20 Best HR Compliance Companies & Services of 2024
10 Best HR Compliance Companies Shortlist
After researching dozens of HR compliance companies, here’s my list of the best HR compliance services which I’ve reviewed in detail:
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With so many different HR compliance companies and services out there, making a shortlist of the best can be tricky.
You want an HR expert to help you simplify the complex and often changing landscape of labor laws, health and safety regulations, and industry-specific compliance requirements. However, which service is the best fit for your needs?
In this post, I'll share my insights on the best HR compliance companies based on my personal experience as an HR specialist tasked with monitoring HR compliance.
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Best HR Compliance Companies: Pricing Comparison Chart
This comparison chart summarizes pricing details for my top HR compliance company selections to help you find the best service for your budget and specific HR needs.
| Tools | Price | |
|---|---|---|
| Deel | Flat rate user pricing, with a free version for businesses with up to 200 people | Website |
| Paylocity | Pricing upon request | Website |
| Syntrio | Pricing upon request | Website |
| Circa Diversity Recruiting | From $295/month | Website |
| SixFifty Employment Docs | Pricing upon request | Website |
| myHR Partner | Pricing upon request | Website |
| RemoFirst | From $25/user/month | Website |
| WeSchool | From $49/month (25 licenses) | Website |
| OnBlick | From $1,099/year | Website |
| Zenefits | From $10/user/month | Website |
Compare Software Specs Side by Side
Use our comparison chart to review and evaluate software specs side-by-side.
Compare Software-
Deel
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.8 -
Rippling
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.8 -
Willo
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.8
Best HR Compliance Company Reviews
Below are my reviews of the best HR compliance companies available, including snapshots of their software interface, remarkable features, pros and cons, and pricing information. Keep reading to find additional bonus picks at the bottom of the list.
Deel is an HR compliance solution that enables global businesses to hire employees or contractors without worrying about local tax compliance.
Why I picked Deel: I picked Deel because it helps businesses create employment agreements that respect governmental requirements in 100+ countries. The platform enables you to comply with the local laws regarding employee tax, benefits, PTO, and pensions – in short, everything you have to take care of when hiring from abroad.
Deel Standout Features and Integrations:
Standout features include employee engagement, payroll, applicant tracking, talent management, benefits administration, and document approvals. I like Deel’s document management system because it automatically highlights the compliance documents you need for every contractor based on their tax residence.
Integrations include CRMs, HR tools, and communication apps, such as Xero, QuickBooks, NetSuite, Slack, Ashby, Greenhouse, BambooHR, and Lever.
Pros and cons
Pros:
- Helps you create HR workflows for international hires
- Support from HR and legal experts
- Enables you to hire contractors from 100+ countries
Cons:
- No mobile app
- Platform charges an exchange fee
Paylocity is an online platform that offers comprehensive HR and payroll solutions suitable for businesses of every size. It provides a unified suite of tools to manage payroll, time and labor, human resources, talent management, benefits administration, and employee experience.
Why I picked Paylocity: Paylocity stands out as a top choice due to its advanced features designed to manage and simplify compliance tasks. One key feature is its HR compliance software, which automates the management of work authorizations and employee forms, including I-9 verification workflows. This is supported by governance risk and compliance (GRC) software that ensures legal adherence and reduces human error in compliance management.
In addition, Paylocity excels in managing ACA (Affordable Care Act) compliance. It offers a robust system for handling the complexities of the ACA's employer mandate, including managing plan requirements, notification rules, and reporting obligations. The software also keeps HR teams updated with legal changes through live newsfeeds and compliance alerts, allowing them to stay informed and proactive.
Paylocity Standout Features and Integrations:
Standout features include automated payroll processing, employee self-service portals, compliance management features, time tracking, benefits administration, and customizable solutions.
Integrations include BambooHR, Greenhouse, NetSuite, Oracle HCM, Salesforce, Workday, and ADP.
Pros and cons
Pros:
- Automated expense management processes
- Strong security measures
- On-demand payment solutions
Cons:
- May not be ideal for rapidly growing businesses
- Steep learning curve
Syntrio is a provider of compliance training and ethics reporting solutions aimed at fostering a safe, ethical, and accountable workplace.
Why I picked Syntrio: The platform offers a suite of services including anonymous reporting hotlines, case management systems, and a comprehensive library of training courses covering topics such as harassment prevention, workplace violence, and diversity, equity, and inclusion (DEI). These features combined help organizations stay on top of compliance cases and ensure all employees receive the education they need to help maintain a safe and ethical workplace.
Syntrio Standout Features and Integrations:
Standout features include availability in over 140 languages, a digital suggestion box, a learning management system, and training courses for cybersecurity, bystander intervention, health and safety, harassment, and industry-specific standards.
Integrations are not listed on Syntrio's website.
Pros and cons
Pros:
- Customizable learning paths
- Extensive training modules
- Tracking and reporting tools
Cons:
- No document management capabilities
- Training may lack niche coverage
Circa is a company that specializes in transforming talent acquisition and ensuring compliance with the Office of Federal Contract Compliance Programs (OFCCP) regulations. It assists companies in building diverse, innovative, and high-performing teams through its industry expertise and software as a service (SaaS) solutions.
Why I picked Circa Diversity Recruiting: Circa's software solutions are focused on three main areas. 1) OFCCP HR Compliance Technology, Diversity Recruiting, and Diversity Sourcing. 2) The OFCCP HR Compliance Technology helps businesses list jobs with state job banks (ESDS), prepare for audits, and increase candidates to meet Affirmative Action Program (AAP) goals. 3) The Diversity Recruiting solution posts jobs to DiversityJobs.com and over 600 niche sites to increase applicants from underrepresented groups.
Deel Standout Features and Integrations:
Standout features include resources and guidance for businesses at various stages of their Diversity, Equity, and Inclusion (DEI) journey. This includes reports on the state of legal, compliance, and employment law, as well as the future of diversity, equity, inclusion, and belonging. Circa also provides tools for evaluating DEI initiatives and creating and implementing DEI strategies.
Integrations are not listed on their site.
Pros and cons
Pros:
- Comprehensive support and tools for partners
- OFCCP compliance
- Access to DiversityJobs.com and over 600 niche job sites
Cons:
- Slight learning surve
- Native integrations unknown
Best for automating legal document creation for HR compliance
SixFifty Employment Docs is an HR software solution that helps businesses of all sizes create, manage, and distribute compliant employment documents.
Why I picked SixFifty Employment Docs: I selected SixFifty because it speeds up the process of creating an employment document. The software document creation wizard asks you relevant questions and auto-fills your answers in the legal document. The platform also monitors legislation changes and notifies you when your documents are not up to date.
SixFifty Employment Docs Standout Features and Integrations:
Standout features include its documents marketplace, hiring kits, offer letter templates, and a documents database. I like SixFifty’s documents marketplace because it enables you to find, buy, and complete a compliant agreement in a matter of minutes.
Integrations include customer relationship management (CRM) systems, HCMs, and security platforms, such as Salesforce, Microsoft Dynamics, NetSuite, Workday, ADP, Oracle, Splunk, and ArcSight.
Pros and cons
Pros:
- Great for teams distributed across the US
- Document marketplace suitable for all businesses
- Comprehensive resource library
Cons:
- Standard documents can be lengthy
- Converting standard documents to specific formats could be easier
myHR Partner is a comprehensive HR outsourcing company that provides a wide range of HR services tailored to meet the needs of small and mid-sized businesses, private foundations, and nonprofits.
Why I picked myHR Partner: They offer comprehensive compliance management services that help businesses adhere to federal, state, and local regulations, minimizing the risk of costly fines and legal issues. Their team of experts stays up-to-date with the ever-changing landscape of HR laws and regulations, providing clients with the necessary guidance to maintain compliance. This proactive approach ensures that businesses can operate smoothly without the constant worry of regulatory breaches.
myHR Partner Standout Features and Integrations:
Standout features: In addition to providing compliance management, myHR Partner has strong expertise in other HR functions, such as employee relations, hiring, benefits administration, and payroll administration. Companies can partner with myHR Partner solely for compliance or a tailored set of services.
Integrations include dozens of payroll and HRIS systems.
Pros and cons
Pros:
- Strong emphasis on regulatory compliance for small and mid-sized organizations
- Offers a comprehensive range of HR services
- The company tailors their support to your unique needs
Cons:
- Not suitable for large enterprises
- US- only compliance
Remofirst is an HR platform designed to facilitate the hiring and management of remote teams globally. It offers global payroll services, enabling companies to pay employees in different countries while adhering to local tax and employment laws.
Why I picked Remofirst: Remofirst offers Employer of Record (EoR) services, which enable businesses to legally employ staff in over 170 countries without the need to establish a local entity. The platform handles administrative tasks and compliance documentation, helping companies to avoid costly mistakes and remain compliant with changing regulations. Reporting and analytics capabilities are also included, allowing companies to gain insights and make informed decisions regarding their global workforce management and compliance.
Remofirst Standout Features and Integrations:
Features include global payroll services, management of international contractors, assistance with visas and work permits, workforce management, including onboarding, offboarding, and maintaining employee records, RemoHealth health insurance options, and background checks.
Integrations include third-party payment providers, such as Wise and PayPal.
Pros and cons
Pros:
- Easy-to-use interface
- Provides good value for money
- Simplifies hiring remote employees
Cons:
- May not support all international currencies
- Customer support services could be improved
WeSchool is an online learning management system (LMS) that can be used to implement compliance training and certification programs at your business.
Why I picked WeSchool: This is a great platform for companies that need to execute learning and training programs in a way that's consistent and engaging for their staff. You can use video, PDFs, audio, and other documents to build out your training modules for your team members. Quizzes and assessments can be used to check what employees have retained from their training.
In addition to outlining your training programs, you can evaluate their effectiveness with the software. Its reporting and analytics tools let you track how your team members engage with different training materials, time spent on specific assessments, and other metrics. Another unique factor of this platform is its social learning tools, like discussion forums where employees can ask questions, share feedback, and more.
WeSchool Standout Features and Integrations:
Features include course creation, multiple attachment formats, communication tools, live sessions, customized certificates, custom branding, a mobile app, course usage reports, and other analytics tools.
Integrations include Single Sign-On, Google Meet, Microsoft Teams, Zooms, and various other video call platforms.
Pros and cons
Pros:
- Custom branding creates a familiar environment
- Social learning boosts engagement levels
- Ensure all staff receive the same training
Cons:
- Some features are more suited to educational institutions
- Custom onboarding not included in Lite plan
OnBlick is an all-in-one compliance management system that helps HR professionals prepare their employee data in line with Department of Labour requirements.
Why I picked OnBlick: I picked OnBlick because it offers a comprehensive suite of features and services that cover every aspect of immigration and HR compliance, from electronic Form I-9 and E-Verify to Public Access File (PAF) automation. The platform also connects you to a team of certified professionals who can answer questions about immigration or labor laws.
OnBlick Standout Features and Integrations:
Standout features include Standard Occupational Classification (SOC) predictor, petition tracking, and document management. I like the software’s SOC predictor because it suggests SOC codes for your requirements and recommends wages for each SOC code.
Integrations include human resources information systems (HRIS) and communication platforms, such as ADP Workforce Now, E-Verify, QuickBooks Online, Microsoft Outlook, and Gmail.
Pros and cons
Pros:
- Creates checklists of all the documents you need from employees
- Creates a centralized location for your employee records
- Platform is easy to navigate and use
Cons:
- Sometimes the app requires you to login twice for security reasons
- Platform may lag when processing large data sets
Zenefits is a complete HR software that helps US companies stay compliant with federal and state laws regarding employee benefits.
Why I picked Zenefits: I chose Zenefits because it simplifies multiple HR processes, including payroll compliance. The solution enables you to collect and store employee information in a secure location and sends you custom notifications when legislative changes are about to come into effect.
In addition, Zenefits automates the management of the Consolidated Omnibus Budget Reconciliation Act (COBRA) and Affordable Care Act (ACA) benefits, making it easy to fill out the necessary forms and monitor your employees’ status.
Zenefits Standout Features and Integrations:
Standout features include a compliance assistant, payroll automation, and an employee portal. I like the solution’s compliance assistant because it tracks your compliance status in real-time, sends you custom reminders, and provides detailed guidance on how to solve compliance issues.
Integrations include security tools, communication apps, and CRMs, such as Okta, G Suite, Microsoft Office 365, Slack, Asana, Salesforce, Hive, Box, Workato, and Lever.
Pros and cons
Pros:
- Affordable plans for small businesses
- Compliance assistant nudges you to take action
- Friendly toward novice users
Cons:
- Some integrations can malfunction at times
- Some modules can be a little buggy
Other HR Compliance Services
Here are some other great HR compliance services I liked during my research. I didn’t have room for a full review for each of these but they are still worthy of consideration:
- Atlas HXM
For global HR management
- Ethico
For healthcare organizations
- EverythingBenefits
For COBRA administration
- YunoJuno
For UK-based businesses who work with freelancers
- EMP Trust HR
For HR form management
- Certemy
For license management
- Mineral
For small business compliance management
- Papaya Global
For global payroll management and compliance
- Connecteam
For tracking employee activities and training
- Replicon
For ease of use
Related HR Software Reviews
If you still haven't found what you're looking for here, check out these other related tools that we've tested and evaluated:
- HR Software
- Payroll Software
- Recruiting Software
- Employer of Record Services
- Applicant Tracking Systems
- Workforce Management Software
Selection Criteria for HR Compliance Companies & Services
HR compliance services are essential for navigating recent changes in business regulations and employment laws. To select the best HR compliance companies for this list, I combined my knowledge as an HR professional with thorough research into the specific needs and pain points that in-house HR teams tackle the most.
Here's a summary of the key criteria I used to create this list:
Core HR Compliance Services (25% of total score): To be considered for inclusion in this list, each HR compliance company had to offer the following basic services:
- Ensuring legal compliance with federal, state, and local employment laws
- Providing support for employee classification and wage and hour compliance
- Managing and updating employee handbooks and workplace policies
- Conducting workplace safety audits and training
- Offering ongoing legal advisory services to navigate regulatory changes
Additional Standout Services (25% of total score): To help me narrow in on the best HR compliance companies out there, I also took note of any unique or less common services, including:
- Customizable compliance dashboards that provide real-time updates on regulatory changes
- Automated policy generation tools that adapt to specific industry needs
- Integrated employee training modules focused on compliance, delivered via e-learning platforms
- Advanced data security measures, including encryption and GDPR compliance
- Comprehensive audit support, including pre-audit consulting and post-audit remediation plans
Industry Experience (10% of total score): To evaluate the industry experience of each HR compliance company, I considered the following:
- Longevity in the HR compliance sector, with at least a decade of experience
- Staff credentials, including SHRM or HRCI certifications
- Proven track record in handling compliance issues across various industries
- Demonstrated ability to keep up with sector-specific regulatory changes
- Client portfolio that includes companies of similar size and industry to yours
Customer Onboarding (10% of total score): To get a sense of each provider's customer onboarding process, I considered the following factors:
- Availability of training videos and webinars to expedite learning
- Hands-on service tours and setup assistance
- Availability of templates for common compliance tasks
- Migration support for transitioning from previous compliance systems
- Interactive chatbots and 24/7 help desks to answer onboarding queries
Customer Support (10% of total score): To evaluate the level of customer support each vendor offered, I considered the following:
- 24/7 availability through multiple channels, including phone, email, and live chat
- Dedicated account managers for personalized support
- Comprehensive knowledge base and self-service resources
- Fast response times and quick resolution of issues
- Ongoing support post-implementation, including regular check-ins
Value for Price (10% of total score): To gauge the overall value of each service, I considered the following factors:
- Transparent pricing models with no hidden fees
- Tiered service packages that allow for scalability
- Cost-effectiveness in relation to the breadth of services offered
- Discounts or incentives for long-term contracts
- Evaluation of cost versus the risk mitigation provided
Customer Reviews (10% of total score): Evaluating customer reviews is the final element of my selection process, which helps me understand how happy real users are with a service. Here are the factors I considered:
- Consistency in high ratings across multiple platforms
- Positive feedback on the ease of use and effectiveness of the services
- Testimonials highlighting successful compliance issue resolution
- Reviews that mention exceptional customer service and support
- Client case studies that demonstrate the service’s impact on compliance management
Using this assessment framework helped me identify the HR compliance companies that go beyond basic requirements to offer additional value through unique services, deep industry experience, smooth onboarding, effective support, and overall value for price.
Key Services & Compliance Software Features
Since HR compliance experts do use software to provide their services, I examined the depth of their software as well. Here's a list of features I consider essential for providing a comprehensive compliance service:
- Policy management: Their combined software and services help you create and share your organization’s rules and procedures, ensuring that your staff are always working with the most up-to-date information.
- Monitoring compliance regulations: Their compliance experts use software to help them track federal, state, and local legislation changes to help you avoid penalties or fines. The best systems include real-time notifications to alert you of upcoming changes so you can take action in good time. This will areas such as compliance in recruiting, payroll and employee data practices.
- Automated document tracking: Employee training is a big part of compliance for many safety-sensitive industries. Manually tracking which staff have read your training documents can be tedious and time-consuming. The best services have tools to automate this process, saving you time and minimizing the risks your organization is exposed to.
- Document management: Most compliance service providers offer an organized document database to help you find important materials, such as employee handbooks or compliance policies, with ease, while also capturing an audit trail.
What is an HR Compliance Company?
An HR compliance company is a third-party organization that helps businesses track changes to employment laws and regulations. You should use an HR compliance company or service if you want personalized risk assessments and ongoing HR support to help your business adapt to the changing employment laws and regulations in your industry, minimizing your legal risks.
HR compliance companies also offer proprietary software that automates and manages tasks related to legal compliance in workforce management, such as tracking employee data, ensuring adherence to labor laws, and updating policies in line with changing regulations.
Together, HR compliance companies and tools help businesses reduce legal risks and maintain a lawful, ethical workplace, making it easier for companies to focus on their core operations while staying compliant with necessary legal standards.
Frequently Asked Questions about HR Compliance Companies
Want to find out more about HR compliance companies and what they have to offer? Here are some answers to common questions on this topic:
What is compliance in HR?
HR compliance means making sure that your organization – along with your employees – follows all federal, state, and local laws and regulations. That’s why you should create clear compliance guides for your staff and fire anyone who doesn’t follow the rules.
Why is HR compliance important?
HR compliance is important for two reasons:
- It’s mandated by law: Being non-compliant means operating outside some laws or regulations. This means that your business is at risk of being penalized, fined, or involved in a lawsuit.
- It protects your brand reputation: Non-compliance can lead to bad press, which, in turn, can severely harm your brand reputation.
What are the risks of being non-compliant?
Being non-compliant makes your organization susceptible to legal, operational, and reputational risks:
- Legal risks: Non-compliance can have legal or regulatory consequences, such as fines, penalties, or litigation. For example, businesses who store data of EU citizens can incur penalties of 4% of their revenue or 20 million Euros, whichever is greater.
- Operational risks: Non-compliance can cause inefficiencies or delays, disrupting your operations. For example, pay gaps can make it difficult for your organization to hire new specialists, creating inefficiencies in your workflows.
- Reputational risks: Last, but not least, non-compliance can severely damage your reputation. This can lead to a loss of market share and credibility, lowering your chances of attracting large investors.
What key services should I look for in an employment law compliance partner?
Compliance companies can help you stay on top of changing employment laws in your country and industry. They can help with numerous sub-sets of HR compliance, including the following types of compliance services:
- Recruiting and hiring best practices
- Employee relations, grievances, discipline, and discharge
- Employee lay-offs or work reductions
- Employee retention, rewards, and perks
- Health & safety
- Training management
- Workers’ compensation
- Benefits administration, including COBRA
- Leave management policies
- Compensation policies, including overtime
What is an audit trail?
An audit trail represents a record of your activities that can be used to reconstruct a sequence of events or verify the accuracy of your statements. Audit trails help organizations protect themselves from fines or penalties.
Other HR Services
If your in-house HR department needs more support, consider these other types of helpful HR services:
- Best Employer of Record Services
- Best Global Payroll Service Providers
- Best HR Consulting Services
- Best HR Outsourcing Services
- Best PEO (Professional Employer Organization) Companies
- Best HR software
Other Compliance-Driven Software
Are you interested in a specific sub-area of compliance? Here are some other types of software you might be interested in:
- Best Compliance Software
- Best Integrated Risk Management Software
- Best Contractor Management Software
- Best Safety Management Software
- Best Employee Training Software
Final Thoughts on Why Compliance Matters
Ethics and compliance software can help you minimize the risk of being penalized or fined, but it also serves another purpose - it can help your organization’s brand image and increase its value. As Arpinder Singh, EY Global Markets and India Leader, Forensic & Integrity Services, said:
“Organizations should implement strong corporate governance throughout and consider integrity as more than a compliance box-ticking or risk management exercise. C-suite executives need to implement strong corporate governance throughout the organization that fosters real protection against regulatory enforcement actions, its assets and its reputation, all of which can drive long-term, sustainable value.”
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