25 Best Workforce Planning Software Reviewed for 2025

Deel helps international teams get a clear, unified view of their entire workforce, including employees and contractors across multiple countries. It’s a strong fit for executive teams that need accurate, real-time headcount data to plan staffing levels, manage payroll operations, and support cross-border growth.

Why I Picked Deel

I picked Deel because it gives your team one reliable place to see who works where, how they’re classified, and what it costs to employ them. For example, you can track employees and contractors side by side, which helps you forecast staffing needs without having to merge data from multiple HR tools.

Deel also supports global payroll and localized benefits administration, making it easier for international teams to understand the financial impact of workforce changes, and I like that you can quickly generate reports on headcount, compensation, and time off, helping you make decisions with current and accurate data.

Lastly, the platform allows employees to self-serve essential information, reducing admin work for HR teams.

Deel Key Features

Here are some key features worth highlighting:

• Time Off Management: Centralizes PTO tracking so teams can see availability across countries.
• Compensation Reporting: Breaks down salary and contractor costs to support budgeting and forecasting.
• Workforce Analytics: Displays trends in headcount, hiring, and turnover to guide planning decisions.
• Document Management: Stores contracts and compliance documents to keep international records organized.

Deel Integrations

Integrations include Ashby, BambooHR, Expensify, Greenhouse, HiBob, NetSuite, Okta, OneLogin, QuickBooks, Xero, Workday, and Workable.

Vena is designed for finance and HR teams that need detailed workforce planning tied directly to budgeting. It’s especially useful for enterprises that rely on Excel-driven processes but want stronger data accuracy, controlled access, and cross-department alignment.

Why I Picked Vena

I picked Vena because it gives you a clear view of future staffing needs by connecting your workforce plans directly to payroll data, hiring pipelines, and financial forecasts.

Vena’s pre-built workflows allow you to model changes to headcount or compensation, and instantly see how they affect budgets through, and your team can also collaborate in real time while maintaining strict access controls for sensitive salary information.

I also like that Vena keeps familiar Excel templates but layers built-in logic on top, so you reduce manual errors without giving up the flexibility of spreadsheets. These strengths make it a strong fit for organizations that plan workforce strategy alongside financial planning.

Vena Key Features

Here are some key features worth highlighting:

• Pre-Built Labor Models: Ready-made templates help you forecast labor costs, benefits, and new-hire impacts.
• Compensation Planning Tools: Track salary, merit increases, and variable pay with configurable rules.
• Scenario Modeling: Compare multiple headcount or payroll scenarios to guide hiring and cost decisions.
• Role-Based Access Controls: Protect sensitive compensation data while allowing broad collaboration.

Vena Integrations

Integrations include ADP, Workday, BambooHR, PeopleSoft, NetSuite, Sage Intacct, Microsoft Dynamics 365, Salesforce, and QuickBooks.

ChartHop is designed for HR teams and executives who need a clearer, more flexible way to plan headcount and map out workforce changes. Its visual approach helps you see how staffing decisions affect budgets, teams, and future scenarios so you can act with confidence.

Why I Picked ChartHop

I picked ChartHop because it gives you a visual, interactive way to plan headcount without relying on static spreadsheets. Its drag-and-drop org chart lets you model new roles, reorganizations, or hiring plans while instantly seeing the budget and reporting impacts.

You can also pull data from HRIS, payroll, and ATS systems into one view, so your team is always working with real-time information, and I like that you can compare multiple planning scenarios side by side, which helps you choose the most cost-effective or strategic option. For exec teams that need clean workforce insights fast, ChartHop offers a highly approachable setup.

ChartHop Key Features

Here are some key features worth highlighting:

• Scenario Planning: Build and compare multiple workforce plans with budget, role, and reporting changes.
• Compensation Planning: Centralize salary, bonus, and equity data for collaborative comp cycles.
• DEI Dashboards: Track representation, pay equity, and workforce trends with built-in analytics.
• Role-Based Permissions: Control who can view or edit sensitive headcount and compensation data.

ChartHop Integrations

Integrations include BambooHR, Workday, Greenhouse, ADP, Gusto, Namely, Rippling, UKG, Lever, and Slack.

Aeqium is built for companies that need to manage complex compensation cycles across multiple teams, budgets, and approval layers. It gives HR and finance leaders a clear view of salary changes, equity planning, and pay structures so they can run compensation processes without relying on spreadsheets.

Why I Picked Aeqium

I picked Aeqium because it lets you design compensation cycles that match your organization’s exact workflows. For example, you can set custom approval chains, define budgeting rules, and control how managers submit and review recommendations, which helps you run reliable cycles every year.

I also like its compensation bands tool that help you build structured pay ranges for every role, ensuring your team maintain equity and reduce ad-hoc decision making.

You get real-time data pulled directly from your HR systems, so you’re not managing outdated spreadsheets or manual imports, plus managers have a centralized workspace for salary, equity, and promotion decisions, making your planning cycles more consistent.

Aeqium Key Features

Here are some key features worth highlighting:

• Total Rewards Statements: Give employees personalized summaries of salary, equity, and benefits.
• Interactive Offer Letters: Build and send customized offer packages that reflect compensation rules.
• Employee Portal: Let managers and employees access compensation insights in one place.
• Pay Equity Analysis: Identify pay gaps across roles or teams using structured compensation data.

Aeqium Integrations

Integrations include ADP Workforce Now, BambooHR, Gusto, Justworks, Paylocity, QuickBooks, RUN Powered by ADP, and DocuSign.

Rotageek is a workforce management and scheduling platform that helps businesses optimize labor planning and improve productivity. It caters to various industries, including retail, healthcare, and hospitality, by offering digital scheduling and forecasting solutions.

Why I Picked Rotageek: I picked Rotageek because it offers digital scheduling and auto scheduling powered by AI, which can greatly improve how you manage your workforce. These features help you create and manage employee schedules while considering various factors like employee availability and labor demand. This can lead to more accurate scheduling and better allocation of resources.

Another reason I chose Rotageek is its staff forecasting feature, which uses data analytics to predict labor needs. This helps you anticipate demand and make informed staffing decisions, which can enhance your operational efficiency. By having a clearer picture of future workforce requirements, you can plan better and ensure you have the right number of staff at the right time.

Rotageek Standout Features and Integrations:

Features include leave and absence tracking, which helps you manage employee time off and ensure adequate staffing levels. The clocking in/out management feature allows you to track employee attendance and working hours accurately. Additionally, customizable reporting provides insights into various metrics, helping you make data-driven decisions for your business.

Integrations include Appointedd, Axsium, Grosvenor Technology, Hastee, IRIS HR and Payroll, L2P Healthcare, Limber, Locums Nest, Level On-Demand Pay, OB&Co Retail Transformation, Predyktable, and Rethink Productivity.

Lightcast, previously known as Emsi Burning Glass, provides data-driven workforce planning solutions using labor market analytics to enhance talent strategy and decision-making.

Why I picked Lightcast: As a labor market analytics company, Lightcast was created to facilitate the needs of corporate and staffing firms when it comes to understanding employment, economic trends, and training requirements across different locations. It offers a robust skills taxonomy, comprehensive reports, and insights for executive talent meetings, as well as blue-collar worker representation.

Lightcast also offers access to global data to help organizations power their existing workforce planning process, providing the vital information required to find the right talent, train an entire workforce, and develop a winning talent strategy in a dynamic labor market.

Lightcast Standout Features and Integrations:

Features include real-time labor market data, advanced talent mapping to identify skill gaps, and customizable workforce analytics tools to support strategic decision-making. Using Lightcast, you can leverage actionable skills data to help drive your talent acquisition strategies, respond or adapt to growing skills trends, and develop robust learning and development programs.

A workforce consulting service is also available to help optimize your existing workforce planning process using targeted recommendations, personalized analysis, and custom data sets.

Integrations include Microsoft Power BI, Tableau, Salesforce, SAP SuccessFactors, Oracle, ADP, Greenhouse, Workday, and LinkedIn. Lightcast also offers a data API to help businesses integrate with other data sets that are important for strategic workforce planning.

Planday offers cloud-based workforce planning and management solutions designed to simplify staff scheduling, communication, and payroll integrations for businesses of all sizes.

Why I picked Planday: The platform assists with simplified workforce planning by combining scheduling, time tracking, and real-time staff availability into one unified platform, enhancing operational efficiency.

Planday helps teams manage employee scheduling, including vacations, availability, payroll, and more. You can also use your current payroll information (working hours, vacation time, overtime) to forecast your future payroll costs, and set up compliance warnings to warn you when staff have been assigned too many hours, or shifts too close together.

Planday Standout Features and Integrations:

Features include employee scheduling tools, compliance monitoring tools, an integrated punch clock with GPS tracking abilities, integrated communication tools, reporting and analytics, and a mobile app.

Integrations include ADP, Sage 50, Microsoft Dynamics, QuickBooks Online, Heartland Payroll, TriNet, Xero, Clover, Square, Apicbase, Tenzo, and others.

Visier offers advanced workforce analytics and planning solutions, empowering data-driven decision-making for HR and business leaders.

Why I picked Visier: It helps businesses forecast staffing needs, anticipate talent gaps, and identify potential risks. The platform’s predictive analytics enable HR teams to align workforce strategies with business objectives, helping to optimize headcount, talent acquisition, and resource allocation based on real-time data.

You can identify internal opportunities employees could move to based on their current skill set and assess whether they would be the right fit for the position. The software also offers Guided Diversity Planning to help set goals that support diversity initiatives.

In addition, Visier uses AI-enhanced analytics to help determine who is most at risk of leaving your organization, and why. This software allows you to see the impact your engagement initiatives (such as better compensation or policy changes) have on overall employee turnover.

Visier Standout Features and Integrations:

Features include predictive analytics to forecast workforce trends and potential talent shortages, scenario planning tools to test different workforce models for long-term strategic planning, and pre-built analytics models that are ready to use to make implementation faster.

Integrations include Workday, SAP, UKG Pro, Oracle Hyperion, Oracle Netsuite, and others.

Workday Adaptive Planning is a dynamic workforce planning tool that simplifies complex workforce strategies. It streamlines processes, integrates data, and offers deep insights to help teams forecast and manage their resources efficiently.

Why I picked Workday Adaptive Planning: It enables teams to forecast workforce needs while adjusting to fluctuating business demands, offering both scalability and flexibility. In addition, its advanced analytics, reporting, and real-time collaboration features help teams get a tighter handle on operational planning and employee forecasting with precision.

The software allows you to model numerous what-if scenarios to see how things would be impacted by a specific organizational change. Plus, you can plan by level, department, skills, project location, and more.

Lastly, the workforce planning tool makes it possible to sync plans and budgets with financial plans, instead of ending up in email purgatory. Models can quickly be drawn up for important events such as mergers, or restructuring.

Workday Adaptive Planning Standout Features and Integrations:

Features include real-time workforce forecasting, scenario modeling, and collaborative decision-making tools. It supports businesses in predicting staffing needs, analyzing trends, and adapting workforce plans on the go.

Integrations include NetSuite, Salesforce, Workday HCM, SAP, Oracle, Microsoft Excel, ADP, Kronos, Tableau, Slack, and Google Workspace.

Planful is a workforce planning software known for its robust planning, budgeting, and forecasting capabilities.

Why I picked Planful: Planful works for companies of any size in any industry, and is easy to scale with its simple interface. The software allows for simple imports, exports, validation, and data transformation with pre-built connectors, and puts a great emphasis on secure data processing.

Planful Standout Features and Integrations:

Features include headcount forecasting, employee cost management, and scenario planning. These features empower HR and finance teams to align workforce strategies with organizational goals.

Planful also offers templates and workflows to help reduce the tedious tasks of importing data and setting a format that is readable. For future hiring, Planful offers a simple compensation system that allows for automatic calculations and changes depending on the country you're hiring in. Plus, Planful has a task manager built in to keep track of who is working on what.

Integrations include Excel, QuickBooks, SAP, Microsoft Dynamics, Xero, ADP, Workday, NetSuite, Oracle, Slack, and more.

Runn is a resource planning tool that provides real-time insights for project management, workforce allocation, and forecasting. It supports planning, tracking, and forecasting for work projects and allows for in-depth capacity management.

Why I picked Runn: It provides detailed insights into team capacity, project allocation, and forecasting, helping organizations visualize workload distribution, track billable and non-billable hours, and predict future hiring needs. Runn’s ability to offer real-time, high-level views of resource utilization makes it especially effective for agile teams looking to optimize project timelines and manage workforce capacity efficiently.

Runn can also help you catch resource bottlenecks and detect when an employee is overbooked, then transfer their shifts to another staff member. You can also run numerous what-if scenarios to see the impacts of project delays and how they could impact capacity.

Runn Standout Features and Integrations:

Features include dynamic scenario planning, project planning, capacity management, real-time project forecasting, resource scheduling, drag-and-drop scheduling tools, and integrated timesheets.

Integrations are available with AlexisHR, BambooHR, CharlieHR, Clockify, and Harvest. Runn also has a Full REST API that allows you to integrate Runn with any other third-party applications as needed.

Paylocity is a cloud-based HR and payroll platform that connects strategic headcount planning with real-time workforce execution. It allows organizations to model labor needs, manage budgets, and schedule staff—all from within a single system.

Why I picked Paylocity: Paylocity stood out for how effectively it links workforce forecasting with tools used daily by HR teams. Its headcount planning module uses live HR and payroll data to generate accurate, role-based forecasts that feed directly into requisition workflows. Once roles are approved, they can move into recruiting pipelines and scheduling tools without manual handoffs, helping businesses act quickly on evolving workforce needs.

Paylocity also supports flexible workforce operations. With features like open shift claiming and employee-led swaps, teams can respond to last-minute changes without disrupting operations. Automated approvals, dynamic workflows, and compliance tracking reduce friction in managing schedules and ensure alignment with labor laws and internal policies.

Paylocity Standout Features and Integrations:

Features include centralized workforce planning, dynamic scheduling, automated requisition routing, and real-time labor cost analytics. The platform empowers employees to manage their schedules and availability through self-service tools, reducing administrative burden and improving responsiveness. Its analytics dashboards give HR leaders visibility into staffing patterns, utilization, and budget performance to guide future decisions.

Integrations include Greenhouse, Jobvite, ClearCompany, Trakstar, OrgChart, 7shifts, Asana, Atlassian, Microsoft Dynamics 365, Google Workspace, HubSpot, Salesforce, Slack, and Dropbox, supporting everything from recruiting and onboarding to scheduling and collaboration.

ActivTrak helps companies understand how their teams work by giving you real-time visibility into productivity patterns, workload balance, and activity trends. It’s especially useful for operations, HR, and planning teams that need accurate data to support workforce forecasting and capacity decisions.

Why I Picked ActivTrak

I picked ActivTrak because it gives you timely, behavior-based insights that directly support better workforce planning. For example, you can see how time is spent across teams, which helps you identify patterns that affect headcount, capacity, and workload distribution.

I also like that the platform flags burnout risks by analyzing activity spikes and sustained overwork, giving you early warning signals you can act on, and its benchmarks and trend reports make it easier to compare team performance over time, helping you adjust staffing or processes before issues escalate. Together, these data points ensure your planning efforts are based on real work behavior—not estimates.

ActivTrak Key Features

Here are some key features worth highlighting:

• Executive Insights Dashboards: Surface productivity trends, workload distribution, and risk indicators at a glance.
• Activity & Time Analysis: Break down productive, focused, and distracting work patterns to support capacity planning.
• Benchmarks & Trend Reports: Compare performance over time to spot emerging issues or improvements.
• Policy Compliance Monitoring: Track adherence to organizational guidelines, such as required tools or work practices.

ActivTrak Integrations

Integrations include Power BI, Microsoft Teams, Slack, Zoom, Salesforce, ServiceNow, Workday, Google Calendar, Outlook, and Zendesk.

Connecteam is a workforce planning software with a centralized platform to align teams and monitor business objectives. Executives can define key performance indicators, set goals, and track real-time progress. Team members have visibility into how their work contributes to broader company goals.

The software facilitates collaboration and communication across departments, enabling leaders to make data-driven decisions that keep the entire organization moving in the same direction. With Connecteam's analytics and reporting tools, executives gain actionable insights to optimize team performance, resource allocation, and strategic planning.

Connecteam provides companies with access to customizable forms and reports. These reports can be tailored to track employee productivity, hours worked, and feedback. The platform allows executives to send targeted messages and notifications to their employees through its communication tools. Employees can also receive essential real-time updates, reducing the need for constant follow-up and allowing managers to focus on more strategic initiatives.

Connecteam simplifies shift management with scheduling tools that enable users to create and manage shifts. Employees can view their schedules and request time off or schedule changes through the app, providing a more streamlined communication process. This feature ensures everyone is held accountable for their work schedules without confusion.

Connecteam provides an easy-to-use platform for employee training and onboarding. It allows businesses to create custom employee training modules covering essential skill sets and company-related information. It also enables executives to track employee training progress, ensuring everyone is on the same page, and there are no skills gaps within the team.

Connecteam’s GPS tracking feature allows users to track employee location and movements on the go. This feature will enable executives to better monitor employee whereabouts and manage their assignments. The feature provides a real-time overview of employees' location, ensuring they are safe and working efficiently.

Integrations include Paychex, Xero, Gusto, QuickBooks Payroll (online + desktop), Google Calendar and others.

Wrike is a versatile and robust work management tool that can be used for a variety of business applications. Resource booking, job role definition, workload management, and time tracking are among its workforce management capabilities. But it also offers a comprehensive suite of project management and collaboration tools.

By assigning specific roles to employees, you can better allocate work based on people's skills and strengths. Not only that, but you can use the workload charts to be sure no one gets over- or under-booked. You can also sync time tracking data with your budgeting and financial management to facilitate invoicing.

Gantt charts can be used to map out the timelines, budgets, resources, and tasks associated with projects. This provides a comprehensive view of who needs to do what, when. You can set up dependencies between tasks to ensure things get done in the right order. And every task can be assigned an effort ranking, helping you plan workloads and capacities in an informed and realistic way.

The software integrates with Microsoft Suite, Google Workspace, Asana, Basecamp, Dropbox, Salesforce, HubSpot, Jira, Slack, Shopify, and hundreds of other workplace tools.