Workforce planning is essential to identifying what your organization will need in the future as you continue to grow.
It’s about identifying the right talent pool to pull from, identifying gaps and opportunities, and ensuring you get the right people to fill the right roles.
If this sounds daunting, it’s because it is! Luckily, there is plenty of workforce planning software on the market to help you.
It’s easy to get overwhelmed with what to choose. In this article, we’ll go over a number of the best workforce planning software available on the market, and which ones would be the best choice for your organization.
When it comes to identifying the best workforce planning software, what do I look for?
- User Interface (UI): It’s very easy for workforce management software to be convoluted and difficult to use. I look for software that allows you to create high-level dashboards with ease, and quickly dig through the many data layers at your disposal.
- Usability: The last thing I want you doing is spending a large portion of time learning yet another software solution. The software featured in this article are focused on usability to allow you to spend less time learning the software, and more time making use of it.
- Integrations: When it comes to integration, I look for workforce planning solutions that integrate with a number of common software applications. Your employee data will be spread out across a number of sources, so you’ll want workforce planning software that can pull from these data sources. This includes people analytics, talent management, workforce scheduling, employee time tracking and payroll software.
Workforce Planning Software: Key Features
In regards to key features of workplace planning software, here are three key features that will provide your organization great benefits.
- Modeling What-If Scenarios: Workplace planning software can offer some quick adjustments to test a number of what-if scenarios and see what future impact they may have on your organization and the bottom line.
- Identifying gaps and opportunities: Workplace planning software will help you identify where you currently are, and the steps required to get where you want to go.
- Integrations: Workforce planning software can pull data from a number of sources through APIs, eliminating the pains of trying to import and export data manually.
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Overviews Of The 10 Best Workforce Planning Software
Here’s a brief description of each workforce planning software to showcase each tool’s best use case, some noteworthy features, and screenshots to give a snapshot of the user interface.
Workday Workforce Planning allows you to model a number of what-if scenarios in real time to see how things will be impacted. This software allows you to plan by level, department, skills, project location, and more.
Workday Workforce Planning allows for plans and budgets to sync with financial plans in real time, instead of ending up in email purgatory. Models can quickly be drawn up for important events such as mergers, or restructuring.
Workday Workforce Planning integrates with any HR system and any Workday-related product in their ecosystem.
Workday Workforce Planning offers customized pricing on request and offers a free trial which you can request here.
Visier Now allows you to identify where employees can move to with their given skillset and if they would be the right fit for the position. The software makes use of Guided Diversity Planning to help set goals for your organizations diversity initiatives.
Visier Now uses AI-enhanced analytics to help determine who is most at risk of leaving your organization, and why. This software allows you to see the impact your engagement initiatives (such as better compensation or policy changes) have on overall employee turnover.
Visier Now integrates with the most common human capital management (HCM) and applicant tracking system (ATS) platforms.
Visier Now offers customized pricing on request. It does not offer a free trial.
Planful works for companies of any size in any industry, and is easy to scale with its simple interface. The software allows for simple imports, exports, validation, and data transformation with pre-built connectors, and puts a great emphasis on secure data processing.
Planful offers templates and workflows to help reduce tedious tasks of importing data and setting a format that is readable. For future hiring, Planful offers a simple compensation system that allows for automatic calculations and changes depending on the country you’re hiring in. Planful has a task manager built in to keep track of who is working on what.
Planful integrates with Excel, Quickbooks, SAP, Microsoft Dynamics, Slack, and more.
Planful offers customized pricing on request. It does not offer a free trial.
This software allows for modeling new staffing scenarios in real time, allowing you to optimize upon recommendations. ClearCompany Workforce Planning provides insights into areas like workforce diversity, gender balance, and pay equity.
ClearCompany Workforce Planning allows for quick imports from human resources information system (HRIS) data to help with headcount planning scenarios. This software includes device and equipment management, enabling easy provision for current employees and future hires.
ClearCompany Workforce Planning offers a number of payroll and benefits software integrations, including ADP and BambooHR.
ClearCompany Workforce planning offers customized pricing on request. It does not offer a free trial.
Using a system they call “connected planning,” Anaplan focuses on real-time collaborations across all business functions. Anaplan makes use of hyperscale computing to make more accurate forecasts.
The software allows you to narrow down choices for the best candidate available within a company based on attributes like time in role, years of experience, and skills. With its compensation modeling, Anaplan gives you a framework to work on retention with diversity, equity, and inclusion (DEI).
Anaplan Strategic HR Planning integrates with other software such as Boomi, DocuSign, Salesforce, OneCloud, and more.
Analan Strategic HR Planning offers customized pricing on request. It does not offer a free trial.
ChartHop moves away from spreadsheet purgatory and takes a more visual approach in regard to workforce planning. ChartHop has a simple and intuitive drag-and-drop UI that’s easy to learn so you can get up and running quickly.
ChartHop includes Employee Tools to help foster connections within an organization. Anyone can look at an employee’s preferences, work history, hobbies, and more.
ChartHop integrates with software like BambooHR, Workday, Sapling, Greenhouse, Slack, and more.
ChartHop is free for your first 150 employees, with $2/employee/month for every employee after 150.
Saviom allows you to profile skills, certifications, and experience to help with decision-making for staff suited for projects or future roles. This software brings hiring teams, human resource, and project management together instead of working in silos.
Saviom gives you the option to integrate with external data in real-time or in batch integration. This software contains capacity vs. demand forecasting to help foresee potential capacity problems ahead of time.
Saviom integrates with software such as SAP, WorkflowMax, Salesforce, Excel, and more.
Saviom offers customized pricing on request, and a 30-day free trial.
ActivTrak focuses more on employee productivity compared to other workforce planning software. It can help you track aspects like the impact of remote and hybrid models to see the differences in work productivity and well-being.
ActivTrak helps unlock productivity potential with its dashboards on productivity indicators and work habits. It allows you to see how applications are used to help determine whether you should continue using them, or remove them.
ActivTrak integrates with Salesforce, Google Workspace, Zendesk, Slack, Monday, Jira, Workday, ADP and more.
ActivTrak costs $9/person/month. It offers a free trial with no credit card required.
Vean contains a number of pre-built workflows to allow for dynamic modeling in regards to changes to payroll and labor cost. Vena also allows for a number of workflows to control user access to sensitive data.
Vena offers a number of Excel templates for anything from labor expense planning, to tracking upcoming hires. Vena includes pre-built logic to help calculate benefits, whether in America, Canada, or the UK.
Vena integrates with most HRIS and payroll systems such as ADP, Workday, Bamboo, and Peoplesoft and enterprise resource planning systems (ERPs) such as NetSuite and Sage Intacct.
Vena Solutions offers customized pricing on request, and a 7-day free trial.
Orgvue helps give a solid understanding of where your organization is now, with tools to model future scenarios to see how to get there. The software allows you to identify personnel gaps, and to identify those who can help fill those gaps.
Orgvue offers customized pricing on request. It does not offer a free trial.
The 10 Best Workforce Planning Software Summary
|Pricing upon request||Visit Website|
|Pricing upon request||Check out Visier Now|
|Pricing upon request||Check out Planful|
|Pricing upon request||Check out ClearCompany|
|Pricing upon request||Check out Anaplan|
|From $2/employee/month||Check out ChartHop|
30 days free trial
|Pricing upon request||Check out Saviom|
Free trial with no credit card required
|From $9/person/month||Check out ActivTrak|
7 days free trial
|Pricing upon request||Check out Vena Solutions|
|Pricing upon request||Check out Orgvue|
Here are a few more options that didn’t make the best workforce planning software list:
- Runn – Real-time resource management and forecasting
- Planday – Employee scheduling software with payroll forecasting
- Quinyx – Strategic planning for workforce management
- Precursive – Resource management in Salesforce for staffing your projects
- CSOne WFO by Nice – Workforce management focusing on your employee engagement
What’s the Difference Between Workforce Planning and Workforce Management?
Some like to use the terms “workforce planning” and “workforce management” interchangeably, but they refer to different things.
Let’s briefly cover the difference between the two.
Workforce management covers the following:
- Having the right people for the right roles.
- Aspects that fall under workforce management would be time tracking, employee scheduling, payroll.
Workplace planning, on the other hand, covers the following:
- Identifying the goals of the organization and aligning them with employees.
- Identifying the steps required to prepare for future staffing needs and strategic workforce planning.
Workforce management is more about the current state, while workplace planning focuses on the future. For a more thorough explanation, check out the following article.
For more in-depth information, I recommend reading our article on Workforce Planning: What Is It and How To Do It.
To also note, while there is some overlap in regards to succession planning, there are a number of differences compared to workforce planning. Check out our article: What Is Succession Planning? How To Develop Your Next Leaders.
What Do You Think About This List?
These are just a few of the many excellent workforce planning tools on the market. Whether you’re a small business, or a large enterprise, there are a number available at your fingertips to help you deal with the difficult task of workforce planning.
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