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With so many different HR compliance companies and services out there, making a shortlist of the best can be tricky. You want an HR expert to help you simplify the complex and often changing landscape of labor laws, health and safety regulations, and industry-specific compliance requirements—and now need the right tool for your company and team. In this post, I share my insights on the best HR compliance companies based on my personal experience as an HR specialist tasked with monitoring HR compliance.

What is an HR Compliance Company?

An HR compliance company is a third-party organization that helps businesses track changes to employment laws and regulations. You should use an HR compliance company or service if you want personalized risk assessments and ongoing HR support to help your business adapt to the changing employment laws and regulations in your industry, minimizing your legal risks.

HR compliance companies also offer proprietary software that automates and manages tasks related to legal compliance in workforce management, such as tracking employee data, ensuring adherence to labor laws, and updating policies in line with changing regulations.

Together, HR compliance companies and tools help businesses reduce legal risks and maintain a lawful, ethical workplace, making it easier for companies to focus on their core operations while staying compliant with necessary legal standards.

Overviews of the 10 Best HR Compliance Companies

Here’s my review of the 10 best HR compliance companies available, including snapshots of their software interface, remarkable features, pros and cons, and pricing information. Keep reading to find additional bonus picks at the bottom of the list.

1

Deel

Best for global organizations

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7
2186 reviews

Free demo available

Flat rate user pricing, with a free version for businesses with up to 200 people

Deel is an HR compliance solution that enables global businesses to hire employees or contractors without worrying about local tax compliance. 

Why I picked Deel: I picked Deel because it helps businesses create employment agreements that respect governmental requirements in 100+ countries. The platform enables you to comply with the local laws regarding employee tax, benefits, PTO, and pensions – in short, everything you have to take care of when hiring from abroad.

Deel Standout Features and Integrations:

Standout features include employee engagement, payroll, applicant tracking, talent management, benefits administration, and document approvals. I like Deel’s document management system because it automatically highlights the compliance documents you need for every contractor based on their tax residence. 

Integrations include CRMs, HR tools, and communication apps, such as Xero, QuickBooks, NetSuite, Slack, Ashby, Greenhouse, BambooHR, and Lever. 

Pros

  • Helps you create HR workflows for international hires
  • Support from HR and legal experts
  • Enables you to hire contractors from 100+ countries

Cons

  • No mobile app
  • Platform charges an exchange fee
2

Circa Diversity Recruiting

Best for OFCCP compliance & diversity hiring

Free demo available

From $295/month

Circa is a company that specializes in transforming talent acquisition and ensuring compliance with the Office of Federal Contract Compliance Programs (OFCCP) regulations. It assists companies in building diverse, innovative, and high-performing teams through its industry expertise and software as a service (SaaS) solutions. 

Why I picked Circa Diversity Recruiting: Circa's software solutions are focused on three main areas. 1) OFCCP HR Compliance Technology, Diversity Recruiting, and Diversity Sourcing. 2) The OFCCP HR Compliance Technology helps businesses list jobs with state job banks (ESDS), prepare for audits, and increase candidates to meet Affirmative Action Program (AAP) goals. 3) The Diversity Recruiting solution posts jobs to DiversityJobs.com and over 600 niche sites to increase applicants from underrepresented groups.

Deel Standout Features and Integrations:

Standout features include resources and guidance for businesses at various stages of their Diversity, Equity, and Inclusion (DEI) journey. This includes reports on the state of legal, compliance, and employment law, as well as the future of diversity, equity, inclusion, and belonging. Circa also provides tools for evaluating DEI initiatives and creating and implementing DEI strategies.

Integrations are not listed on their site.

Pros

  • Comprehensive support and tools for partners
  • OFCCP compliance
  • Access to DiversityJobs.com and over 600 niche job sites

Cons

  • Slight learning surve
  • Native integrations unknown
3

SixFifty Employment Docs

Best for automating legal document creation for HR compliance

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.9
18 reviews

Free demo available

Pricing upon request

SixFifty Employment Docs is an HR software solution that helps businesses of all sizes create, manage, and distribute compliant employment documents. 

Why I picked SixFifty Employment Docs: I selected SixFifty because it speeds up the process of creating an employment document. The software document creation wizard asks you relevant questions and auto-fills your answers in the legal document. The platform also monitors legislation changes and notifies you when your documents are not up to date. 

SixFifty Employment Docs Standout Features and Integrations:

Standout features include its documents marketplace, hiring kits, offer letter templates, and a documents database. I like SixFifty’s documents marketplace because it enables you to find, buy, and complete a compliant agreement in a matter of minutes. 

Integrations include customer relationship management (CRM) systems, HCMs, and security platforms, such as Salesforce, Microsoft Dynamics, NetSuite, Workday, ADP, Oracle, Splunk, and ArcSight.  

Pros

  • Great for teams distributed across the US
  • Document marketplace suitable for all businesses
  • Comprehensive resource library

Cons

  • Standard documents can be lengthy
  • Converting standard documents to specific formats could be easier
4

Papaya Global

Best for global payroll management and compliance

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.5
31 reviews

Free trial available

EOR from $650/employee/month or $2/contractor/month; Global payroll from $3 to $12/employee/month

Papaya Global offers compliance management for global payroll, international payments, and other HR services, managed by local, on-the-ground partners who are experts in local laws and labor regulations.

Why I picked Papaya Global: As a compliance company, Papaya Global excels in navigating the intricate web of international labor laws and tax regulations. This portion of their services are run by Country Experts who ensure local compliance and consistently monitor their platform's adherence to data security standards, including GDPR regulations and others.

In addition to its compliance services, Papaya Global offers a robust global HR platform that automates payroll and benefits administration, ensuring legal compliance across multiple jurisdictions. This capability is crucial for businesses expanding globally, providing them with peace of mind and operational efficiency.

Papaya Global Standout Features and Integrations:

Papaya Global's Workforce OS offers a unified platform for global workforce management, centralizing payroll, onboarding, and compliance data to ensure consistency across various countries and employment types. Their Connectors for Connected Payroll integrate with HR and finance systems to automate payroll processes and maintain data accuracy. Papaya Global also facilitates regulated global workforce payments and provides tools for managing diverse payment methods and currencies.

Integrations are available with BambooHR, Expensify, HiBob, Namely, NetSuite, Oracle HCM, SAP SuccessFactors, and UKG.

Pros

  • Offers responsive customer support and expert guidance on global HR challenges
  • User-friendly interface simplifies complex processes
  • Offers compliance coverage in over 100 countries

Cons

  • Limited customization options
  • Requires a learning curve to fully leverage all platform features
5

Paycor

Best for tailored HR software solution

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.1
562 reviews

90-day free trial + free demo available

From $5/employee/month + $99/month base fee

Paycor provides a comprehensive suite of HR software solutions designed to support various aspects of human resources management, including payroll, talent acquisition, and benefits administration.

Why I picked Paycor: I chose Paycor after evaluating its comprehensive suite of HR solutions that address various aspects such as payroll, talent management, workforce management, and benefits administration. What makes Paycor different is its focus on automating routine tasks, mitigating compliance risks, and driving efficiencies, which are critical for HR operations. I believe Paycor stands out as the best option for tailored HR software due to its personalized solutions, industry-specific offerings, and extensive resources that support HR compliance and management, coupled with a user-friendly interface and customizable features.

Paycor Standout Features and Integrations:

Features include payroll automation, which handles calculations, tax filings, and employee access to financial documents; HR software for managing employee records and compliance; and time & attendance tracking for accurate payroll timekeeping. The platform also offers onboarding solutions to facilitate new hire integration, recruiting software with applicant tracking, and learning management for employee development.

Integrations include HireTech, Emburse Certify, Zillion, Points North, FMLA, Tapcheck, Instant Pay, Sterling, Wageworks, Ignite, and other digital workforce tools.

Pros

  • Easy to use self-service portal
  • Unlimited payroll runs
  • Good ability to customize reports

Cons

  • Time tracking only available as an add-on
  • UX can feel a bit clunky at times
6

Remofirst

Best for keeping global teams compliant with local laws

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.3
59 reviews

Free demo available

From $199/employee/month for EOR and $25/mo for contractors

Remofirst is an HR platform designed to facilitate the hiring and management of remote teams globally. It offers global payroll services, enabling companies to pay employees in different countries while adhering to local tax and employment laws. 

Why I picked Remofirst: Remofirst offers Employer of Record (EoR) services, which enable businesses to legally employ staff in over 170 countries without the need to establish a local entity. The platform handles administrative tasks and compliance documentation, helping companies to avoid costly mistakes and remain compliant with changing regulations. Reporting and analytics capabilities are also included, allowing companies to gain insights and make informed decisions regarding their global workforce management and compliance.

Remofirst Standout Features and Integrations:

Features include global payroll services, management of international contractors, assistance with visas and work permits, workforce management, including onboarding, offboarding, and maintaining employee records, RemoHealth health insurance options, and background checks.

Integrations include third-party payment providers, such as Wise and PayPal.

Pros

  • Easy-to-use interface
  • Provides good value for money
  • Simplifies hiring remote employees

Cons

  • May not support all international currencies
  • Customer support services could be improved
7

Atlas HXM

Best for global HR management

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
5
3 reviews

Free demo available

From $595/employee/month or $49/contractor/month

Atlas HXM is a global HR technology platform that provides a suite of Human Experience Management (HXM) solutions. The platform is designed to support businesses in managing talent onboarding, global payment, employee benefits, and compliance across multiple countries.

Why I Picked Atlas HXM: I selected Atlas HXM because of its focus on providing compliant HR solutions for businesses expanding globally. With employer of record services, Atlas HXM facilitates visa sponsorship and payroll while maintaining compliance. Moreover, Atlas provides on-the-ground entities in over 160 countries. The platform's data insights and business intelligence reporting features also support compliance efforts by offering visibility into HR processes.

Atlas HXM Standout Features and Integrations:

Standout features include global workforce management, such as payroll services, talent onboarding, and employee benefits. It also provides business intelligence reporting. I particularly like the platform's mobile app solutions because they allow for secure and convenient access to HR tools, which can be important for managing compliance in a mobile workforce.

Integrations include Affygility Solutions and Fuse Universal. Other integrations are also available via API.

Pros

  • Seamless onboarding process
  • Easy-to-use system
  • Direct EOR model reduces number of global partners

Cons

  • No outsourced payroll-only solution
  • No streamlined workflow available
8

HR Acuity

Best for risk management

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.6
93 reviews

Free demo available

Pricing upon request

HR Acuity is an HR compliance platform that helps organizations avoid HR and external risks. 

Why I picked HR Acuity: HR Acuity made the list thanks to its potential to mitigate risk. The solution enables you to create standard interviews, implement consistent HR workflows, increase your security, and reduce unconscious biases. The platform also analyzes your employee conflicts and provides insights on how to minimize them. 

HR Acuity Standout Features and Integrations:

Standout features include workplace investigation management, HR workflow creation, document creation and sharing, workplace reporting, and analytics. I like the solution’s security features because it enables you to minimize internal and external risks, such as penalties or lawsuits due to data breaches. 

Integrations include HR and payroll systems, such as Workday, ServiceNow, SanctionCheck, NAVEXEngage, and PeoplogicaSkills.   

Pros

  • Canned reports help you save time
  • Rich knowledge base and training database
  • Makes it easy to capture and interpret complaints

Cons

  • Some report templates could be more detailed
  • Limited customization options
9

OnBlick

Best for immigration compliance

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.6
82 reviews

30-day free trial + free demo

From $1,099/year

OnBlick is an all-in-one compliance management system that helps HR professionals prepare their employee data in line with Department of Labour requirements. 

Why I picked OnBlick: I picked OnBlick because it offers a comprehensive suite of features and services that cover every aspect of immigration and HR compliance, from electronic Form I-9 and E-Verify to Public Access File (PAF) automation. The platform also connects you to a team of certified professionals who can answer questions about immigration or labor laws. 

OnBlick Standout Features and Integrations:

Standout features include Standard Occupational Classification (SOC) predictor, petition tracking, and document management. I like the software’s SOC predictor because it suggests SOC codes for your requirements and recommends wages for each SOC code. 

Integrations include human resources information systems (HRIS) and communication platforms, such as ADP Workforce Now, E-Verify, QuickBooks Online, Microsoft Outlook, and Gmail.  

Pros

  • Creates checklists of all the documents you need from employees
  • Creates a centralized location for your employee records
  • Platform is easy to navigate and use

Cons

  • Sometimes the app requires you to login twice for security reasons
  • Platform may lag when processing large data sets
10

Zenefits

Best for employee benefit compliance

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.1
437 reviews

14-day free trial

From $10/user/month

Zenefits is a complete HR software that helps US companies stay compliant with federal and state laws regarding employee benefits. 

Why I picked Zenefits: I chose Zenefits because it simplifies multiple HR processes, including payroll compliance. The solution enables you to collect and store employee information in a secure location and sends you custom notifications when legislative changes are about to come into effect. 

In addition, Zenefits automates the management of the Consolidated Omnibus Budget Reconciliation Act (COBRA) and Affordable Care Act (ACA) benefits, making it easy to fill out the necessary forms and monitor your employees’ status.   

Zenefits Standout Features and Integrations:

Standout features include a compliance assistant, payroll automation, and an employee portal. I like the solution’s compliance assistant because it tracks your compliance status in real-time, sends you custom reminders, and provides detailed guidance on how to solve compliance issues. 

Integrations include security tools, communication apps, and CRMs, such as Okta, G Suite, Microsoft Office 365, Slack, Asana, Salesforce, Hive, Box, Workato, and Lever. 

Pros

  • Affordable plans for small businesses
  • Compliance assistant nudges you to take action
  • Friendly toward novice users

Cons

  • Some integrations can malfunction at times
  • Some modules can be a little buggy
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Other HR Compliance Services

Here are some other great HR compliance services I liked during my research. I didn’t have room for a full review for each of these but they are still worthy of consideration:

  1. Mineral

    Best for small business compliance management

  2. Ethico

    Best for healthcare organizations

  3. EverythingBenefits

    Best for COBRA administration

  4. Certemy

    Best for license management

  5. EMP Trust HR

    Best for HR form management

  6. YunoJuno

    Best for UK-based businesses who work with freelancers

  7. Replicon

    Best for ease of use

  8. WeSchool

    Best for staff training management

  9. Connecteam

    Best for tracking employee activities and training

  10. BenefitFocus

    Best for ACA compliance

Selection Criteria for HR Compliance Companies & Services

Here’s a short summary of the main selection and evaluation criteria I used to develop my list of the best HR compliance service providers for this article:

Industry Expertise

The compliance service providers in this list had to clearly demonstrate a strong track record in this complex and highly specialized field. To assess this, I reviewed the depth of their services offered, including how many industries they have compliance expertise in, and the credentials of their experts, if available.

Customer Support

I selected compliance service providers that offer strong customer support for your in-house HR team. This includes dedicated account managers and the ability to reach out for assistance through email, chat, or by phone.

Value for Price

Compliance solutions and services come in a range of prices depending on the level of expertise and involvement you require, and the industry you're in. Some compliance providers offer their combined services and software for a flat rate, while others only provide pricing details upon request. Either way, the prices for their services still offer a good return on your investment considering the complexity of the services you're gaining vs. the potential for penalties or fines.

Key Services & Compliance Software Features

Since HR compliance experts do use software to provide their services, I examined the depth of their software as well. Here's a list of features I consider essential for providing a comprehensive compliance service: 

  • Policy management: Their combined software and services help you create and share your organization’s rules and procedures, ensuring that your staff are always working with the most up-to-date information.
  • Monitoring compliance regulations: Their compliance experts use software to help them track federal, state, and local legislation changes to help you avoid penalties or fines. The best systems include real-time notifications to alert you of upcoming changes so you can take action in good time.
  • Automated document tracking: Employee training is a big part of compliance for many safety-sensitive industries. Manually tracking which staff have read your training documents can be tedious and time-consuming. The best services have tools to automate this process, saving you time and minimizing the risks your organization is exposed to. 
  • Document management: Most compliance service providers offer an organized document database to help you find important materials, such as employee handbooks or compliance policies, with ease, while also capturing an audit trail. 

Frequently Asked Questions about HR Compliance Companies

Want to find out more about HR compliance companies and what they have to offer? Here are some answers to common questions on this topic:

What is compliance in HR?

HR compliance means making sure that your organization – along with your employees – follows all federal, state, and local laws and regulations. That’s why you should create clear compliance guides for your staff and fire anyone who doesn’t follow the rules.

Why is HR compliance important?

HR compliance is important for two reasons:

  • It’s mandated by law: Being non-compliant means operating outside some laws or regulations. This means that your business is at risk of being penalized, fined, or involved in a lawsuit.
  • It protects your brand reputation: Non-compliance can lead to bad press, which, in turn, can severely harm your brand reputation.

What are the risks of being non-compliant?

Being non-compliant makes your organization susceptible to legal, operational, and reputational risks:

  • Legal risks: Non-compliance can have legal or regulatory consequences, such as fines, penalties, or litigation. For example, businesses who store data of EU citizens can incur penalties of 4% of their revenue or 20 million Euros, whichever is greater.
  • Operational risks: Non-compliance can cause inefficiencies or delays, disrupting your operations. For example, pay gaps can make it difficult for your organization to hire new specialists, creating inefficiencies in your workflows.
  • Reputational risks: Last, but not least, non-compliance can severely damage your reputation. This can lead to a loss of market share and credibility, lowering your chances of attracting large investors.

What key services should I look for in an employment law compliance partner?

Compliance companies can help you stay on top of changing employment laws in your country and industry. They can help with numerous sub-sets of HR compliance, including the following types of compliance services:

  • Recruiting and hiring best practices
  • Employee relations, grievances, discipline, and discharge
  • Employee lay-offs or work reductions
  • Employee retention, rewards, and perks
  • Health & safety
  • Training management
  • Workers’ compensation
  • Benefits administration, including COBRA
  • Leave management policies
  • Compensation policies, including overtime

What is an audit trail?

An audit trail represents a record of your activities that can be used to reconstruct a sequence of events or verify the accuracy of your statements. Audit trails help organizations protect themselves from fines or penalties.

Other HR Services

If your in-house HR department needs more support, consider these other types of helpful HR services:

Other Compliance-Driven Software

Are you interested in a specific sub-area of compliance? Here are some other types of software you might be interested in: 

Final Thoughts on Why Compliance Matters

Ethics and compliance software can help you minimize the risk of being penalized or fined, but it also serves another purpose - it can help your organization’s brand image and increase its value. As Arpinder Singh, EY Global Markets and India Leader, Forensic & Integrity Services, said: 

Organizations should implement strong corporate governance throughout and consider integrity as more than a compliance box-ticking or risk management exercise. C-suite executives need to implement strong corporate governance throughout the organization that fosters real protection against regulatory enforcement actions, its assets and its reputation, all of which can drive long-term, sustainable value.

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By Kim Behnke

Kim Behnke is an HR Tool Expert & Writer for People Managing People. She draws on her 9 years of human resources experience and her keen eye for systematic processes to support her analyses of the top HR tools on the market. She is passionate about maximizing efficiencies and streamlining workflows to ensure internal systems run smoothly. Kim's HR experience includes recruitment, onboarding, performance management, training and development, policy development and enforcement, and HR analytics. She also has degrees in psychology, writing, publishing, and technical communication, and recently completed a Certified Digital HR Specialist program through the Academy to Innovate HR. When away from her desk, she can usually be found outside tending to her ever-expanding garden.