand your recruitment pool. The company also gives you salary benchmarks for different markets, so you can pay your global employees fairly.

Deel Standout Features and Integrations

Features include fixed payments, milestone payments, pay-as-you-go, automation, tax calculations, contractor payments, and two-factor authentification.

Integrations include Ashby, BambooHR, Greenhouse, HiBob, Lever, NetSuite, QuickBooks, Slack, Workday, Xero, and others.

Paychex Flex is a payroll software solution that helps startups run payroll and manage their workforce with a single solution.  

Why I picked Paychex Flex: Paychex Flex enables you to track your team’s daily hours, manage time sheets, approve PTO, and oversee benefits in one place. The solution offers a self-service portal where employees can access digital copies of their pay stubs, see their contributions, and manage their retirement accounts, making it easy for them to access their data. 

With Paychex Flex, you can schedule your payrolls and approve them before payday with ease. You can schedule multiple runs in the same pay period, and you can oversee your work on the mobile app. The solution also gives you access to extra HR features as add-ons for additional fees. 

Paychex Flex Standout Features and Integrations

Features include payroll processing, payroll tax filing, a garnishment payment service, paycheck preview and approval, new-hire reporting, and a mobile app. 

Integrations include Ashby, BambooHR, Clover, Deputy, HIREtech, iCIMS, Indeed, Oracle Netsuite, QuickBooks Payroll, and others.

OnPay is a cloud-based payroll software that helps small business owners onboard and pay employees without difficulty. 

Why I picked OnPay: OnPay has a straightforward interface that’s friendly toward novice users. The tool’s starting tutorial is comprehensive and explains how to use the payroll features in great detail, making the onboarding process smooth and short. 

OnPay makes it easy for you to change pay rates and hours, adjust tax rates, and approve payroll. The software notifies you if holidays could influence the payroll processing time and prevent your workers from getting their paychecks on time, so you can adapt your timing. OnPay also alerts you when it’s time to approve your automated payrolls, sign HR paperwork, and so on. 

OnPay Standout Features and Integrations

Features include unlimited pay runs, tax filings and payments, employee self-service, automated onboarding, direct messaging, PTO management, and benefits management.  

Integrations include Deputy, Guideline, Mineral, PosterElite, QuickBooks Online, QuickBooks Time, Vestwell, When I Work, Xero, and others.

Paylocity is an online payroll software that enables businesses to keep track of employee expenses and reimbursements without difficulty. 

Why I picked Paylocity: Paylocity’s expense tracking tool helps you identify all expenses with accuracy and automate your reimbursement process so your employees can get their money back faster. The software enables you to customize your payroll reports and accruals so you can run payroll exactly how you want to.

Paylocity offers a tax preparation service so that the company will handle all local, state, and federal taxes on your behalf. The platform also supports on-demand payment, allowing employees to get cash advances or pick their payday without interrupting your payroll.

Paylocity Standout Features and Integrations

Features include global payroll, expense management, a garnishment-managed service, time tracking, payroll automation, tax calculation, tax compliance, and on-demand payments.

Integrations include 7Shifts, Clover, Expensify, Microsoft Dynamics 365, Oracle Netsuite, QuickBooks Online, Sage, Square, Xero, and others.

Gusto is an online payroll software that helps remote or hybrid companies set up and manage their taxes with ease. 

Why I picked Gusto: Gusto has a clean interface that’s easy to navigate. The solution enables you to set up your taxes at a state and federal level, ensuring compliance and making it easy to manage your employees’ taxes as well. In addition, Gusto also files your payroll taxes with the right government agencies, saving you time in the process. 

With Gusto, it’s easy to add new employees to your roster. You simply send the new hires an email to start the self-onboarding process, selecting the documents you want them to fill out. Employees can e-sign their paperwork like I-9s or W-4s, and the platform stores it so you can reference it at any time. 

Gusto Standout Features and Integrations

Features include automated tax filing, benefits tracking, time tracking, unlimited payroll runs, hiring and onboarding, talent management, an employee self-service portal, and analytics and reporting. 

Integrations include 15Five, 7Shifts, Accelo, ActiveCampaign, Amplitude, Asana, Ashby, Bluejeans, Breezy HR, Clover, and others.

Namely is an online human resources and payroll solution that enables managers to track employee compensation and easily update it.

Why I picked Namely: Namely’s interface is easy to navigate for both administrators and employees. The solution’s benefits wizard makes it easy to set up health benefits for your team members, regardless of their location.

Namely is great at tracking employee compensation and updating it based on the available data, so you can rest assured that the payment is handled correctly. The payroll processing feature is straightforward, allowing you to double-check and validate each report for increased accuracy.

Namely Standout Features and Integrations

Features include payroll reports, time management, benefits management, garnishment administration, state and federal tax calculations, tax filing, and automated salaried proration.

Integrations include Breezy, Greenhouse, Google Suite, JazzHR, Jobvite, Lever, Onelogin, Oracle Netsuite, Workable, and others.

QuickBooks Payroll is an all-in-one online payroll software that makes it easy for employees to fill in their timesheets and keep track of their work hours. 

Why I picked QuickBooks Payroll: QuickBooks Payroll offers a time clock mobile app that enables your team members to clock in and out of work with a single click. Each employee can keep track of their breaks, change job codes, and add timesheets, and managers can use the app to approve employee time from anywhere. 

QuickBooks Payroll allows you to run payroll automatically for team members who work the same hours each period. The software automatically tracks workers’ compensation and calculates your tax rates, so you can save time when running payroll. 

QuickBooks Payroll Standout Features and Integrations

Features include payroll, invoicing, invoice templates, payment processing, direct deposit, year-end tax forms, time tracking, an employee portal, and other HR tools. 

Integrations include Amazon Business Purchases, BigTime, Bill, Extensify, Float, Gusto, Human Interest, PayPal, Shopify, Square, and others.

Rippling is an online payroll platform that helps global organizations pay their remote workers in local currencies.

Why I picked Rippling: Rippling allows you to deposit wages directly into local bank accounts around the world without having to rely on third-party service providers or suffer expensive conversion fees. The software also calculates and files payroll taxes for your remote workers, and allows you to automate many of your administrative tasks.

Rippling’s Time & Attendance feature helps your team members keep track of their billable hours with ease. The software allows employees to clock in and out of work and automatically syncs their approved hours with your payroll, accounting, and HR software.

Rippling Standout Features and Integrations

Features include domestic and international payrolls, an organization chart, expense management, talent management, local tax filing, country-specific compliance, and international benefits programs.

Integrations include 1Password, 15Five, Asana, Brex, Checkr, GitHub, Google Workspace, Human Interest, Slack, Zoom, and others.

ADP Workforce Now is an online payroll software that makes it easy for business managers and operations specialists to oversee their businesses with real-time reports. 

Why I picked ADP Workforce Now: ADP Workforce Now enables you to create a central database for all your workforce data, from payroll to benefits and talent acquisition. The software’s time and attendance tracking feature makes it easy to keep your company’s costs under control and optimize your workflows for maximum productivity. 

ADP Workforce Now helps you discover trends and patterns with customizable team dashboards that provide real-time visibility into your organization’s labor costs. The tool’s predictive algorithms enable you to strategically plan your workforce, ensuring your business is well-equipped to handle both peak and slow periods. 

ADP Workforce Now Standout Features and Integrations

Features include payroll, workforce management, HR management, tax management, talent acquisition management, benefits administration, online employee enrolment, and reporting and insights. 

Integrations include 7Shifts, Dailypay, Greenhouse, Lever, QuickBooks, Sage, SAP SuccessFactors, Wave, Workday, Xero, and others.

Paycor is an online payroll solution that helps companies with small HR teams pay and manage their workforce with automation.

Why I picked Paycor: Paycor allows you to store and update all employee information. The solution calculates pay totals and enables you to manage employee benefits using desktop computers or mobile devices. The solution’s reporting and analytics tool helps you interpret your payroll.

Paycor allows you to partially automate your payroll process, so a small number of HR specialists can use it to manage a large workforce. The software’s time and attendance tracking feature updates your team’s billable hours, simplifying the payroll process.

Paycor Standout Features and Integrations

Features include a self-service portal, time & attendance tracking, recruitment and onboarding, performance management, tax filing, PTO management, automation, and analytics.

Integrations include Aetna, Beacon, iCIMS, CloudPay, Epicor, Fidelity, Indeed, LinkedIn, MassMutual, TurboTax, and others.